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HomeMy WebLinkAboutAGENDA - 07/18/2000 - VILLAGE BOARD Next ORD: 2766 (2766) Next RES. 23-00 (24-00) Recess: 9 P.M. AGENDA REGULAR VILLAGE BOARD MEETING July 18, 2000 1. Call to Order 2. Invocation (Rev. Thaddeus Czarnecki, Deacon, Queen of the Rosary Parish) 3. Approval of Minutes of June 27, 2000 4 . President and Board of Trustees ' Report 5. Accounts Payable Warrant: July 18, 2000 6. CONSENT AGENDA A) Consideration of a request from Glenn Dawson, 218 Oakton Street, for a variation from Section 8-12B-1-ID, Easements, of the Municipal Code to permit the construction of a shed to encroach five-feet into a ten- foot public utility easement. (The resident is seeking to construct a shed which would encroach into the public utility easement by five- feet. Permission has been granted for this request by Commonwealth Edison, Northern Illinois Gas, Ameritech, and AT&T Cable Services. The Department of Engineering & Community Development has determined there are no Village- owned utilities in the easement. (The Village will retain the right to utilize the easement in the future, with restoration of the easement limited to its existing state prior to the installation of the shed. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) B) Consideration of a request (attached) from Sam's Club Auto Buying Program to hold a temporary auto sales event in the front parking lot of Wal-Mart from July 26, 2000 through July 31, 2000. (Wal-Mart and Sam's Auto Buying Program have contracted with Glendale Nissan and Kia to utilize approximately 250 parking stalls through the above dates for this event. The impact of the event is expected to be similar to the annual carnival that takes place in this parking lot. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) Agenda for VB Meeting 07-I8-00 2 C) Consideration to authorize the Plan Commission to hold public hearings on two Special Use petitions from VoiceStream Wireless to mount cellular antennae on Village property at 1141 Hawthorne Lane and 1751 Greenleaf Avenue. (VoiceStream is seeking to lease space on the Village's west-side water tower and Greenleaf water tank for the installation of cellular antennae and equipment cabinets. (Public hearings before the Plan Commission are needed for consideration of both proposals. (Staff have no significant objections to the preliminary plans for each site. (A report from the Assistant to the Village Manager is attached. ) D) Consideration of the following: • to approve the Balancing Change Order for the 1999 Plum Grove Road Sidewalk Improvement Project with a net decrease of $2, 657.55 for a total project cost of $11, 773.95; and • to approve a Final Pay Estimate to RAI Concrete, Inc. , in the amount of $353.22. (The Village Board awarded the 1999 Plum Grove Road Sidewalk Improvement project to RAI Concrete, Inc. The Village's Engineering Division has inspected the completed work and has approved it. (The project was completed at a total cost of $11, 773.95, which is 22.5% below the contractor's bid price of $14, 431.50. (The Village of Roselle has reimbursed the Village its proportionate share for this project. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) E) Consideration of the following: • to waive the formal bidding process; and • to award a purchase contract to Air One Equipment, Schaumburg, IL, for twenty-seven (27) quick-fill hoses and carrying pouches at a total cost not to exceed $10, 476. 00. (The FY 00/01 Budget includes funds for the purchase of 27 quick-fill hoses and carrying pouches for use with firefighter breathing apparatus equipment. The Fire Department is standardized on breathing equipment Agenda for VB Meeting 07-18-00 3 manufactured by Mike Safety Appliance, Inc. (MSA) . Air one Equipment is the exclusive territorial dealer of MSA equipment in Northern Illinois. (Sufficient funds are budgeted and available for this purpose. (Reports from the Director of Finance and Fire Chief, recommending approval, are attached. ) F) Consideration of the following: • to waive the formal bidding process; and • to award a contract to R.A. Adams, McHenry, IL, to furnish one 2001 Fifth-Wheel Goose Neck Trailer in a total amount not to exceed $14,304. 00. (The FY 00/01 Budget includes funds for the purchase of a response trailer for use by the Fire Department's Confined Space Rescue Team. (This trailer is nearly identical to the trailer purchased during the last fiscal year for use by the Hazardous Materials Response Team. R.A. Adams was determined to be the sole provider of this specialized equipment, was awarded a contract last year, and has agreed to offer the same base price as the trailer previously purchased. (The trailer recommended for purchase is the same trailer purchased last fiscal year, without an emergency generator and automatic transfer equipment. (Sufficient funds are budgeted and available for this purpose. (Reports from the Director of Finance and Fire Chief, recommending approval, are attached. ) G) Consideration of the following: • to waive the formal bidding process; and • to award a blanket purchase contract to Kale Uniforms, Chicago, IL to provide firefighter, paramedic, and administrative uniforms and accessories for the period May 1, 2000 through April 30, 2001 in a total contract amount not to exceed $15, 000. 00. (Kale Uniforms is the only viable and competitive source for police and fire department uniforms and accessories. Kale Uniforms has successfully met the needs of the Fire Department in the past. (The FY 99/00 blanket purchase contract with Kale Uniforms expired on April 30, 2000. Agenda for VB Meeting 07-18-00 4 (Sufficient funds are budgeted and available for this purpose. (Reports from the Director of Finance and Fire Chief, recommending approval, are attached. ) H) Consideration to award a contract to W.S. Darley & Co. , Melrose Park, IL, to furnish 54 sets of structural firefighting clothing manufactured by Morning Pride in a total amount not to exceed $64, 908. 00. (The FY 2000/2001 Budget includes funds to purchase 27 sets of replacement protective clothing for the Fire Department. The purchase of 27 sets of protective clothing was also budgeted in the previous fiscal year, but due to an extended evaluation process, the funds were rolled over into the current year. (The Fire Department has determined that their existing clothing sets need replacement due to age, wear, and tear. After sampling and evaluating several manufacturers' products, Morning Pride ranked the highest quality and design. (W.S. Darley is the territorial dealer of Morning Pride products in Northern Illinois. (Sufficient funds are budgeted and available for this purpose. (Reports from the Director of Finance and Fire Chief, recommending approval, are attached. ) I) Consideration to award a contract to the lowest responsive and responsible bidder, K "n" K Construction and Landscaping, Inc. , Gilberts, IL, for the ICRC Local Landscape Improvement Project, in a total contract amount not to exceed $84,547. 00 from the ICRC Fund. (Bid specifications for this project were obtained by four potential bidders, of which three responded. Upon review of the bids submitted, K "n" K Construction and Landscaping was determined to be the lowest responsive and responsible bidder. The low bid was 15.9% below the Engineer's Estimate of Cost for this project. (This project will include landscape improvements along Bennett, King, Lee, Criss Circle, Greenleaf, Elmhurst, and Landmeier. (Sufficient funds are budgeted and available for this purpose in the ICRC Fund. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) 1 Agenda for VB Meeting 07-18-00 5 J) Consideration of the following: • to award a contract to the lowest responsive and responsible bidder, R.J. Haack Builders, Inc. , Arlington Heights, IL for general construction work for the remodeling of the Greenleaf and Meacham Fire Stations and Fire Administration building, in a total contract amount not to exceed $128, 012; and • to award a contract to the lowest responsive and responsible bidder, Artlow Systems, Addison, IL for protective floor resurfacing at the Greenleaf and Meacham Fire Stations in a total contract amount not to exceed $26,946.28, their bid price less 5$ for prompt payment. (Bid specifications were obtained by ten potential bidders, of which four responded. R. J. Haack Builders submitted the lowest bid for general construction work, which includes bathroom, kitchen and window restoration, and concrete repairs. Artlow Systems submitted the lowest bid for floor resurfacing at the two fire stations. (Structural Technologies provided project management services in specifying needed work and reviewing bids. This firm worked with the Fire and Public Works departments on past remodeling projects. (Sufficient funds are budgeted and available for these projects. (Reports from the Director of Finance and Fire Chief, recommending approval, are attached. ) K) Consideration to award a contract to Fisher Commercial Construction Company, Inc. , to complete all remaining construction work for the Oakton Street Fire Station in a total amount not to exceed $215, 875. (The general construction contract for this project was awarded to MCM Associates, Inc. , which has failed to complete all the necessary work under the contract. The remaining funds under this contract total $215, 875. (Fisher Commercial Construction has submitted a proposal to the Village to complete and correct work originally awarded to MCM Associates at a total cost of $152, 052. Sufficient funds remain to complete the project at this cost, plus any unanticipated work that may be identified as construction progresses. (Any funds remaining after Fisher Commercial Construction completes the remaining work would then be distributed to MCM Associates. (A report from the Fire Chief, recommending approval, is attached. ) 1 Agenda for VB Meeting 07-18-00 6 L) Consideration to award a contract to the lowest responsive and responsible bidder, ALamp Concrete Contractors, Inc. , Des Plaines, IL, for the Tonne Road Improvement Project, in a total contract amount not to exceed $984, 078.35. (Bid specifications were obtained by eleven potential bidders, of which six responded. Upon review of the bids submitted, Alamp Concrete Contractors was determined to be the lowest responsive and responsible bidder. The low bid was 7. 49d below the Engineer's Estimate of Cost for this project. (Alamp Concrete is IDOT pre-qualified to perform this improvement work, and has completed projects within the Village of Bloomingdale, Cities of Elmhurst and Wood Dale, and IDOT. (Sufficient funds are budgeted and available for this purpose. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) M) Consideration to approve an increase to the FY 00/01 Village Budget for the rollover of outstanding encumbrances from FY 99/00 in a total amount not to exceed $3,198,977. (This is the first time the Finance Department has rolled outstanding purchase orders into the new fiscal year budget. In the past, department heads were required to re-budget outstanding orders which were not expected to be completed by the end of the fiscal year. The rollover of outstanding encumbrances is an administrative improvement to the budget process. (The amount of outstanding orders for goods and services ordered in FY 99/00 totals $3,198, 977. Rolling these encumbrances into the current fiscal year increases the FY 00/01 Budget from $51,113,370 to $54,312,347, representing an 89. increase. (A report from the Director of Finance, recommending approval, is attached. ) N) Consideration to adopt Resolution No. 23-00 (attached) authorizing the Village President and Village Clerk to execute an Easement Agreement between Oasis Sales Corporation, 1101 Tonne Road, and the Village of Elk Grove Village. (The Industrial/Commercial Revitalization Commission is planning the construction of intersection corner radii improvements along Tonne Road. The acquisition of permanent easements are needed to accomplish these improvements. 40 ADDENDUM Regular Village Board Agenda July 18, 2000 8:00 p.m. 6. CONSENT AGENDA (continued) O) Consideration to adopt Resolution No. 24-00 (attached) authorizing the Village President and Village Clerk to execute an Easement Agreement between Kaiser Precision Tool, Inc. , 641 Fargo Avenue and the Village of Elk Grove Village. (The Industrial/Commercial Revitalization Commission is planning the construction of intersection corner radii improvements along Tonne Road. The acquisition of permanent easements are needed to accomplish these improvements. (This resolution will authorize the Village to enter into an Easement Agreement with Kaiser Precision Tool, Inc. , which has agreed to grant an easement on their property. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) P) Consideration of the following: • to approve a Special Use permit for Nextel Communications to construct a 103-foot tall monopole, and an equipment shelter on Village-owned property at 1751 Greenleaf Avenue; and • to adopt Resolution No. 25-00 (attached) authorizing the Village President and Village Clerk to execute a ground lease agreement between Nextel Communications and the Village of Elk Grove Village. (The Plan Commission unanimously recommends approval for the issuance of a Special Use permit to Nextel Communications for the construction of the monopole and equipment shelter on the Greenleaf water tower property. NWCDS will construct an equipment shelter adjacent to, and mount their antenna on, the monopole. (The term of Lease Agreement is five years with four five-year options to renew. The initial rent is $23, 500 per year, to be increased each year by 4a over the previous year. Addendum 07/18/00 2 (A report from the Assistant to the Village Manager is attached. ) Q) Consideration to increase a previously authorized contract with QT Signs for a sixth brick entryway sign in the amount of $3,958. 00. (The sign was previously installed on Arlington Heights Road, south of Higgins. (Village Board authorization is necessary under the State grant for formal contract approval for this sign. ) R) Consideration to authorize a public hearing before the Plan Commission to consider a revised Site Plan for the Shinnyo-En Buddist Temple property. (A Special Use permit was issued to ' Shinnyo-En to construct a church in a residentially zoned district along Devon Avenue. (A revision to the approved site plan requires Plan Commission review and approval. (With authorization from the Village Board, a public hearing can be arranged in accordance with the Plan Commission's schedule. ) S) Consideration to adopt ORDINANCE NO. 2766 (attached) granting a Special Use Permit in accordance with Section 7E-3:A of the Zoning Ordinance to permit the operation of a Meat Processing Facility in an I-2 Industrial district at property located at 2201 Estes Avenue, Elk Grove Village. (This ordinance grants a Special Use Permit to permit the Belmont Sausage Company to operate a meat processing facility in a currently vacant building at the southeast corner of the Nicholas and Estes intersection. (This item was discussed at the June 27th Village Board meeting and appears as Unfinished Business of the Village Attorney. ) Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cech, Ingebrigtsen, Knickerbocker, Mac Arthur, Schmidt, Vadopalas, Walsh (8) Agenda for VB Meeting 07-18-00 7 (This resolution will authorize the Village to enter into an Easement Agreement with Oasis Sales Corporation, which as agreed to grant an easement on their property at Tonne and Chase. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) 7 . REGULAR AGENDA NONE BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Feichter a. Landmeier Public Works Facility Improvements b. Sidewalk/Street Light Improvements C. West Side Garage Improvements d. Salt Creek Improvements e. Fire Station 7 Renovations/Improvements 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner a. Wireless 9-1-1 Surcharge b. Cellular Tower Guidelines C. Residential Ground Coverage Restrictions 10. PERSONNEL COMMITTEE - Trustee Petri a. Wellness Program 11. RECYCLING & WASTE COMMITTEE - Trustee Czarnik a. Solid Waste Contract 12. INFORMATION COMMITTEE - Trustee Dill a. New Trustee Orientation b. Channel 6 - Broadcast Board & Commission Meetings 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri 14. YOUTH COMMISSION - Trustee Prochno 15. PARADE COMMISSION - Trustee Czarnik 16. PLAN COMMISSION - Village Manager Parrin a. Nextel Communications, 570 E. Higgins Road, Special Use Permit - wireless telecommunications (PH 4-19-00) b. Nextel Communications, 1751 Greenleaf Avenue, Special Use Permit, wireless telecommunications (PH 4-19-00) C. Text Amendments - Senior Housing Age Restrictions/Accessory Structures (P.H. 7-19-00) d. Metricom, 1751 Greenleaf Av. , Special Use Permit to install 16 antennas on Village water tank (Greenleaf & Busse) (P.H. - 7-19-00) . 1 Agenda for VB Meeting 07-18-00 8 e. Nextel Communications, 61 Garlish Drive, Special Use Permit to install a telecommunications facility (P.H. - 8-02-00) f. Sprint PCS, 676 Meacham Road (fire station) Special Use Permit to install a 120 ft. monopole and an electronic equipment shelter on Village property (PH 8-02-00) . 17. ZONING BOARD OF APPEALS - Village Manager Parrin a. ZBA Docket 00-9, 1820 Bangor Lane - permission to construct a fence which will encroach into the twenty-five foot required front yard on Bangor Lane (Remand to ZBA 6-28-2000) b. ZBA Docket 00-I1, 2500 Landmeier Rd. , construct a seven-foot high fence and extend the fence beyond the front building line to enclose a parking lot (PH 6-28-00) . C. ZBA Docket 00-12 - 1163 Cunningham Circle - Variation to construct a garage addition that would encroach into the required side yard. (P.H. 7-12-00) d. ZBA Docket 00-13 - 940 Victoria Lane, Variation to construct a 24' x 20' detached garage that would encroach into the required side yard setback and for a 12-inch roof overhang encroaching 4. 0 feet into the required side yard setback. (PH 7-26-00) e. ZBA Docket 00-14 - 550 Bennett Road, variation to expand an existing parking lot to permit a parking stall within the required 25-foot front yard. 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustees Petri/Lissner b. Community Service Board - Trustee Czarnik C. Liquor Commission - President Johnson d. Millennium Committee - President Johnson 19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk 20. UNFINISHED BUSINESS VILLAGE BOARD a. At the February 8, 2000 Village Board meeting a first reading was held on an ordinance approving the Devon/Rohlwing Redevelopment Plan and Project. b. At the February 8, 2000 Village Board meeting a first reading was held on an Ordinance designating the Devon/Rohlwing Redevelopment Project area. c. At the February 8, 2000 Village Board meeting a first reading was held on an Ordinance adopting Tax Increment Financing for the Village of Elk Grove Village, Cook and DuPage in connection with the Designation of the Devon/Rohlwing Redevelopment Project area. d. Public Hearing to consider petition of Giovanni Gullo for annexation of property located at Landmeier, Touhy and Higgins (TBA) do Agenda for VB Meeting 07-18-00 9 VILLAGE ATTORNEY a. Meat Processing Facility - Direct the Village Attorney to prepare an ordinance for a Special Use Permit for the operation of a meat processing facility at 2201 Estes. 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cech, Ingebrigtsen, Knickerbocker, Mac Arthur, Schmidt, Vadopalas, Walsh (8)