HomeMy WebLinkAboutAGENDA - 09/14/1999 - VILLAGE BOARD Next ORD: 2713 (2716)
Next RES. 18-99 (21-99)
Recess: 9 P.M.
AGENDA
REGULAR VILLAGE BOARD MEETING
September 14, 1999
1. Call to Order
2. Invocation (Rev. Rodney L. Pickett, Pastor, Wesleyan
Community Church)
3. Approval of Minutes of August 24, 1999
4. President and Board of Trustees ' Report
S. Accounts Payable Warrant: September 14, 1999
6. CONSENT AGENDA
A) Consideration of the following:
• To authorize an increase to the Foreign Fire Insurance
Fund in the amount of $2,200; and
• To authorize the purchase of a commercial ice maker for
installation at the Oakton Street Fire Station.
(The Foreign Fire Insurance Board approved the
purchase of a commercial quality ice maker for use at the
Oakton Street Fire Station. The ice maker would be used
in a number of situations, including responses to
Hazardous Materials incidents, relief of fire fighting
personnel and victims at incidents, and for personnel
training at the Training Facility currently under
construction.
(A report from the Fire Chief, recommending approval,
is attached. )
B) Consideration of the following:
• To waive the formal bidding process; and
• To award a blanket purchase contract to Kale Uniforms,
Chicago, IL to provide Fire Department uniforms in a
total contract amount not to exceed $20, 000, for FY
1999-00.
(Kale Uniforms has been the sole supplier of Police
and Fire Department uniforms to the Village, and is the
exclusive vendor of these items in the region. The
existing contract with Kale has expired and requires
renewal.
Agenda for VB Meeting 09-14-99 • 2
(Kale has provided quality service and materials as
the supplier of firefighter, paramedic, and administrative
uniforms and accessories.
(Sufficient funds are budgeted and available for this
purpose.
(Reports from the Purchasing Agent and Fire Chief,
recommending approval, are attached. )
C) Consideration to award a contract to the lowest responsive
and responsible bidder, J. F. Edwards Construction
Company, for the Nicholas and Pratt Boulevard Lighting and
Landscaping Improvement Project in a total contract amount
not to exceed $417,583.40.
(Bid specifications were provided to four contractors,
of which two responded. Upon review of the sealed bids,
J. F. Edwards Construction Company was determined to be
the lowest responsive and responsible bidder.
(Each contractor submitted a Base Bid for conventional
trenching of underground cable for the lighting
improvements and an Alternate Bid for directional boring.
Directional boring minimizes disturbance of parkway and
inconvenience to businesses, allows a cost savings of
$42, 051. 60, and is the recommended alternative for this
project.
(Sufficient funds are budgeted and available in the
Industrial Commercial Revitalization Fund.
(A report from • the Director of Engineering and
Community Development, recommending approval, is
attached. )
D) Consideration to award a contract to the lowest responsive
and responsible bidder, Northwest Ford & Sterling Truck
Center, Franklin Park, IL to furnish and deliver one model
year 2000 Ford 8' Passenger Window Van in a total contract
amount not to exceed $22, 766, including the trade-in value
of a 1986 Chevrolet G-20 Window Van in the amount of
$1, 000.
(Bid specifications were provided to fifteen potential
bidders, of which two responded. Upon review of the bids
submitted, Northwest Ford & Sterling Truck Center was
determined to be the lowest responsive and responsible
bidder.
(Northwest Ford's bid amount is $23, 766, less $1, 000
for the trade-in of one 1986 Chevrolet G-20 Window Van, for
a total bid amount of $22, 766.
(Sufficient funds are budgeted and available for this
purchase in the Water and Sewer Fund.
(Reports from the Purchasing Agent and Director of
Public Works, recommending approval, are attached. )
•
t Agenda for VB Meeting 09-14-99 • • 3
E) Consideration to award a contract to the lowest responsive
and responsible bidder, Hoskins Chevrolet, Elk • Grove
Village, IL to furnish and deliver one model year 2000
Chevrolet '/, Cab and Chassis with Snowplow in a total
contract amount not to exceed $35,390, including the
trade-in value of one (1) 1992 Ford F-250 Cab and Chassis
in the amount of $1, 535.
(Bid specifications were provided to fifteen potential
vendors of which two responded. Upon review of the bids
submitted, Hoskins Chevrolet was determined to be the
lowest responsive and responsible bidder.
(Hoskins' bid amount is $36, 925, less $1,535 for the
trade-in of one 1992 Ford F-250 Cab and Chassis, for a
total bid amount of $35,390.
(Sufficient funds are budgeted and available for this
purchase in the Water and Sewer Fund.
(Reports from the Purchasing Agent and Director of
Public Works, recommending approval, are attached. )
F) Consideration to authorize the payment of $17,360.28 to
the Illinois Department of Transportation for shared
traffic signal maintenance for the period May 1, 1999
through April 30, 2000.
(The annual bidding of this contract is performed by
the Illinois Department of Transportation (IDOT) . The
contract covers the Village's maintenance responsibility
for a total of ten (10) intersections shared between the
Village and State of Illinois.
(Sufficient funds are budgeted and available for this
purpose. Payments are made on a quarterly basis.
(Reports from the Director of Finance and Director of
Public Works, recommending approval, are attached. )
G) Consideration to award a contract to the lowest responsive
and responsible bidder, Powell Tree Care, Inc. , Elk Grove
Village, IL, for high-branch tree-trimming and pruning in
a total contract amount not to exceed $57,510.
(Bid specifications were provided to fourteen
potential bidders, of which four responded. Upon review
of the bids submitted, Powell Tree Care, Inc. was
determined to be the lowest responsive and responsible
bidder.
(The FY 99/00 Budget includes $50, 000 for trimming
approximately 3, 000 parkway trees. The lowest bid exceeds
the budgeted amount by a total of $7,510. Sufficient
funds are available in the Public Works General Fund to
transfer for this purpose.
(The total bid amount represents a cost of $19.17 per
parkway tree.
Agenda for VB Meeting 09-14-99 4
(Reports from the Director of Finance and Director of
Public Works, recommending approval, are attached. ) -
H) Consideration to award a contract to the lowest responsive
and responsible bidder, Hoskins Chevrolet, Elk Grove
Village, IL, to furnish and deliver one (1) model year
2000 Tandem Dump Truck for a total contract amount not to
exceed $92, 750.
(Bid specifications were provided to fifteen potential
vendors, of which two responded. Upon review of the bids
submitted, Hoskins Chevrolet was determined to be the
lowest responsive and responsible bidder.
(The bid amount is $90, 900 plus an extended power
train warranty of $1, 850 for a total bid amount of
$92, 750.
(Sufficient funds are budgeted and available in the
Capital Replacement Fund for this purchase.
(Reports from the Director of Finance and Director of
Public Works, recommending approval, are attached. )
I) Consideration to award a contract to the lowest responsive
and responsible bidder, Monroe Truck Equipment, Monroe,
WI, to replace four dump bodies for existing Public Works
trucks in a total contract amount not to exceed
$41, 751.
(Bid specifications were provided to four potential
vendors, of which three responded. Upon review of the
bids submitted, Monroe Truck Equipment was determined to
be the lowest responsive and responsible bidder.
(The bid amount includes a credit in the amount of
$1, 316. 00 for any hydraulic pump that does not require
replacement as part of this work. The existing dump truck
bodies are deteriorated beyond repair, and are recommended
to be declared surplus and disposed by Monroe Truck
Equipment.
(Sufficient funds are budgeted and available for this
purchase.
(Reports from the Director of Finance and Director of
Public Works, recommending approval, are attached. )
J) Consideration to adopt Resolution No. 18-99, approving the
Plat of Subdivision identified as Walgreens Subdivision.
(This Resolution formally approves the Plat of
Subdivision for the proposed Walgreens pharmacy at the
southeast corner of the intersection of Meacham and
Biesterfield Roads.
(This item was discussed at the August 24 Committee of
the Whole meeting. )
•
Agenda for VB Meting 09-14-99 • • S
K) Consideration to adopt Resolution No. 19-99, authorizing
the Village President and Village Clerk to execute a
letter of understanding between the Cook County Highway
Department and the Village of Elk Grove Village.
(This letter of understanding will serve as an
agreement to secure funding assistance for improvements
for the intersections of Devon and Tonne and Busse and
Landmeier Roads, from Cook County.
(A report from the Director of Engineering & Community
Development, recommending approval and detailing cost
distributions between the Federal Government, Cook County
and Village is attached. )
L) Consideration to adopt Resolution No. 20-99, directed to
the Cook County Board of Commissioners, Cook County Board
of Appeals, and the Cook County Clerk concerning the
public hearing to be held by the Cook County Zoning. Board
of Appeals (Docket #6888) on September 20, 1999 regarding
the rezoning of property on the north side of Devon Avenue
approximately 900 feet east of Ridge Avenue.
(This resolution registers an objection from the
Village of Elk Grove Village regarding the proposed
rezoning of unincorporated property abutting Village
boundaries from R-4 Single-Family Residence to I-4 Motor
Freight Terminal district. The petition being considered
by the Cook County Zoning Board of Appeals on September 20
is for a trucking terminal.
(The Village does not permit this type of use west of
Tonne Road. In addition, the subject property abuts a
Village residential district.
(Filing of this objection with the County will trigger
a super-majority vote requirement for approval of the
petition. )
M) Consideration to adopt Ordinance No. 2713, amending
Section 3-6:D of the Zoning Ordinance pertaining to
structures in yards by amending regulations for detached
accessory structures and providing for a definition of,
and regulations for, storage sheds.
(This ordinance amends the Zoning Ordinance by
creating a definition of storage sheds and regulations of
their allowable location in rear yards.
(A Finding of Fact from the Plan Commission,
recommending approval, was previously distributed. )
N) Consideration to adopt Ordinance No. 2714, amending
Chapter 4, Garbage and Refuse, of Title 4, Public Health,
of the Village Code by establishing regulations for the
use of landscape waste disposal containers.
Agenda for VB Meting 09-14-99 • 6
(This ordinance amends Section 4-4-1A: Garbage and
Refuse Containers by adding regulations for landscape
waste disposal containers.
(The added section includes the requirement of
official landscape waste disposal stickers on containers
containing landscape waste. In addition, it includes the
prohibition of counterfeit or fraudulent disposal stickers
on containers placed for collection within the Village. )
O) Consideration to confirm the posting of stop signs as
directed by the Chief of Police and to adopt Ordinance No.
2715, amending the Village Code of the Village of Elk
Grove Village, Section 6-4-2, Through Streets, by deleting
Clearmont Drive - Arlington Heights Road to Essex Road;
and amending Section 6-5-3-2C, Three and Four-way Stop
Intersections, by adding Clearmont and Carlisle.
(This ordinance creates a four-way stop at the
intersection of Clearmont and Carlisle, currently a two-
way stop. Two sections of the Village Code require
amending to accomplish this; the removal of Clearmont
Drive's status as a through street between Arlington
Heights Road and Essex Road, and the addition of this
intersection to the Section establishing four-way stops in
the Village.
(The Police Department studied this intersection and
given the necessity for signage to enhance the safety of
the intersection, proceeded to authorize installation of
the stop signs on Clearmont Drive pending Village Board
formal action on the ordinance.
7 . REGULAR AGENDA
A) Consideration of a request from La Magdalena to permit
temporary banner signs to be -installed on their
storefront.
(La Magdalena is requesting to install temporary
banner signs to read "Coming Soon Sunday Brunch" on their
storefront.
(The banner signs were not part of the approved site
plan and all signage in the B-5 Business District requires
Village Board approval.
(A report from the Director of Engineering & Community
Development is attached. )
Agenda for VB Meeting 09-14-99 7
B) Consideration of a request from Arby's, 1551 Busse Road,
for a variation to the sign ordinance to permit the
installation of a free-standing sign which exceeds the
amount permitted by ordinance as follows:
Item Proposed Permitted by Variation
Ordinance
Freestanding 1516" x 8' sign 45 sq.ft. per 716" ht.
Sign (124 sq.ft.per side side & 18' Variation,
w/10' ground maximum ht. 79 sq.ft.sign
clearance, total variation
ht. 25'6"
(The total amount of signage permitted for this
location is 4S sq. feet. per side. The proposed sign for
the restaurant amounts to 124 square feet per side. In
addition, the proposed sign exceeds the maximum allowable
height (18 ft. ) by 7 % feet.
(The proposed sign will replace an existing Hardees
sign which totals 140 square feet per side and is 24 feet
tall. The Village Board granted a variation to the sign
ordinance to allow the installation of the Hardees sign.
In relation to the existing Hardees sign, the proposed
Arby's sign would represent a 1 % ft. height increase and
a square footage reduction of 16 square feet per side.
(A report from the Director of Engineering & Community
Development, recommending approval, is attached. )
BOARDS AND COMMISSIONS
B. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Feichter
a. Landmeier Public Works Facility Improvement
b. Sidewalk/Street Light Improvements
C. Undergrounding of Electrical Lines
d. West Side Garage Improvement
e. Salt Creek Improvements
f. Fire Station 7 Renovations/Improvements
9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner
a. Wireless 9-1-1 Surcharge
b. Biesterfield Corridor Signage Restrictions throughout the
Village
C. Housing Appearance Ordinance
10. PERSONNEL COMMITTEE - Trustee Petri
a. Wellness Program
b. Personnel Rules & Regulations
Pting0Agenda for VB M 09-14-99
11. RECYCLING & WASTE COMMITTEE - Trustee Czarnik
a. Scavenger Licenses
12. INFORMATION COMMITTEE - Trustee Dill
a. Cable TV System Upgrade
b. Y2K Compliance Project
C. Web site enhancement
d. New Trustee Orientation
e. Newsletter Design Revision
13. INDUSTRIAL/COMMERCIAL
REVITALIZATION COMMISSION - Trustees Lissner/Petri
a. Parking Stall Size Requirements
14. YOUTH COMMISSION - Trustee Prochno
15. PARADE COMMISSION - Trustee Czarnik
16. PLAN COMMISSION - Village Manager Parrin
a. Metricom Special Use Permit (PH: 5-5-99)
17. ZONING BOARD OF APPEALS - Village Manager Parrin
a. ZBA Docket 99-9 - 599 Oak Street variation for construction of
2nd Story (PH: 8'-25-99)
b. ZBA Docket 99-10 - 43 Evergreen variation to construct
detached garage (PH: 8-25-99)
C. ZBA Docket 99-11 - 1101 Arthur - parking variation
(PH 9-16-99)
18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES
a. Cable Television Committee - Trustees Petri/Lissner
b. Community Service Board - Trustee Czarnik
C. Liquor Commission - President Johnson
d. Millennium Committee - President Johnson
19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk
20. UNFINISHED BUSINESS -
a. Pending Action by Village Attornev
Direct Attorney to prepare an Ordinance for a Special Use
permit & rear yard setback variation for Microtel Inn &
Suites, Higgins Road & Commerce Drive
b. ZBA Docket 99-6 - Direct Attorney to prepare Ordinance for
variation at 1201 Maple Lane (shed)
C. ZBA Docket 99-7 - Direct Attorney to prepare an Ordinance for
parking variation at 859 Oakton Street.
d. ZBA Docket 99-8 - Direct Attorney to prepare an ordinance to
grant a variation for an addition on an existing garage.
21. REPORT FROM VILLAGE MANAGER
Agenda for VB Meeting 09-14-99 9
22. NEW BUSINESS
23. ADJOURNMENT
In compliance with the Americans with Disabilities Act and other
applicable Federal and State laws, the meeting will be accessible
to individuals with disabilities. Persons requiring auxiliary
aids and/or services should contact the Village Clerk, preferably
no later than five days before the meeting.
C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri,
Prochno, Parrin, Rummel, Boffice, Cech, Ingebrigtsen,
Knickerbocker, Mac Arthur, Schmidt, Vadopalas, Walsh (2)
ADDENDUM
to
Regular Village Board Agenda
of September 14, 1999
8:00 P.M.
6. CONSENT AGENDA (continued)
P) Consideration to award a contract to the lowest responsive
and responsible bidder, Q. T. Sign, Inc. , Schaumburg, IL,
to manufacture and install five brick veneer entryway
signs in a total contract amount not to exceed $19, 790.
(Bid specifications were provided to eight potential
bidders, of which two responded. Upon review of the bids
submitted, Q. T. Sign, Inc. , was determined to be the only
bidder compliant with specifications.
(The five signs will include brick veneer posts that
are an approved breakaway design. The bid price
represents a cost of $3, 958 per sign.
(Q. T. Sign, Inc. designed the entryway signs used by
the Villages of Schaumburg and Niles. Sufficient funds
are available through a grant agreement with the Illinois
Department of Commerce and Community Affairs. )
Q) Consideration to adopt Resolution No. 21-99, approving the
Plat of Subdivision identified as Point Charles
Resubdivision.
(This resolution formally approves the plat of
subdivision for the construction of a Microtel Inn and
Suites at the northwest corner of the intersection of
Higgins Road and Commerce Drive.
(The special use permit for this proposal was
approved by the Village Board on 8/24/99 (Ord. No. 2712) .
R) Consideration to adopt Resolution No. 22-99 approving a
plat of easement vacation identified as Plat of Vacation for
the Whytecliffe Subdivision.
(This Resolution approves the Plat of Vacation for the
Whytecliffe subdivision, which vacates the existing
utility easements on the property. )
N 1* 0
Addendum 8/24/99 2
In compliance with the Americans with Disabilities Act and other
applicable Federal and State laws, the meeting will be accessible
to individuals with disabilities. Persons requiring auxiliary
aids and/or services should contact the Village Clerk, preferably
no later than five days before the meeting.
C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri,
Prochno, Parrin, Rummel, Boffice, Cech, Ingebrigtsen,
Knickerbocker, Mac Arthur, Schmidt, Vadopalas, Walsh (2)
!1 • •
MEMORANDUM
ConSc-nji- �e4i d-a
1jq19 9
September 9, 1999
TO: Nora Blazek, Assistant Director of Finance
FROM: �.
lith Pohlman,Purchasing Agent
SUBJECT: Award of Contract to Provide Residential Entryway Signs
Bids were opened at 11:00 a.m., Thursday, September 9, 1999, to purchase five (5) brick veneer
entryways signs. Public notice to bidders was published in the August 26, 1999, DAILY BERALD,
and bid specifications were provided to eight (8) potential bidders. Two bidders responded, however,
only one bidder complied with the bid specifications.
The lowest responsive and responsible bidder is Q.T. Sign, Inc. of Schaumburg, Illinois providing a bid
of $19,790.00 for five (5) entryway signs, at a unit cost of $3,958.00 per sign. Q.T. Sign will
manufacture and install the signs with brick veneer posts that have been IDOT approved for breakaway
design. They also provided the Village of Schaumburg and Niles with their entryway signs.
Therefore, after reviewing the bid and the qualifications of the bidder, I respectfully request the Village
Board award this contract to manufacture and install five (5) entryway signs to Q.T. Sign, Inc. of
Schaumburg, Illinois in the amount of$19,790,their bid price.
Funds in the amount of$50,000 will be provided through a Grant Agreement with the Department of
Commerce and Community Affairs(RCCA) and the Village of Elk Grove for Residential Entry Signs.
Please forward to the Village Manager of the next regular scheduled Village Board Meeting.
.:1 0rmt,..3 c,Vr. . __ C'T, i ('P ��6 Cv4\0 S Q0I .n �nr. io n,
RESOLUTION NO.
A RESOLUTION OF APPROVAL OF PLAT OF SUBDIVISION IDENTIFIED AS
POINT CHARLES RESUBDIVISION (HIGGINS ROAD & COMMERCE DRIVE)
NOW, THEREFORE, BE IT RESOLVED by the President and Board of
Trustees of the Village of Elk Grove Village, Counties of Cook and
DuPage, State of Illinois as follows:
Section 1: That approval is hereby given the Final Plat of
Subdivision identified as Point Charles Resubdivision of Lots 12 and
13 in Frisbie Subdivision of Part of the West Half of the Northwest
Quarter of Section 26, Township 41 North, Range 11 East of the Third
Principal Meridian in Cook County, Illinois, a copy of which is
attached hereto and made a part hereof as if fully set forth.
Section 2: That the Village President and Village Clerk are
hereby authorized to sign said Plat for .and in the name of the
Village and attach thereto the corporate seal.
Section 3: That the Village Clerk is hereby directed to record
a copy of said Plat with the Recorder of Deeds of Cook County,
Illinois.
Section 4 : That this Resolution shall be in full force and
effect from and after its passage and approval according to law.
VOTE: AYES: NAYS: ABSENT:
PASSED this day of 1999.
APPROVED this day of 1999.
Village President
ATTEST:
Village Clerk
9/
RESOLUTION NO.
A RESOLUTION OF APPROVAL OF A PLAT OF EASEMENT VACATION
IDENTIFIED AS PLAT OF VACATION (WHYTECLIFF SUBDIVISION)
NOW, THEREFORE, BE IT RESOLVED by the President and Board of
Trustees of the Village of Elk Grove Village, Counties of Cook and
DuPage, State of Illinois as follows:
Section 1: That approval is hereby given the Plat of Easement
Vacation identified as Plat of Vacation located in Section 36,
Township 41 North, Range 10, East of the Third Principal Meridian in
Cook County, Illinois, a copy of which is attached hereto and made a
part hereof as if fully set forth.
Section 2 : That the Village President and Village Clerk are
hereby authorized to sign said Plat for and in the name of the
Village and attach thereto the corporate seal.
Section 3: That the Village Clerk is hereby directed to record
a copy of said Plat with the Recorder of Deeds of Cook County,
Illinois.
Section 4: That this Resolution shall be in full force and
effect from and after its passage and approval according to law.
VOTE: AYES: NAYS: ABSENT:
PASSED this day of 1999.
APPROVED this day of , 1999.
Village President
ATTEST:
Village Clerk
G/resoPlatofVacation.doc