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HomeMy WebLinkAboutAGENDA - 02/13/2001 - VILLAGE BOARD 0 Next ORD: 2811 (2813) Next RES. 6-01 (11-01) Recess: 9 P.M. AGENDA REGULAR VILLAGE BOARD MEETING February 13, 2001 1. Call to Order 2. Invocation (Rev. Rodney L. Pickett, Pastor, Wesleyan Community Church) 3. Approval of Minutes of January 23, 2001 4. President and Board of Trustees ' Report 5. Accounts Payable Warrant: February 13, 2001 6 . CONSENT AGENDA A) Consideration of a request (attached) from Recollections Ltd. , 2357 Devon, to hold a three-day and two-day warehouse sale from March 16 through March 18, and from March 24 through March 25, 2001. (Village Board approval is required to permit this sale. This business plans to conduct retail sales in the Business Park exceeding the 20% of the floor area requirement and conducting the sale for three or more days. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) B) Consideration to authorize the payment of $2, 000 to the Community Education Foundation of Township High School District 214 for the Pathways for Prevention Program. (Pathways to Prevention: Communities Against Substance Abuse, is comprised of Elk Grove, Arlington Heights, Buffalo Grove, Des Plaines, Mt. Prospect, Rolling Meadows, and High School District 214. Each community is requested to provide $2, 000 in funding on an annual basis. Pathways to Prevention works to provide a regional drug-free environment through education and support of prevention and treatment agencies. Our social workers and Community Service Officer utilize the services of Pathways to Prevention. (Funds for the donation are budgeted and available for this expense. (A report from the Chief of Police, recommending approval, is attached. ) Agenda for VB Meeting 02-13-01 2 C) Consideration to approve a variation for the installation of an illuminated monument sign at the Public Works Administration Building at 666 Landmeier. (A variation is required to allow a 64 square foot sign to be located on this property, which is a 19 square foot (420) increase. Village Ordinance permits signage totaling 45 square feet in area. (The proposed sign is similar in size to School and Park District signs that have recently been approved, and this sign is very similar in design to the Municipal Complex sign located at Biesterfield and Wellington which measures five feet by fourteen feet (5' x 141) . (The sign will be located over 300 feet from adjacent residential properties. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) D) Consideration of the following: • to award a contract to Hon Company, Muscatine, Iowa, to furnish and deliver office furniture under the Federal Government General Services Administration contract pricing in a total amount not to exceed $21, 183. 97; and • to award a contract to Desks, Inc. , Chicago, IL to design, deliver, and install office furniture in a total amount not to exceed $10, 792. 87. (The total budget for the renovation of the Landmeier Public Works Building, and Biesterfield Fire Station included an estimate of $55, 000 for furnishings. There are change orders in dispute between the Village and Construction Manager as last reported to the Village Board in a September 1, 2000 memorandum. (These contracts are for office furniture necessary to replace worn furniture and furnish offices at the Public Works Administration Building. In lieu of using funds from the Capital Projects Fund set aside for the construction project, the furniture will be purchased by transferring funds from currently budgeted capital line items for capital expenditures. (Sufficient funds are available for this purpose. (A report from the Director of Finance, recommending approval, is attached. ) Agenda for VB Meeting 02-13-01 3 E) Consideration of the following: • to waive the formal bidding process; and • to award a purchase contract to Miles Chevrolet, Decatur, IL, for two (2) 2001 Chevrolet Impala police vehicles in a total amount not to exceed $39,256, under a State of Illinois Joint Purchasing contract. (The FY 00/01 Budget includes funding for the acquisition of two new Police vehicles. (The State of Illinois Department of Central Management Services recently opened bids for the 2001 Police Undercover Law Enforcement Vehicle Contract, and awarded the contract to Miles Chevrolet. The Village has the opportunity to take advantage of this contract pricing under a joint purchasing agreement with the State. (Sufficient funds are budgeted and available for this purpose. (Reports from the Director of Finance and Chief of Police, recommending approval, are attached. ) F) Consideration of the following: • to award a contract to the lowest responsive and responsible bidder, Ridgewood Engineering, Inc. , Schiller Park, IL, to replace the stormwater pumps at the Fire Administration Building at a total contract amount not to exceed $102,338; and • to authorize an increase to the Capital Projects Fund in the Amount of $45, 000 for this purpose. (The FY 00/01 Budget includes $78, 000 for the replacement of the pumps serving the Fire Administration Building. This estimate was to replace the existing pumps. However, the consultant has determined that the original pumps were undersized and incapable of handling anticipated flows. (A total of four bids were received for this project, and upon review of the bids submitted, Ridgewood Engineering was determined to be the lowest responsive and responsible bidder. (The bid amount exceeds the budgeted amount for this project by $24,338. In addition, engineering consulting fees result in the need to increase the Capital Projects Fund in the amount of $45, 000 to fund this work. (Reports from the Fire Chief and Director of Public Works, recommending approval, are attached. ) Agenda for VB Meeting 02-13-01 4 G) Consideration to authorize Village Clerk Renie Walsh to attend the International Institute of Municipal Clerks Conference in Kansas City, MO from May 20 through May 24, at a cost not to exceed $1, 657.50 to be paid from FY 2001- 2002 budget. (A discount of $60 is applicable if registration is sent before March 23 . (The proposed FY 2001/2002 budget includes a funding request for this purpose. ) H) Consideration to authorize Fire Captain Dale Banot to attend the National Fire Service Staff & Command Course in Ocean City, MD from March 14 through March 21, at a cost not to exceed $1, 910.38. (The training course will run from March 14 through March 16 and is included in the current budget. As the estimated cost exceeds $1, 000, Village Board authorization is required. ) I) Consideration to award a professional service contract to TranSystems Corporation, Schaumburg, IL, for Lively Boulevard design engineering studies in a total amount not to exceed $98, 092 from the Industrial/Commercial Revitalization Fund. (The Industrial/Commercial Revitalization Commission (ICRC) recently authorized the implementation of engineering studies for the improvement of Lively Boulevard from Devon Avenue to Higgins Road. (Proposals for this project were solicited from four transportation engineering firms. TranSystems Corporation is recommended to conduct the design services based upon their experience in this field, their knowledge of governmental requirements, and their past performance with ICRC projects. (The proposed improvements include the addition of turn lanes at major intersections, pavement reconstruction, corner radii improvements, and sidewalk relocation. (Sufficient funds are budgeted and available for this purpose in the ICRC Fund. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) J) Consideration to adopt Resolution No. 6-01 (attached) regarding the proposed refunding of outstanding General Obligation Bonds of the Village of Elk Grove Village, Illinois. Agenda for VB Meeting 02-13-01 S (This resolution supercedes a similar Resolution (#11- 99) approved by the Board in June 1999 to refund these bonds. (The market rate never reached a level that would allow the Village to achieve our target of $100, 000 in savings until now. It is anticipated that the favorable market for bonds will maintain its current status through the end of this month. (The Mayor is authorized to enter into a bond purchase agreement with Griffin, Kubik, Stephens & Thompson, Inc. , providing for the terms of sale of the General Obligation refunding bonds, subject to the satisfaction of the condition that the present value savings as a result of the refunding being no less than $100, 000. 00. ) K) Consideration to adopt Resolution No. 7-01 (attached) authorizing the Mayor and Village Clerk to execute a Letter of Understanding authorizing Verizon Wireless (SMSA Limited Partnership) to assign partial ownership interest of a wireless antenna tower to Crown Castle GT (1751 Greenleaf Avenue. ) (In 1996, the Village executed a lease agreement with Ameritech (now Verizon Wireless) to construct a monopole on the Village's water tank property at Greenleaf and Busse. (GTE owns Verizon Wireless. Crown Castle GT is a national tower management company, and a partially owned subsidiary of GTE. GTE has transferred ownership of its towers to Crown Castle GT. Under the lease with the Village, the Village has the right to authorize transfers of ownership of lease sites. (The Village has analyzed Crown Castle GT's legal, financial, and technical qualifications to operate the tower site and found Crown Castle GT capable of operating the site. (The Village will receive $3, 000 in cash as compensation for executing the Letter of Understanding. In addition, the Village made a revision to the Letter to ensure the Village controls future carriers on the tower. The change is acceptable to the tenant companies. ) L) Consideration to adopt Resolution No. 8-01 (attached) determining the appropriateness for Class 6(B) status pursuant to the Cook County Real Property Classification Ordinance as amended January 1, 2001 for certain property located at 1850 Touhy Avenue, Elk Grove Village, IL. (Zaragon Holdings, Inc. is intending to substantially renovate a building that has been vacant for more than 24 consecutive months. Agenda for VB Meeting 02-13-01 6 (The 6(B) property tax incentive allows a property tax assessed valuation reduction from 36a to 160 of the fair market value for a ten-year period. The Class 6(B) status applies to substantial new construction. (An additional 150 new jobs will be created as a result of this project. (A report from the Economic Development Officer, recommending approval, and a written request from the petitioner, are attached. ) M) Consideration to adopt Resolution No. 9-01 (attached) authorizing the Mayor and Village Clerk to execute a Letter Center Agreement between DHL Airways, Inc. and the Village of Elk Grove Village. (The agreement shall be for a three-year period, effective January 11, 2001. DHL Airways agrees to pay the Village of Elk Grove an annual fee of $1,950. 00 for the installation of six (6) Letter Centers in right-of-way. The Village has standardized all carriers on this per box rate. ) N) Consideration to adopt Resolution No. 10-01 (attached) opposing the National Fire Protection Association (NFPA) minimum and staffing standards. (These proposed standards define minimum response times, minimum fire company staffing levels, initial full alarm response levels, and extra alarm response levels. (The Village of Elk Grove Village vehemently opposes any attempt by the NFPA to adopt standards that would in any way impose staffing or minimum manning levels on units of local government or affect the staffing or manning of fire, specialized or emergency medical service vehicles or affect the response times of any of these vehicles. ) O) Consideration to adopt Ordinance No. 2811 (attached) amending Title 3, Chapter 3, Section 3-3-7, number of licenses of the Village Code of the Village of Elk Grove Village by increasing the number of Class "A" Liquor Licenses. (Passage of Chapter 3, Section 3-3-7, number of licenses of the Village Code of the Village of Elk Grove Village will increase the number of Class "A" Liquor Licenses from twenty-nine (29) to thirty (30) for the addition of the Peapod Chinese Restaurant at 84 Biesterfield Road. ) Agenda for VB Meeting 02-13-01 7 P) Consideration to adopt Ordinance No. 2812 (attached) amending the Village Code of the Village of Elk Grove Village, Title 6, Prohibited and Restricted Areas, Section 6-4-5-3A, No Parking Streets and Areas, and Section 6-4-5- 5, Restricted Hours. (This ordinance creates parking restrictions along the south side of Turner Avenue. (The section of Turner Avenue near businesses will be designated "One Hour Parking" and the remainder of the street will be a designated "No Parking Area". (These restrictions are recommended to address traffic safety concerns resulting from the parking of trucks on Turner. (A report from the Chief of Police, recommending approval, was previously distributed. ) 7 . REGULAR AGENDA BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Feichter a. Landmeier Public Works Facility Improvements b. Sidewalk/Street Light Improvements C. West Side Garage Improvements d. Salt Creek Improvements e. Fire Station 7 Renovations/Improvements f. 2001 MFT Street Maintenance Program 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner a. Cellular Tower Guidelines b. Fence Regulations C. Motorist Use Of Cellular Phones 10. PERSONNEL COMMITTEE - Trustee Petri a. Wellness Program 11. RECYCLING & WASTE COMMITTEE - Trustee Czarnik 12. INFORMATION COMMITTEE - Trustee Dill a. New Trustee Orientation 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri 14 . YOUTH COMMISSION - Trustee Prochno 15. PARADE COMMISSION - Trustee Czarnik Agenda for VB Meeting 02-13-01 8 16. PLAN COMMISSION - Village Manager Parrin a. PC Docket 01-1, 676 Meacham Road Request from PRIMECO Personal Communications for a Special Use Permit for the installation of nine panel antennas co-located on the Sprint monopole at the northwest corner of the Meacham Fire Station (PH 02-21-01) b. PC Docket 01-2, Antenna Siting Policy - Text Amendment (PH 02-21-01) 17. ZONING BOARD OF APPEALS - Village Manager Parrin 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustees Petri/Lissner b. Community Service Board - Trustee Czarnik C. Liquor Commission - Mayor Johnson d. Millennium Committee - Mayor Johnson 19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk 20. UNFINISHED BUSINESS VILLAGE BOARD a. At the February 8, 2000 Village Board meeting a first reading was held on an ordinance approving the Devon/Rohlwing Redevelopment Plan and Project. b. At the February 8, 2000 Village Board meeting a first reading was held on an Ordinance designating the Devon/Rohlwing Redevelopment Project area. c. At the February 8, 2000 Village Board meeting a first reading was held on an Ordinance adopting Tax Increment Financing for the Village of Elk Grove Village, Cook and DuPage in connection with the Designation of the Devon/Rohlwing Redevelopment Project area. d. Material Sciences Corporation/Pre-Finish Metals Special Use petition to construct a daycare center on industrial-zoned land. VILLAGE ATTORNEY 21 . REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary Agenda for VB Meeting 02-13-01 9 aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cech, Ingebrigtsen, Knickerbocker, Mac Arthur, Schmidt, Vadopalas, Walsh (8)