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Home My WebLink AboutAGENDA - 04/11/2000 - VILLAGE BOARD Next ORD: 2745 (2745) Next RES. 12-00 (12-00) Recess: 9 P.M. AGENDA REGULAR VILLAGE BOARD MEETING April 11, 2000 1. Call to Order 2. Invocation (Rev. David F. Stein, Dr. , (Evangelical Lutheran Church of the Holy Spirit) 3. Approval of Minutes of March 28, 2000 4. President and Board of Trustees' Report S. Accounts Payable Warrant: April 11, 2000 6 . CONSENT AGENDA A) Consideration of a request from the Boy Scouts of America (attached) to hold a carnival in the Wal-Mart parking lot from April 26 through April 30, 2000 and to waive all fees associated with the carnival in a total amount of $625. 00. (The Boy Scout carnival is being held as a fundraiser to benefit the Northwest Suburban Council of the Boy Scouts of America. A similar event was held at the Wal- Mart location by the Boy Scouts in May of 1999 without incident. (The fees to be waived are a food service license ($100) , Business License ($100 per day) and Electrical Inspection Fee ($25) , for a total fee waiver of $625. As with similar requests, the carnival will close by 11:00 p.m. each night, with all carnival music being turned off by 10:30 p.m. ) B) Consideration of a request (attached) from Township High School District 214 to waive the 2000-01 vehicle sticker fees for five (5) passenger vehicles in the amount of $100. (The total amount to be waived is $100, $20 for each of 5 passenger vehicles. It has been the past practice of the Village Board to waive vehicle license fees for other governmental agencies. A report from the Director of Finance, recommending approval, is attached. ) C) Consideration of a request (attached) from the Elk Grove Park District to waive the following permit and license fees for the 2000 Farmer's Market: • Agenda for VB Meeting 04-11-00 2 Food Dealer $100 General Retail 100 Florist 100 $300 (The market will start on June 28th and will run each Wednesday through October 25th from 8:00 a.m. until 1:00 p.m. (It has been the past practice of the Village Board to waive the permit and license fees for governmental entities. A report from the Director of Finance, recommending approval, is attached. ) D) Consideration to award a service contract to the lowest responsive and responsible bidder, Olive Grove Landscaping, Bloomingdale, IL, for parkway sod restoration at a unit price of $2.45 per square yard, with a total contract amount not to exceed $31, 400. (The FY 2000-01 budget contains funds for a private contractor to perform parkway sod restoration throughout the Village. Notice was provided to 10 bidders, of which 3 responded. (By awarding this contract, the Village will be able to use Olive Grove Landscaping for sod restoration work on an as-needed basis, thereby freeing up Public Works employees for other duties. (Reports from the Director of Finance and Director of Public Works, recommending approval, are attached. ) E) Consideration to establish a project code and budget item in the amount of $53, 019.24 for the Higgins Road Bicycle/Pedestrian Overpass. (At the July 26, 1994, Village Board meeting, the President and Board of Trustees appropriated $263, 925 for the Village's share of construction and engineering costs associated with the Bicycle/Pedestrian Overpass Project, which had an estimated total cost of $1, 055, 700. (The Village has now received the final billing from the Illinois Department of Transportation in the total amount of $1, 039, 023.32 for construction and $259, 755. 87 for engineering costs. The total Village obligation is $298, 719.21. In December 1994, a previous payment in the amount of $245, 699.97 was made leaving the current unpaid balance of $53, 019.24. (Funds for this expenditure were not included in the 1999/2000 Budget. Adequate funds are available for transfer from the Arlington Heights Road Traffic Signal Interconnect Project. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) Agenda for VB Meeting 04-11-00 3 F) Consideration of the following: • to waive the formal bidding process; and • to increase an existing contract with Layne-Western, Aurora, IL to perform repairs to Village Wells #2 and #6 in an amount not to exceed $62, 775. (The additional improvements are recommended by the Capital Improvements Committee. (Layne-Western was awarded a contract to perform this work in October 1999, and has been determined to be the sole responsive and qualified provider of well repair services in the region. (Sufficient funds are budgeted and available for this purpose in the Water & Sewer Fund.) G) Consideration to adopt the following Budgets for the FY 2000 - 2001. General $27,520, 646 Emergency Management 49, 060 Water & Sewer 9,247, 825 Regyclinalmunici-12al Waste S tems 1, 092, 500 Asset Seizure 49,208 Motor Fuel Tax 1, 304, 097 Municipal Purpose - 0 - Capital Projects 4, 928, 618 Capital Replacement 830, 431 Industrial/Commercial Revitalization 5, 601, 345 Grove Shopping Center - 0 Redevelopment Fund $50, 623, 730 (The above amounts include wage and salary adjustments for FY 2000-2001. (The FY 2000-2001 General Fund Budget represents a 1.280 increase over the current fiscal year, not including carryover items from the FY 99-00 budget. (A report from the Director of Finance was previously distributed. ) Agenda for VB Meng 04-11-00 • 4 7. REGULAR AGENDA A) Consideration of a request from Sidra Gas, Inc. (Marathon Gas) , 874 Higgins Road, for a variation to the sign ordinance to permit the installation of a freestanding sign that fails to meet the ground clearance requirement and exceeds the amount permitted by ordinance as follows: Item Proposed Permitted by Variation Ordinance Freestanding Sign 718" x 1212'(86.5 Sq 45 Sq Ft per face 41.5 Sq Ft var. Ft) per face sign 18' max. height (92t) to permit 86.5 standing 22' tall 10' ground clearance Sq Ft per face 4' with 913" ground var. (22t) to permit clearance a 22, tall sign 9" var. (7$) to permit a ground clearance of 913" (The total area allowed for each face of this sign is 45 square feet. The proposed sign would exceed the allowable area by 41.5 square feet (921- increase) . Maximum height allowed for this sign is 18 feet, and the proposal calls for a 22-foot tall sign (22a increase) . In addition, the sign ordinance establishes a 10-foot ground clearance requirement. As proposed, the additional sign would decrease the ground clearance to 9'3" (7$ decrease) . (Because this sign is similar to that approved for the Thornton's station at Elmhurst and Devon in March 1998, the Department of Engineering & Community Development recommends approval. (A report from the Director of Engineering & Community Development is attached. ) B) Consideration of a request from the United States Postal Service (USPS) to extend the approval of temporary "Help Wanted" signs at the Elk Grove Post Office and at the Chicago Metro Surface Hub at Busse and Devon for an additional four months. (The signs consist of two banners at the Elk Grove Post Office (approximately 2' x 6' each) , and two plastic panel signs (approximately 4 ' x 6' each) placed into the ground on wood frames at the Chicago Metro Surface Hub. The signs meet all size and setback requirements for temporary signs. The USPS is using temporary signs rather than permanent ones because the size allowed for temporary signs will be seen more easily by traffic on Busse, Devon, or Landmeier, and because the USPS does not usually need to advertise for "help wanted" on such' a large scale and does not foresee a need to do so in the future. Agenda for VB Meng 04-11-00 • S (Village Code specifies that temporary signs that are to be displayed for a period longer than thirty (30) days shall be subject to Village Board approval . (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) BOARDS AND COMMISSIONS B. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Feichter a. Landmeier Public Works Facility Improvements b. Sidewalk/Street Light Improvements C. West Side Garage Improvements d. Salt Creek Improvements e. Fire Station 7 Renovations/Improvements 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner a. Wireless 9-1-1 Surcharge b. Neighborhood Preservation and Maintenance Ordinance C. Residential Ground Coverage Restrictions d. Fire Reinspection Fee Ordinance 10. PERSONNEL COMMITTEE - Trustee Petri a. Wellness Program 11. RECYCLING & WASTE COMMITTEE - Trustee Czarnik a. Solid Waste Contract 12. INFORMATION COMMITTEE - Trustee Dill a. Web Site Enhancement b. New Trustee Orientation 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri 14. YOUTH COMMISSION - Trustee Prochno 15. PARADE COMMISSION - Trustee Czarnik 16. PLAN COMMISSION - Village Manager Parrin a. Gullo Annexation & Resubdivision; Landmeier, Higgins & Touhy (PH 2-02-00) b. Nextel Communications, 570 E. Higgins Road, Special Use Permit - wireless telecommunications (PH 4-19-00) C. Nextel Communications, 1751 Greenleaf Avenue, Special Use Permit, wireless telecommunications (PH 4-19-00) 17. ZONING BOARD OF APPEALS - Village Manager Parrin a. ZBA Docket 00-5, 1450 James Way - to construct a fence which would encroach into the 25' required front yard along James Court (PH 3-16-00) - continued to 4-6-2000 Agenda for VB Meting 04-11-00 • 6 b. ZBA Docket 00-6, 549 Oak Street - construct a 20' x 22' detached garage which would be located approximately 3' from the side lot line (PH 04-06-00) C. ZBA Docket 00-7, 737 Fargo Avenue, 875 Fargo Avenue, construct a covered walkway which would connect 2 existing buildings (PH 4/6/00) 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustees Petri/Lissner b. Community Service Board - Trustee Czarnik C. Liquor Commission - President Johnson d. Millennium Committee - President Johnson 19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk 20. UNFINISHED BUSINESS VILLAGE BOARD a. At the February 8, 2000 Village Board meeting a first reading was held on an ordinance approving the Devon/Rohlwing Redevelopment Plan and Project. b. At the February 8, 2000 Village Board meeting a first reading was held on an Ordinance designating the Devon/Rohlwing Redevelopment Project area. c. At the February 8, 2000 Village Board meeting a first reading was held on an Ordinance adopting Tax Increment Financing for the Village of Elk Grove Village, Cook and DuPage in connection with the Designation of the Devon/Rohlwing Redevelopment Project area. VILLAGE ATTORNEY None 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids andfor services should contact the Village Clerk, preferably no later than five days before the meeting. C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cech, Ingebrigtsen, Knickerbocker, Mac Arthur, Schmidt, Vadopalas, Walsh (8)