Loading...
HomeMy WebLinkAboutAGENDA - 05/23/2000 - VILLAGE BOARD a Next ORD: 2754 (2754) Next RES. 16-00 (18-00) Recess: 9 p.m. AGENDA REGULAR VILLAGE BOARD MEETING May 23, 2000 1. Call to Order 2. Invocation (The Reverend Angela Schenck, Pastor, Elk Grove United Presbyterian Church) 3. Approval of Minutes of May 9, 2000 4. President and Board of Trustees ' Report 5. Accounts Payable Warrant: May 23, 2000 6 . CONSENT AGENDA A) Consideration of a request (attached) from Prince of Peace United Methodist Church to waive the $100 business license fee for their Mother's Day Out Preschool. (it has been the past practice of the Village Board to waive the business license fees for not-for-profit agencies. A report from the Director of Finance is attached. ) B) Consideration of the following: • A request (attached) from the Elk Grove Center for the Performing Arts to host the production of Shakespearean theatre in the parking lot of the Lutheran Church of the Holy Spirit, 150 Lions Drive; and • To waive all business license and related fees associated with the Elk Grove Center for the Performing Arts's production in the amount of $350. (The Elk Grove Center for the Performing Arts has held similar productions over the past five years. They are requesting to host their production in the parking lot of the Lutheran Church of the Holy Spirit. The dates for the production are August 19, 20, 25, 26, and 27. (Village staff anticipates no complication in the parking or traffic flow, or negative impact on the surrounding areas. The production will be done in a family picnic atmosphere. Hamburgers, hot dogs, and snacks will be served. No alcohol will be present. (Business license fees consist of a $50 per day theatrical license and a $100 food license totaling $350. Agenda for VB Ating 05-23-00 • 2 It has been the past practice of the Village Board to waive business license fees for not-for-profit agencies. (A report from the Director of Finance, recommending approval, is attached. ) C) Consideration to authorize a public hearing before the Plan Commission to hear the petition of Nextel Communications for a Special Use permit to construct an 87-foot-tall monopole and equipment shelter on privately- owned property located at 61 Garlisch. (The petitioner proposes to construct a monopole and equipment shelter to mount cellular antenna panels at the above location. (The petitioner has completed the conceptual review process with Village staff. Staff has voiced no objections to this petition and recommends that a hearing be scheduled before the Plan Commission. Written authorization from the owners of the subject property, B.O.C. Heating and Air Conditioning, has also been filed with the Village. (A report from the Assistant to the Village Manager is attached. ) D) Consideration of a request (attached) from the Northeastern Illinois Planning Commission for FY 2000-01 dues in the amount of $5, 697. (The Northeastern Illinois Planning Commission (NIPC) works to address regional issues such as solid waste management, boundary agreements, floodplain and wetland protection, fair housing standards, traffic congestion, and stormwater drainage. (Sufficient funds are budgeted and available for this expenditure. ) E) Consideration to authorize the payment of $12, 705 to the Northwest Municipal Conference for FY 2000-01 dues. (The Village has been a member of the Northwest Municipal Conference (NWMC) since 1961. The NWMC is comprised of 35 municipalities and 5 townships with a combined population of over 1 million. It provides service on a regional basis, including joint purchasing, legislative overviews, training and education, and many other services. (Dues are based on a $0.365 per capita rate. This amount represents an increase of $3. 00 based on the Village's population total. (Sufficient funds are budgeted for this purpose in the FY 2000-01 budget. ) Agenda for VB Me•ng 05-23-00 • 3 F) Consideration to increase the current contract with Kale Uniforms, Inc. , Chicago, IL, in the amount of $11,300 for the payment of invoices incurred in FY 1999-00. (The increase to the FY 1999-00 contract is a result of the hiring of four (4) new officers and the promotion of two (2) existing officers. (Sufficient funds with a budget transfer are available to increase the FY 1999-00 contract. A report from the Director of Finance, recommending approval, is attached. ) G) Consideration to authorize Fire Captain Douglas Goostree to attend the EMS EXPO Conference in Charlotte, NC, from May 31 through June 3, 2000, at a cost not to exceed $1, 031. 78. H) Consideration to award a purchase contract to Compaq Computer Corporation, Houston, TX, for the purchase and delivery of nine (9) desktop PCs and eleven (11) notebook PCs in an amount not to exceed $44, 723. (In the Fiscal Year 2000/01 budget, the Village Board approved the purchase of nine (9) desktop PCs and eleven (11) notebook PCs. The Village has standardized on Compaq file servers for the Village's network systems and with the purchase of Compaq PCs, the network environment will continue to have a better integration by using the same manufacturer. (The State of Illinois has bid this equipment and Compaq is extending the same price to other Cook County governmental entities through the joint-purchasing program. (Sufficient funds with transfer are budgeted and available for this purchase. (A report from the Director of Finance, recommending approval, is attached. ) I) Consideration of the following: • To waive the formal bidding process; and • To award a contract to Van Eck Collision and Paint Inc. , South Elgin, IL, for repairs to the Fire Department's 1988 E-One Engine in a total contract amount not to exceed $19,142.10. (The Village Board approved the funds to refurbish the fire engine in the Fiscal Year 2000/01 Budget. Van Eck has been determined to be the sole qualified provider of repair services on fire department equipment in the region. Agenda for VB Me•ng 05-23-00 4 (The total contract amount includes all costs of recommended repairs, including labor, equipment, and necessary materials. (Sufficient funds are budgeted and available in the General Fund for this purpose. (Reports from the Director of Finance and Fire Chief, recommending approval, are attached. ) J) Consideration of the following: • To waive the formal bidding process; and • To award a contract to Wirf's Industries Inc. , McHenry, IL, for an upgrade to the air conditioning unit on the Fire Department's 1988 E-One Engine in a total contract amount not to exceed $13, 699. (Due to a lack of vendors capable of repairing fire apparatus equipment, a proposal was obtained from Wirf's Industries. Wirf's Industries has performed repair services for Village equipment in the past with excellent results. (The total contract amount includes all costs of recommended repairs, including labor, equipment, and necessary materials. (Sufficient funds are budgeted and available in the General Fund for this purpose. (Reports from the Director of Finance and Fire Chief, recommending approval, are attached. ) K) Consideration to award a professional service contract to TranSystems Corporation for the Phase II Engineering for the Interstate 290 Bike Path and Overpass Project in a total amount not to exceed $99,955. (A proposal was solicited from TranSystems Corporation to prepare the contract plans and documents for the improvement. TranSystems is currently conducting the Phase I Engineering studies for the project. (Sufficient funds are budgeted and available for this purpose. The Village will be reimbursed for the engineering services by the Illinois Department of Natural Resources grant. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) L) Consideration to award a professional services contract to the lowest responsive and responsible bidder, Olive Grove Landscaping, Bloomingdale, IL, to provide equipment, planting materials, tools, and labor to construct twelve Agenda for VB Me•ng 05-23-00 • S (12) landscape beds in a total contract amount not to exceed $15, 136. (The twelve (12) landscape beds will be installed around the Village residential entryway sign. (Bid notices were provided to seventeen (17) potential bidders of which six (6) responded. Upon review the lowest apparent bidder was noncompliant with the bid specifications. Olive Grove Landscaping was then determined to be the lowest responsive and responsible bidder. Funds for this project come from the DCCA entryway sign grant. (A report from the Assistant Village Manager, recommending approval, is attached. ) M) Consideration of the following: • to reject the bid received for the Spring 2000 Landscape Improvements identified in the Industrial/Commercial Revitalization Master Plan, and • to rebid the project in July 2000 along with the Fall 2000 Landscape Projects. (The FY 2000-01 Industrial/Commercial Revitalization Commission (ICRC) budget includes funds for certain landscape improvements. Only one (1) bid was received in response to Village solicitations. (The Department of Engineering & Community Development reviewed the bid submitted by Bertholds' Nursery, Elk Grove, IL, and found it to meet all specifications; however, the bid price exceeded the Engineer's estimate of cost for this project by 38.50. Based on the high volume of available work, shortage of planting materials, and project completion schedule, the Department of Engineering & Community Development recommends combining the project with several Fall 2000 projects and rebidding in July 2000 with an early Spring 2001 completion date. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) N) Consideration to award a contract to 411 Computers of Countryside, IL, to provide equipment and services to upgrade the existing IBM AS/400 in an amount not to exceed $41,378. 00. (The FY 2000-01 Finance Department Budget contains funds to upgrade the Village's AS/400. Proposals were solicited from six (6) IBM Business Partners to provide the best upgrade solution from the existing AS/400 to a new AS/400 Model 720. Agenda for VB Meing 05-23-00 • 6 (After proposals were reviewed, two (2) vendors were selected for oral interviews. It was determined that 411 Computers provided the best system configuration and methodology for data migration. Although not the lowest cost, 411 Computers was rated high due to their ability to provide the Village with a turnkey solution. The lowest cost vendor proposed to outsource the data migration, which is unacceptable. (Adequate funds are budgeted and available for this expense. (A report from the Director of Finance, recommending approval, is attached. ) O) Consideration to increase the FY 2000-01 General Corporate Fund Budget in the amount of $178, 563. (Last year's budget needs to be increased to address necessary unbudgeted expenditures made by the Village prior to the close of the fiscal year. The General Fund increase is primarily attributable to needed professional services. (A report from the Assistant to the Village Manager, recommending approval, is attached. ) P) Consideration to adopt RESOLUTION NO. 16-00 (attached) determining the appropriateness for Class 6 (B) status pursuant to the Cook County Real Property Classification Ordinance as amended January 1, 2000, for certain property located at the intersection of Touhy and Landmeier. (Gullo International plans to complete new construction on this currently vacant property. (The 6(B) property tax incentive allows a property tax assessed valuation reduction from 361- to 16% of the fair market value for a ten-year period. The class 6(B) status applies to the new construction. (A report from the Economic Development Officer, recommending approval, and a letter from the petitioner's representative, requesting 6(B) status, are attached. ) Q) Consideration to adopt RESOLUTION NO. 17-00 (attached) determining the appropriateness for Class 6(B) status pursuant to the Cook County Real Property Classification Ordinance as amended January 1, 2000, for certain property located at 2375 Estes. (George Gullo Development Corporation plans to reoccupy and renovate a building that has been vacant for more than two years. (The 6(B) property tax incentive allows a property tax assessed valuation reduction from 36% to 161- of the fair Agenda for VB Meeting 05-23-00 • 7 market value for a ten-year period. The class 6(B) status applies to the new construction. (A report from the Economic Development Officer, recommending approval, and a letter from the petitioner's representative, requesting 6(B) status, are attached. ) 7. REGULAR AGENDA None BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Feichter a. Landmeier Public Works Facility Improvements b. Sidewalk/Street Light Improvements C. West Side Garage Improvements d. Salt Creek Improvements e. Fire Station 7 Renovations/Improvements 9. JUDICIARY PLANNING AND ZONING COMMITTEE - Trustee Lissner a. Wireless 9-1-1 Surcharge b. Neighborhood Preservation and Maintenance Ordinance C. Residential Ground Coverage Restrictions 10. PERSONNEL COMMITTEE - Trustee Petri a. Wellness Program 11. RECYCLING & WASTE COMMITTEE - Trustee Czarnik a. Solid Waste Contract 12. INFORMATION COMMITTEE - Trustee Dill a. Web Site Enhancement b. New Trustee Orientation C. Community Events Sign Policy 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri 14. YOUTH COMMISSION - Trustee Prochno 15. PARADE COMMISSION - Trustee Czarnik 16. PLAN COMMISSION - Village Manager Parrin a. Nextel Communications, 570 E. Higgins Road, Special Use Permit - wireless telecommunications (PH 4-19-00) b. Nextel Communications, 1751 Greenleaf Avenue, Special Use Permit, wireless telecommunications (PH 4-19-00) Agenda for VB Meing 05-23-00 8 C. Material Sciences Corporation/Pre-Finish Metals, Inc. , 2200 Pratt Boulevard, Special Use Permit/text amendment for construction & operation of a child care/day care center in I- I or I-2 zoning district. (PH 5-17-00) d. Krispy Kreme Annexation/Special Use, Devon Avenue (PH TBA) e. Meat Processing Plant, 2201 Estes Avenue, Special Use Permit (P.H. TBA) f. Text Amendments - Senior Housing Age Restrictions/Accessory Structures (P.H. TBA) 17. ZONING BOARD OF APPEALS - Village Manager Parrin a. ZBA Docket 00-6, 549 Oak Street - construct a 20' x 22' detached garage which would be located approximately 3' from the side lot line (continued to 4-20-00) b. ZBA Docket 00-7, 737 Fargo Avenue, 875 Fargo Avenue - construct a covered walkway which would connect 2 existing buildings (PH 5/18/00) C. ZBA Docket 00-8, 581 Oxford Circle - allow construction of an attached garage addition that would encroach 1. 6 feet into the required 9.5 foot sideyard (PH 5-18-00) d. ZBA Docket 00-9, 1820 Bangor Lane - permission to construct a fence which will encroach into the twenty-five foot required front yard on Bangor Lane (PH 5-30-00) e. ZBA Docket 00-10, 554 Charing Cross Road - allow construction of a garage addition which will encroach into the required sideyards (PH 5-30-00) 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustees Petri/Lissner b. Community Service Board - Trustee Czarnik C. Liquor Commission - President Johnson d. Millennium Committee - President Johnson 19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk 20. UNFINISHED BUSINESS VILLAGE BOARD a. At the February 8, 2000 Village Board meeting a first reading was held on an ordinance approving the Devon/Rohlwing Redevelopment Plan and Project. b. At the February 8, 2000 Village Board meeting a first reading was held on an Ordinance designating the Devon/Rohlwing Redevelopment Project area. c. At the February 8, 2000 Village Board meeting a first reading was held on an Ordinance adopting Tax Increment Financing for the Village of Elk Grove Village, Cook and DuPage in connection with the Designation of the Devon/Rohlwing Redevelopment Project area. Agenda for VB Mee ing 05-23-00 9 d. Public Hearing to consider petition of Giovanni Gullo for annexation of property located at Landmeier, Touhy and Higgins (TBA) VILLAGE ATTORNEY 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cech, Ingebrigtsen, Knickerbocker, Mac Arthur, Schmidt, Vadopalas, Walsh (8)