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HomeMy WebLinkAboutAGENDA - 12/14/1999 - VILLAGE BOARD Next ORD: 2723 (2-7-25) Next RES. 31-99 (37-99) Recess: 9 p.m. AGENDA REGULAR VILLAGE BOARD MEETING December 14, 1999 1. Call to Order 2. Invocation . (Rev. Norman R. Anderson, Pastor, Elk Grove Baptist Church) 3. Approval of Minutes of November 16, 1999 4. President and Board of Trustees ' Report S. Accounts Payable Warrant: December 14, 1999 6 . CONSENT AGENDA A) Consideration of a request from the Elk Grove Public Library to waive the year 2000 alarm user license fee in the amount of $75. 00. (It has been the past practice of the Village Board to waive this fee for other units of government. ) B) Consideration to confirm authorization for Dominick's Food Store to display a temporary "Now Hiring" sign on their storefront for a 30-day period beginning Monday, November 29, 1999. (Dominick's requested authorization to display a red 20-foot banner with white lettering on their storefront at the Elk Crossing Shopping Center. ) C) Consideration to award a professional services contract to Planning Resources, Wheaton, IL for preparation of Phase 2 plans for the Residential Enhancement Program in a total contract amount not to exceed $34, 908. (Planning Resources completed Phase 1 of the Residential Enhancement Study and presented its report to the Village Board. (Phase 2 of the study includes drawings of major residential areas of the Village and recommended improvements. In addition, a report will be developed outlining suggested prototypes for light standards, fencing and signs, cost estimates for improvements, and suggested scheduling for capital improvements. ) D) Consideration to authorize a public hearing before the Plan Commission to consider a petition to operate a martial arts school in a B-1 General Business district. Agenda for V*e ing 12-14-99 • 2 (The Village has been petitioned to allow the operation of a martial arts school at the Elk Woods Shopping Center. As written, the Zoning Ordinance does not permit this use in the B-1 district. A public hearing before the Plan Commission is needed to consider a text amendment to add "martial arts school" to the permitted uses in the B-1 General Business district. (Village staff has reviewed the petition and has no objections. (A report from the Assistant to the Village Manager is attached. ) E) Consideration of the following: • To accept the 1999 Sewer Improvement Project for Love Street; • To approve the Final Pay Estimate and Balancing Change Order; and • To authorize final payment to John Neri Construction, Inc. , in the amount of $11, 862. 09. (John Neri Construction, Inc. was the contractor for this project which is completed. The Village's Engineering Division has inspected the work and has accepted it. (The project was originally bid at $122, 040, and has been completed at a total cost of $93, 564 .25. This represents a net decrease of $28, 475. 75. (Sufficient funds are budgeted and available for this purpose-. (A report from the Director of Engineering & Community- Development, recommending approval, is attached. ) F) Consideration to authorize payment of $1, 471. 00 in dues to the Illinois Municipal League for Fiscal Year 1999/2000. (The dues amount reflects no change from last year's dues payment. (The Illinois Municipal League (IML) represents municipalities on legislation pending before the General Assembly. In addition, the Village dues payment includes subscriptions to the Illinois Municipal Review, a monthly publication that contains articles on programs and findings of member municipalities. (Sufficient funds are budgeted and available for this purpose. ) Agenda for VpMeeting 12-14-99 3 G) Consideration to award a professional services contract to Benes and Associates, Naperville, IL for Phase 2 engineering studies for the improvement of Tonne Road from north of Devon Avenue to Landmeier Road in a total contract amount not to exceed $69, 439. (This project was approved by the Industrial/Commercial Revitalization Commission (ICRC) . The engineering design will include the realignment of Tonne Road between Walnut Road and Devon Avenue, corner radii improvements along the northbound traffic lanes, crossover widening, and crossover removal and relocation. The professional services will include a field survey, contract plans, specifications, and cost estimates. (Proposals were solicited from three of the four ICRC approved transportation firms. Benes and Associates was selected for their expertise in municipal engineering and their knowledge of Village policies and standards. (Sufficient funds are budgeted and available for this project. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) H) Consideration to authorize Engineering Technician Stephen L. Bailey to attend an Illinois Department of Transportation (IDOT) .Bridge Inspection Class from January 3 through January .6 and January 9 through January 13, 2000 in Springfield, IL for a total amount not to exceed $1, 535. 00. (Sufficient funds are budgeted and available for this purpose. ) I) Consideration of the. following: • To award a contract to Foster Coach Sales, Inc. , Sterling, IL, to furnish and deliver two (2) Type III Med-Tech ambulances at a total amount not to exceed $196, 862; • To declare the Village's 1984 E-350 ambulance as surplus, and trade it in for $2, 000; and • To authorize pre-payment for the two ambulance chassis in an amount not to exceed $54, 970. (Bi d specifications were provi ded to three (3) potential vendors, of which one (1) responded. After contacting the vendors and upon review of the submitted bid, Foster Coach Sales was determined to be a responsive and responsible bidder. Agenda for Omoting 12-14-99 •a 4 (Since a second ambulance replacement is planned for FY 2000/2001, bidders were requested to include the increased cost of an ambulance next year. Foster Coach Sales is unable to estimate cost increases for next year. (Given the production time for ambulances, it was determined the Village would benefit by ordering two ambulances at this time. By ordering both ambulances, Foster Coach Sales will offer a $4, 000 discount, plus $3, 400 for a Ford Motor Company Fleet User discount, for a total discount in the amount of $7, 400. (The trade-in value of the Village's 1984 Ford E-350 ambulance is $2, 000. (A total of $102, 000 was budgeted in the Capital Replacement Fund for the ambulance purchase. The additional funds needed to purchase the second ambulance will need to be expended from the FY 2000/2001 Budget. The cost of the second ambulance will be reflected in the Fire Department's FY 2000/2001 Budget. (Reports from the Director of Finance, Fire Chief, and Superintendent of Building & Fleet Services, recommending approval, are attached. ) J) Considerationto award payment to Fisher Construction, Arlington Heights, IL for completion of construction work at the Oakton Street Fire Station in the amount of $29, 435. 72. (A number of items were not completed by M. C.M. , one of the prime contractors for the Oakton- Street Fire Station project. Fisher Construction. was awarded a contract for the training tower project, and was requested to complete the remaining- items in M. C.M. 's scope of work. (The outstanding items have since been completed to the satisfaction of the Village, and Fisher Construction is requesting payment. (Sufficient funds are available for this expense. (A report from the Fire Chief, recommending approval, is attached. ) K) Consideration to authorize the Village Manager to make a donation of surplus fire hose to a downstate rural Fire Protection District. (The Village has a quantity of surplus 2 %" and 3" fire hose no longer used by the Fire Department. The hose is twenty years old or older with little, if any, resale value. (The rural Fire Protection District's need of hose was brought to the Village's attention by our State Senator "Pate" Philip. ) Agenda for Vving12-14-99 S 9' L) Consideration to adopt RESOLUTION NO. 31-99 (attached) , requesting the development of a Regional Consolidated Airport Master Plan and the abatement of any new construction at O'Hare Airport until a master plan is developed. (This resolution communicates the Village's call for a master plan to be developed for the future of O'Hare airport that allows public review and comment. In addition, it calls for the City of Chicago to cease construction of any new or expanded facilities at the airport until a consolidated master plan is created. M) Consideration to adopt. RESOLUTION NO. 32-99 (attached) , comprehensively amending the Personnel Rules and Regulations of the Village of Elk Grove Village. (This resolution formally adopts the amendments recommended for approval by the Personnel Committee. ) N) Consideration to adopt RESOLUTION NO. 33-99 (attached) authorizing the Village President and Village Clerk to execute ' an agreement between the Village of Elk Grove Village and the Suburban Bus Division (PACE) of the Regional Transportation Authority (DIAL-A-RIDE) . (This Resolution serves as authorization to renew the Paratransit Local Share Agreement for Dial-A-Ride services for the term January 1, 2000 through December 31, 2000) . O) Consideration to adopt -RESOLUTION NO. 34-99 (attached) approving a Plat of Easement for Public Sidewalk on the ' east and west sides of Elmhurst Road south of Landmeier Road. (This resolution approves a plat of easement for sidewalk, ingress, egress, and access for public sidewalk on the east and west side of Elmhurst Road south of Landmeier Road. The property owner, George Gullo and Sarah Gullo Family Partnership, executed the plat because existing utilities will not permit the installation of sidewalk within the public right-of-way at this location. (A report from the Director of Engineering & Community, recommending approval, is attached) . P) Consideration to adopt RESOLUTION NO. 35-99 (attached) , approving a Plat of Easement for Gateway Signage and Landscaping on the east and west sides of Elmhurst Road south of Landmeier Road. Agenda for VB*ee ing 12-14-99 •� 6 (This resolution approves a plat of easement for the installation of Business Park gateway signs, trees, shrubs, berms, and other landscaping at this location. The gateway treatment is part of the Industrial/Commercial Revitalization Program. (A report from the Director of Engineering & Community Development, recommending approval, is attached) . Q) Consideration of the following: • to adopt RESOLUTION NO. 36-99 (attached) authorizing the Maintenance of Streets and Highways by a Municipality Under the Illinois Highway Code and appropriating $1,304, 097 from the Motor Fuel Tax for the 2000 Street Maintenance Program; • to approve the 2000 Street Maintenance Program as recommended by the Capital Improvements Committee; and • to authorize Village Staff to advertise and accept bids- on- work included in the 2, 000 MFT Program. (This issue was discussed by the Capital Improvements Committee on November 23 . Approval of this Resolution authorizes the Village to commence the 2000 MFT Program. Bids for the street maintenance project will be awarded for construction to begin after May 1, 2000. _ (Minutes from the November 23, 1999 Capital Improvements Committee meeting are attached..) R) Consideration to adopt ORDINANCE NO. 2723, (attached) repealing Ordinance No. 2497, which established- regulations stablishedregulations for temporary signs located in proximity to the Biesterfield/Arlington Heights Road Corridor. (This ordinance repeals the temporary sign regulations applied to businesses in the Biesterfield and Arlington Heights Road Corridor. This item was discussed at the November 16th Committee of the Whole meeting. ) S) Consideration to adopt ORDINANCE NO. 2724, (attached) amending Title 3, Chapter 3, Section 3-3-7, Number of Licenses of the Village Code of the Village of Elk Grove Village by increasing the number of Class "E" Liquor Licenses and decreasing the number of Class "A" Liquor Licenses. (This ordinance increases the number of Class "E" liquor licenses from two to three, and decreases the number of Class "A" Liquor Licenses from 28 to 27. ) Agenda for Voting12-14-99 7 9' T) Consideration to adopt ORDINANCE NO. 2725 abating a portion of the 1999 property taxes levied for certain General Obligation bonds for Series 1992, Series 1993, and Series 1994. (The amount of $499, 060 for the Library's portion of General Obligation Bonds Series 1992 ($99, 812) , Series 1993 ($49, 906) , Series 1994 ($349, 342) will be abated for debt service funds for which the Library reimburses the Village. (A report from the Director of Finance was previously distributed. ) U) -Consideration to adopt ORDINANCE No. 2726 authorizing the levy and collection of taxes for the corporate and municipal purposes of the Village of Elk Grove Village for the fiscal year beginning May 1, 2000 and ending April 30, 2001. (This ordinance authorizes the FY 2000/2001 tax levy in the total amount of $11,334, 463. According to State statute, this tax levy ordinance .must be filed with the County Clerks of DuPage and Cook counties no later than December 28, 1999. ) (Report from Director of Finance was previously distributed. ) 7 . REGULAR AGENDA A) Consideration to approve proposed signage for Expressions Dance Studio at the Elk Grove Town Center. (Expressions Dance Studio's location will be on the south side of Retail Building "E" in the Town Center. Their proposed signage will be on the back of the building. (The proposed sign is internally illuminated and displays the word "Dance". The sign has a white face and totals 15. 75 square feet. The sign area does not exceed the allowable area permitted by the Village's sign regulations. (Village Board approval is needed because the signage was not included in the original plans approved for this use. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) Agenda for vqlmf.ng 12-14-99 • 8 BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Feichter a. Landmeier Public Works Facility Improvement b. Sidewalk/Street Light Improvements C. West Side Garage Improvement d. Salt Creek Improvements e. Fire Station 7 Renovations/Improvements f. MFT/Street Maintenance Program 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner a. Wireless 9-1-1 Surcharge b. Biesterfield Corridor Signage Restrictions throughout the Village C. Neighborhood Preservation and Maintenance Ordinance d. Residential Ground Coverage Restrictions 10. PERSONNEL COMMITTEE - Trustee Petri a. Wellness Program b. Personnel Rules & Regulations 11 . RECYCLING & WASTE COMMITTEE - Trustee Czarnik a. Scavenger Licenses 12. INFORMATION COMMITTEE - Trustee Dill a. Y2K Compliance Project b. Web Site Enhancement C. New Trustee Orientation d. Newsletter Design Revision 13 . INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri a. Parking Stall Size Requirements 14. YOUTH COMMISSION - Trustee Prochno 15. PARADE COMMISSION - Trustee Czarnik 16. PLAN COMMISSION - Village Manager Parrin a. P.C. 99-8 - Park Blvd. & Devon - Special Use & Rezone 104 unit attached single-family residential community (PH 11-17-99) (PH continued to 12-01-99) (PH continued to 12-15-99, 8 p.m. ) b. Gullo Annexation & Resubdivision; Landmeier, Higgins & Touhy (PH: TBA) f • Agenda or f4pting 12-14-99 9 17. ZONING BOARD OF APPEALS - Village Manager Parrin a. ZBA Docket 99-14 - 700 Maple Court - Relief from requirement to provide two 9'x 19' parking spaces (PH 11-10-99) b. ZBA Docket 99-15 - 847 E. Higgins Road Canopy Over Service Area (PH 12-01-99) C. ZBA Docket 99-16 - 567 Montego Drive - Addition/Increase Floor Ratio (PH 12-01-99) 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustees Petri/Lissner b. Community Service Board - Trustee Czarnik C. Liquor Commission - President Johnson d. Millennium Committee - President Johnson 19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk 20. UNFINISHED BUSINESS a. ZBA Docket 99-13 - Direct Attorney to prepare an Ordinance granting a variation to add a living room .onto the rear of the house, which would encroach 5' into the minimum 20' required rear yard setback at 604 Bristol Lane (Gora) 21 . REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cech, Ingebrigtsen, Knickerbocker, Mac Arthur, Schmidt, Vadopalas, Walsh (2) ADDENDUM to Regular Village Board Agenda December 14, 1999 8:00 P.M. 6. CONSENT AGENDA (continued) V) Consideration to award a purchase contract for Police Squads as follows: • To Bob Ridings Inc. , Ford of Taylorville, IL to supply 13 Ford Crown Victoria squad cars with one manual at a total cost of $294, 079; and, • To Miles Chevrolet, Decatur, Illinois to supply 2 Chevrolet Impala unmarked squad vehicles at a total cost of $38,276. 06. (These vehicles were bid through the. State of Illinois. Each respective dealer was awarded the State contract as the lowest responsive and responsible bidder and Elk Grove is purchasing the vehicles off the State contract. ) (The Crown Victoria vehicles will serve as marked police patrol squads. They are a full-size vehicle. The Impala vehicles are smaller. As such, they do not provide adequate interior room for use as a patrol vehicle, but can be utilized as unmarked vehicles in the Criminal/Youth Investigations division of the Police Department. ) (The Police Department budgeted for the replacement of 14 vehicles. One additional Crown Victoria squad vehicle (for a total of 15 vehicles) is being purchased to replace a Crown Victoria that was totaled last month. The purchase of this vehicle is being handled through an insurance claim) . (A report from the Police Chief, recommending approval, is attached. ) C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cech, Ingebrigtsen, Knickerbocker, Mac Arthur, Schmidt, Vadopalas, Walsh (2)