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HomeMy WebLinkAboutAGENDA - 01/09/2001 - VILLAGE BOARD Next ORD: 2803 (2805) Next RES. 1-01 (2-01) Recess: 9 P.M. AGENDA REGULAR VILLAGE BOARD MEETING January 9, 2001 1. Call to Order 2. Invocation (Reverend Thaddeus Czarnecki, Deacon, Queen of the Rosary Parish) 3. Approval of Minutes of December 4, 2000 4. President and Board of Trustees ' Report S. Accounts Payable Warrant: January 9, 2001 6 . CONSENT AGENDA A) Consideration of the following: • to accept the request (attached) from the Elk Grove Public Library to waive the year 2001 alarm user license fee in the amount of $75. 00; • to accept the request (attached) from the Elk Grove Park District to waive the year 2001 alarm user license fee in the amount of $300. 00; • to accept the request (attached) from School District 59 to waive the year 2001 alarm user license fee in the amount of $200. 00; and • to accept the request (attached) from School District 54 to waive the year 2001 alarm user license fee in the amount of $75. 00. (It has been past practice of the Village Board to waive this fee for units of government. ) B) Consideration to accept a donation of $500 from Amitron Corporation, 2001 Landmeier Road, for the Fire Department Pension Fund. (The Fire Department received a cash donation from this company. Section 1. 6 of the Personnel Rules stipulates that donations of cash are to be placed in the appropriate Pension Fund. ) Agenda for VB Meeting 01-09-01 2 C) Consideration to authorize a public hearing before the Plan Commission to consider the petition of PCS Primeco for a Special Use permit to install cellular antenna and related equipment at the Meacham Fire Station, 676 Meacham Road. (The Village recently approved a Special Use permit to Sprint PCS to install a monopole at the above property. Sprint will construct a multi-tenant masonry shelter at the base of the monopole to house the equipment of two additional carriers. (PCS Primeco is petitioning for a Special Use permit to locate their antennas on the monopole and equipment in the masonry shelter. Primeco will need to enter into a lease agreement with the Village to lease ground space on the property. (After preliminary review of the proposal, staff has no significant objections to Primeco's petition. (With Village Board approval, a public hearing can be held in accordance with the Plan Commission's schedule. ) D) Consideration to accept the Comprehensive Annual Financial Report (CAFR) for the Fiscal Year ended April 30, 2000. (The Comprehensive Annual Financial Report represents the findings of the annual audit as performed by the independent auditor Freidman, Eisenstein, Raemer, and Schwartz (FERS) . (The CAFR was recently completed and distributed. ) E) Consideration to award a professional service contract to TranSystems Corporation, Schaumburg, IL for Phase 2 engineering services related to Business Park street lighting improvements in a total contract amount not to exceed $34, 301 from the Industrial/Commercial Revitalization Fund. (The Industrial/Commercial Revitalization Commission (ICRC) has authorized the implementation of Phase 2 engineering for Regions 2 and 4 of the Local Street Lighting Program. These areas include Howard Street, Greenleaf Avenue, Pratt Boulevard, and Tonne Road. (TranSystems Corporation completed the preliminary street lighting layout for the Business Park and completed the design of the 1999 and 2000 street lighting programs. (Sufficient funds are budgeted and available in the ICRC Fund for this purpose. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) Agenda for VB Meeting 01-09-01 3 F) Consideration to increase the fiscal year 2000-2001 Capital Projects budget in the amount of $39, 688 for expenses associated with the construction of the Oakton Street Training Facility. (The budget line item for this project ended the 1999- 2000 fiscal year with a balance of $45,207.90. A total of $5,520 of this amount was carried over into the FY 2000- 2001 budget as part of outstanding purchase orders. (The entire balance will be needed to fund remaining encumbrances, outstanding change orders, and final expenses remaining for this project. (A report from the Fire Chief, recommending approval, is attached. ) G) Consideration of the following: • to award a contract to the lowest responsive and responsible bidder, Greco Contractors, Inc. , Des Plaines, IL for the Higgins Road and Lively Boulevard Intersection Project in a total contract amount not to exceed $228,381. 80; and • to award a contract to Pinner Electric, Inc. , Brookfield, IL for traffic signal modifications related to this project in a total amount not to exceed $31, 600. 00. (A total of eleven contractors were provided with bid documents, of which six submitted bids. Upon review of the bids submitted, Greco Contractors, Inc. , was determined to be the lowest responsive and responsible bidder. (In addition to the intersection improvement, this project also includes sidewalk and curb reconstruction along Howard Street from Lively to Busse Road. (Greco Contractors, Inc. , is an IDOT prequalified contractor which performed work for the Village's Drainage Improvements Phase II project satisfactorily and under budget. (Traffic signal modifications will be necessary to accomplish this project. Pinner Electric, Inc. is currently under contract to the Village for traffic signal maintenance operations, and Pinner's proposal amount has been determined to be a fair and reasonable cost for this work. (Sufficient funds are budgeted and available for this purpose. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) Agenda for VB Meeting 01-09-01 4 H) Consideration of the Assistant Village Manager's prior authorization to allow Police Sergeant John Nowacki to attend the Northwestern University Traffic Institute School of Police Staff and Command at a cost not to exceed $3,200; (The course starts Monday, January 8, and goes through Friday, March 16. As the course began prior to the Village Board meeting, this agenda item will confirm the Assistant Village Manager's prior authorization) . I) Consideration of the following: • to award a contract to Hon Company, Muscatine, Iowa, to furnish and deliver office furniture under the Federal Government General Services Administration contract pricing in a total amount not to exceed $9,288.37; and • to award a contract to Desks, Inc. , Chicago, IL to design, deliver, and install Miller Chairs in a total contract amount not to exceed $3, 000. 00. (The total budget for the renovation of the Landmeier Public Works Building, the old Station 8 and the Biesterfield Road Fire Station included an estimate of $55, 000 for furnishings. There are change orders in dispute between the Village and Construction Manager as last reported to the Village Board in a September 1, 2000 memorandum. (The contracts to be awarded are for necessary furniture to furnish new offices as well as to replace worn furniture. In lieu of using funds from the Capital Projects funds set aside for the construction project, the furniture will be purchased by transferring funds from currently budgeted capital line items for capital expenditures. (A similar request is being prepared by Public Works for future Village Board action. (Sufficient funds are available for this purpose. (Reports from the Director of Finance and Fire Chief, recommending approval, are attached. ) J) Consideration to adopt Resolution No. 1-01 (attached) authorizing the Mayor and Village Clerk to execute a Letter Center Agreement between Airborne Express Inc. and the Village of Elk Grove Village. (The agreement shall be for a three-year period, effective January 1, 2001. Airborne Express Inc. agrees to pay the Village of Elk Grove an annual fee of $325. 00 for the installation of one (1) Letter Center in Village f Agenda for VB Meeting 01-09-01 S right-of-way. The Village has standardized all carriers on this rate per box. ) K) Consideration to adopt Ordinance No. 2803 in connection with Rights and Responsibilities related to locally imposed and administered taxes of the Village of Elk Grove Village, Illinois. (Passage of this model ordinance is mandated by the State of Illinois Local Government Taxpayers, Bill of Rights Act, which became effective on January 1, 2001. (The key provisions of the ordinance include a statute of limitations for the collection of unpaid taxes and refunds of overpayments and the implementation of a tax appeal process. Property taxes and state sales taxes are excluded from this Act. (The Village Attorney will review the model ordinance prepared by the Illinois Municipal League and a final draft will be distributed prior to the Village Board meeting. (A report from the Director of Finance is attached. ) L) Consideration to adopt Ordinance No. 2804 (attached) amending Title 3, Chapter 6, Article B, Cigarette and Tobacco Dealers, Section 3-6B-6 of the Village Code of the Village of Elk Grove Village as it pertains to Suspension or Revocation of License. (The provisions revised by means of this ordinance improve the enforcement of Village regulations relating to tobacco sales. (A report from the Village Attorney was previously distributed. ) 7. REGULAR AGENDA BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Feichter a. Landmeier Public Works Facility Improvements b. Sidewalk/Street Light Improvements C. West Side Garage Improvements d. Salt Creek Improvements e. Fire Station 7 Renovations/Improvements 9. JUDICIARY PLANNING AND ZONING COMMITTEE - Trustee Lissner a. Cellular Tower Guidelines b. Fence Regulations C. Motorist Use Of Cellular Phones 10. PERSONNEL COMMITTEE - Trustee Petri Agenda for VB Meeting 01-09-01 6 a. Wellness Program 11. RECYCLING & WASTE COMMITTEE - Trustee Czarnik 12. INFORMATION COMMITTEE - Trustee Dill a. New Trustee Orientation 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri 14. YOUTH COMMISSION - Trustee Prochno 15. PARADE COMMISSION - Trustee Czarnik 16. PLAN COMMISSION - Village Manager Parrin 17. ZONING BOARD OF APPEALS - Village Manager Parrin a. ZBA Docket 01-01, 1260 E. Higgins Road Request for a variation to allow two principal buildings on one property by demolishing an existing legal non-conforming building & replacing it with a new building on said property (PH 01-03-01) 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustees Petri/Lissner b. Community Service Board - Trustee Czarnik C. Liquor Commission - Mayor Johnson d. Millennium Committee - Mayor Johnson 19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk 20. UNFINISHED BUSINESS VILLAGE BOARD a. At the February 8, 2000 Village Board meeting a first reading was held on an ordinance approving the Devon/Rohlwing Redevelopment Plan and Project. b. At the February 8, 2000 Village Board meeting a first reading was held on an Ordinance designating the Devon/Rohlwing Redevelopment Project area. c. At the February 8, 2000 Village Board meeting a first reading was held on an Ordinance adopting Tax Increment Financing for the Village of Elk Grove Village, Cook and DuPage in connection with the Designation of the Devon/Rohlwing Redevelopment Project area. d. Material Sciences Corporation/Pre-Finish Metals Special Use petition to construct a daycare center on industrial-zoned land. VILLAGE ATTORNEY Agenda for VB Meeting 01-09-01 7 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cech, Ingebrigtsen, Knickerbocker, Mac Arthur, Schmidt, Vadopalas, Walsh (8)