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HomeMy WebLinkAboutAGENDA - 02/08/2000 - VILLAGE BOARD Next ORD: 2732 (2735) Next RES. 04-00 (07-00) Recess: 9 p.m. AGENDA REGULAR VILLAGE BOARD MEETING February 8, 2000 1. Call to Order 2. Invocation (Rev. Rodney L. Pickett, Pastor, Wesleyan Community Church) 3. Approval of Minutes of January 18, 2000 4. President and Board of Trustees ' Report S. Accounts Payable Warrant: February 8, 2000 6 . CONSENT AGENDA A) Consideration of the following: • to approve a request from the Rotary Club of Elk Grove Village to waive fees and business licenses incidental to the 2000 Rotary Fest in a total amount of $2, 740; • to grant variations required to permit the use of portable signage related to Rotary Fest; and • to waive all fees associated with the use of a fire hydrant; • to approve a donation of $15, 000 to the Rotary Club for the 2000 Rotary Fest. (This year's event is scheduled for June 14 through June 18, at its usual location near Lions Drive. The Village Board has approved similar requests from the Rotary Club in previous years. The fees requested to be waived are the Class D Liquor License ($2, 000) , Carnival License ($500) , Food Service License ($100) , and Fire Hydrant Deposit and connection ($140) . (The Rotary Club requests to post identification and directional signs at various locations in the village. The signs would be four feet by eight feet in size, and would require variations from the Village's sign ordinance. (Additional requests include the provision of street sweeping services for the Rotary Fest parking lots and free use of the Community Events Sign to promote the event. (A report from the Assistant Village Manager is attached. ) 00 • • Agenda for VB Meeting 02-08-00 2 B) Consideration of the following: • To waive the formal bidding process; and • To award a contract to Pinner Electric, Inc. , Brookfield, IL to deliver and install a traffic signal pre-emption device at the intersection of Oakton Street and Lively Boulevard at a total cost not to exceed $11, 968. (This intersection is opposite the Oakton Street Fire Station and is currently not equipped with a traffic pre- emption device, which is needed to allow emergency vehicles to quickly and safely pass through the intersection. (Pinner Electric, Inc. was initially awarded the contract to install this equipment throughout the Village through a competitive bid process. Pinner is familiar with the Village's equipment and standards, and has been responsive in maintaining the Village's existing traffic pre-emption system. (Sufficient funds are budgeted and available for this purpose. (A report from the Fire Chief, recommending approval, is attached. ) C) Consideration to authorize a professional services contract with the Jenkins Group, Itasca, IL for the preparation of prototype building fagade designs in a total amount not to exceed $11, 900 from the Industrial/Commercial Revitalization Fund. (The Industrial Commercial Revitalization Commission (ICRC) has authorized the preparation of prototype building fagade improvement designs for application to buildings less than 20, 000 square feet in size. The professional services will include preparation of five (5) fagade designs, including building material alternatives, signage, and cost estimates. (The Jenkins Group was selected by the ICRC for this program based on experience in master site planning, architectural design, and interior design for industrial and warehouse buildings. Jenkins Group has provided such services in the past for developers in Elk Grove, and have a familiarity with the Business Park. (Sufficient funds are budgeted and available in the ICRC Fund for this purpose. Agenda for VB Meeting 02-08-00 3 (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) D) Consideration of the following: • to waive the formal bidding process; and • to award a contract to Air One Equipment, Schaumburg, IL, to furnish and deliver Supplied Air Breathing System equipment in a total amount not to exceed $11, 881. (The Fire Department is standardized on Supplied Air Breathing equipment manufactured by Mine Safety Appliance, Inc. (MSA) due to its quality. Air One Equipment is the exclusive vendor of MSA equipment in Northern Illinois. (Reports from the Director of Finance and Fire Chief, recommending approval, are attached. ) E) Consideration to concur with the prior authorization of the Assistant Village Manager for Police Sergeant David Naumann to attend the 16th National Symposium on Child Sexual Abuse Conference in Huntsville, Alabama from March 7 to March 10, 2000 at a cost not to exceed $1, 400. 00 (Sergeant Naumann is the new supervisor of the Youth and Crime Prevention Unit of the Police Department. Early registration was required to take advantage of advance conference pricing. Registration before February 4 received a $35. 00 reduction in price. Sufficient funds are budgeted and available for this expenditure. ) F) Consideration to authorize Fire Captain Douglas Goosetree to attend the Maryland Fire and Rescue Institute's Staff and Command Course in Cincinnati, Ohio from March 8 through March 15, 2000 at a total cost not to exceed $1, 707. (This course is available to emergency officers above the company officer level and develops professional knowledge and technical skills in emergency management. (Sufficient funds are available for this purpose. ) G) Consideration to authorize the Village Manager to execute a contract with Avalon Banquet Hall, Elk Grove Village, IL for the annual Village Awards Banquet to be held on April 28, 2000 at a cost of $35. 75 per person. (The contract with Avalon Banquet Hall needs to be approved and executed for the Village to reserve the date and make the necessary deposit. Agenda for VB Meeting 02-08-00 4 (Sufficient funds are budgeted and available for this purpose. ) H) Consideration to adopt RESOLUTION NO. 04-00 (attached) ceding the aggregate unused Industrial Revenue Bonds of the Village of Elk Grove Village to the Illinois Development Finance Authority for use within the corporate limits of Elk Grove Village. (The Village currently has a volume cap through the State of Illinois of 1. 7 million dollars in Industrial Revenue Bonds (IRB) financing for use in Elk Grove Village each year. If the Village does not determine a commercial industrial building use for the State to use the funds prior to May 1, 1999, the funds automatically turn over to the Illinois Development Finance Authority (IDFA) for use in another community or capacity. (The IRB funding cap is based upon population. Since Elk Grove's population has increased since the 1990 census, IDFA suggests that the resolution not specify a specific dollar amount, but instead cede all unspent IRB funds. This will allow the Village to possibly qualify for more funding than it would be limited to, based on population totals. (The aggregate unused amount was ceded to the IDFA last year. (A report from the Economic Development Officer, recommending approval, is attached. ) I) Consideration to adopt RESOLUTION NO. OS-00 (attached) authorizing the execution of an intergovernmental agreement between the Village of Elk Grove Village and Schaumburg School District #54 for a school resource officer. (This resolution authorizes the Village Board to execute an intergovernmental agreement which will provide a school resource officer for Mead Junior High School . (The School Board for District #54 passed a resolution approving the agreement at their Board meeting on Thursday, January 20, 2000. (A copy of the agreement is attached. ) J) Consideration to adopt RESOLUTION NO. 06-00 (attached) authorizing the execution of an agreement between the Village of Elk Grove Village and the Northwest Municipal Conference and the Workforce Development Council of Northern Cook County which will support the restructuring of the Workforce Development Council . Agenda for VB Meeting 02-08-00 S (This resolution authorizes the Village Board to execute an agreement which will allow the Workforce Development Council of Northern Cook County to provide job training programs in accordance with the Workforce Investment Act of 1998 (WIA) . The new WIA requires the Northwest Municipal Conference to have a new Chief Local Official Agreement as part of the restructuring of the Workforce Development Council . The purpose of this Chief Local Officials Agreement is to ensure that appropriate procedures are in place among individual municipalities to meet the responsibilities under the WIA. (The purpose of the Fiscal Agent Agreement is to ensure that Chief Elected Officials, the Northwest Municipal Conference, and local governments are held harmless for any financial omissions that may occur, and that the Workforce Development Council assumes primary financial responsibility for any acts of disallowance. (The terms of the agreement have been reviewed by the Village Attorney and deemed acceptable. (A letter of explanation from the Northwest Municipal Conference and copies of the two agreements are attached. ) K) Consideration to adopt ORDINANCE NO. 2732, (attached) granting a variation of Section 3-6:D and Section 7-1 of the Zoning Ordinance as they pertain to principal structures in the 20 foot required rear yard to permit the construction of a room addition which would encroach approximately 8. 03 feet into the required rear yard on property located at 1821 Bangor Court. (This item was discussed at the January 18th Village Board meeting. ) L) Consideration to adopt ORDINANCE NO. 2733, (attached) granting a variation of Section 7-1 of the Zoning Ordinance as it pertains to maximum floor area ratio in an R-3 zoned district to permit the construction of a room addition which would thereafter exceed the maximum floor area ration of 0.40 (40%) on property located at 567 Montego Drive. (This item was discussed at the January 181h Village Board meeting. ) M) Consideration to adopt ORDINANCE NO. 2734, Rezoning and granting a Special Use Permit and a Variation from the Subdivision Control Ordinance for certain property (Concord Development Corp. ) . (This ordinance grants a rezoning and Special Use permit for an 18.53 acre site northwest of the Park Agenda for VB Meeting 02-08-00 6 Boulevard and Devon Avenue intersection for the construction of 102 single-family attached homes by Concord Development Corporation. (This item was discussed at the January 18, 2000 Committee of the Whole meeting. (The ordinance will be distributed on Friday. ) 7 . REGULAR AGENDA A) Consideration of a request (attached) from Rammy's Sub Contractors, 1022 E. Higgins Road, for a variation to the sign ordinance to permit the installation of an illuminated sign panel below an existing shopping center sign which fails to meet the ground clearance requirement and exceeds the amount permitted by ordinance as follows: Item Proposed Permitted by Variation Ordinance Freestanding Sign Add 3'6"x9' (31.5 One sign 96 21 sq.ft. sq.ft.)panel to sq.ft. in area (220) size existing 916" x 9' with 10' variation. (85.5 sq.ft.)sign, ground 512" (489) lowering the ground clearance ground clearance to 4'10". clearance variation (The total amount of signage permitted for this location is 96 square feet. The proposed additional sign would increase the total to 117 square feet (22-9.- increase) . 229increase) . In addition, the sign ordinance establishes a 10 foot ground clearance requirement. As proposed, the additional sign would decrease the ground clearance to 4 ' 10" (489 decrease) . (Because the petitioner has not met with the shopping center owner to redesign the existing sign, the Director of Engineering & Community Development is recommending DENIAL of the proposed signage. (A report from the Director of Engineering & Community Development is attached) . BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Feichter a. Landmeier Public Works Facility Improvement b. Sidewalk/Street Light Improvements C. West Side Garage Improvement d. Salt Creek Improvements e. Fire Station 7 Renovations/Improvements Agenda for VB Meeting 02-08-00 7 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner a. Wireless 9-1-1 Surcharge b. Neighborhood Preservation and Maintenance Ordinance C. Residential Ground Coverage Restrictions 10. PERSONNEL COMMITTEE - Trustee Petri a. Wellness Program 11. RECYCLING & WASTE COMMITTEE - Trustee Czarnik a. Scavenger Licenses 12. INFORMATION COMMITTEE - Trustee Dill a. Web Site Enhancement b. New Trustee Orientation C. Newsletter Design Revision 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri a. Parking Stall Size Requirements 14. YOUTH COMMISSION - Trustee Prochno 15. PARADE COMMISSION - Trustee Czarnik 16. PLAN COMMISSION - Village Manager Parrin a. Gullo Annexation & Resubdivision; Landmeier, Higgins & Touhy (PH 2-02-00) 17. ZONING BOARD OF APPEALS - Village Manager Parrin a. ZBA Docket 99-15 - 847 E. Higgins Road Canopy Over Service Area (PH 12-01-99 - cont'd. to 1-12-00) 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustees Petri/Lissner b. Community Service Board - Trustee Czarnik C. Liquor Commission - President Johnson d. Millennium Committee - President Johnson 19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk 20. UNFINISHED BUSINESS a. ZBA Docket 99-16 - 567 Montego Drive - Direct the Village Attorney to prepare an Ordinance granting a variation for construction of an addition to the rear of an existing home. b. ZBA Docket 00-1 -- 1821 Bangor. Direct the Village Attorney to prepare an ordinance to permit an addition that would extend 8. 03 feet into the required rear yard. 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS • 0 ! � Agenda for VB Meeting 02-08-00 8 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cech, Ingebrigtsen, Knickerbocker, Mac Arthur, Schmidt, Vadopalas, Walsh (2) ADDENDUM to Regular Village Board Agenda February 8, 2000 8:00 P.M. 6. CONSENT AGENDA (continued) N) Consideration to confirm the prior authorization of the Village Board to permit the following activities as requested by the Elk Grove Park District to take place on Sunday, February 6, 2000: • to permit an aerial fireworks display at Audubon Park beginning at dusk; and, • to waive the fireworks permit fee of $2. 00; and • to authorize the closing of Elk Grove Boulevard from Ridge to Victoria between the hours of 10:30 a.m. and 6:30 p.m. (The Park District held its Winter Fest on February 6. Authorization of the above items was recommended subject to the Park District delivering an informational flyer to residents neighboring Audubon Park, explaining the road closure and fireworks display. Appropriate detour signage and barricades were utilized in closing Elk Grove Boulevard. (This item officially confirms the prior authorization of the Village Board to permit these activities) . O) Consideration of the following: • To increase the current contract with Just Networks, Inc. , for advanced technical support of the computer network for the period from May 1, 1999 - April 30, 2000 in an amount not to exceed $11, 000; and • To increase the Finance Department's budget in the amount of $11, 000 to cover the unanticipated costs of providing advanced technical support during fiscal 2000. Addendum 02/08/000 2 (This contract was originally renewed in April 1999 to continue the development of the Village's local and wide- area networks. Unexpected problems with the cable for our wide-area network have created a 2- or 3-month backlog of required hardware and software upgrades. Additionally, the extra hours spent troubleshooting cable problems have created a need for additional funding for general support and maintenance during the remainder of this fiscal year. These additional expenses are not anticipated for the next year. (Sufficient funds are available for this expense. (A report from the Director of Finance, recommending approval, is attached. ) P) Consideration to hold a first reading of an Ordinance approving the Devon/Rohlwing Redevelopment Plan and Project. (This ordinance adopts & approves the Redevelopment Plan & Project) . Q) Consideration to hold a first reading of an Ordinance designating the Devon/Rohlwing Redevelopment Project Area. (This ordinance provides that the proposed TIF area is designated as a redevelopment project so that it may, therefore, be eligible for TIF financing. R) Consideration to hold a first reading of an Ordinance adopting Tax Increment Financing for the Village of Elk Grove Village, Cook and DuPage Counties, Illinois, in connection with the Designation of the Devon/Rohlwing Redevelopment Project Area. (This is a first reading- of an Ordinance adopting TIF financing to pay for the eligible redevelopment costs. C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cech, Ingebrigtsen, Knickerbocker, Mac Arthur, Schmidt, Vadopalas, Walsh (8)