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HomeMy WebLinkAboutAGENDA - 11/14/2000 - VILLAGE BOARD Next ORD: 2786 (2794) Next RES. 44-00 (49-00) Recess: 9 P.M. AGENDA REGULAR VILLAGE BOARD MEETING November 14, 2000 1. Call to Order 2. Invocation (Rev. Thaddeus Czarnecki, Deacon, Queen of the Rosary Parish) 3. Approval of Minutes of October 24, 2000 4. Mayor and Board of Trustees ' Report S. Accounts Payable Warrant: November 14, 2000 6 . CONSENT AGENDA A) Consideration to request (attached) from Swingles Furniture Rental, 2000 Pratt Boulevard, to hold a three- day warehouse retail sale from Friday, November 17 thru Sunday, November 19, 2000. (Village Board approval is needed for this request. This business plans to conduct retail sales in the Business Park exceeding the 20a of the floor area requirement and conducting the sale for three or more days. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) B) Consideration to award a contract to the lowest responsive and responsible bidder, Powell Tree Care, Inc. , in the amount of $67, 500 for parkway tree trimming services. (Bid documents were provided to seven potential bidders, of which two responded. Upon review of the bids submitted, Powell Tree Care, Inc. was determined to be the lowest responsive and responsible bidder. (Powell Tree Care has satisfactorily performed this service for the Village in the past. (The bid amount exceeds the budgeted amount of $65, 000 by $2, 500. Sufficient funds are available to transfer for this purpose. There will be 3, 000 parkway trees trimmed under this contract. (Reports from the Director of Finance and Director of Public Works, recommending approval, are attached. ) C) Consideration to award a contract to the lowest responsive and responsible bidder, Kustom Construction Company, Inc. , Lombard, IL for construction of the I-290 Overpass and Bicycle Path in a total contract amount not to exceed $1, 743, 043 . 10. Agenda for VB Meeting 11/14/00 2 (Bid documents were obtained by a total of fourteen (14) potential bidders, of which six (6) responded. Upon review of the bids submitted, Kustom Construction Company was determined to be the lowest responsive and responsible bidder. (The original cost estimate for this project was $1,360, 000. The construction cost has exceeded the estimate, and now totals $1, 747.543. The State of Illinois required modifications to the bridge design that resulted in a longer bridge span, modified structural beams, and an increased concrete bridge deck. The Cook County Forest Preserve District required the path to be aligned through existing trees because of planned wetland improvements along the original route. In addition, the District requires a 10-foot path width as opposed to the 8-foot path width originally planned for. Finally, the Department of Natural Resources is requiring wetland mitigation, which will be accomplished by purchasing wetland banking credits totaling $4,500. (Funding from the Illinois Department of Commerce and Community Affairs totals $1,250, 000, and the Village has budgeted $234, 479 for this project, totaling $1, 484, 479. (An additional $263, 064 is needed to accomplish this project at the total cost of $1, 747,543. (Sufficient funds are budgeted and available in the Capital Projects Fund for this purpose. (A report from the Director of Engineering & Community Development is attached. ) D) Consideration to award a service contract to TranSystems Corporation for Phase III engineering services for the Interstate 290 Bike Path and Overpass Improvement in an amount not to exceed $162,577. 00 (A proposal for Phase II Engineering was solicited from TranSystems Corporation to perform construction engineering and inspection for the improvement. TranSystems recently completed the contract plan preparation for the project. (Adequate funds for this project are budgeted and available. The Village will be reimbursed for the majority of the engineering services through the Illinois Department of Natural Resources Grant. The Village's portion of the engineering services will be $15,521. 00. ) (A report from the Director of Engineering & Community Development is attached. ) . • Agenda for VB Meeting 11/14/00 3 E) Consideration of the following: • To approve the Balancing Change Order for the 1999 Drainage Improvement Project with a net increase of $15, 644. 00 for a total $239, 642. 00; and • To approve a Final Pay Estimate to Martam Construction, Inc. , in the amount of $7, 189.26. (The Village Board awarded the 1999 Drainage Improvement Project to Martam Construction, Inc. The Village's Engineer Division has inspected the completed work and approved it. (The project was completed at a total cost of $239, 642. 00, which is 711- above the contractor's bid price of $223, 978. 00. This was due to the Village Board adding one additional project at the April 251h Village Board Meeting. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) F) Consideration to authorize payment of $1,509. 00 in dues to the Illinois Municipal League for Fiscal Year 2000/2001. (The dues amount reflects a 2.5o increase from last year's payment of $1, 471. 00. (The Illinois Municipal League (IML) represents municipalities on legislation pending before the General Assembly. In addition, the Village dues payment includes subscriptions to the Illinois Municipal Review, a monthly publication that contains articles on programs and findings of member municipalities. (Sufficient funds are budgeted and available for this purpose. ) G) Consideration to extend an existing contract with Avalon Petroleum, Tinley Park, IL to provide gasoline and diesel fuel for Village vehicles for the period December 1, 2000 through November 30, 2001 in a total contract amount not to exceed $250, 000. (Avalon Petroleum was awarded this contract for the period December 1, 1998 through November 30, 1999 with the option to annually extend the contract for five (5) one- year periods. Per the terms of the contract, Avalon is requesting that its margin be increased by a percentage equal to the Chicago Area Consumer Price Index which has increased 2. 7% from last year. (The Village has maintained a successful working relationship with Avalon for seven years and has found their services to be satisfactory. Agenda for VB Meeting 11/14/00 4 (The total contract amount has increased $75, 000 due to increasing fuel costs. (Sufficient funds are budgeted and available in departmental Automotive Fuel accounts. (Reports from the Director of Finance and Director of Public Works, recommending approval, are attached. ) H) Consideration to adopt Resolution No. 44-00 (attached) authorizing the Mayor and Village Clerk to execute an Annexation and Development Agreement between the Village of Elk Grove Village and Giovanni and Maria Gullo Family Limited Partnership. (This item pertains to the petition for annexation of land near the intersection of Landmeier, Higgins, and Touhy. The Agreement was discussed at the October 24th Committee of the Whole meeting and public hearing held prior to the Village Board meeting. (State law authorizes the Mayor to vote on this item. ) I) Consideration to adopt the following with respect to the annexation and rezoning of the Gullo Property Landmeier/Higgins/Touhy: • Ordinance No. 2786 (attached) annexing the Gullo Property at Landmeier/Higgins/Touhy to the Village of Elk Grove Village and zoning that property I-2; • Resolution No. 45-00 (attached) approving the Plat of Subdivision identified as Sicula Subdivision; • Resolution No. 46-00 (attached) approving the Plat of Vacation for this property; and • Resolution No. 47-00 (attached) authorizing the Village President and Village Clerk to execute a License Agreement between Gullo International Development Corporation and the Village of Elk Grove Village. (This License Agreement will grant permission to the Village to enter upon private property to operate the water service valves located near the buildings at Landmeier, Higgins, and Touhy. The agreement is necessary because the water service lines on the site will supply water to several buildings and fire hydrants. (Upon execution, the Village will have full access to the site for the purposes of initiating and terminating water service. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) Agenda for VB Meeting 11/14/00 S J) Consideration to adopt Ordinance No. 2787 (attached) granting a Special Use Permit to VoiceStream Wireless to permit the installation of up to 12 panel antennas and an equipment shelter on the Village's water tower property at 1141 Hawthorn Lane. (This item was discussed at the October 24th Committee of the Whole meeting. ) K) Consideration to adopt Ordinance No. 2788 (attached) granting a Special Use Permit to Nextel Communications for the installation of up to nine (9) forty-eight inch (4811) panel antennas on an existing chimney screened by the construction of a cupola on property located at 570 East Higgins Road, Elk Grove Village. (This item was discussed at the October 24th Village Board Meeting. ) L) Consideration to adopt Ordinance No. 2789 (attached) granting a variation of Sections 3-5:B of the Zoning Ordinance pertaining to accessory structures on the property located at 25 Lonsdale Road, Elk Grove Village. (This ordinance will permit the construction of a second detached accessory structure, a garage, to be located on the property at 25 Lonsdale Road. ) M) Consideration to adopt Ordinance No. 2790 (attached) amending various provisions of the Traffic Control Provisions of Title 6 of the Village Code of Elk Grove Village. (This ordinance would correctly identify stop sign controlled intersections. Under Ordinance 6-4-3-1, Estes would be added as a stop street at the location of Touhy. Under Ordinance 6-4-3-2, the three and four-way stop intersections at Biesterfield and Rohlwing and at White Trail and Biesterfield would be removed. These locations have changed with improved designs and the Ordinances were never updated in years past. (This ordinance would place parking restrictions in the business park, to prohibit parking on the north side of Greenleaf Avenue from the intersection with Busse Road to 175 feet east of Busse Road. (This ordinance would remove the traffic restrictions along Plum Grove that are no longer in effect since roadway improvements have been made. This will also update our Village Code. ) N) Consideration to adopt Ordinance No. 2791 (attached) granting a variation of Sections 3-6:D-1 and 7-1 of the Agenda for VB Meeting 11/14/00 6 Zoning Ordinance pertaining to required front yard setbacks on property located at 675 Stanford Circle, Elk Grove Village. (This ordinance will permit the construction of a room addition which would encroach approximately four (4) feet into the required 20 foot rear yard setback and was discussed at the October 24 Village Board meeting. ) O) Consideration to adopt Ordinance No. 2792 (attached) granting a Special Use Permit to Sections 3-6:D-1 and 7-1 of the Zoning Ordinance for setbacks on property located at 433 Concord Lane, Elk Grove Village. (This ordinance will permit the installation of a fireplace with an exterior framed chimney which would encroach approximately 1.33 (one and a third) feet into the required side yard setback. ) P) Consideration to adopt Ordinance No. 2793 (attached) amending Section 5-1-1 Fire and Ambulance Service Outside Village of the Village Code of the Village of Elk Grove Village. (It was the consensus of the JPZ Committee to amend this Ordinance by clarifying the fact that the annual contract fee and the per-call assessment was to be the responsibility of the establishment or home as opposed to any guest or patron of the home. ) Q) Consideration to adopt Resolution No. 48-00 (attached) authorizing the Mayor and Village Clerk to execute a Ground Lease Agreement between Cook Inlet/VoiceStream PCS, L.L.C. and the Village of Elk Grove Village. (This resolution authorizes the execution of the Lease Agreement with VoiceStream Wireless to mount cellular antennas on the Village's water tower at 1141 Hawthorn Lane. (This item was discussed at the October 24th Committee of the Whole meeting. ) 7 . REGULAR AGENDA A) Consideration of a request from Walgreens in the Elk Grove Town Center to add wall signs and change existing ground sign panels to identify this location as a 24-hour store. (The proposed signage plan includes three additional wall signs reading 1124 HRS", designed to match the color Agenda for VB Meeting 11/14/00 7 of the existing signs. These wall signs would be placed on the north, west, and south facades of the building. (The proposed signage plan complies with the Village's sign regulations, however, Village Board approval is needed for signage not included in the approved site plan for the B-5 Business District. (A report from the Director of Engineering & Community Development is attached. ) B) Consideration of a request (attached) from Folgers Flag & Decorating, Inc. and Larry Roesch Ford to install light pole banner signs along the perimeter of Larry Roesch Ford's parking lot along Busse Road for a time period not to exceed one-year. (The banners would identify the business and its products. The banners are similar to the banners installed by the Village along Biesterfield and Arlington Heights Roads. (The banners would be installed and maintained by Folger's, and would be subject to monthly inspections by the Village. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) C) Consideration to request from the Northwest Restaurant Group III, L.L.C. d.b.a. Schlotzsky's Deli to install a temporary banner sign on the back of the building to be visible from Biesterfield Road, displayed from November 151:h thru December 15th (The banner would be a temporary "now hiring" sign installed on the back of the building. (The sign is yellow with red lettering and is three (3) feet high and ten (10) feet long. (Village Code requires that all signs in the B-5 Business District be reviewed by the Mayor and Board of Trustees. Since this banner was not part of the approved sign plan from the original site plan, it will require Village Board approval. (A representative from Schlotzsky's Deli will be present to address any questions. (A report from the Director of Engineering & Community Development is attached. ) Agenda for VB Meeting 11/14/00 8 8 . BOARDS AND COMMISSIONS CAPITAL IMPROVEMENTS COMMITTEE - Trustee Feichter a. Landmeier Public Works Facility Improvements b. Sidewalk/Street Light Improvements C. West Side Garage Improvements d. Salt Creek Improvements e. Fire Station 7 Renovations/Improvements 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner a. Cellular Tower Guidelines b. Fence Regulations C. Alarm Ordinance d. Ambulance and Fire Services Outside Village Limits e. Motorist Use Of Cellular Phones 10. PERSONNEL COMMITTEE - Trustee Petri a. Wellness Program 11. RECYCLING & WASTE COMMITTEE - Trustee Czarnik 12. INFORMATION COMMITTEE - Trustee Dill a. New Trustee Orientation b. Channel 6 - Broadcast Board & Commission Meetings 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri 14. YOUTH COMMISSION - Trustee Prochno 15. PARADE COMMISSION - Trustee Czarnik 16. PLAN COMMISSION - Village Manager Parrin a. PC Docket 00-9 - Metricom, 1751 Greenleaf Av. , Special Use Permit to install 16 antennas on Village water tank (Greenleaf & Busse) (P.H. - 7-19-00) b. PC Docket 00-11 - Sprint PCS, 676 Meacham Road (fire station) Special Use Permit to install a 120 ft. monopole and an electronic equipment shelter on Village property (PH 8-02-00) . (Cont'd. 9-06-00) (Cont'd. 9-20-00) 17. ZONING BOARD OF APPEALS - Village Manager Parrin a. ZBA Docket 00-19 - 935 Richmond Court. Request for variation to expand an existing attached garage to be located 3 feet from the side lot line. (PH 11-01-00) (Cont'd. 11-08-00) b. ZBA Docket 00-20 - 1535/55 Brummel Av. - 1595 Brummel Av. Request for variation to encroach into the required side yard Agenda for VB Meeting 11/14/00 9 with an enclosed breezeway which would connect an existing building to an existing building (PH I1-08-00) . C. ZBA Docket 00-21 - Turner Avenue -- Request for variation that would permit use of a trailer with drive-thru facilities for a banking business during the construction of a permanent structure housing a bank facility. In addition, a variation that would permit a reduction in the required number of stacking spaces from 12 to 8 for the 2 drive-thru lanes (PH 11-08-00) 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustees Petri/Lissner b. Community Service Board - Trustee Czarnik C. Liquor Commission - Mayor Johnson d. Millennium Committee - Mayor Johnson 19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk 20. UNFINISHED BUSINESS VILLAGE BOARD a. At the February 8, 2000 Village Board meeting a first reading was held on an ordinance approving the Devon/Rohlwing Redevelopment Plan and Project. b. At the February 8, 2000 Village Board meeting a first reading was held on an Ordinance designating the Devon/Rohlwing Redevelopment Project area. c. At the February 8, 2000 Village Board meeting a first reading was held on an Ordinance adopting Tax Increment Financing for the Village of Elk Grove Village, Cook and DuPage in connection with the Designation of the Devon/Rohlwing Redevelopment Project area. d. Public Hearing to consider petition of Giovanni Gullo for annexation of property located at Landmeier, Touhy and Higgins (11-14-00) e. Material Sciences Corporation/Pre-Finish Metals Special Use petition to construct a daycare center on industrial-zoned land. VILLAGE ATTORNEY a. ZBA Docket 00-16, - 25 Lonsdale Road - Direct Attorney to prepare an ordinance to grant a variation to allow 2 detached accessory structures (existing shed and detached garage) on property. b. ZBA Docket 00-2,Nextel - Direct Attorney to prepare an ordinance granting a Special Use Permit and height variation for wireless antennae at property located at 570 E. Higgins. c. PC Docket 00-13 - Voice Stream P.C.S.L.L. C. - Direct Attorney to prepare an ordinance for a Special Use Permit for the Agenda for VB Meeting 11/14/00 10 installation of a wireless telecommunications facility and antennae on Village-owned property (water tower) on property located at 1141 Hawthorne. d. ZBA Docket 00-17 - 675 Stanford Circle -- Direct the Attorney to prepare an ordinance to grant a variation to construct an addition to a single-family home that would encroach 4 feet into the required 20 foot setback. e. ZBA Docket 00-18 - 433 Concord - Direct the Attorney to prepare an Ordinance to grant a variation to install a fireplace within an exterior framed chimney which would encroach approximately 1.33 ft. into the required 8-foot side yard. 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cech, Ingebrigtsen, Knickerbocker, Mac Arthur, Schmidt, Vadopalas, Walsh (8)