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HomeMy WebLinkAboutAGENDA - 01/23/2001 - VILLAGE BOARD Next ORD: 2806 (2809) Next RES. 2-01 (6-01) Recess: 9 P.M. AGENDA REGULAR VILLAGE BOARD MEETING January 23, 2001 1. Call to Order 2. Invocation (Thomas G. Smith, Deacon, St. Nicholas Episcopal Church) 3. Approval of Minutes of January 9, 2001 4. Mayor and Board of Trustees ' Report S. Accounts Payable Warrant: January 23, 2001 6 . CONSENT AGENDA A) Consideration to authorize a public hearing before the Plan Commission to consider text amendments to the Zoning Ordinance relating to the siting of antenna structures in the Village. (The JPZ Committee has developed revisions to the Village's Antenna Siting Policy. A public hearing before the Plan Commission is required on text amendments to the Zoning Ordinance needed to adopt the new guidelines. (A tentative public hearing date has been scheduled for February 21, 2001. ) B) Consideration of a request from the Boy Scouts of America (attached) to hold a carnival in the Wal-Mart parking lot from April 25 through April 29, 2001 and to waive all fees associated with the carnival in a total amount of $625. 00. (The Boy Scout carnival is being held as a fundraiser to benefit the Northwest Suburban Council of the Boy Scouts of America. A similar event was held at the Wal- Mart location by the Boy Scouts in April of 2000 without incident. (The fees to be waived are a food service license ($100) , Business License ($100 per day) , and Electrical Inspection fee ($25) , for a total fee waiver of $625. As with similar requests, the carnival will close 11:00 p.m. each night, with all carnival music being turned off by 10:30 p.m. ) C) Consideration to award a professional service contract to Chicago Aerial Survey (CAS) , Elk Grove Village, IL for aerial mapping of the residential area in a total contract not to exceed $36, 000. s s Agenda for VB Meeting 01-23-01 2 (The acquisition of aerial mapping in the residential . area has been identified as a vital tool in the planning and implementation of the Residential Enhancement Program. The mapping will provide up-to-date aerial photographs of the community as well as ground contours for use in identification of site grades and drainage patterns. (The estimated cost of $60, 000 for this work was proposed for inclusion in the FY200112002 budget. Due to their current shortage of work, Chicago Aerial Survey has submitted a proposal to develop aerial mapping this year for a discounted cost of $36, 000. 00, a savings of $24, 000. They have recently completed the Business Park mapping, and have conducted similar projects in the Village of Schaumburg and Arlington Heights. (The Village's last aerial photographs were taken in 1978. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) D) Consideration to increase an existing contract with Gerard Printing, Elk Grove Village, IL for Village 2000-2001 newsletter printing services from $14, 000 to $21,250. (Gerard Printing was awarded a contract in May 2000 by competitive bid. The bid was based on printing three (3) 8-page Villager newsletters and three (3) 4-page Business Matters. (The last two Villagers and Business Matters were longer than anticipated, 12-pages and 6-pages in length, due to the amount of articles required for inclusion. In addition, the Special Airport edition was not budgeted. The increase will allow one (1) more Villager and one (1) more Business Matters to be published by May 1. ) E) Consideration of the following: • to authorize the closing of Elk Grove Boulevard between Ridge and Victoria from 11:00 a.m. until 5:30 p.m. on Sunday, February 4, to allow Elk Grove Park District to hold its annual Winterfest; and • to permit the Elk Grove Park District to hold a bonfire at Audubon Park at dusk. (It has been past practice of the Village Board to permit the Park District to perform these activities. (A written request from the Park District is attached. ) s • Agenda for VB Meeting 01-23-01 3 F) Consideration to award a professional service contract to Planning Resources, Inc. , Wheaton, IL to prepare Phase 2 engineering studies for the 2001 ICRC Revitalization Landscape Program in a total contract amount not to exceed $12, 135. 00 from the ICRC Fund. (The Industrial/Commercial Revitalization Commission (ICRC) has authorized the implementation of Phase 2 engineering for this program. The streets targeted for improvement under this program include sections of Greenleaf Avenue, Lively Boulevard, Pratt Boulevard, and Landmeier Road. (Planning Resources is the firm selected to perform design services for the ICRC program, and has completed the 1999 and 2000 Landscape Programs. (Sufficient funds are budgeted and available in the ICRC Fund for this purpose. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) G) Consideration to authorize Police Sergeant David Naumann to attend the National Symposium on Child Sexual Abuse Conference in Huntsville, AL from March 13 through March 16, at a cost not to exceed $1,399. 86. (The symposium will run from March 13 through March 16. As the estimated cost exceeds $1, 000, Village Board authorization is required. ) H) Consideration to authorize Finance Director Hilda Ingebrigtsen to attend the 2001 Government Finance Officers Association Annual Conference in Philadelphia, PA from June 3 through June 6, at a cost not to exceed $1,265. 00. (A discount of $35 is applicable if registration is paid by January 29. (The proposed FY 2001/2002 budget includes a funding request for this purpose. ) I) Consideration to adopt Resolution No. 2-01 (attached) authorizing the Mayor and Village Clerk to execute an intergovernmental agreement between the Village of Roselle and the Village of Elk Grove Village for an emergency water system interconnection. (The Village of Roselle and Elk Grove Village have finalized the intergovernmental agreement for the emergency water system interconnection. Because Elk Grove Village will be the sole beneficiary of this interconnection, the Village will pursue the project at 100% of the cost. ) s � Agenda for VB Meeting 01-23-01 4 J) Consideration of the following: • to adopt Resolution No. 3-01 (attached) ceding the aggregate unused Industrial Revenue Bonds of the Village of Elk Grove Village to the Illinois Development Finance Authority for use within the corporate limits of Elk Grove Village; and to reallocate $560, 000. 00 to be earmarked specifically for the Little Lady Food project. (The Village currently has a volume cap through the State of Illinois of 1. 7 million dollars in Industrial Revenue Bonds (IRB) financing for use in Elk Grove Village each year. If the Village does not determine a commercial industrial building use for the State to use the funds prior to May 1, 2001, the funds automatically turn over to the Illinois Development Finance Authority (IDFA) for use in another community or capacity. (The IRB funding cap is based upon population. Since Elk Grove's population has increased since the 1990 census, IDFA suggests that the resolution not specify a specific dollar amount, but instead cede all unspent IRB funds. This will allow the Village to possibly qualify for more funding than it would be limited to, based on population totals. (The aggregate unused amount was ceded to the IDFA last year. (In addition, Cook County has adopted a resolution of intention to issue $5, 500, 000 in IRB's for the expansion of Little Lady Foods. They have asked the Village to reallocate $560, 000. 00 to be used specifically for this project. The remaining funds would be used for other Elk Grove Village projects. (A report form the Economic Development Officer, recommending approval, is attached. ) K) Consideration of the following: • To adopt Resolution No. 4-01 (attached) authorizing the Maintenance of Streets and Highways by a Municipality Under the Illinois Highway Code and appropriating $1, 476,247 from Motor Fuel Tax for the 2001 Street Maintenance Program; • To approve the use of an additional $34, 000 of General Corporate Funds from FY 2001-2002 for the 2001 Street Maintenance Program; Agenda for VB Meeting 01-23-01 S • To approve the 2001 Street Maintenance Program as recommended by the Capital Improvements Committee to resurface 11 miles of streets; and • To authorize Village Staff to advertise and accept bids on work included in the 2001 MFT Program. (This issue was discussed by the Capital Improvements Committee on January 15. Approval of this Resolution authorizes the Village to bid the 2001 MFT Program. ) L) Consideration to adopt Resolution No. 5-01 (attached) approving a Statement of Commitment to install public sidewalk between the Village of Elk Grove Village and Sweet Traditions, L.L.C. (This item would delay the Village's requirement to install public sidewalk at the Krispy Kreme facility, 412 E. Devon, until development occurs at the neighboring properties. Currently, no sidewalk exists to the east or west of the subject property. (The Statement of Commitment is a binding agreement to construct the sidewalk when deemed appropriate by the Village. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) M) Consideration to adopt Ordinance No. 2806 (attached) granting a variation of Section 3-5:B of the Zoning Ordinance pertaining to the construction of two principal buildings on a one zoned lot on property located at 1260 Higgins Road. (This item was discussed at the January 9th Village Board meeting, and currently appears as Unfinished Business of the Village Attorney. ) N) Consideration to adopt Ordinance No. 2807 (attached) granting a variation of Section 4-3-1:B of the Zoning Ordinance pertaining to the minimum number of parking spaces in a business zoned district to permit one (1) parking space for each 323.4 square feet of gross floor area on property located at 1670 Landmeier Road. (This item was discussed at the January 9th Village Board meeting, and currently appears as Unfinished Business of the Village Attorney. ) Agenda for VB Meeting 01-23-01 6 O) Consideration to adopt Ordinance No. 2808 (attached) granting a variation of Section 7A-1:F. 1 and 7E-8:A of the Zoning Ordinance to permit the construction of an eight (8) foot fence along the east property line of the Oakton Street Fire Station located at 1000 Oakton Street. (This item was discussed at the January 9th Village Board meeting, and currently appears as Unfinished Business of the Village Attorney. ) 7 . REGULAR AGENDA 8 . BOARDS AND COMMISSIONS CAPITAL IMPROVEMENTS COMMITTEE - Trustee Feichter a. Landmeier Public Works Facility Improvements b. Sidewalk/Street Light Improvements C. West Side Garage Improvements d. Salt Creek Improvements e. Fire Station 7 Renovations/Improvements f. 2001 MFT Street Maintenance Program 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner a. Cellular Tower Guidelines b. Fence Regulations C. Motorist Use Of Cellular Phones 10. PERSONNEL COMMITTEE - Trustee Petri a. Wellness Program 11 . RECYCLING & WASTE COMMITTEE - Trustee Czarnik 12. INFORMATION COMMITTEE - Trustee Dill a. New Trustee Orientation 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri 14. YOUTH COMMISSION - Trustee Prochno 15. PARADE COMMISSION - Trustee Czarnik 16. PLAN COMMISSION - Village Manager Parrin a. PC Docket 01-1, 676 Meacham Road Request from PRIMECO Personal Communications for a Special Use Permit for the installation of nine panel antennas co-located on the Sprint monopole at the northwest corner of the Meacham Fire Station (PH 02-21-01) 17. ZONING BOARD OF APPEALS - Village Manager Parrin Agenda for VB Meeting 01-23-01 7 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustees Petri/Lissner b. Community Service Board - Trustee Czarnik C. Liquor Commission - Mayor Johnson d. Millennium Committee - Mayor Johnson 19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk 20. UNFINISHED BUSINESS VILLAGE BOARD a. At the February 8, 2000 Village Board meeting a first reading was held on an ordinance approving the Devon/Rohlwing Redevelopment Plan and Project. b. At the February 8, 2000 Village Board meeting a first reading was held on an Ordinance designating the Devon/Rohlwing Redevelopment Project area. c. At the February 8, 2000 Village Board meeting a first reading was held on an Ordinance adopting Tax Increment Financing for the Village of Elk Grove Village, Cook and DuPage in connection with the Designation of the Devon/Rohlwing Redevelopment Project area. d. Material Sciences Corporation/Pre-Finish Metals Special Use petition to construct a daycare center on industrial-zoned land. VILLAGE ATTORNEY a. ZBA Docket 00-22 - 1000 Oakton Street Direct the attorney to prepare an ordinance granting a variation to permit construction of an 8 foot wooden privacy fence located along the east property line of the Oakton Street fire station (PH 12-20-2000) . b. ZBA Docket 00-23 - 1670 Landmeier Road Direct the attorney to prepare an ordinance for a variation to reduce the minimum required parking spaces of an existing Office Depot store to permit construction of a 6, 400 square foot building addition (PH 12-20-2000) . c. ZBA Docket 01-1 - 1260 E. Higgins Road Direct the Attorney to prepare an Ordinance for a variation to allow two principal buildings on one property by demolishing an existing legal non-conforming building and replacing it with a new building (PH 01-03-01) . 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT Agenda for VB Meeting 01-23-01 8 In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cech, Ingebrigtsen, Knickerbocker, Mac Arthur, Schmidt, Vadopalas, Walsh (8)