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HomeMy WebLinkAboutAGENDA - 10/26/1999 - VILLAGE BOARD Next ORD: 2722 (2723) Next RES. 27-99 (28-99) Recess: 9 p.m. AGENDA REGULAR VILLAGE BOARD MEETING October 26, 1999 1. Call to Order 2. Invocation (Father Arthur Fagan, Pastor, Queen of the Rosary Church) 3. Approval of Minutes of October 12, 1999 4. President and Board of Trustees ' Report 5. Accounts Payable Warrant: October 26, 1999 6 . CONSENT AGENDA A) Consideration to authorize a public hearing before the Plan Commission on the petition of Concord Development Corporation to rezone property at Park Boulevard and Devon Avenue from O-T Office Transitional to A-2 Residential with a Planned Unit Development Special Use permit to construct 104 attached single-family homes. (Village staff has reviewed Concord's preliminary plans and revisions to the plans are being prepared for further review. (The area proposed for the required land donation totals approximately two acres and has received preliminary approval from the Elk Grove Park District. (A report from the Assistant to the Village Manager is attached. ) B) Consideration to authorize a public hearing before the Plan Commission on the petition of Gullo International Development to annex, resubdivide and rezone land at Landmeier, Higgins, and Touhy. (Gullo International has petitioned the Village to annex land and resubdivide in conjunction with incorporated land totaling approximately 14 acres. Under the Village Comprehensive Plan, this land is planned for I-1 Industrial zoning, and the petitioner is seeking a rezoning to I-2 Industrial . The petitioner proposes to construct seven industrial warehousing buildings on this site. (Village staff has reviewed the preliminary plans and has no major objections to the annexation, resubdivision, or proposed use. Agenda for VB ling 10-26-99 • 2 (With authorization from the Village Board a public hearing can be held before the Plan Commission as their schedule permits. (A report from the Assistant to the Village Manager is attached) . C) Consideration of a budget increase for the Village's share of construction costs associated with bikeway improvements on Plum Grove Road from $9, 020 to $10,208.21. (This project consists of sidewalk and pedestrian signal installation at the intersection of Plum Grove Road and Weathersfield Way. The project was estimated to cost $45, 100, and the Village Board approved the Village's 20% share of the cost in the amount of $9, 020. (The Illinois Department of Transportation has issued the final billing for this project in the amount of $51, 041. 07, making the Village's 20o share to $10, 208.21. (Sufficient funds are available for transfer from the Rohlwing and Cosman Road Asphalt Sidewalks project. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) D) Consideration to award a purchase contract to the lowest responsive and responsible bidder, American Safety & Health Promotions, Ltd. , Charlottesville, VA, for three (3) smoke/fog generating systems for the Fire Training Facility in a total contract amount not to exceed $21, 795. (Bid specifications were provided to five (5) potential bidders, of which three (3) responded. Upon review of the bids submitted, American Safety & Health Promotions was determined to be the lowest responsive and responsible bidder. (The bid includes two (2) units of the TF2 model and one (1) Max 5000 APS model. These devices will be installed in the Fire Training Facility to generate non- toxic smoke and fog for fire training operations. (Sufficient funds are budgeted and available in the Capital Projects fund for this purpose. (Reports from the Director of Finance and Fire Chief, recommending approval, are attached. ) E) Consideration of the following: • To accept the construction of the emergency water supply connection between Elk Grove and Arlington Heights with joint ownership and maintenance responsibilities; Agenda for VB Meng 10-26-99 • • 3 • To approve Change Order #1 in the amount of $3, 400 for this installation of additional casing spacers; and • To authorize final payment to Martam Construction, Inc. , in the amount of $13, 126. 00. (Marcam Construction was the contractor for this project, which is complete and operational. (The manufacturer of the pipe used in this project recommends the installation of additional casing spacers to support the 16-inch water pipe within the casing. Martam provided a quotation of $3, 400 for this recommended work, including labor and materials. (Sufficient funds are available for this purpose. (A report from the Director of Public Works, recommending approval, is attached. ) F) Consideration of the following: • To waive the formal bidding process; and • To award a contract to Layne-Western, Aurora, IL, for repairs to Village Wells #2, #6, and #13 in a total contract amount not to exceed $245, 180. (The repairs to the three inoperable wells were recommended by the Capital Improvements Committee. Layne- Western has been determined to be the sole responsive and qualified provider of well repair services in the region. (The total contract amount includes all costs of recommended repairs and cleaning and televising well casing pipe prior to repair work commencing. (Sufficient funds are budgeted and available in the Water & Sewer Fund for this purpose. (A report from the Director of Public Works, recommending approval, is attached. ) G) Consideration to adopt RESOLUTION NO. 27-99, adopting an investment policy for the Village of Elk Grove Village. (This policy is proposed to govern the investment and management related to short term operating funds, excluding Pension Trust Funds and Foreign Fire Insurance Tax Funds. The policy complies with a State Mandate for the investment of municipal funds) . Agenda for VB Min 10-26-99 • 4 9 g H) Consideration of the following: to adopt Ordinance No. 2722, amending the Special Use permit granted to the Illinois Department of Transportation (IDOT) for the construction of a salt storage facility to permit the construction of two accessory structures on one lot for the construction of a second salt storage facility; and • to waive all permit fees associated with this construction work. (The Village shares a salt dome with the Illinois Department of Transportation at their Biesterfield/I-290 facility. Last year, the State found that the existing 3, 500 tone salt dome on the property did not store enough salt for winter storm fighting for both the Village and IDOT. IDOT is now constructing a 136 feet diameter by 70 feet high dome to supplement the existing 80 diameter by 50 feet high dome. The State will continue to utilize their Roddenburg Road facility as their main facility. (Since the property is located in a R-3 zoned area of the _Village, the Salt Dome requires a building permit and certain variations to height and accessory structure usage. The Village is subservient to the State of Illinois and cannot thwart IDOT in its mission to combat winter snow storms; however, the issuance of the building permit for the dome will ensure that the facility is constructed to Village building codes. The Village will continue to be allowed to utilize both salt domes at no cost. The additional salt storage will also benefit the Village by increasing the amount of salt available for Village use. (The new salt dome is scheduled to be completed by the end of November for use this winter season. The ordinance amending the Special Use Permit will be distributed prior to the Village Board meeting) . 7 . REGULAR AGENDA A) Consideration of a request from 7-11, 900 Arlington Heights Road, for authorization to install Grand Opening pennants, a tent, and temporary window signage on Friday, October 29 and Saturday October 30, 1999. (7-11 is requesting to hold a two-day Grand Opening on the above dates. The planned event includes a US-99 radio broadcast from the store on Friday, October 29, and the set up of a 25 ' x 25' tent and public announcement system on Saturday, October 30. Agenda for VB Meng 10-26-99 � � S (Village Board approval is needed for the event and for the signage within the B-5 Town Center Business District. (A report from the Director of Engineering & Community Development is attached) . B) Consideration of a request from 1-800-Flowers. com to install banners, temporary window signage, and small balloons during their Grand Opening from November 8 through November 14, 1999. (The planned Grand Opening includes one week of promotional events during the week of November 8. (A report from the Director of Engineering & Community Development is attached. ) BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Feichter a. Landmeier Public Works Facility Improvement b. Sidewalk/Street Light Improvements C. West Side Garage Improvement d. Salt Creek Improvements e. Fire Station .7 Renovations/Improvements 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner a. Wireless 9-1-1 Surcharge b. Biesterfield Corridor Signage Restrictions throughout the Village C. Neighborhood Preservation and Maintenance Ordinance d. Residential Ground Coverage Restrictions 10. PERSONNEL COMMITTEE - Trustee Petri a. Wellness Program b. Personnel Rules & Regulations 11. RECYCLING & WASTE COMMITTEE - Trustee Czarnik a. Scavenger Licenses 12. INFORMATION COMMITTEE - Trustee Dill a. Y2K Compliance Project b. Web Site Enhancement C. New Trustee Orientation d. Newsletter Design Revision 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri a. Parking Stall Size Requirements Agenda for VB ing 10-26-99 6 14. YOUTH COMMISSION - Trustee Prochno 15. PARADE COMMISSION - Trustee Czarnik 16. PLAN COMMISSION - Village Manager Parrin 17. ZONING BOARD OF APPEALS - Village Manager Parrin a. ZBA Docket 99-12 - 299 Laurel St. - Variation to construct a fence (PH 10-13-99) b. ZBA Docket 99-13 - 604 Bristol - Variation to construct closed fence (PH 11-03-99) C. ZBA Docket 99-14 - 700 Maple Court - Relief from requirement to provide two 9'x19' parking spaces (PH 11-10-99) 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustees Petri/Lissner b. Community Service Board - Trustee Czarnik - C. Liquor Commission - President Johnson d. Millennium Committee - President Johnson 19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk 20. UNFINISHED BUSINESS 21 . REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact, the Village Clerk, preferably no later than five days before the meeting. C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cech, Ingebrigtsen, Knickerbocker, Mac Arthur, Schmidt, Vadopalas, Walsh (2) Agenda for VB ling 10-26-99 s • ADDENDUM to Regular Village Board Agenda of October 26, 1999 8:00 P.M. 6. CONSENT AGENDA (continued) I) Consideration to authorize the Village Manager to enter into a revised contract with Llyod's of London amending the Park District's portion of the Health Insurance Pool to utilize a Specific Excess Deductible of $25, 000. (The Park District currently has a stop-loss deductibe of $50, 000 through the Village's Health Insurance Pool. The Park District desires to lower the deductible in order to level premium rates and future costs, and they will be responsible for future premium costs. (In addition, the Park District will be utilizing an experience rated banding formula in the future. These items were suggested by the Village's third party administrator and accepted by the Park District as a means of leveling future costs. ) (A report from the Human Resource Officer recommending approval is attached. ) J) Consideration to authorize Firefighters Douglas Bramer, Clinton Cunz, and Lance Harris to attend paramedic school at Northwest Community Hospital, Arlington Heights, 11 from November 1, 1999 to May 26, 1999 at a total cost of $8, 789. (Sufficient funds are budgeted and available for this paramedic training program. ) C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cech, Ingebrigtsen, Knickerbocker, Mac Arthur, Schmidt, Vadopalas, Walsh (2) October 21, 1999 TO: Gary E. Parrin, Village Manager FROM: Dick Olson, Human Resources Officer SUBJECT: Park District Health Care Plan Adjustments After a series of meetings between Village representatives, Park District representatives, and representatives from the Village's Health Care Plan Administrators (Arthur Gallagher), a solution to the"balance billing"problem raised by the Elk Grove Village Park District has been agreed to. In an effort to fix the Park District's monthly and annual Village Plan health care (medical and dental)billing issues, our administrator has made two recommendations which have been approved by Park District officials. The first recommendation made by Arthur Gallagher is to have the Park Districts monthly health care premium rates (currently established in the same manner as the Village's) established using an experience rated banding formula. This process will adjust the Park District's Village Plan monthly premium rates in an amount necessary to reimburse the Village for any health care funds expended by the Village on behalf of the Park District. The second recommendation is that the Park District be allowed to utilize a Specific Excess Premium deductible of$25,000 rather than the$50,000 currently used for all the Village Plan participants. With this change,the Park District will limit their liability on individual claims at$25,000. Their fixed premium for this re-insurance through Lloyd's of London will change effective September 1, 1999. The Board(on May 11, 1999) authorized the Village Manager to enter into a contract with Lloyd's of London to provide specific excess re-insurance. It would be appropriate for the Village Board to authorize the Village Manager to amend the contract with Lloyd's of London allowing the Park District to utilize a Specific Excess Deductible. No action is necessary to amend the monthly premium rate because the experience rated banding formula for the Park District will not be applied until renewal for FY2000-2001. If you have any questions, our consultant from Arthur Gallagher can be available.