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HomeMy WebLinkAboutAGENDA - 08/15/2000 - VILLAGE BOARD Next ORD: 2771 (2774) Next RES. 26-00 (27-00) Recess: 9 P.M. AGENDA REGULAR VILLAGE BOARD MEETING August 15, 2000 1. Call to Order 2. Invocation (Rev. David F. Stein (Dr. ) , Evangelical Lutheran Church of the Holy Spirit) 3. Approval of Minutes of July 18, 2000 4. President and Board of Trustees ' Report 5. Accounts Payable Warrant: August 15, 2000 6. CONSENT AGENDA A) Consideration to grant a variation from the Municipal Code, Section 8-12B-1-1D, to construct a detached garage two feet (2') within a ten-foot (10') public utility easement. (The property owners of 940 Victoria Lane are seeking a variation to construct a detached garage within the public utility easement. Commonwealth Edison, Ni-Gas, Ameritech, and AT&T Cable Services have written letters granting permission to encroach upon the easement. (The property owners are also applying for a zoning variation to permit a detached garage to encroach into their side yard. The easement variation will be conditional upon Village Board approval of the zoning variation. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) B) Consideration of the following: • to grant approval of a request from Queen of the Rosary Parish to hold a "Bistro on the Boulevard" fundraiser at their church on September 15 and 16, 2000; and • to waive all permit and license fees associated with the event. (Queen of the Rosary plans to hold this event on the above dates between the hours of 6:00 p.m. and 12:00 a.m. A tent will be placed outside their ministry center. (It has been past practice of the Village Board to waive the permit and license fees for not-for-profit organizations. Agenda for VB Meeting 08-15-00 2 (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) C) Consideration of the following: • to cancel the regularly scheduled Committee of the Whole and Village Board meetings on November 28, December 12 and December 26, 2000; • to hold Village Board and Committee of the Whole meetings on November 14, 2000 and December 4, 2000. (This item was discussed at the August 8th Committee of the Whole meeting) . D) Consideration to award an engineering services contract to Strand Associates, Inc. , Joliet, IL for design services related to the replacement of the pumping station at the Fire Administration Building in a total contract amount not to exceed $13,300. 00 (Strand Associates is the firm that performed the preliminary study for this project. The Public Works and Fire Departments were satisfied with their services, as well as their proposal for this next phase. (A report from the Director of Public Works, recommending approval, is attached. ) E) Consideration to authorize the Health Services Coordinator to attend the American Public Health Association's annual meeting in Boston, MA from November 12 through November 16, 2000 in a total amount not to exceed $1, 515. 00. (Sufficient funds are budgeted and available for this purpose. ) F) Consideration to increase the FY 2000-01 General Fund budget in the amount of $3, 000 for professional Internet web site development services associated with the creation of the Village's residential web page. (This project was budgeted during the FY 99-00 budget for $10, 000. The majority of the project was completed during the last budget year. However, some additional programming time was required during this fiscal year to bring the project on-line. The total cost of the project was completed under budget. This budget increase simply carries-over the remaining funds fromlast year's budget) . G) Consideration to award a contract to the lowest responsive and responsible bidder, Rebechini Studios, Elk Grove Village, IL for the manufacture and installation of two Agenda for VB Meeting 08-15-00 3 single sided and one double sided Elk Grove Village Business Park gateway signs at a cost of $50,309. (Rebechini Studios was the lowest of three bidders for the proposed Business Park signs. These signs will be located at the intersection of Elmhurst Road and Landmeier Road and at the north and south ends of Tonne Road. The signs will be internally illuminated with raised white lettering and an illuminated raised elk logo. (Sufficient funds are budgeted and available for this expense. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) H) Consideration to award a contract to the lowest responsive & responsible bidder, W.S. Darley & Company, Melrose Park, IL, for the purchase of 100 sets of protective "Fire Dex" rainwear for firefighters at an amount not to exceed $59,250. 00. (The FY 00/01 Foreign Fire Insurance Tax Fund includes funds for the purchase of 100 sets of lightweight rain gear. (Bid specifications were provided to a total of three distributors. Upon review of the bids submitted, W. S. Darley & Company was determined to be the lowest responsive and responsible bidder. (Sufficient funds are budgeted and available for this purchase. (A report from the Assistant Director of Finance, recommending approval, is attached. ) I) Consideration to authorize PC Specialist Kim Hinsley to attend a 5-day class on NetWare 5 Administration in Rolling Meadows, IL from October 9 to October 12, 2000, at an estimated cost of $1, 649. (Adequate funds exists in the Information Systems technical training account to cover the cost of this class. ) J) Consideration to adopt Resolution No. 26-00 (attached) determining the appropriateness for Class 6 (B) status pursuant to the Cook County Real Property Classification Ordinance as amended January 1, 2000 for certain property located at 70 King Street. (ABM International, Inc. is intending to substantially rehabilitate the property that has been vacant for more than 24 consecutive months. ) (The 6(B) property tax incentive allows a property tax assessed valuation reduction from 36o to 160 of the fair Agenda for VB Meeting 08-15-00 4 market value for a ten-year period. The Class 6(B) status applies to substantial new construction. ) (An additional seven new jobs will be created as a result of this addition. ) (A report from the Economic Development Officer, recommending approval, and a written request from the petitioner's representative, are attached. ) K) Consideration to adopt Ordinance No. 2771 (attached) granting a variation of Sections 3-6:D.1 and 7-1 of the Zoning Ordinance pertaining to principal structures in a required side yard to permit the construction of a garage addition that would encroach approximately three-feet into the required eight-foot side yard on property located at 1163 Cunningham Circle. (This item was discussed at the July 18th Village Board meeting and appears as unfinished business of the Village Attorney. The ordinance will be distributed prior to the Village Board meeting. ) L) Consideration to adopt Ordinance No. 2772 (attached) granting a variation of Section 7E-8:A of the Zoning Ordinance to permit a seven-foot high ornamental fence which extends into the required front yard and beyond the building setback line on property located at 2500 Landmeier Road. (This Ordinance grants a variation to Groot Industries to permit the installation of an ornamental fence proposed to enclose a parking lot on their property. (This item was discussed at the July 18th Village Board meeting and appears as unfinished business of the Village Attorney. The ordinance will be distributed prior to the Village Board meeting. ) M) Consideration to adopt Ordinance No. 2773, granting a variation from Section 7A-a: B-3 of the Zoning Ordinance to permit the construction of a picket fence that would begin approximately 11 feet from the rear of the house and located within three-feet of the property line located at 1820 Bangor Lane. (This item is recommended for approval by the JPZ Committee, and was discussed at the August 8th Committee of the Whole. (The ordinance will be distributed prior to the August 15th Village Board meeting. ) ADDENDUM to Regular Village Board Agenda August 15, 2000 5:30 p.m. 6. CONSENT AGENDA (continued) N) Consideration of the following: • to waive the formal bidding process; and • to award a contract to Air One Equipment, Inc. , Schaumburg, IL, to furnish and deliver four sets of MSA - manufactured self-contained breathing apparatus (SOBA) and gas monitors in a total contract amount not to exceed $27,368. (The FY 00/01 Budget includes funding for four one-hour SCBA's, one-hour SOBA cylinders, and gas monitors for use by the Fire Department's Hazardous Materials (Haz Mat) team. (The Fire Department is standardized on SCBA and gas monitor equipment manufactured by MSA. Air One Equipment, Inc. , is the sole source vendor of this equipment in the region. (A report from the Fire Chief, recommending approval, is attached. ) O) Consideration to grant a variation from the Municipal Code, Section 8-12B-1-1D, Easements to construct a pool twelve feet (12') within a twenty foot (20') public utility easement at certain property located at 445 Franklin. (The property owners of 445 Franklin Lane are seeking a variation to construct a pool within the public utility easement at certain property located at 445 Franklin. Commonwealth Edison, Nicor, Ameritech, and AT&T Cable Services have written letters granting permission to encroach upon the easement. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) 0 % Addendum 08/1.5/00 2 P) Consideration of the following: • to waive the formal bidding process; and • to award a contract to Fisher Commercial Construction Company, Inc. , Arlington Heights, IL, for renovation work for the basement of the Biesterfield Fire Station in a total contract amount not to exceed $41, 909. 83. (The FY 00/01 Budget includes $10, 000 for the renovation of the fire station basement. The Fire Department had planned to complete a portion of the basement renovation this year, and complete additional work the following year. Scheduling the entire renovation while the station is under construction will minimize future disruptions for personnel. (Fisher Construction is the pre-qualified contractor that was awarded the contract to construct the addition. A cost savings can be expected since the same contractor would handle the basement renovation and currently has work crews on-site. (Specific work includes installation of new position walls, new doors and frames, painting, flooring, and electrical work. (Sufficient funds are available in the Capital Projects Funds for transfer to this line item. (The Capital Improvements Committee has met on this request, and recommends approval. (A report from the Fire Chief, recommending approval, is attached. ) Q) Consideration of the following: • to add Estes, between Busse and Elmhurst, to the 2000 Street Resurfacing Program; • to increase an existing contract with R. W. Duntenman for street milling and resurfacing of the additional street by a total amount not to exceed $45, 000. • to increase an existing contract with RAI Concrete, Inc. , Carol Stream for sidewalk removal and replacement of Estes in an amount not to exceed $40, 000. Addendum 08/15/00 3 (R. W. Dunteman was awarded the 2000 MFT Street Resurfacing contract and RAI was awarded the MFT Concrete Replacement Program contract in March, 2000. (The portion of Estes beginning at Busse Road and ending at Elmhurst Road was not included in the 2000 MFT program, but the contractors did mill this portion in error. (This portion of Estes was expected to be included in the 2001 MFT program, and Public Works recommends the contract be increased to perform the work this year. (The $45, 000 not-to-exceed increase to R. W. Dunteman's contract includes their current unit pricing less $15, 000 as a penalty for this error. (Sufficient funds are available in the MFT Fund for this purpose. ) R) Consideration of the following: • to adopt Resolution No. 27-00 (attached) , authorizing the Village President and Village Clerk to execute an extension of an Agreement between Elk Grove Village and Waste Management Northwest for the provision of residential, yardwaste, and recycling service; and • to adopt Resolution No. 28-00 (attached) , authorizing the Village President and Village Clerk to execute an extension of an Agreement between Elk Grove Village and Waste Management Northwest for the provision of service to multi-family properties, churches, congregate housing units, and Alexian Brothers Medical Center. (These items were reviewed by the Recycling & Solid Waste Committee and were discussed at the July 18, 2000 Committee of the Whole meeting. ) S) Consideration to adopt Ordinance No. 2774 (attached) , amending Section 7A-3-C-2B of the Zoning Ordinance pertaining to congregate senior housing by changing the age requirement from 60 years of age or older to 55 years of age or older. (This item appears under the Plan Commission, which unanimously recommends approval. ) Addendum 08/15/00 4 T) Consideration to adopt Ordinance No. 2775 (attached) , amending Section 3-6: D.2 of the Zoning Ordinance to provide for new restrictions with respect to detached accessory structures in rear yards. (This item appears under the Plan Commission, which unanimously recommends approval. ) C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cech, Ingebrigtsen, Knickerbocker, Mac Arthur, Schmidt, Vadopalas, Walsh (8) Agenda for VB Meeting 08-15-00 S 7 . REGULAR AGENDA None BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Feichter a. Landmeier Public Works Facility Improvements b. Sidewalk/Street Light Improvements C. West Side Garage Improvements d. Salt Creek Improvements e. Fire Station 7 Renovations/Improvements 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner a. Wireless 9-1-1 Surcharge b. Cellular Tower Guidelines C. Residential Ground Coverage Restrictions d. Pre-Finish Metals (MSC) - Daycare Center e. Fence Regulations 10. PERSONNEL COMMITTEE - Trustee Petri a. Wellness Program 11. RECYCLING & WASTE COMMITTEE - Trustee Czarnik a. Solid Waste Contract 12. INFORMATION COMMITTEE - Trustee Dill a. New Trustee Orientation b. Channel 6 - Broadcast Board & Commission Meetings 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri 14. YOUTH COMMISSION - Trustee Prochno 15. PARADE COMMISSION - Trustee Czarnik 16. PLAN COMMISSION - Village Manager Parrin a. Nextel Communications, 570 E. Higgins Road, Special Use Permit - wireless telecommunications (PH 4-19-00) b. Text Amendments - Senior Housing Age Restrictions/Accessory Structures (P.H. 7-19-00) C. Metricom, 1751 Greenleaf Av. , Special Use Permit to install 16 antennas on Village water tank (Greenleaf & Busse) (P.H. - 7-19-00) d. Nextel Communications, 61 Garlish Drive, Special Use Permit to install a telecommunications facility (P.H. - 8-02-00) (Cont'd. 9-06-00) . e. Sprint PCS, 676 Meacham Road (fire station) Special Use Permit to install a 120 ft. monopole and an electronic equipment shelter on Village property (PH 8-02-00) . (Cont'd. 9-06-00) f. Shinnyo-En USA, 120 E. Devon, Amendment to Special Use Permit and approved site plan (PH 8-16-00) Agenda for VB Meeting 08-15-00 6 g. Voice Stream PCS, L.L. C. , 1141 Hawthorne Lane, Special Use Permit for the installation of a wireless telecommunications facility and antennae on Village-owned property (water tower) . (PH 8-16-00) . 17. ZONING BOARD OF APPEALS - Village Manager Parrin a. ZBA Docket 00-9, 1820 Bangor Lane - permission to construct a fence which will encroach into the twenty-five foot required front yard on Bangor Lane (Remand to ZBA 6-28-2000) b. ZBA Docket 00-13 - 940 Victoria Lane, Variation to construct a 24 ' x 20' detached garage that would encroach into the required side yard setback and for a 12-inch roof overhang encroaching 4 . 0 feet into the required side yard setback. (PH 7-26-00) C. ZBA Docket 00-14 - 550 Bennett Road, variation to expand an existing parking lot to permit a parking stall within the required 25-foot front yard. (PH 07-26-00) (continued 8-16-00) 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustees Petri/Lissner b. Community Service Board - Trustee Czarnik C. Liquor Commission - President Johnson d. Millennium Committee - President Johnson 19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk 20. UNFINISHED BUSINESS VILLAGE BOARD a. At the February 8, 2000 Village Board meeting a first reading was held on an ordinance approving the Devon/Rohlwing Redevelopment Plan and Project. b. At the February 8, 2000 Village Board meeting a first reading was held on an Ordinance designating the Devon/Rohlwing Redevelopment Project area. c. At the February 8, 2000 Village Board meeting a first reading was held on an Ordinance adopting Tax Increment Financing for the Village of Elk Grove Village, Cook and DuPage in connection with the Designation of the Devon/Rohlwing Redevelopment Project area. d. Public Hearing to consider petition of Giovanni Gullo for annexation of property located at Landmeier, Touhy and Higgins (TBA) VILLAGE ATTORNEY a. ZBA Docket 00-I1, 2500 Landmeier - Direct the Village Attorney to prepare an Ordinance for a variation to the Zoning Ordinance to permit construction of a seven foot (710") high fence and Agenda for VB Meeting 08-15-00 7 extend the fence beyond the front building line to enclose a parking lot. b. ZBA Docket 00-12, 1163 Cunningham Circle - Direct the Village Attorney to prepare an Ordinance for a variation to the Zoning Ordinance for construction of a garage addition that would encroach into the required side yard. 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cech, Ingebrigtsen, Knickerbocker, Mac Arthur, Schmidt, Vadopalas, Walsh (8)