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HomeMy WebLinkAboutAGENDA - 03/14/2000 - VILLAGE BOARD Next ORD: 2739 (2740) Next RES. 08-00 10-00) Recess: 9 P.M. AGENDA REGULAR VILLAGE BOARD MEETING March 14, 2000 1. Call to Order 2. Invocation (Rev. Angela Schenck, Pastor, Elk Grove United Presbyterian Church) 3. Approval of Minutes of February 22, 2000 4. President and Board of Trustees ' Report 5. Accounts Payable Warrant: March 14, 2000 6 . CONSENT AGENDA A) Consideration of a request (attached) from Village CycleSport, 63 Park `N' Shop Lane, to hold a temporary outdoor sale from Friday, April 7, through Sunday, April 9, 2000. (The proposed event will include a 20, x 120' tent, which would use approximately 20 parking spaces. This is a larger tent than was used last year. The Department of Engineering & Community Development has reviewed this request and does not anticipate any negative impact on traffic and neighboring businesses. A similar event has been held by Village CycleSport for each of the last five years without incident. (A report from the Director or Engineering & Community Development, recommending approval, is attached. ) B) Consideration of a request (attached) from the Elk Grove Park District to waive vehicle sticker fees as follows: Quantity License Type Total Fee 3 Passenger Vehicles @ $20 each $60 13 Class B Vehicles @ $40 each 520 9 Class D Vehicles @ $65 each 585 4 Class HJK Vehicles @ $90 each 360 2 Class L,N,P,Q Vehicles @ $105 each 210 31 Total 1735 (It has been the past practice of the Village to waive vehicle license fees for other governmental agencies. (A report from the Director of Finance, recommending approval, is attached. ) Agenda for VB Meeting 03-14-00 2 C) Consideration to authorize a public hearing before the Plan Commission to hear the petition of Nextel Communications for a Special Use permit to install cellular antennae on a privately-owned building at 570 East Higgins Road. (The petitioner proposes to extend an existing chimney at the above location by an additional 10 feet in height, and mount up to nine antenna panels. The proposed antennae would be painted to match the existing brick. (Private locations are considered by the Village to be disfavored sites for this use, and the petitioner has provided the necessary justification needed to consider this proposal. (The petitioner has completed the conceptual review process with Village staff. Staff has voiced no objections to this petition and recommends that a hearing be scheduled before the Plan Commission. (A report from the Assistant to the Village Manager is attached. ) D) Consideration to authorize a public hearing before the Plan Commission to hear the petition of Nextel Communications for a Special Use permit to construct a 103 foot tall monopole and 220 square foot shelter on Village- owned property located at 1751 Greenleaf Avenue. (The petitioner proposes to construct a monopole and equipment shelter to mount nine cellular antenna panels at the above location. Northwest Central Dispatch has received approval from the Village to construct a similar shelter and temporary pole at this location. If Nextel 's proposal is approved, Nextel will relocate NWCDS' antennae onto their monopole. (The petitioner has completed the conceptual review process with Village staff. Staff has voiced no objections to this petition and recommends that a hearing be scheduled before the Plan Commission. (A tentative hearing date of April 19th has been scheduled for this petition. (A report from the Assistant to the Village Manager is attached. ) E) Consideration to award a contract to the lowest responsive and responsible bidder, RAI Concrete, Inc. , Carol Stream, IL, for sidewalk, curb, gutter, and driveway removal and replacement on a per unit cost basis as follows: Agenda for VB Meeting 03-14-00 3 Uni t Qty Unit Description Pricing FY 00/01 85, 000 Sq. Ft. 5" PCC Sidewalk 2.15 30,500 Sq. Ft. 8" PCC Sidewalk 2.25 200 Sq. Yd. 5" PCC Driveway Pavement 20.00 1,450 Sq. Yd. 8" PCC Driveway Pavement 21.50 2, 000 Ln. Ft. Combination Concrete Curb & Gutter 8.15 (B) 9,000 In. Ft. Combination Concrete Curb & Gutter 8.15 (M) 116,500 Sq. Ft. ISidewalk Removal .40 2,260 Sq. Yd. Driveway Pavement Removal 4.50 19,400 Ln. Ft. Combination Concrete 2.60 Curb/Gutter Removal 610 Sq. Yd. PCC Driveway Pavement 8" - Special 21.50 8,400 Ln. Ft. Combination Conc Curb/Gutter Type B 8.15 - Special and at a cost not to exceed $567,135. 00 from the FY 2000/2001 Budget. (Sufficient funds are budgeted for this purpose. (Reports from Purchasing Agent and Director of Public Works, recommending approval, are attached. ) F) Consideration to award a contract to the lowest responsive and responsible bidder, R. W. Dunteman, Addison, IL, for street milling and resurfacing on a per unit cost basis as follows: Qty Unit Description Unit Pricing FY 00/01 36,207 Sq. Yd. Bituminous Concrete Surface 1.00 Removal (Partial Width 1 %") 103, 068 Sq. Yd. Bituminous Concrete Surface .85 Removal (Full Width 1 %") 15,479 Ton Bituminous Concrete Surface 26.35 Course, Mix D 1,500 Ton Leveling Binder, Mix C, Type 2 26,35 18,400 Gal. Bituminous Prime Coat Material .55 100 Ton Prime Coat Aggregate 1. 00 1, 002 Sq. Yd. PCC Median Removal - Partial 1.94 Width 1 Y,- 475 Sq. Yd. PCC Median Removal - Partial 1.94 Depth and at a cost not to exceed $679, 791.52 from the MFT Fund. (Sufficient funds have been previously appropriated through resolution and are available for this purpose. Agenda for VB Meeting 03-14-00 4 (Reports from the Purchasing Agent and Director of Public Works, recommending approval, are attached. ) G) Consideration to award a contract to the lowest responsive and responsible bidder, Allied Asphalt Paving, Des Plaines, IL, to furnish bituminous paving materials on a per unit cost basis as follows: Uni t Comparative Qty Unit Description Pricing Pricing FY 00/01 FY 99/00 4, 000 Ton Bituminous Concrete Course 18.45 16. 75 1, 000 Ton Bituminous Surface Course 23.90 20.00 500 Gal. Emulsified Asphalt SS-1 3.90 3.00 and at a total cost not to exceed $81, 650. 00 from the MFT Fund and $18, 000. 00 from the General Fund for a total cost of $89, 750. (Allied Asphalt Paving was determined to be the lowest bidder after the hauling charge was calculated into the bid prices. The hauling charge is the cost incurred by the Village to pick up the materials at the vendor's location. The hauling charge is based on the mileage for that trip. (Sufficient funds have been previously appropriated through resolution and are available for this purpose. (Reports from the Purchasing Agent and Director of Public Works, recommending approval, are attached. ) H) Consideration to award a contract to the lowest responsive and responsible bidder, Sauber Manufacturing Company, Virgil, IL, to furnish and install two cranes on existing flatbed trucks in a total amount not to exceed $24, 794. 00 from the FY 1999-00 Public Works Water/Sewer Fund. (Requests for proposals were solicited from two (2) vendors. Upon review, Sauber Manufacturing Company was determined to provide this service at the lowest cost. (Adequate funds are budgeted and available for this expenditure. (Reports from the Director of Finance and the Director of Public Works, recommending approval, are attached. ) I) Consideration of the following: • to increase the Capital Projects Fund in a total amount not to exceed $8,160 for the manufacture and installation of a second Community Events Sign; Agenda for VB Meeting 03-14-00 S • to grant a variation from the Sign Ordinance to permit the installation of an illuminated flashing sign in a residential district; and • to grant variations from the Sign Ordinance to permit the installation of a free-standing sign that exceeds the signage permitted as follows: VARIATION ITEM PROPOSED PERMITTED REQUESTED Sign Area Per Face 73 sq. ft. 6 sq. ft. 67 sq. ft. (1,1170. inc.) Sign Area Total 146 sq. ft. 36 sq. ft. 110 sq. ft. (3050. inc.) (The installation of a Community Events Sign is planned for the west side of the community, near Lindbergh Park. Cambridge Homes has finalized the grade of the property for the sign. A total of $40, 000 was budgeted for the sign, however, an increase is needed for electrical improvements and the final cost of the sign's manufacturing. (In addition, the proposed sign exceeds the Village's sign area restrictions and restrictions on flashing illuminated signs in residential districts. (A report from the Assistant to the Village Manager is attached. ) J) Consideration to award a professional service contract to TranSystems Corporation to implement Phase 2 engineering for the Lively Boulevard bus stop and sidewalk improvements in a total amount not to exceed $21,371 to be paid from the ICRC fund. (The Industrial/Commercial Revitalization Commission (ICRC) has approved the implementation of Phase 2 engineering for the design of the sidewalk relocation along the east side of Lively Boulevard, bus pads, and shelters. (A proposal for this project was solicited from TranSystems Corporation. The engineering services for this contract will include the preparation of contract plans for the installation of the sidewalk and bus stops, including the preparation of plan notes, typical sections, plan drawings, cross sections, bus pad details, specifications, and estimates of cost, and coordination with the Illinois Department of Transportation for Traffic Control Measure (TCM) funding. (Sufficient funds are budgeted and available in the Industrial/Commercial Revitalization Fund. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) Agenda for VB Meeting 03-14-00 6 K) Consideration of the following: • to increase the current FY 99-00 Capital Projects Fund by $70, 000 for Nerge Road improvement engineering; and • to award a professional service contract to James J. Benes & Associates, Inc. for the Nerge Road STP Improvement Phase 1 Engineering Study in a total amount not to exceed $58, 663 from the ICRC Budget. (The proposed Nerge Road Improvement project qualifies for federal STP funding through the Northwest Council of Mayors, which will consider moving projects into the FY 2000 to FY 2006 program following the submission of a Draft Project Report. The engineering studies were budgeted for in the Village's FY 2000/2001 Budget. If the Draft Project Report is done now, the contract letting for this project can be readied for December 2001. (Expediting the engineering for this project requires funding in the current budget. A corresponding decrease will occur in next year's budget. (Proposals were solicited from ten transportation design firms of which six responded. Only Benes & Associates is able to meet the Village's requirement for a completed Draft Project Report by June 2, 2000. (Benes & Associates has the necessary project experience, experience with the Village projects and procedures, and the ability to meet the Village's deadlines. (Sufficient funds are budgeted and available in the FY 2000/2001 Budget for this purpose. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) L) Consideration to adopt RESOLUTION NO. 08-00 (attached) adopting the official zoning map of the Village of Elk Grove Village as of December 31, 1999. (The Village updates the zoning map annually to reflect the changes made during the previous calendar year. (A copy of the revised zoning map is available in the Village Clerk's Office. ) M) Consideration to adopt RESOLUTION NO. 09-00 (attached) , determining the appropriateness for Class 6(B) status pursuant to the Cook County Real Property Classification Ordinance as amended January 1, 1995, for certain property located at 2300 Arthur Avenue. Agenda for VB Meeting 03-14-00 7 (Bradner Smith & Company plans to complete substantial renovations to a building that they recently purchased. (The 6B property tax incentive allows a property tax assessed valuation reduction from 36% to 1611- of the fair market value for an eight-year period. The class 6(B) status applies to the substantial renovation. (An additional one hundred (100) new jobs will be created as a result of this renovation. (A report from the Economic Development Officer, recommending approval, and a letter from the petitioner's representative requesting 6(B) status, are attached. ) 7 . REGULAR AGENDA A) Consideration of a request from the owner of Vini 's Pizza, 39 Arlington Heights Road, to provide outdoor seating in front of his business from April thru September. (Vini 's Pizza is requesting approval to place two tables in front of their store for outdoor seating for their patrons. (The Elk Grove Woods Plaza is zoned B-1, General Business. Outdoor seating areas are not permitted in the B-2 and B-3 Business districts. (Upon review of the request, the Department of Engineering & Community Development is recommending approval subject to the following conditions: that the tables do not block the public walkway, that the outside eating area be maintained clean, and that the outdoor seating be limited to a six-month period. These conditions would conform to those placed on permitted outdoor seating areas in B-2 and B-3 zoned districts. (A report from the Director of Engineering & Community Development is attached. ) B) Consideration of a request (attached) from Christus Victor Lutheran Church, to erect a temporary sign on their property from April through December 2000, which exceeds the signage permitted as follows: VARIATION ITEM PROPOSED PERMITTED REQUESTED Sign Area Total 44 sq. ft. 12 sq. ft. 32 sq. ft. (266%) (Christus Victor is seeking approval from the installation of a sign commemorating the service of their pastor. The proposed sign totals 44 square feet in area. Agenda for VB Meeting 03-14-00 8 (The Village's sign ordinance would permit a temporary sign not exceeding 12 square feet in area and would limit its display to 30 days. (The proposed sign would face the Town Center across Arlington Heights Road. Based on the minimal impact on any residents and the quality of the proposed sign materials, the Department of Engineering & Community Development is recommending approval. (A report from the Director of Engineering & Community Development is attached) . C) Consideration of a request (attached) from Concord Development Corporation for a variation to the sign ordinance to permit the placement of two (2) sales information signs on The Arbor Club subdivision property (Park B1. and Devon Av. ) as follows: ITEM PROPOSED PERMITTED BY VARIATION ORDINANCE REQUESTED 2 temporary 2 signs ea. 10' 1 sign totaling 10 310 sq.ft. sales x 16' (160 sq.ft. variation (3100-0 information sq.ft.tl.) signs (The Petitioner, Concord Development Corporation, is seeking a variation from provisions of the Elk Grove Village Sign Ordinance as it relates to For Sale signage. Current regulations permit a total of ten (10) square feet of total signage in residential zoning districts. Concord Development Corporation has requested permission to install two (2) signs, each containing one hundred sixty (160) square feet of face area. Their request totaling three hundred twenty (320) square feet exceeds the allowable ten (10) square feet by three hundred ten (310) square feet or three thousand one hundred percent (31000) . (The proposed signs are similar to signs that are typically used for the advertisement of a new multi- building development project. Signs of this type are usually presented as part of the overall project plan during the public hearings held by the Plan Commission. Since no signage plans were presented at that time, the proposal now must be submitted for approval. (The Department of Engineering & Community Development has reviewed Concord Development Corporation's request and, due to the use of the property in question, recommends approval. (A report from the Director of Engineering & Community Development is attached. ) Agenda for VB Meeting 03-14-00 9 D) Consideration to adopt ORDINANCE NO. 2739 (attached) amending Title 1, Chapter 5, Section 1-5-2 and Title 1, Chapter 6, Section 1-6-2 of the Village Code pertaining to salaries for the Village President and Board of Trustees. BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Feichter a. Landmeier Public Works Facility Improvement b. Sidewalk/Street Light Improvements C. West Side Garage Improvement d. Salt Creek Improvements e. Fire Station 7 Renovations/Improvements 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner a. Wireless 9-1-1 Surcharge b. Neighborhood Preservation and Maintenance Ordinance C. Residential Ground Coverage Restrictions 10. PERSONNEL COMMITTEE - Trustee Petri a. Wellness Program 11. RECYCLING & WASTE COMMITTEE - Trustee Czarnik a. Solid Waste Contract 12. INFORMATION COMMITTEE - Trustee Dill a. Web Site Enhancement b. New Trustee Orientation 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri 14. YOUTH COMMISSION - Trustee Prochno 15. PARADE COMMISSION - Trustee Czarnik 16. PLAN COMMISSION - Village Manager Parrin a. Gullo Annexation & Resubdivision; Landmeier, Higgins & Touhy (PH 2-02-00) 17. ZONING BOARD OF APPEALS - Village Manager Parrin a. ZBA Docket 00-2 - 420 New York Lane - encroach 2. 0 feet into required 8 foot side yard for installation of a fireplace (PH 03-02-00) b. ZBA Docket 00-3 - 1813 Hawk Lane - encroach 2.5 feet into required 8 foot side yard for installation of a fireplace (PH 03-02-00) C. ZBA Docket 00-4 - 1405 Mitchell Trail - encroach 2. 0 feet into the 8 foot side yard for installation of a fireplace (PH 03-02-00) Agenda for VB Meeting 03-14-00 10 d. ZBA Docket 00-5, 1450 James Way - to construct a fence which would encroach into the 25' required front yard along James Court (PH 3-16-00) e. ZBA Docket 00-6, 549 Oak Street - construct a 20' x 22' detached garage which would be located approximately 3' from the side lot line (PH 04-06-00) 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustees Petri/Lissner b. Community Service Board - Trustee Czarnik C. Liquor Commission - President Johnson d. Millennium Committee - President Johnson 19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk 20. UNFINISHED BUSINESS a. At the February 8, 2000 Village Board meeting a first reading was held on an ordinance approving the Devon/Rohlwing Redevelopment Plan and Project b. At the February 8, 2000 Village Board meeting a first reading was held on an Ordinance designating the Devon/Rohlwing Redevelopment Project area. c. At the February 8, 2000 Village Board meeting a first reading was held on an Ordinance adopting Tax Increment Financing for the Village of Elk Grove Village, Cook and DuPage in connection with the Designation of the Devon/Rohlwing Redevelopment Project area. 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cech, Ingebrigtsen, Knickerbocker, Mac Arthur, Schmidt, Vadopalas, Walsh (8) ADDENDUM to Regular Village Board Agenda March 14, 2000 8:00 P.M. 6. CONSENT AGENDA (continued) N) Consideration of a request from Michael McClurg of Super Kmart, 600 N Meacham, to erect a temporary tent for the purpose of displaying lawn and garden furniture as well as plants, from April 14 to May 15, 2000. (No required parking spaces will be taken up since the tent will be located on a grassy area. Similar events have been approved by the Village Board in the past. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) O) Consideration to award a purchase contract to Kiesler Police Supply, Inc. , Jeffersonville, IN, to furnish and deliver twenty-five (25) Bushmaster Firearm rifles and accessory equipment in a total amount not to exceed $20, 121. (Previous authorization had been granted by the Village Board to purchase twenty-five (25) AR-15 rifles and accessory equipment from Colt Arms through Ray O'Herron Co. , Danville, IL. This order has now been cancelled due to the inability of Ray O'Herron to obtain and deliver the merchandise. Additionally, Colt will likely be unable to manufacture the weapons as a result of recent reorganization and downsizing. (The Bushmaster Firearm rifle is comparable to the AR- 15 and purchasing twenty-five (25) at this time would allow for continuity among weapons in all police vehicles. (The purchase and shipping cost of $20, 121 is $2, 402. 75 above the authorized purchase price from the Village Board. Sufficient funds are available for this purpose in the Asset Seizure Fund. Addendum 02/08/00 2 P) Consideration of the following items with respect to the remodeling of the 666 Landmeier Public Works building and expansion of the Biesterfield Fire Station as recommended by the Capital Improvements Committee as follows: • to increase the Capital Projects Fund by $228, 885; • to authorize an amended contract with Clark-Dietz for construction management services and guarantees of construction pricing not to exceed $2, 678, 762; • to award the following contracts to the lowest responsive and responsible bidder: • an excavation and paving contract to Chicagoland Paving of Lake Zurich, 11 in an amount not to exceed $43, 850 • a landscaping contract to Acres Group of Wauconda, 11 in an amount not to exceed $41, 655.25 • a concrete contract to S&G Construction of Chicago, 11 in an amount not to exceed $87, 950 • a masonry contract to OPC Construction of Elk Grove, 11 in an amount of $291, 000 • a Heating, Ventilating, and Air Conditioning contract to Air Design Systems, Inc. , Hinsdale, 11 in an amount not to exceed $333,250 • an electrical contract to US Electrical of Lombard, 11 in an amount not to exceed $256, 400 • a roofing contract to Anthony Sheetmetal of Aurora, 11 in an amount not to exceed $238, 147 Addendum 02/08/00 3 • an asbestos abatement contract to Champion Environmental of Gilbers, 11 in an amount not to exceed $54, 900 • a general construction contract to Fischer Commercial Construction, Inc. , Arlington Heights, 11 in an amount of $674, 500 • a plumbing contract to A&H Plumbing and Heating of Elk Grove, IL in an amount not to exceed $309, 600; and, • to assign the aforementioned bids to the Construction Management firm, Clark Dietz. (Clark Dietz has guaranteed the construction pricing on these projects. Fischer Commercial Construction is currently the general contractor on the Fire Training Facility and their work product has been found to be acceptable. (These items have been reviewed and recommended by the CIC. Following award of bids, the project can begin as early as April 1 . Completion is guaranteed by December 18. The total project cost is $2, 983, 852. ) Q) Consideration to award payment of a concrete flat work contract to Fischer Construction Company, Inc. , in the amount of $25, 018. 49 for concrete work at the Oakton Fire Station to be paid from the hold back proceeds from the original general contractor, MCM Associates. (MCM, the general contractor for the Oakton Fire Station project, failed to complete 3, 000 square feet of concrete work on this project. The Construction Manager, BWC, authorized Fischer Construction to complete the concrete work as MCM was being released from the job. Fischer was on-site performing concrete work at the Fire Training Addendum 02/08/00 4 Facility and was able to provide immediate, cost effective service to the Village. ) (As the contractor changed on this project, Village Board approval is required for payment to be made to Fischer Construction) . C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cech, Ingebrigtsen, Knickerbocker, Mac Arthur, Schmidt, Vadopalas, Walsh (8)