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HomeMy WebLinkAboutAGENDA - 03/28/2000 - VILLAGE BOARD Next ORD: 2740 (2740) Next RES. 10-00 (12-00) Recess: 9 p.m. AGENDA REGULAR VILLAGE BOARD MEETING March 28, 2000 1. Call to Order 2. Invocation (Rev. Thomas G. Smith, Deacon, St. Nicholas Episcopal Church) 3. Approval of Minutes of March 14, 1999 4. President and Board of Trustees' Report 5. Accounts Payable Warrant: March 28, 2000 6. CONSENT AGENDA A) Consideration to renew an existing services contract with Neat Cleaning Service, Chicago, IL, to furnish custodial services at the Fire Administration Building and Landmeier Public Works Facility for the period May 1, 2000, through April 30, 2001, in an amount not to exceed $28, 884.00. (This contract was originally bid and awarded for the period July 1, 1997, through June 30, 1998, with the option to renew annually up to four (4) additional one- year periods. This renewal represents the fourth year option of the contract. (Under the terms of the contract, Neat Cleaning Service will provide general custodial services at the Fire Administration Building and Landmeier Public Works Facility. In addition, the contract provides for management of the paper products inventory and floor stripping services at both locations. (Sufficient funds are budgeted and available for this request. (Reports from the Purchasing Agent and Director of Public Works, recommending approval, are attached. ) B) Consideration to award a professional services contract to the lowest responsive and responsible bidder, Sebert Landscaping, Inc. , Bartlett, IL, for grass mowing and maintenance of State and County right-of-way on a bi- weekly basis and 7 Village roadways and property sites on a bi-weekly basis in an amount not to exceed $21, 784. 00 from the FY 2000 budget. (A private contractor has been used for the last several years to maintain the State and County rights-of- • • Agenda for VB Meeting 03-28-00 2 way to free Village employees to perform other maintenance responsibilities. (I.D.0. T. and Cook County only provide minimal maintenance at their locations. Traditionally, the Village has assumed additional responsibility for these locations as a service to residents. The rights-of-way to be cut under the contract include Meacham Road, Nerge Road, Rohlwing Road, Arlington Heights Road, Devon Avenue, and "Little" Higgins Road. (The Village roadway and property sites to be cut include Wise Road, the West Side Garage, Meacham Fire Station #10, Biesterfield Road, the Fire Administration Building, the Municipal Complex, and JFK/Elk Grove Boulevard. ) C) Consideration of the following Health Care items to be effective May 1, 2000, through April 30, 2001: • To authorize the Village Manager to enter into a contract with HMO Illinois to provide HMO Medical benefits at the following monthly rates: Monthly Premium Employee Only $211. 81 Employee with One Dependent 408.31 Employee with Two Plus Dependents 629. 05 • To authorize the Village Manager to enter into a contract with First Commonwealth Dental HMO to provide HMO Dental benefits at the following monthly rates: Monthly Premium Employee Only 20.52 Employee with One Dependent 38.13 Employee with Two Plus Dependents 57.39 • To renew an agreement with Gallagher Bassett to administer the Village's Self-Insured Medical and Dental Plans at a cost of $17.25 per participant per month for medical claims, and $5.92 per participant per month for dental claims. • To renew a contract with Lloyds of London to provide Specific Stop Loss Re-Insurance coverage at a cost not to exceed $295,244. i i Agenda for VB Meeting 03-28-00 3 • To renew a contract with Lloyds of London to provide Aggregate Stop Loss Re-Insurance coverage at a cost not to exceed $15, 420. • To renew a contract with Arthur Gallagher and Co. for consulting services at a cost of $5, 000. • To renew a contract with Cost Care Consultation Services through Gallagher Bassett at a cost of $5.25 per participant per month. • To renew the Flex Spending Plan administered by Gallagher Bassett at a cost of $5.45 per participant per month. And, • To establish the monthly premium rates for the Village Self-Insured Medical and Dental Plans as follows: Monthly Medical Premium Employee Only $316. 95 Employee with One Dependent 665. 61 Employee with Two Plus Dependents 724.20 Dental Employee Only 46. 84 Employee with One Dependent 98.36 Employee with Two Plus Dependents 123.30 Park District Rates Monthly Premium Medical Employee Only $345.27 Employee plus one dependent $733. 41 Employee with two plus dependents $792. 00 Dental Monthly Premium Employee Only $ 46. 84 Employee plus one dependent $ 98.36 Employee with two plus dependents $123.30 Agenda for VB Meeting 03-28-00 4 Medicare Rates Monthly Premium Village Plan One Person $206. 02 One + dependent $432. 64 HMO Illinois One Person $'198. 83 D) Consideration to amend a contract award to R. W. Dunteman, Addison, IL, for street milling and resurfacing on an amended per unit cost basis as follows: Qty Unit Description Unit Pricing FY 00/01 36,207 Sq. Yd. Bituminous Concrete Surface . 71 Removal (Partial Width 1 %") 103, 068 Sq. Yd. Bituminous Concrete Surface .84 Removal (Full Width 1 Y2") 15,479 Ton Bituminous Concrete Surface 32.95 Course, Mix D 1,500 Ton Leveling Binder, Mix C, Type 2 32.95 18,400 Gal. Bituminous Prime Coat Material . 01 100 Ton Prime Coat Aggregate 50.00 1, 002 Sq. Yd. PCC Median Removal - Partial 1.94 Width 1 Y2- 475 Sq. Yd. PCC Median Removal - Partial 1.94 Depth and at a cost not to exceed $679, 791.52 from the MFT Fund. (The contract was previously approved at the March 14th Village Board meeting. No change has been made to the total contract amount. Only the per unit costs have been amended. The March 14th agenda item recorded the 1999 unit pricing, not the 2000 unit pricing. ) E) Consideration of a request from Mariann Gullo, Gullo International Development Corporation, 2355 Wood Dale Road, for a variation from Section 8-12B-1-1D, Easements, of the Municipal Code to permit the construction of a retaining wall 5 feet from the south property line within a 20-foot public utility easement. (The petitioner is proposing to install a retaining wall that would encroach 5 feet into the existing 20-foot easement. During the development and plan review process, the Department of Engineering & Community Development recognized the need for a retaining wall and requested that the easement width be increased from 10 feet to 20 feet. The 15 feet of easement remaining after installation of the retaining wall will be adequate to accommodate all proposed Village and public utility Agenda for VB Meeting 03-28-00 5 facilities. (The Village will retain the right to utilize the easement in the future with restoration of the easement limited to its existing state prior to the installation of the retaining wall. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) F) Consideration to award a purchase contract to CDW- Government Inc. , for the purchase of NetWare 5.1 Upgrade software licenses in a total amount not to exceed $11,567. 74. (For over six years, the Village networks that link PC users to each other, the AS/400, and the internet have done so using the Novell operating system. For the past three years, version 4.11 of Novell 's Netware system has been used. By providing more and easier-to-use features than its predecessor (NetWare 3.11) , version 4.11 increased the reliability of the Village networks while decreasing the amount of support they require. (Version 5.1 builds on the enhancements provided in version 4.11 to further reduce costs associated with network administration tasks and will allow the Village to lower its network administration costs while improving network performance. (Reports from the Director of Finance and Assistant Director of Information Systems, recommending approval, are attached. ) G) Consideration to award a professional services contract to Soil and Material Consultants, Inc. , Arlington Heights, IL, to provide construction material engineering services required for the 2000 MFT Program and Private Participation Concrete Program in an amount not to exceed $21, 000. 00. (Quality control and material testing services for concrete and asphalt is required for the Annual Street Resurfacing Program contracts and the Private Participation Concrete Program. Approximately $1. 0 million in maintenance work will be performed this year. To ensure quality asphalt and concrete materials are provided to the Village, both plant and field-testing are performed on a regular basis during these programs. (Proposals were requested from three (3) engineering firms. Soil and Material Consultants' bid was lower for plant and field technicians. They are an Illinois Department of Transportation recognized firm possessing quality experience with Illinois Department of Transportation certified personnel. Additionally, we have Agenda for VB Meeting 03-28-00 6 worked with this firm in the past and know that they are efficient and very timely with their reports. (A report from the Director of Public Works, recommending approval, is attached. ) H) Consideration to increase a contract with TranSystems Corporation to provide technical transportation engineering review services for the Northwest Corridor Transportation Study in the amount of $4,200. (The municipalities of Elk Grove, Schaumburg, Rolling Meadows, Rosemont, and Hoffman Estates joined with the RTA and Tollway Authority to study the I-90 corridor for improved mass transit alternatives. The study is nearly completed. ) (The Village of Elk Grove joined with the City of Rolling Meadows to engage TranSystems as our transportation engineering firm to review technical elements of the study. Elk Grove and Rolling Meadows evenly split the cost for this service. Schaumburg and Rosemont hired separate engineering firms to represent their municipalities. ) (The total contract with Transystems was for $20, 000 of which Elk Grove Village would pay $10, 000 and Rolling Meadows $10, 000. A maximum of 40 additional hours are estimated for technical review to complete the study. The total cost of this review would be $4,200 of which Rolling Meadows would pay $2, 100. ) (The $20, 000 total contract is nearly expended and an increase is necessary to cover reviews to the end of the study. Industrial/Commercial Revitalization funds are utilized for the payment of these engineering services. ) I) Consideration to adopt RESOLUTION NO. 10-00 (attached) authorizing the Village President to execute a license agreement between the Village of Elk Grove Village and Shinnyo-En U.S.A. (The license agreement is necessary to allow Village personnel to have full access to the property's domestic water service, which is located on private property. This access is required in order to initiate and terminate water service without impacting the fire suppression system. (Similar agreements have been executed in the past with MGA Development Associates, Manor Care, Sheraton Suites, Mallard Crossing, Super Kmart, and El Bethel Christian Center. Agenda for VB Meeting 03-28-00 7 (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) J) Consideration to adopt RESOLUTION NO. 11-00 (attached) directed to the Cook County Board of Commissioners, Cook County Board of Appeals, and the Cook County Clerk for transmittal to Cook County Board of Commissioners concerning the public hearing held by the Cook County Zoning Board of Appeals (Docket #6947) on March 13, 2000, regarding the special use/unique use permit of property on the north side of Devon Avenue approximately 900 feet east of Ridge Avenue. (The owner of the property, E. & L. Baer, and A. Tabangay, Attorney, have petitioned for a Special Use Permit/Unique Use for an automobile storage facility in a R-4 Single Family Residence District. The Village of Elk Grove is contiguous to this property on the north and west sides, and would therefore be affected if the Special Use Permit/Unique Use were permitted. ) 7. REGULAR AGENDA A) Consideration of a request from Sidra Gas, Inc. (Marathon Gas) , 874 Higgins Road, for a variation to the sign ordinance to permit the installation of a freestanding sign that fails to meet the ground clearance requirement and exceeds the amount permitted by ordinance as follows: Item Proposed Permitted by Variation Ordinance Freestanding Sign 718"x1212"(86.5SgFt) 45 SgFt per face 41.5 SgFt var. (929) per face sign 18' max. height to permit 86.5 SgFt standing 22' tall 10' ground clearance per face 4' var. with 913" ground (22t) to permit a clearance 22' tall sign 9" var. (7$) to permit a ground clearance of 913" (The total area allowed for each face of this sign is 45 square feet. The proposed sign would exceed the allowable area by 41.5 square feet (929 increase) . Maximum height allowed for this sign is 18 feet, and the proposal calls for a 22-foot tall sign (22$ increase) . In addition, the sign ordinance establishes a 10-foot ground clearance requirement. As proposed, the additional sign would decrease the ground clearance to 9'3" (7o decrease) . (Because this sign is similar to that approved for the Thornton's station at Elmhurst and Devon in March 1998, the Department of Engineering & Community Development recommends approval. Agenda for VB Meeting 03-28-00 8 (A report from the Director of Engineering & Community Development is attached. ) B) Consideration of a request from the United States Postal Service (USPS) to extend the approval of temporary "Help Wanted" signs at the Elk Grove Post Office and at the Chicago Metro Surface Hub at Busse and Devon for an additional four months. (The signs consist of two banner at the Elk Grove Post Office (approximately 2' x 6' each) , and two plastic panel signs (approximately 4' x 6' each) placed into the ground on wood frames at the Chicago Metro Surface Hub. The signs meet all size and setback requirements for temporary signs. The USPS is using temporary signs rather than permanent ones because the size allowed for temporary signs will be seen more easily by traffic on Busse, Devon, or Landmeier, and because the USPS does not usually need to advertise for "help wanted" on such a large scale and does not foresee a need to do so in the future. (Village Code specifies that temporary signs that are to be displayed for a period longer than thirty (30) days shall be subject to Village Board approval. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Feichter a. Landmeier Public Works Facility Improvements b. Sidewalk/Street Light Improvements C. West Side Garage Improvements d. Salt Creek Improvements e. Fire Station 7 Renovations/Improvements 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner a. Wireless 9-1-1 Surcharge b. Neighborhood Preservation and Maintenance Ordinance C. Residential Ground Coverage Restrictions 10. PERSONNEL COMMITTEE - Trustee Petri a. Wellness Program 11. RECYCLING & WASTE COMMITTEE - Trustee Czarnik a. Solid Waste Contract 12. INFORMATION COMMITTEE - Trustee Dill a. Web Site Enhancement b. New Trustee Orientation Agenda for VB Meeting 03-28-00 9 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri 14. YOUTH COMMISSION - Trustee Prochno 15. PARADE COMMISSION - Trustee Czarnik 16. PLAN COMMISSION - Village Manager Parrin a. Gullo Annexation & Resubdivision; Landmeier, Higgins & Touhy (PH 2-02-00) b. Nextel Communications, 570 E. Higgins Road, Special Use Permit - wireless telecommunication (PH 4-19-00) C. Nextel Communications, 1751 Greenleaf Avenue, Special Use Permit, wireless telecommunications (PH 4-19-00) 17. ZONING BOARD OF APPEALS - Village Manager Parrin a. ZBA Docket 00-5, 1450 James Way - to construct a fence which would encroach into the 25' required front yard along James Court (PH 3-16-00) b. ZBA Docket 00-6, 549 Oak Street - construct a 20' x 22' detached garage which would be located approximately 31 from the side lot line (PH 04-06-00) C. ZBA Docket 00-7, 737 Fargo Avenue, 875 Fargo Avenue, construct a covered walkway which would connect 2 existing buildings 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustees Petri/Lissner b. Community Service Board - Trustee Czarnik C. Liquor Commission - President Johnson d. Millennium Committee - President Johnson 19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk 20. UNFINISHED BUSINESS VILLAGE BOARD a. At the February 8, 2000 Village Board meeting a first reading was held on an ordinance approving the Devon/Rohlwing Redevelopment Plan and Project. b. At the February 8, 2000 Village Board meeting a first reading was held on an Ordinance designating the Devon/Rohlwing Redevelopment Project area. c. At the February 8, 2000 Village Board meeting a first reading was held on an Ordinance adopting Tax Increment Financing for the Village of Elk Grove Village, Cook and DuPage in connection with the Designation of the Devon/Rohlwing Redevelopment Project area. Agenda for VB Meeting 03-28-00 10 VILLAGE ATTORNEY d. ZBA Docket 00-2: Direct the Village Attorney to prepare an ordinance for variation from the Elk Grove Zoning Ordinance to permit installation of a fireplace encroaching into the required 8 foot side yard at 420 New York Lane. e. ZBA Docket 00-3: Direct the Village Attorney to prepare an ordinance for variation from the Elk Grove Zoning Ordinance to permit installation of a fireplace encroaching into the required 8 foot side yard at 1813 Hawk Lane. f. ZBA Docket 00-4: Direct the Village Attorney to prepare an ordinance for variation from the Elk Grove Zoning Ordinance to permit installation of a fireplace encroaching into the required 8 foot side yard at 1405 Mitchell Trail. g. Direct the attorney to prepare an ordinance amending the Elk Grove Zoning Ordinance as it pertains to ground and pavement coverage of property. 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cech, Ingebrigtsen, Knickerbocker, Mac Arthur, Schmidt, Vadopalas, Walsh (8) ADDENDUM to Regular Village Board Agenda March 28, 2000 8:00 P.M. 6. CONSENT AGENDA (continued) K) Consideration to adopt ORDINANCE NO. 2740, (attached) amending Section 8-8A-3:A of the Village Code by adding thereto a new paragraph pertaining to maximum ground coverage for driveways in the front yard. (This item was discussed at the March 14th Village Board meeting. ) L) Consideration to adopt ORDINANCE NO. 2741, (attached) granting variation of Sections 3-6:D. 1 and 7-1 of the Zoning Ordinance pertaining to structures in the required side yard area to permit the installation of a fireplace which will encroach 2. 0 feet into the required side yard on property located at 420 New York Lane, Elk Grove Village. (This item was discussed at the March 14th Village Board meeting. ) M) Consideration to adopt ORDINANCE NO. 2742, (attached) granting variation of Sections 3-6:D. 1 and 7-1 of the Zoning Ordinance pertaining to structures in the required side yard area to permit the installation of a fireplace which will encroach 2.5 feet into the required 8 foot side yard on property located at 1813 Hawk Lane, Elk Grove Village. (This item was discussed at the March 14th Village Board meeting. ) N) Consideration to adopt ORDINANCE NO. 2743, (attached) granting variation of Sections 3-6:D.1 and 7-1 of the Zoning Ordinance pertaining to structures in the required side yard area to permit the installation of a fireplace which will encroach 2. 0 feet into the required 8 foot side yard on property located at 1405 Mitchell Trail, Elk Grove Village. Addendum 03/28/• 2 O) Consideration to authorize four (4) new Police Officer recruits to attend basic training at a cost not to exceed $10, 500. (With the hiring of these four (4) recruits, there are only three (3) remaining vacancies. ) C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cech, Ingebrigtsen, Knickerbocker, Mac Arthur, Schmidt, Vadopalas, Walsh (8)