The URL can be used to link to this page

Home My WebLink AboutAGENDA - 10/12/1999 - VILLAGE BOARD e 4 00 Next ORD: 2721 (2722) Next RES. 26-99 (26-99) Recess: 9 P.M. AGENDA REGULAR VILLAGE BOARD MEETING October 12, 1999 1 . Call to Order 2. Invocation (Rev. Thomas G. Smith, Deacon, St. Nicholas Episcopal Church) 3. Approval of Minutes of September 28, 1999 4 . President and Board of Trustees ' Report 5. Accounts Payable Warrant: October 12, 1999 6 . CONSENT AGENDA A) Consideration to award a professional service contract to Tran Systems Corporation for the Phase 1 Engineering Study for the Interstate 290 Bike Path and Overpass Project in a total amount not to exceed $68,208. 00. (Proposals were solicited from nine transportation design firms, of which three responded. Upon review of the proposals, Tran Systems Corporation was determined to have submitted the lowest cost proposal, and to have the project experience and bike path and bridge design knowledge needed for this project. (Sufficient funds are budgeted and available for this purpose. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) B) Consideration to award a purchase contract to Cargill, Inc. , North Olmstead, OH to provide 3, 600 tons of rock salt at a total contract amount not to exceed $97, 812. 00. (The State of Illinois determined that Cargill, Inc. , was the lowest responsive and responsible bidder for a rock salt contract, and under the joint purchasing agreement with the State the Village can take advantage of this bid. Cargill, Inc. 's contracted price is $27. 17 per ton, representing a 4.5o decrease from last year's contract. (Under the contract, the Village is not required to accept 1000 of the amount ordered, but must purchase at least 700 of estimated need. The Village estimated 3, 600 tons will be needed for the approaching winter season, so must purchase at least 2, 520 tons. (Sufficient funds are budgeted and available for this purchase. S Agenda for VB Moing 10-12-99 2 (Reports from the Director of Finance and Director of Public Works, recommending approval, are attached. ) C) Consideration of the following: • To increase the FY 99-00 Capital Projects Fund budget in the amount of $161, 000 for the design, purchase, and installation of video production and lighting equipment in the Council Chambers; • To transfer $82, 000 and $2, 000 of interest earnings on a capital grant provided by Media One from the General Fund/Cable TV activity to the Capital Projects Fund; • To waive the formal solicitation process for all vendors supplying services for the purchase, design, and installation of video production equipment in the Council Chambers; and, • To award a purchase contract to Video Images, Elmhurst, IL to provide engineering design, television production equipment, and installation as proposed in the amount of $131, 361. (This item was discussed at the September 28 Committee of the Whole meeting. Video Images is the sole supplier of the Parker Vision Television cameras and equipment planned for installation in the Council Chambers. (In addition, the proposed vendor for the lighting improvements is Design Lab Chicago in the amount of $8,250. However, the Channel 6 Station Manager is researching the proposed lighting fixtures to ensure that they will not produce an electronic hum on Channel 6. If the lighting is found acceptable by Hinko, the Village Manager can execute a contract with Design Lab Chicago at the proposed price. (To complete the project, an uninterrupted power supply system, some HVAC work, and sound insulation will be necessary) . (The proposed engineering consultant is Jim Nelson, President of Glenwood Systems, Chicago, IL. He is to act on the Village's behalf by reviewing the initial Video Images engineering proposal and the final installation. The anticipated cost of this professional services contract is $2, 500) . D) Consideration to authorize payment of Suburban O'Hare Commission dues for fiscal year 1999-2000, at a cost of $1 .20 per capita, for a total amount of $41, 760. 00 Agenda for VB Meftg 10-12-99 40 0 3 (The Suburban O'Hare Commission (S.O.C. ) represents a total of 13 municipalities on issues of O'Hare Airport noise and air pollution. Dues are paid on a quarterly basis. The first installment of S.O.C. dues ($10, 440) is now due. (Sufficient funds are budgeted and available for this expense. ) E) Consideration to adopt Ordinance No. 2721, granting a variation of Section 3-6: E-3b of the Zoning Ordinance pertaining to off-street parking spaces to permit the construction of visitor and handicapped parking within the 25-foot setback on property located at 1101 Arthur Avenue, Elk Grove Village. (This item was considered at the September 28th Village Board meeting. ) 7. REGULAR AGENDA A) Consideration of a request from Espresso Brewery to change its existing wall sign from "Ben & Jerry's" to "Featuring Premium Ice Cream. " (The requested sign revision does not exceed the allowable area permitted by the Village's sign regulations. The proposed sign is being presented for consideration because all signage in the B-5 Town Center district requires Village Board approval . (A report from the Director of Engineering & Community Development is attached. ) BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Feichter a. Landmeier Public Works Facility Improvement b. Sidewalk/Street Light Improvements C. West Side Garage Improvement d. Salt Creek Improvements e. Fire Station 7 Renovations/Improvements 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner a. Wireless 9-1-1 Surcharge b. Biesterfield Corridor Signage Restrictions throughout the Village C. Neighborhood Preservation and Maintenance Ordinance 10. PERSONNEL COMMITTEE - Trustee Petri a. Wellness Program b. Personnel Rules & Regulations Agenda for VB MOng 10-12-99 4 11. RECYCLING & WASTE COMMITTEE - Trustee Czarnik a. Scavenger Licenses 12. INFORMATION COMMITTEE - Trustee Dill a. Y2K Compliance Project b. Web Site Enhancement C. New Trustee Orientation d. Newsletter Design Revision 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri a. Parking Stall Size Requirements 14. YOUTH COMMISSION - Trustee Prochno 15. PARADE COMMISSION - Trustee Czarnik 16. PLAN COMMISSION - Village Manager Parrin a. Metricom Special Use Permit (PH: 5-5-99) 17. ZONING BOARD OF APPEALS - Village Manager Parrin a. ZBA Docket 99-12 - 299 Laurel St. - Variation to construct a fence (PH 10-13-99) 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustees Petri/Lissner b. Community Service Board - Trustee Czarnik C. Liquor Commission - President Johnson d. Millennium Committee - President Johnson 19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk 20. UNFINISHED BUSINESS - a. ZBA Docket 99-11 Direct Attorney to prepare an Ordinance granting a variation to permit 2 additional parking spaces at property location at 1101 Arthur Avenue. 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23 . ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. Agenda for VB Mefig 10-12-99 S C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Boffice, Cech, Ingebrigtsen, Knickerbocker, Mac Arthur, Schmidt, Vadopalas, Walsh (2)