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HomeMy WebLinkAboutAGENDA - 06/27/2000 - VILLAGE BOARD Next ORD: 2760 (2769) Next RES. 18-00 (23-00) Recess: 9 P.M. AGENDA REGULAR VILLAGE BOARD MEETING June 27, 2000 1. Call to Order 2. Invocation (Rev. Norman P. Anderson, Pastor, Elk Grove Baptist Church) 3. Approval of Minutes of June 13, 2000 4. President and Board of Trustees ' Report 5. Accounts Payable Warrant: June 27, 2000 6. CONSENT AGENDA A) Consideration to accept the donation of one electric powered bicycle from Commonwealth Edison with an estimated value of $2, 400. 00. (Commonwealth Edison is donating an electric-assist bicycle for use by the Police Department. This donation is part of a regional campaign to place electric bicycles in regular use to determine their effectiveness as an environmentally friendly transportation alternative. ) B) Consideration of a request (attached) from South Central Industries, Inc. , 2531 E. Devon Avenue, to hold a thirty day warehouse retail sale from November 24, 2000 thru December 23, 2000. (Village Board approval is needed for this request. This business plans to conduct retail sales in the Business Park exceeding the 20% of the floor area requirement and conducting the sale for more than three days. (A report from the Director of Engineering & Community Development is attached. ) C) Consideration to award a professional services contract to Benes and Associates for construction and engineering services for Tonne Road Improvements in a total amount not to exceed $84, 784 from the ICRC Fund. (This is an ICRC - authorized project to construct improvements on Tonne Road from Center Street to Landmeier Road. Agenda for VB Meeting 06-27-00 2 (Benes and Associates is one of the ICRC transportation consultants with an excellent reputation in design and engineering of past ICRC projects. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) D) Consideration to authorize the Illinois Department of Transportation (IDOT) to award a contract to the lowest responsive and responsible bidder, Vixen Construction, Inc. , Bridgeview, IL, for the Lively Boulevard Bus Stop and Sidewalk Improvements in a total contract amount not to exceed $240, 412, and a total Village obligation not to exceed $72, 123.42 (This is an ICRC-authorized project to construct bus stop and sidewalk improvements along Lively Boulevard. IDOT received a total of eight bids on the project, and Vixen Construction, Inc. , was determined to be the lowest responsive and responsible bidder. (This bid amount is 14.2% below the Engineer's Estimate of $280,373 for this project. (The Village will be responsible for 300 of the construction costs, totaling $72, 123.42. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) E) Consideration to authorize a public hearing before the Plan Commission to consider the petition of Sprint Communications for a Special Use permit to construct a 100 foot monopole on Village property at the Meacham Fire Station, 676 Meacham Road. (Sprint Communications has petitioned the Village to install a 100' monopole and an equipment shelter in the parking lot area of the Meacham Fire Station. Sprint would relocate the existing antennae on the roof of the fire station onto the proposed monopole if approved. (Staff has reviewed the petition and has no significant objections. (A public hearing can be scheduled as the Plan Commission's schedule permits. (A report from the Assistant to the Village Manager is attached. ) F) Consideration to award a contract to the lowest responsive and responsible bidder, Monroe Truck Equipment, Monroe, WI, to remove and replace a heavy-duty lift gate on a Public Works dump truck in an amount not to exceed $10f344. (The FY 2000/01 Budget includes funds to replace this equipment. Proposals were solicited from five vendors, of 0 Agenda for VB Meeting 06-27-00 3 which one responded. Monroe Truck Equipment is the sole vendor able to perform this work. (Sufficient funds are budgeted and available for this purpose. (Reports from the Director of Finance and Director of Public Works, recommending approval, are attached. ) G) Consideration to award a contract to the lowest responsive and responsible bidder, Scott Contracting, Inc. , Palatine, IL, for the 2000 Sanitary Sewer Replacement Project (Crest Avenue) at a total contract amount not to exceed $148, 170. 00. (Bid specifications were provided to a total of nine contractors, of which eight responded. Upon review of the bids submitted, Scott Contracting, Inc. was determined to be the lowest responsive and responsible bidder. (Scott Contracting has completed projects for the Rolling Meadows Park District, Village of Lemont, and the Technical Center of DuPage. (Sufficient funds are budgeted and available for this project. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) H) Consideration to award a contract to the lowest responsive and responsible bidder, Martam Construction, Inc. , Elgin, IL, for the 2000 Drainage Improvement Project in a total contract amount not to exceed $209,500. 00. (Bid specifications were provided to twelve contractors, of which five responded. Upon review of the bids submitted, Martam Construction was determined to be the lowest responsive and responsible bidder. (Martam Construction completed the 1998 and 1999 Drainage Improvement Projects, and the quality of their work was found to be exceptional. (Sufficient funds are available with a transfer of $9,500. 00 from the Nerge Road Improvement account. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) I) Consideration to authorize the Director of Engineering & Community Development to attend the 2000 International Public Works Congress and Exposition in Louisville, KY from September 10 thru September 13, 2000 at an estimated cost of $1, 500. 00. (Early registration for this event will realize a $50. 00 cost savings for the registration fee. ) • • Agenda for VB Meeting 06-27-00 4 J) Consideration to authorize the Village Manager and Assistant Village Manager to attend the International City Managers Association annual conference in Cincinatti, Ohio from September 17 through September 20 at an estimated cost of $1, 600 per person. (This is the 86th annual conference. Discounted registration is required before July 7th. Sufficient funds are budgeted and available for this program. ) K) Consideration to adopt RESOLUTION NO. 18-00 (attached) accepting Irrevocable Letter of Credit No. 553 from The National Republic Bank of Chicago in the amount of $27,205.20 expiring June 6, 2001 to guarantee public improvements for the Microtel Inn & Suites development. (This Letter of Credit will guarantee the construction of public improvements at the Microtel motel development at Higgins Road and Commerce Drive. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) L) Consideration to adopt RESOLUTION NO. 19-00 (attached) authorizing the Village of Elk Grove Village to participate in the Local Government Electric Power Alliance Request for Proposal process for the purpose of purchasing electricity at a discounted rate. (This resolution will authorize the Village to participate in the Local Government Electric Power Alliance, a consortium of municipalities and other public agencies, to jointly seek bulk rates for electricity. (A report from the Director of Finance, recommending approval, is attached. ) M) Consideration to adopt RESOLUTION NO. 20-00 (attached) ascertaining the prevailing rate of wages for workers on public works projects. (The State requires the Village to adopt this resolution each year in determining the prevailing rate of wages for laborers performing construction of public works. (The rates are determined by the Illinois Department of Labor throughout Cook and DuPage Counties. ) N) Consideration to adopt RESOLUTION NO. 21-00 (attached) accepting Irrevocable Letter of Credit No. 941682 from Bank of America, Chicago, in the amount of $1, 102, 267. 00, expiring October 19, 2001 to guarantee public improvements for the Cambridge Homes Whytecliffe subdivision. Agenda for VB Meeting 06-27-00 S (This Letter of Credit will guarantee the construction of public improvements at the Cambridge Homes subdivision under construction at Meacham and Biesterfield Roads. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) O) Consideration to adopt RESOLUTION NO. 22-00 (attached) authorizing the Village Treasurer to enter into a Card Processing Sales Agreement with LaSalle Bank to accept MasterCard, Visa, and/or Discover cards for face-to-face transactions related to specific Village services. (The one-year program will be evaluated for utility and cost effectiveness, and consideration to continue the acceptance of credit card payments. (A report and draft policy from the Director of Finance is attached - A public hearing is scheduled for June 27 at 7:45 p.m. ) P) Consideration to adopt ORDINANCE NO. 2760 (attached) amending various sections of the Zoning Ordinance to provide for Drive-Through Facilities, as amended; permitting Drive-Through Facilities as a Special Use in the B-2 zoning district; and to provide for the production of goods for sale on the premises and for distribution off the premises as a Special Use in the B-2 General Business zoning district and in the B-3 Automotive Oriented Business zoning district. (This ordinance provides for several text amendments to the Zoning Ordinance, including a revised definition of Drive Thru Facility, the addition of "Drive Thru" Facilities as a permitted Special Use in the B-2 zoning district, and the addition of production and distribution as a permitted Special Use in the B-2 and B-3 zoning districts. (These text amendments are recommended by the Plan Commission. ) Q) Consideration to adopt ORDINANCE NO. 2761 annexing certain property to the Village of Elk Grove Village (Krispy Kreme) . (This ordinance annexes approximately 1.5 acres of land commonly known as 418 East Devon Avenue, and rezones the property from Cook County R-4 Residential to the Village's B-2 General Business classification. (This item was discussed at the June 13`x' Committee of the Whole meeting. The Ordinance will be distributed on Friday, June 23. ) R) Consideration to adopt ORDINANCE NO. 2762 (attached) granting a Special Use Permit to permit the operation of a Agenda for VB Meeting 06-27-00 6 drive-through facility in a B-2 General Business district for property located at 412 East Devon, and a Special Use Permit for the production of goods for sale on the premises and for distribution off the premises on property located at 412 and 418 East Devon Avenue (Krispy Kreme) . (The Special Use permits are granted under the condition that a common driveway be constructed upon annexation of the property immediately to the east, and that a Final Landscape Plan be presented to the Plan Commission. ) S) Consideration to adopt ORDINANCE NO. 2763 granting a variation of Sections 3-6:D-1 and 7-1 of the Zoning Ordinance pertaining to side yard property lines to permit the construction of a covered walkway connecting two existing buildings on property located at 737 and 875 Fargo Avenue. (This item appeared as ZBA Docket #00-7 and was discussed at the June 13th Village Board meeting. ) T) Consideration to adopt ORDINANCE NO. 2764 (attached) granting a variation of Section 3-6:D-1 and 7-1 of the Zoning Ordinance pertaining to required side yards to permit the construction of an attached garage addition that would encroach approximately 1.2 feet into the required side yard on property located at 581 Oxford Circle. (This item appeared as ZBA Docket #00-8 and was discussed at the June 13th Village Board meeting) . U) Consideration to adopt ORDINANCE NO. 2765 (attached) granting a variation of Sections 3-6:D-1 and 7-1 of the Zoning Ordinance to permit the construction of a garage addition that would encroach approximately 2. 45 feet into the required side yard and a roof overhang that would encroach 4. 05 feet into the required side yard on property located at 554 Charing Cross Road. (This item appeared as ZBA Docket #00-10 and was discussed at the June 13th Village Board meeting. ) V) Consideration to adopt ORDINANCE NO. 2766 (attached) amending Section 7E-2-A of the Zoning Ordinance pertaining to Special Uses in I-1 and I-2 Industrial Districts by adding Day Care and Child Care Facilities as a Special Use in conjunction with a permitted primary use. Agenda for VB Meeting 06-27-00 7 (This ordinance adds "Day Care and Child Care Facilities" as a permitted Special Use in the Industrial zoning districts. Any proposed day care facility would need to be associated with a permitted primary use, and principally established to serve the needs of the company's employees. ) W) Consideration to adopt ORDINANCE NO. 2767 (attached) amending the Village Code of the Village of Elk Grove Village, Section 6-4-5-5, Restricted Parking Hours. (Currently, parking is prohibited on the south side of Gloucester Monday through Friday, between the hours of 6:00 a.m. and 6:00 p.m. Adoption of this ordinance will create the same restrictions for the north side of Gloucester to abate a parking concern in the neighborhood. (A report from the Chief of Police, recommending approval, is attached. ) X) Consideration to adopt ORDINANCE NO. 2768 (attached) declaring the necessity and convenience of the use and occupancy of part of the division of the south % of Section 33, Township 41 North, Range 11 east of the Third Principal Meridian. (This ordinance declares the necessity and convenience of the use and occupancy of a section of Muir Park needed for planned improvements to Tonne Road. This is part of an ICRC program, and the Park District has agreed to transfer the needed section of the park to the Village at no cost. (A report from the Director of Engineering & Community Development is attached. ) 7. REGULAR AGENDA None BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Feichter a. Landmeier Public Works Facility Improvements b. Sidewalk/Street Light Improvements C. West Side Garage Improvements d. Salt Creek Improvements e. Fire Station 7 Renovations/Improvements 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner a. Wireless 9-1-1 Surcharge b. Cellular Tower Guidelines C. Residential Ground Coverage Restrictions Agenda for VB Meeting 06-27-00 8 10. PERSONNEL COMMITTEE - Trustee Petri a. Wellness Program 11. RECYCLING & WASTE COMMITTEE - Trustee Czarnik a. Solid Waste Contract 12. INFORMATION COMMITTEE - Trustee Dill a. New Trustee Orientation 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri 14. YOUTH COMMISSION - Trustee Prochno 15. PARADE COMMISSION - Trustee Czarnik 16. PLAN COMMISSION - Village Manager Parrin a. Nextel Communications, 570 E. Higgins Road, Special Use Permit - wireless telecommunications (PH 4-19-00) b. Nextel Communications, 1751 Greenleaf Avenue, Special Use Permit, wireless telecommunications (PH 4-19-00) C. Meat Processing Plant, 2201 Estes Avenue, Special Use Permit (PH 6-21-00) d. Text Amendments - Senior Housing Age Restrictions/Accessory Structures (P.H. TBA) e. Metricom, 1751 Greenleaf Av. , Special Use Permit to install 16 antennas on Village water tank (Greenleaf & Busse) (P.H. - TBA) f. Nextel Communications, Special Use Permit to install a telecommunications facility at 61 Garlish Drive (P.H. - TBA) 17. ZONING BOARD OF APPEALS - Village Manager Parrin a. ZBA Docket 00-9, 1820 Bangor Lane - permission to construct a fence which will encroach into the twenty-five foot required front yard on Bangor Lane (Remand to ZBA 6-28-2000) b. ZBA Docket 00-11, 2500 Landmeier Rd. , construct a seven-foot high fence and extend the fence beyond the front building line to enclose a parking lot (PH 6-28-00) . C. ZBA Docket 00-12 - 1163 Cunningham Circle - Variation to construct a garage addition that would encroach into the required side yard. (P.H. 7-12-00) 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustees Petri/Lissner b. Community Service Board - Trustee Czarnik C. Liquor Commission - President Johnson d. Millennium Committee - President Johnson 19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk 20. UNFINISHED BUSINESS Agenda for VB Meeting 06-27-00 9 VILLAGE BOARD a. At the February 8, 2000 Village Board meeting a first reading was held on an ordinance approving the Devon/Rohlwing Redevelopment Plan and Project. b. At the February 8, 2000 Village Board meeting a first reading was held on an Ordinance designating the Devon/Rohlwing Redevelopment Project area. c. At the February 8, 2000 Village Board meeting a first reading was held on an Ordinance adopting Tax Increment Financing for the Village of Elk Grove Village, Cook and DuPage in connection with the Designation of the Devon/Rohlwing Redevelopment Project area. d. Public Hearing to consider petition of Giovanni Gullo for annexation of property located at Landmeier, Touhy and Higgins (TBA) e. Public Hearing to discuss the proposed Credit Card Acceptance Program (PH 6-27-00) VILLAGE ATTORNEY a. Material Sciences Corp. - Direct the Attorney to prepare an Ordinance for a text amendment to the Zoning Ordinance to permit child care centers as a Special Use in the I-1 and I-2 zoning districts. b. Krisrpy Kreme - Direct the Attorney to prepare the ORDINANCES for the annexation, rezoning, Text amendment to the Zoning Ordinance, and Special Use Permit for construction & operations of a doughnut distribution and retail sale facility on Devon Avenue. c. ZBA Docket 00-7 - Direct the Attorney to prepare an Ordinance granting a variation to the Zoning Ordinance to construct a covered walk way which would connect 2 existing buildings at 737 Fargo and 875 Fargo. d. ZBA Docket 00-8 -- Direct the Attorney to prepare an Ordinance granting a variation to the Zoning Ordinance for construction of an attached garage addition that would encroach into the required 9.5 fort side yard on property located at 581 Oxford Circle. e. ZBA Docket 00-10 -- Direct the attorney to prepare an Ordinance granting a variation to the Zoning Ordinance to allow construction of a garage addition which will encroach into the required side yard on property located at 554 Charing Cross Road. 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary Agenda for VB Meeting 06-27-00 10 aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cech, Ingebrigtsen, Knickerbocker, Mac Arthur, Schmidt, Vadopalas, Walsh (8)