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HomeMy WebLinkAboutAGENDA - 09/12/2000 - VILLAGE BOARD 1 Next ORD: 2776 (2777) Next RES. 29-00 (36-00) Recess: 9 P.M. AGENDA REGULAR VILLAGE BOARD MEETING September 12, 2000 1. Call to Order 2. Invocation (Rev. Rodney L. Pickett, Pastor, Wesleyan Community Church) 3. Approval of Minutes of August 15, 2000 4. President and Board of Trustees ' Report 5. Accounts Payable Warrant: September 12, 2000 6 . CONSENT AGENDA A) Consideration to grant a variation from the Municipal Code, Section 8-12B-1-ID, Easements to construct a shed five feet (5') within a ten-foot (10') public utility easement at a certain property located at 1813 Longboat Drive. (The property owners of 1813 Longboat Drive are seeking a variation to construct a shed within public utility easement at certain property located at 1813 Longboat Drive. Commonwealth Edison, NiCor, Ameritech, and AT&T Cable Services have written letters granting permission to encroach upon the easement. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) B) Consideration of the following: • To waive the formal bidding process; and • to award a contract to Intoximeters, Inc. , of St. Louis, MO, for the purchase of two (2) Intox EC/IR breath analysis instruments at an amount not to exceed $10, 600. (Intoximeter Corporation is the sole source provider of these instruments awarded a contract through the State's Joint Purchasing Contract. (Adequate funds are budgeted and available for this purpose. (A report from the Director of Finance and Chief of Police, recommending approval, is attached. ) Agenda for VB Meeting 09-12-00 2 C) Consideration to award a contract to the lowest responsive and responsible bidder, K'n'K Landscaping, Gilberts, IL, for the ICRC Local Landscape Improvement Project at a cost of $156, 012. 60. (K'n'K Landscaping had the lowest bid of the five bidders for the ICRC Local Landscaping Improvement Project. The landscaping improvements will be along Tonne Road from Center Street to Landmeier Road, Touhy Avenue from Tonne Road to Estes Avenue, and along Pan Am Boulevard and United Lane. The project also includes landscaping and sprinkler systems for the Tonne Road gateway sign treatments. ) (K'n'K Landscaping's bid was 19. 7% below the Engineer's estimate. Adequate funds for the landscape and gateway improvements are budgeted and available. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) D) Consideration to authorize an increase to a previously authorized contract to GEM Construction, Inc. by $98,397. 61 for a total contract amount of $665,532. 61, for the 2000 Private Participation Concrete Replacement Program. (This contract represents private contributions to the 2000 Public Participation Concrete Replacement program. The original Purchase Order issued to GEM Construction, the Village's contractor for this work, totals $567, 135. 00. The increase is needed due to greater private participation than expected. (No additional funds from the Village are needed to complete this year's program. (A report from the Director of Public Works, recommending approval, is attached. ) E) Consideration to authorize the Chief of Police to attend the International Association of Chief's of Police 107"' Annual Conference, in San Diego, CA, from November 11, to November 15, 2000, at a total cost not to exceed $1340. (Sufficient funds are budgeted and available for this purpose. ) F) Consideration to increase an existing contract with RAI Concrete, Inc. , for additional sidewalk construction under the MFT Concrete Replacement Program in a total amount not to exceed $1, 918.38 from the ICRC Fund. (RAI Concrete was awarded the contract for the MFT Concrete Replacement Program in April . The total contract Agenda for VB Meeting 09-12-00 3 award was $211,271, of which $158,295 was allocated to the ICRC Program. (The ICRC portion of the project was completed at a cost of $151,416.41. The remaining funds, plus the increase, can be applied to widen the replacement sidewalk construction along Estes to the ICRC standard of five (5) feet. (Sufficient funds are available in the ICRC Fund for this purpose. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) G) Consideration to adopt Resolution No. 29-00 (attached) authorizing the Village President and Village Clerk to execute an Easement Agreement between Noran Company, 1501 Tonne Road, and the Village of Elk Grove Village. (This item allows the Village to enter into an easement agreement with Noran Company, which is needed as part of the Industrial/Commercial Revitalization Commission's Tonne Road Improvement project. The Village Board recently approved similar agreements with other property owners along Tonne Road. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) H) Consideration of the following: • to adopt Resolution No. 30-00 (attached) , authorizing Letter of Credit Number 691 from Guaranty Federal Bank in the amount of $75, 000 and expiring April 10, 2001, to guarantee the construction of public improvements for Arbor Club, L.L.C. ; and • to adopt Resolution No. 31-00 (attached) , authorizing Letter of Credit Number 703 from Guaranty Federal Bank in the amount of $377, 657 and expiring June 30, 2001, for the construction of public improvements for Arbor Club, L.L. C. These Resolutions authorize Letters of Credit for public improvements [excavation, sewer, roadway, sidewalk, street lights, trees, etc.] by Concord Homes for the Arbor Club Subdivision at Park and Devon. ) I) Consideration to adopt Resolution No. 32-00 (attached) , approving the Final Plat of Subdivision identified as The Arbor Club. (This item approves the plat of subdivision for Concord Homes' Arbor Club Subdivision. Agenda for VB Meeting 09-12-00 4 J) Consideration to adopt Resolution No. 33-00 (attached) determining the appropriateness for Class 6(B) status pursuant to the Cook County Real Property Classification Ordinance as amended January 1, 2000 for certain property located at 790 Busse Road. (Joong-Ang Daily News, Inc. plans to complete new construction on this property. (The 6(B) property tax incentive allows a property tax assessed valuation reduction from 36o to 16% of the fair market value for a ten-year period. The Class 6(B) status applies to substantial new construction. (A report from the Economic Development Officer, recommending approval, and a written request from the petitioner's representative, are attached. ) K) Consideration to adopt Resolution No. 34-00 (attached) determining the appropriateness for Class 6(B) status pursuant to the Cook County Real Property Classification Ordinance as amended January 1, 2000 for certain property located at 1900 Estes Avenue. (Alpha Omega Profile is intending to substantially rehabilitate the property that has been vacant for more than 24 consecutive months. (The 6(B) property tax incentive allows a property tax assessed valuation reduction from 36% to 16% of the fair market value for a ten-year period. The Class 6(B) status applies to substantial new construction. (An additional eight to sixteen new jobs will be created as a result of this addition. (A report from the Economic Development Officer, recommending approval, and a written request from the petitioner's representative, are attached. ) L) Consideration to adopt Resolution No. 35-00 (attached) authorizing the Federal Reserve Bank of Chicago to hold all securities pledged as collateral for the Village's investments and funds on deposit at American National Bank. (American National Bank is a division of Bank One. (Bank One has made significant enhancements and changes in services they provide to their larger corporate accounts, the Village's accounts fall into this category due to the volume of our activity. (A report from the Director of Finance, requesting approval, is attached. M) Consideration to adopt Ordinance No. 2776, rescinding Ordinance No. 2541 adopted March 11, 1997 and adopting an Agenda for VB Meeting 09-12-00 S ordinance to establish an amended cable communications ordinance for the Village of Elk Grove Village, Illinois. (This ordinance is being adopted by all members of the Regional Cable Group. It requires any "Open Video System" operators to obtain a franchise agreement from the Village, just as a cable operator would obtain a franchise agreement. An Open Video System is like a cable tv system. It functions through a cable television wire, and leaves the Village with the same issues to regulate as cable tv. (This ordinance was prepared by a consultant working for the Regional Cable Group and reviewed by the Group's attorney. In addition, the Village Attorney has reviewed the ordinance and finds it acceptable. ) (The full text is on file at the Village Clerk's office. ) 7 . REGULAR AGENDA A) Consideration of a request (attached) from St. Nicholas Church, 1072 Ridge Avenue, for a variation to the sign ordinance to permit the installation of an non-illuminated freestanding sign in addition to an existing non- illuminated sign which identifies the church which exceeds the amount permitted by ordinance as follows: PERMITTED BY ITEM PROPOSED ORDINANCE VARIATION Freestanding 2110" x 116" 1 sign not to permit a 4.3 Identification (4.3 sq.ft. ) exceeding 45 sq.ft. sign in Sign non-illuminated sq. ft. addition to the sign existing 36 sq.ft. church sign (The total amount of signage permitted for this location is 45 square feet. The proposed additional sign would increase the total to 40.3 square feet. In addition, the sign ordinance specifies that a church in a residential district shall be limited to one sign not to exceed 45 square feet in area. (Because this sign is non-illuminated and will meet all setback requirements it is not likely that this sign will have an adverse affect on the residential properties across the street, the Director of Engineering & Community Development is recommending approval of the proposed signage. Agenda for VB Meeting 09-12-00 6 (A report form the Director of Engineering & Community Development is attached. ) B) Consideration to approve proposed signage for Hair Encounters at the Elk Grove Town Center. (Hair Encounters location will be on the east side of Dominick's, located in Retail Building "E" in the Town Center. Their proposed signage will be in the front of the building. (The proposed sign is internally illuminated and has a "blue" face over scissors and a "white" face over the word "Hair. " The proposed signage does not exceed the allowable area permitted by the Village's sign regulations. (Village Board approval is needed because the signage was not included in the original plans approved for this use. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Feichter a. Landmeier Public Works Facility Improvements b. Sidewalk/Street Light Improvements C. West Side Garage Improvements d. Salt Creek Improvements e. Fire Station 7 Renovations/Improvements 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner a. Cellular Tower Guidelines b. Pre-Finish Metals (MSC) - Daycare Center C. Fence Regulations d. Alarm Ordinance 10. PERSONNEL COMMITTEE - Trustee Petri a. Wellness Program 11. RECYCLING & WASTE COMMITTEE - Trustee Czarnik 12. INFORMATION COMMITTEE - Trustee Dill a. New Trustee Orientation b. Channel 6 - Broadcast Board & Commission Meetings 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri 14. YOUTH COMMISSION - Trustee Prochno Agenda for VB Meeting 09-12-00 7 15. PARADE COMMISSION - Trustee Czarnik 16. PLAN COMMISSION - Village Manager Parrin a. Nextel Communications, 570 E. Higgins Road, Special Use Permit - wireless telecommunications (PH 4-19-00) b. Metricom, 1751 Greenleaf Av. , Special Use Permit to install 16 antennas on Village water tank (Greenleaf & Busse) (P.H. - 7-19-00) C. Nextel Communications, 61 Garlish Drive, Special Use Permit to install a telecommunications facility (P.H. - 8-02-00) (Cont'd. 9-06-00) . e. Sprint PCS, 676 Meacham Road (fire station) Special Use Permit to install a 120 ft. monopole and an electronic equipment shelter on Village property (PH 8-02-00) . (Cont'd. 9-06-00) f. Shinnyo-En USA, 120 E. Devon, Amendment to Special Use Permit and approved site plan (PH 8-16-00) g. Voice Stream PCS, L.L. C. , 1141 Hawthorne Lane, Special Use Permit for the installation of a wireless telecommunications facility and antennae on Village-owned property (water tower) . (PH B-16-00) . 17. ZONING BOARD OF APPEALS - Village Manager Parrin a. ZBA Docket 00-14 - 550 Bennett Road, variation to expand an existing parking lot to permit a parking stall within the required 25-foot front yard. (PH 07-26-00) (continued 8-16-00) b. ZBA Docket 00-15 - 849 Delphia Avenue variation. Request to construct a covered porch and exterior deck encroaching approximately six feet into the required front yard setbacks. C. ZBA Docket 00-16 - 25 Lonsdale Road Request for variation to allow 2 detached accessory structures (existing shed and detached garage) on property. 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustees Petri/Lissner b. Community Service Board - Trustee Czarnik C. Liquor Commission - President Johnson d. Millennium Committee - President Johnson 19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk 20. UNFINISHED BUSINESS VILLAGE BOARD a. At the February 8, 2000 Village Board meeting a first reading was held on an ordinance approving the Devon/Rohlwing Redevelopment Plan and Project. b. At the February 8, 2000 Village Board meeting a first reading was held on an Ordinance designating the Devon/Rohlwing Redevelopment Project area. Agenda for VB Meeting 09-12-00 8 c. At the February 8, 2000 Village Board meeting a first reading was held on an Ordinance adopting Tax Increment Financing for the Village of Elk Grove Village, Cook and DuPage in connection with the Designation of the Devon/Rohlwing Redevelopment Project area. d. Public Hearing to consider petition of Giovanni Gullo for annexation of property located at Landmeier, Touhy and Higgins (TBA) VILLAGE ATTORNEY 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cech, Ingebrigtsen, Knickerbocker, Mac Arthur, Schmidt, Vadopalas, Walsh (8) ADDENDUM to Regular Village Board Agenda September 12, 2000 6. CONSENT AGENDA (continued) N) Consideration to authorize Police Officer John Bazukas to attend a 5 week Canine Unit Training from September 17 through October 20, 2000 in Denver, Indiana at a total cost not to exceed $9, 900. 00 (Sufficient funds are budgeted and available for this purpose. The Village has acquired a 2nd Police Dog. The trainer and dog must undergo training together for protection, tracking, and drug sniffing with the selected Police handler. ) O) Consideration to adopt Resolution No. 36-00 (attached) authorizing the Village President and Village Clerk to execute an amended ground lease agreement between Nextel Communications and the Village of Elk Grove Village. (On July 18, 2000, the Village Board approved a Lease Agreement with Nextel to construct a monopole for cellular antennae on the Village's Greenleaf water tank property. Following that approval, Nextel requested several minor changes. (The lease provisions include: $21, 000 annual rent; $8, 000 equipment credit; $10, 000 performance bond and $1, 000 cash bond. In addition, the antenna will be oversized to accommodate Northwest Central Dispatch and 2 other carriers) . P) Consideration to adopt Resolution No. 37-00 (attached) approving a Plat of Subdivision identified as Plat of Resubdivision of Krispy Kreme Commissary. (This resolution approves the 1 lot plat of subdivision for the Krispy Kreme facility on Devon Avenue. ) Addendum 09/12/00 2 Q) Consideration to adopt Ordinance No. 2777 (attached) adopting Ordinance No. 69-99 of the Village of Bensenville and the rules and regulations contained therein concerning sewers and wastewater treatment and the general pretreatment program associated therewith. (This ordinance adopts revised regulations on wastewater treatment recently adopted by the Village of Bensenville, which is the enforcing authority on sewer and wastewater services for Elk Grove properties located in DuPage County. (The revised regulations were adopted to meet current U.S. E.P.A. regulations. There will be no increased costs for Elk Grove customers of the Bensenville sewer system. The complete text of Bensenville's ordinance is on file with the Village Clerk. (A report from the Director of Public Works, recommending approval, is attached. ) R) Consideration to adopt Ordinance No. 2778 (attached) establishing the hourly rate for porter personnel of the Village of Elk Grove Village. (This ordinance formally establishes the hourly rate for the Village's Porter position at an $11. 00 permanent hourly rate as was previously considered by the Village Board. ) c: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cech, Ingebrigtsen, Knickerbocker, Mac Arthur, Schmidt, Vadopalas, Walsh (8)