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HomeMy WebLinkAboutAGENDA - 06/13/2000 - VILLAGE BOARD Next ORD: 2755 (2760) Next RES. 18-00 (18-00) Recess: 9 P.M. AGENDA REGULAR VILLAGE BOARD MEETING June 13, 2000 1. Call to Order 2. Invocation (Rev. Arthur Fagan, Pastor, Queen of the Rosary Parish) 3. Approval of Minutes of May 23, 2000 4. President and Board of Trustees' Report S. Accounts Payable Warrant: June 13, 2000 6. CONSENT AGENDA A) Consideration of the following: • To approve a request (attached) from the Lions Club of Elk Grove Village to waive the permit and license fees for their 4th of July event to be held at Lions Park; and • To approve a donation of $15, 000, plus all funds collected for such purpose from utility billing contributions, to the Lions Club of Elk Grove Village for purchase of fireworks for the 2000 4th of July fireworks display. (The Village has collected approximately $7,200 to date from utility billing contributions and will contribute the total amount collected through June 30, 2000, for the fireworks. ) B) Consideration of a request from the Greater O'Hare Association of Industry & Commerce (GOA) for payment of FY 2000-01 Elk Grove Chamber of Commerce (EGCC) dues in the amount of $295. (The EGCC represents 400 companies in Elk Grove Village. The GOA serves as an umbrella agency for the EGCC and works to retain and attract new businesses in the village. ) C) Consideration of the following: • To approve the Balancing Change Order for the Arlington Heights Road and Lonsdale Road Cul-De-Sac Improvement Project with a net decrease of $17, 911.51; and Agenda for VB Meeting 06-13-00 2 • To approve a Final Pay Estimate to C. A. Cement in the amount of $3, 802.93. (The Lonsdale Cul-De-Sac improvement was completed at a total cost of $115, 609.24, which is 13.49. below the contractor's bid price of $133,520. 75. With costs shared by Hamilton Partners, Tivoli Enterprises, and through a $50, 000 State of Illinois grant, the total out-of-pocket cost to the Village is $694.87. (The Village's Engineering Division has inspected the completed work and has approved it. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) D) Consideration to authorize an increase to the Capital Projects fund in the total amount of $7,500. 00 for payment of remaining change orders from the Oakton Street Fire Station construction project. (There exist remaining change orders from this project which will exceed the contingency fund by $7, 013. 80. The increase is needed to make final payments to subcontractors Argo Electric and Rush Mechanical . ($2,292.35 can be back-charged to MCM, resulting in a net increase of $4, 721.45 to the contingency fund. (Sufficient funds are available for this purpose. (A report from the Village Manager, dated May 30, 2000 and recommending approval, was previously distributed. ) E)Consideration to renew a contract with the Illinois Criminal Justice Information Authority, Chicago, IL, in the amount of $18, 480 to provide computer hardware access and software programming and maintenance for the Police Information Management System (PIMS) for the period July 1, 2000 thru June 30, 2001. (The PIMS System is operated and maintained by the Illinois Criminal Justice Information Authority. Elk Grove has participated in PIMS since 1984. (Approximately fifty (50) other law enforcement agencies participate in PIMS. The Illinois Criminal Justice Authority provides four main-frame computers for PIMS services, which are directly connected to State and National Crime Information Computers. (This is the second year of a two-year contract (July 1, 1999 to June 30, 2001) , based upon the State's fiscal year. (Sufficient funds are budgeted and available for this expendi tune. Agenda for VB Meeting 06-13-00 3 (Reports from the Purchasing Agent and Chief of Police, recommending approval, are attached. ) F) Consideration of the following: • to waive the formal bidding process; • to authorize an increase in the Capital Replacement Fund budget in the amount of $70, 000; and • to award a purchase contract to Pierce Manufacturing Company, Appleton, WI for the purchase of a Quint Fire Engine apparatus in a total amount not to exceed $650, 000. (The Northwest Municipal Conference completed a competitive bidding process for the purchase of this equipment, and currently has a contract with Pierce Manufacturing Company. The pricing will expire on June 30, 2000. (The FY 101 Budget includes $580, 000 for this purpose, which after additional research, was determined to be a low estimate for this purchase. Staff is attempting to reduce the purchase price by $20, 000 by using a three-pay option. (Sufficient funds are available for this purpose. (Reports from the Village Manager and Fire Chief, recommending approval, are attached. ) G) Consideration to award a contract to the lowest responsive and responsible bidder, Gem Construction, Inc. , Wood Dale, IL for the removal and replacement of sidewalks, driveway aprons, curb, and gutter under the 2000 Private Participation Concrete Replacement Program at a per unit cost not to exceed the following: Unit Description FY 00/01 Unit Pricing Sq. Ft. 5" PC Sidewalk 2. 05 Sq. Ft. 8" PC Sidewalk 2.10 Sq. Yd. 5" PCC Driveway 17. 60 Sq. Yd. 8" PCC Driveway 17. 00 Ln. Ft. Comb. Curb/Gutter (Type M) 7.10 Ln. Ft. Comb. Curb/Gutter (Type B6.12) 7.10 Sq. Ft. Sidewalk Removal 0.47 Sq. Yd. Driveway Removal 5.90 Ln. Ft. Comb. Curb/Gutter Removal 2. 60 at a total cost not to exceed $96, 442. Agenda for VB Meeting 06-13-00 4 (Bid specifications were provided to 27 potential bidders, of which eight responded. Upon review of the bids submitted, Gem Construction, Inc. was determined to be the lowest responsive and responsible bidder. (The bid price is based on estimated quantities of materials at a fixed unit price. Of this contract, $46,150 is for the Village's portion; the remaining $50,292 is for residential participation, and will be collected prior to commencement of the replacement work. If private participation exceeds the estimated level, the Village Board will need to approve an increase to the contract based on fixed unit prices. (Gem Construction has provided concrete restoration work for the Village in the past to the Village's satisfaction. (Sufficient funds are budgeted and available for this purpose. (Reports from the Director of Finance and Director of Public Works, recommending approval, are attached. ) H) Consideration to authorize the payment of $17,359. 64 to the Illinois Department of Transportation (IDOT) for shared traffic signal maintenance under the 2000 State of Illinois maintenance contract. (The annual bidding of this contract is performed by IDOT. The contract covers the Village's maintenance responsibility for a total of ten intersections shared between the Village and the State of Illinois. (Sufficient funds are budgeted and available for this purpose. (Reports from the Director of Finance and Director of Public Works, recommending approval, are attached) I) Consideration to authorize the Fire Chief to attend the International Association of Fire Chief's 127th Annual Conference in Dallas, TX, from August 24 through 28, 2000, at a cost not to exceed $1,254. (Sufficient funds are available and budgeted for this expense. ) J) Consideration to authorize the Village Manager, Gary E. Parrin, to attend the Senior Executive Institute, in Charlottesville, Virginia from July 16 to July 28, 2000 at a cost of $5, 000. (The University of Virginia's Senior Executive Institute provides a unique opportunity to a select group of municipal executives to engage in an intensive leadership enhancement program. The Village Manager was Agenda for VB Meeting 06-13-00 S selected to matriculate into this prestigious program for the Year 2000. (Sufficient funds are budgeted and available for this program) . K) Consideration to adopt ORDINANCE NO. 2755 (attached) amending Title 3, Chapter 3, Section 3-3-7, Number of Licenses of the Village Code of the Village of Elk Grove Village by decreasing the number of Class "AAA" Liquor Licenses. (This ordinance decreases the number of Class "AAA" liquor licenses from one (1) to zero (0) . Sheraton Suites no longer wishes to offer cabinet liquor service to its customers. ) L) Consideration to adopt ORDINANCE NO. 2756 (attached) granting a variation of Section 3-6:D.2, pertaining to accessory structures in side yards, to permit the construction of a detached garage which would be located approximately four feet from the side lot line on property located at 549 Oak Street, Elk Grove Village. (This item was discussed at the May 23rd Village Board meeting, appearing as ZBA Docket 0.0-6. ) M) Consideration to adopt ORDINANCE NO. 2757 (attached) amending the Position Classification and Salary Plan of the Village of Elk Grove Village by adding (1) full-time position of Assistant to the Police Chief in the Police Department. (This ordinance takes final action on an item previously considered in Executive Session. ) N) Consideration to adopt ORDINANCE NO. 2758 amending the Position Classification and Salary Plan of the Village of Elk Grove Village by adding one (1) full-time Engineering Technician in the Engineering and Community Development Department. (This ordinance creates a position to be assigned to Industrial/Commercial Revitalization projects. ) O) Consideration to adopt ORDINANCE NO. 2759 amending Title 3, Chapter 3, Section 3-3-7, Number of Licenses of the Village Code of the Village of Elk Grove Village by decreasing the number of Class "E" and Class "A" Liquor Licenses. • Agenda for VB Meeting 06-13-00 6 (This ordinance decreases the number of Class E Liquor Licenses from 3 to 2, because Addi's Unique Catering, Inc. no longer wants a catering license, and decreases the number of Class A Liquor Licenses from 29 to 28 because Maui Mark is no longer doing business in Elk Grove Village. ) 7. REGULAR AGENDA None BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Feichter a. Landmeier Public Works Facility Improvements b. Sidewalk/Street Light Improvements C. West Side Garage Improvements d. Salt Creek Improvements e. Fire Station 7 Renovations/Improvements 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner a. Wireless 9-1-1 Surcharge b. Cellular Tower Guidelines C. Residential Ground Coverage Restrictions 10. PERSONNEL COMMITTEE - Trustee Petri a. Wellness Program 11. RECYCLING & WASTE COMMITTEE - Trustee Czarnik a. Solid Waste Contract 12. INFORMATION COMMITTEE - Trustee Dill a. Web Site Enhancement b. New Trustee Orientation 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri 14. YOUTH COMMISSION - Trustee Prochno 15. PARADE COMMISSION - Trustee Czarnik 16. PLAN COMMISSION - Village Manager Parrin a. Nextel Communications, 570 E. Higgins Road, Special Use Permit - wireless telecommunications (PH 4-19-00) b. Nextel Communications, 1751 Greenleaf Avenue, Special Use Permit, wireless telecommunications (PH 4-19-00) C. Material Sciences Corporation/Pre-Finish Metals, Inc. , 2200 Pratt Boulevard, Special Use Permit/text amendment for construction & operation of a child care/day care center in I- 1 or I-2 zoning district. (PH 5-17-00) d. Krispy Kreme Annexation/Special Use, Devon Avenue (PH 6-07-00) Agenda for VB Meeting 06-13-00 7 e. Meat Processing Plant, 2201 Estes Avenue, Special Use Permit (PH 6-21-00) f. Text Amendments - Senior Housing Age Restrictions/Accessory Structures (P.H. TBA) 17. ZONING BOARD OF APPEALS - Village Manager Parrin a. ZBA Docket 00-7, 737 Fargo Avenue, 875 Fargo Avenue - construct a covered walkway which would connect 2 existing buildings (PH 5/18/00) b. ZBA Docket 00-8, 581 Oxford Circle - allow construction of an attached garage addition that would encroach 1. 6 feet into the required 9.5 foot sideyard (PH 5-18-00) C. ZBA Docket 00-9, 1820 Bangor Lane - permission to construct a fence which will encroach into the twenty-five foot required front yard on Bangor Lane (PH 5-30-00) d. ZBA Docket 00-10, 554 Charing Cross Road - allow construction of a garage addition which will encroach into the required sideyards (PH 5-30-00) e. ZBA Docket 00-11, 2500 Landmeier Rd. , construct a seven-foot high fence and extend the fence beyond the front building line to enclose a parking lot (PH 6-13-00) . 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustees Petri/Lissner b. Community Service Board - Trustee Czarnik C. Liquor Commission - President Johnson d. Millennium Committee - President Johnson 19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk 20. UNFINISHED BUSINESS VILLAGE BOARD a. At the February 8, 2000 Village Board meeting a first reading was held on an ordinance approving the Devon/Rohlwing Redevelopment Plan and Project. b. At the February 8, 2000 Village Board meeting a first reading was held on an Ordinance designating the Devon/Rohlwing Redevelopment Project area. c. At the February 8, 2000 Village Board meeting a first reading was held on an Ordinance adopting Tax Increment Financing for the Village of Elk Grove Village, Cook and DuPage in connection with the Designation of the Devon/Rohlwing Redevelopment Project area. d. Public Hearing to consider petition of Giovanni Gullo for annexation of property located at Landmeier, Touhy and Higgins (TBA) e. Public Hearing to discuss the proposed Credit Card Acceptance Program (PH 6-27-00) Agenda for VB Meeting 06-13-00 8 VILLAGE ATTORNEY a. ZBA Docket 006 - Prepare an ordinance granting an amended variation to construct a detached garage to be located no closer than 4 feet to the side property of 549 Oak St. 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cech, Ingebrigtsen, Knickerbocker, Mac Arthur, Schmidt, Vadopalas, Walsh (8)