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Home My WebLink AboutAGENDA - 02/22/2000 - VILLAGE BOARD Next ORD: 2736 (2738) Next RES. 07-00 (08-00) Recess: 9 p.m. r AGENDA REGULAR VILLAGE BOARD MEETING February 22, 2000 1. Call to Order 2. Invocation (Rev. Arthur Fagan, Pastor, Queen of the Rosary Parish) 3. Approval of Minutes of February 8, 2000 4. President and Board of Trustees' Report 5. Accounts Payable Warrant: February 22, 2000 6 . CONSENT AGENDA A) Consideration of a request (attached) from Kmart Corporation on behalf of the Elk Grove Super Kmart, to host a "Kids Against Drugs Race" in their parking lot at 600 Meacham Road on May 20 and 21, 2000. (Super Kmart is requesting permission to hold a "Kids Against Drugs Race" in their parking lot on May 20, from 9:00 a.m. to 6:00 p.m. , and on May 21, from 12:00 p.m. to 6:00 p.m. This event will consist of children ages 7 through 13 racing around a track on motorized lawn tractors at maximum speeds of 5 miles per hour. For each child who participates, the Kmart Corporation will donate $5. 00 toward local organizations that fight drug abuse. (The Department of Engineering & Community Development has reviewed this request and anticipates no complications with zoning regulations and no negative impact on the surrounding residential area. Kmart Corporation is operating similar events across the country and is fully insured. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) B) Consideration to enter into a production agreement (attached) between the Village of Elk Grove Village and Third Millennium Inc. for utility billing outsourcing for fiscal year 2000/2001 in a total contract amount not to exceed $25,230. (The production agreement will require Third Millennium Inc. to print the monthly water bills/late notices, provide OCR coding, and deliver them to the post office. The quoted price is based on an average annual usage of 84, 000 bills/notices. Agenda for VB Meeting 02-22-00 2 (Sufficient funds are budgeted and available for this expense. (A report from the Director of Finance, recommending approval, is attached. ) C) Consideration to award a professional services contract to Planning Resources, Wheaton, IL, for the implementation of Phase 2 engineering studies for Local Landscape Improvements in a total amount not to exceed $8, 180 to be paid from ICRC funds. (Planning Resources was selected to perform design services for the land use and urban design components of the revitalization program. Planning Resources has recently completed the Nicholas and Pratt Boulevard landscape plan, and is currently designing the gateway signage at the Elmhurst Road and Landmeier Road intersection. (Phase 2 of the study includes landscaping improvements along Bennett Road, King Street, Lee Street, Landmeier Road from Higgins Road to Elmhurst Road, and Howard Street from Lively Boulevard to Busse Road. (Sufficient funds are budgeted and available for this expense. ) D) Consideration to renew a service contract to Marcott Enterprises, Inc. , Elmhurst, IL, for the hauling and disposing of non-toxic debris in a total amount not to exceed $70,200. (The existing contract with Marcott was originally awarded in FY 1999/00 with the option to renew annually up to two additional years. This renewal would be the first renewal period. (The contract amount represents a 2.480 increase over last year's maintenance contract, reflecting an increase in per unit price. (Reports from the Director of Finance and the Director of Public Works, recommending approval, are attached. (Sufficient funds are budgeted and available for this purpose. ) E) Consideration to award a purchase contract to Air One Equipment, Inc. , Schaumburg, Illinois, for the purchase and delivery of one (1) SOBA Air Compressor in the amount of $39,375. (The FY 1999/00 budget contains funds for the purchase of a new SCBA air compressor for the Oakton Street Training Facility. Bid specifications were provided to five (5) potential bidders of which only one (1) responded. Air One Equipment has provided equipment to Agenda for VB Meeting 02-22-00 3 the Village in the past and is identified as having a high degree of equipment dependability and performance of maintenance service. (Sufficient funds are budgeted and available in the Capital Projects Fund for this purpose. (Reports from the Director of Finance and Fire Chief, recommending approval, are attached. ) F) Consideration to award a professional services contract to Friedman, Eisenstein, Raemer and Schwartz to perform the FY 1999-00 Annual Audit in an amount not to exceed $31, 150. (Friedman, Eisenstein, Raemer and Schwartz (FERS) has performed the Village's audits since 1994. Their technical knowledge and assistance in preparing the Village's comprehensive annual financial report (CAFR) assisted the Village in receiving its 15`h consecutive Certificate of Achievement for Excellence in Financial Reporting. Due to the quality of their work and their familiarity with the Village, and given the final disclosure requirements for Y2K and the transition to a new accounting software package, FERS is recommended to perform the Village's annual audit for FY 1999-00. RFP's will be sent out for the FY 2001 audit. (A total of $4, 100 of the total contract amount is reimbursable by the Fire and Police Pension Funds. (A report from the Director of Finance, recommending approval, is attached. ) G) Consideration to adopt RESOLUTION NO. 07-00, (attached) accepting a certificate of approval and initial acceptance and deed of conveyance/bill of sale for acceptance of the sanitary sewer improvements installed by Elk Grove Township. (Sanitary sewer improvements consist of approximately 105 lineal feet of 10" diameter sanitary sewer improvements constructed on the east side of Busse Road south of Commerce Drive. (This sewer meets all criteria established for inflow and infiltration by the Village, Metropolitan Water Reclamation District, and Illinois Environmental Protection Agency. The existing 21" sanitary sewer located under Busse Road along with the 21" sanitary sewer located west of Busse Road will remain under the ownership and maintenance of Elk Grove Township. The Township intends to investigate the condition of the 21" sewer, make any necessary repairs, and eventually convey the 21" sanitary sewer to the Village. (The Certificate of Approval and Initial Acceptance and Deed of Conveyance/Bill of Sale are attached. • 0 Agenda for VB Meeting 02-22-00 4 (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) H) Consideration to adopt ORDINANCE NO. 2736, (attached) amending Title 3, Chapter 3, Section 3-3-7, Number of Licenses of the Village Code of the Village of Elk Grove Village by decreasing the number of Class "D" Liquor Licenses. (This ordinance decreases the number of Class "D" liquor licenses from nine to seven. The licenses of Il Caf6 and Tasty Dawg are no longer active. ) I) Consideration to adopt ORDINANCE NO. 2737, (attached) granting a variation of Section 7-1 of the Zoning Ordinance pertaining to front yard setbacks in a B-3 Business District to permit the construction of a canopy which would be located seven (7) feet from the front lot line on property located at 874 East Higgins Road. (This item was discussed at the February 81h Village Board meeting. ) 7 . REGULAR AGENDA None BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Feichter a. Landmeier Public Works Facility Improvement b. Sidewalk/Street Light Improvements C. West Side Garage Improvement d. Salt Creek Improvements e. Fire Station 7 Renovations/Improvements 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner a. Wireless 9-1-1 Surcharge b. Neighborhood Preservation and Maintenance Ordinance C. Residential Ground Coverage Restrictions 10. PERSONNEL COMMITTEE - Trustee Petri a. Wellness Program 11. RECYCLING & WASTE COMMITTEE - Trustee Czarnik a. Solid Waste Contract 12. INFORMATION COMMITTEE - Trustee Dill a. Web Site Enhancement b. New Trustee Orientation C. Newsletter Design Revision Agenda for VB Meeting 02-22-00 S 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri 14. YOUTH COMMISSION - Trustee Prochno 15. PARADE COMMISSION - Trustee Czarnik 16. PLAN COMMISSION - Village Manager Parrin a. Gullo Annexation & Resubdivision; Landmeier, Higgins & Touhy (PH 2-02-00) 17. ZONING BOARD OF APPEALS - Village Manager Parrin a. ZBA Docket 00-2 - 420 New York Lane encroach 2. 0 feet into required 8 foot side yard for installation of a fireplace (PH 03-02-00) b. ZBA Docket 00-3 - 1813 Hawk Lane encroach 2.5 feet into required 8 foot side yard for installation of a fireplace (PH 03-02-00) C. ZBA Docket 00-4 - 1405 Mitchell Trail - encroach 2.0 feet into the 8 foot side yard for installation of a fireplace (PH 03-02-00) 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustees Petri/Lissner b. Community Service Board - Trustee Czarnik C. Liquor Commission - President Johnson d. Millennium Committee - President Johnson 19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk 20. UNFINISHED BUSINESS a. At the February 8, 2000 Village Board meeting a first reading was held on an ordinance approving the Devon/Rohlwing Redevelopment Plan and Project b. At the February 8, 2000 Village Board meeting a first reading was held on an Ordinance designating the Devon/Rohlwing Redevelopment Project area. c. At the February 8, 2000 Village Board meeting a first reading was held on an Ordinance adopting Tax Increment Financing for the Village of Elk Grove Village, Cook and DuPage in connection with the Designation of the Devon/Rohlwing Redevelopment. Project area. d. ZBA Docket 99-15 - 874 E. Higgins Road Direct the Village Attorney to prepare an Ordinance granting a variation to construct a canopy to cover the existing service island at Go-Go-Gas for Less Gas Station. 21. REPORT FROM VILLAGE MANAGER Agenda for VB Meeting 02-22-00 6 22. NEW BUSINESS 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cech, Ingebrigtsen, Knickerbocker, Mac Arthur, Schmidt, Vadopalas, Walsh (8)