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Home My WebLink AboutAGENDA - 08/10/1999 - VILLAGE BOARD • 0 • Next ORD: 2708 (2709) Next RES. 14-99 (14-99) Recess: 9 P.M. AGENDA REGULAR VILLAGE BOARD MEETING August 10, 1999 1. Call to Order 2. Invocation (Rev. Mark. Clem, Pastor, Elk Grove Baptist Church) 3. Approval of Minutes of July 27, 1999 4. President and Board of Trustees ' Report S. Accounts Payable Warrant: August 10, 1999 6 . CONSENT AGENDA A) Consideration to authorize the re-scheduling of Village Board meetings in the month of January, 2000 from the second and fourth Tuesday to the first and third Tuesday. (This item was discussed at the July 27th Committee of the Whole meeting. (For the month of January, 2000 the regularly scheduled meetings would be held on January 11 and 25. This would re-schedule the meetings for January 4 and 18. ) B) Consideration of a request (attached) from Alexian Brothers Medical Center to waive the $30 sign inspection fee for their Auxiliary Thrift Shop. (It has been past practice of the Village Board to waive the business license and sign inspection fees for not-for-profit agencies. (A report from the Director of Finance, recommending approval, is attached. ) C) Consideration of the following: • a request from the Elk Grove Center for the Performing Arts to host the production of Shakespearean theatre in the parking lot of the Lutheran Church of the Holy Spirit, 150 Lions Drive; and • to waive all business license and related fees associated with the Elk Grove Center for the Performing Arts production in the amount of $350. 00. Agenda for VB Meeting 08-10-99 • 2 (The Elk Grove Center for the Performing Arts has held similar productions over the past five years. They are requesting to host their production in the parking lot of the Lutheran Church of the Holy Spirit. The dates of production are August 21, 22, 27, 28 and 29. (Village staff anticipates no complication in the parking, traffic flow, or negative impact on the surrounding areas. The production will be done in a family picnic atmosphere. Hamburgers, hot dogs, and snacks will be served. No alcohol will be present. (Business license fees consist of a $50 per day theatrical license and a $100 food license totaling $350. It has been the past practice of the Village Board to waive business license fees for not-for-profit agencies. (Reports from the Director of Finance & Director of Engineering & Community Development, recommending approval, are attached. ) D) Consideration of the following: • To waive the formal bidding process; and • To award a purchase contract under the Cook County Municipal Purchase Program to Ambassador Business Solutions, Schaumburg, IL for one (1) Canon Model NP6551 and one (1) Canon Model NP6221 copy machine in the amount of $9, 900, and $1, 964, respectively. (Over the past six (6) years, the Village has standardized on Canon copiers based on their level of service and the ability to minimize maintenance costs. The selected Canon NP6551 will meet the high-volume copying demand at the Fire Administration offices. The Canon NP6221 will adequately meet the needs of personnel at the Meacham Fire Station. (The purchase price obtained from Ambassador Office Solutions was obtained through the Cook County Municipal Program, which guarantees the Village has received a competitive price. (Reports from the Director of Finance and Fire Chief, recommending approval, are attached. ) E) Consideration to- award a professional services contract to Planning Resources, Inc. , to provide gateway improvement design services for the Elmhurst and Landmeier Road intersection in a total amount not to exceed $5,264, to be paid from ICRC funds. (The Industrial Commercial Revitalization Commission (ICRC) has approved gateway improvements at the southwest corner of Elmhurst and Landmeier Roads. • • Agenda for VB Meeting 08-10-99 3 (Planning Resources, Inc. , is the firm selected to provide landscape design services for ICRC projects. The design services will include preliminary design and contract plan development for this project. (Sufficient funds are budgeted and available in the Industrial/Commercial Revitalization Fund. (A report from the Director of Engineering and Community Development, recommending approval, is attached. ) F) Consideration to award a professional services contract to TranSystems Corporation in a total contract amount not to exceed $22, 403. 00 to be paid from ICRC funds. (The Industrial/Commercial Revitalization Commission has programmed the implementation of engineering studies for bus stop improvements along Lively Boulevard from Devon Avenue to Oakton Street, and the design of corner radii improvements along Lively Boulevard from Devon Avenue to Landmeier Road. Federal funding has been obtained through the Transportation Control Measure Program _for construction of the bus stop improvements. The study will be completed within 6 months at which time contract plans will be prepared. (Sufficient funds are budgeted and available in the Industrial/Commercial Revitalization Fund. (A report from the Director of Engineering & Community Development, recommending approval, is attached. G) Consideration to award a professional services contract to TranSystems Corporation to conduct Phase 1 engineering studies for the improvement of the Busse/Devon and Busse/Landmeier intersections in a total amount not to exceed $82, 498 to be paid from the ICRC Fund. (The Industrial/Commercial Revitalization Commission (ICRC) has approved the implementation of Phase 1 engineering studies for the improvement of Busse Road intersections at Devon Avenue and Landmeier Road. (Proposals were solicited from three transportation firms, and TranSystems Corp. was selected to conduct the study. TranSystems has been responsible for the design and construction of numerous improvements in the Village and is familiar with its policies and procedures. (Sufficient funds are budgeted and available in the Industrial/Commercial Revitalization Fund. (A report from the Director of Engineering and Community Development, recommending approval, is attached. Agenda for VB Meeting 08-10-99 4 H) Consideration to adopt Ordinance No. 2708 (attached) granting a variation of Section 3-6:D.3 of the Zoning Ordinance to permit the construction of a split-rail fence in the front yard area of property located at 8 Lonsdale Road. (This item appeared as ZBA Docket #99-5 and was discussed by the Village Board at the July 27, 1999 Village Board meeting. ) 7 . REGULAR AGENDA A) Consideration of a request from Cucina Roma to install two "Coming Soon" banner signs on their storefront in the Elk Grove Town Center. (The proposed banner signs will be displayed on the storefront while it is under construction. The east facing banner is 30 inches by 20 feet long in size. The second banner, to be displayed over the main entrance on the southeast tower, is 4 feet high by 12 feet long. All signage �n the Town Center district requires Village Board approval. (A report from the Director of Engineering and Community Development is attached. ) BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Feichter a. Landmeier Public Works Facility Improvement b. Sidewalk/Street Light Improvements C. Undergrounding of Electrical Lines d. West Side Garage Improvement e. Salt Creek Improvements f. Fire Station 7 Renovations/Improvements g. Well Site 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner a. Wireless 9-1-1 Surcharge b. Adult Use Zoning Ordinance C. Biesterfield Corridor Signage Restrictions throughout the Village d. Housing Appearance Ordinance 10. PERSONNEL COMMITTEE - Trustee Petri a. Wellness Program b. Personnel Rules & Regulations 11. RECYCLING & WASTE COMMITTEE - Trustee Czarnik a. Scavenger Licenses • Agenda for VB Meeting 08-10-99 • S 12. INFORMATION COMMITTEE - Trustee Dill a. Cable TV System Upgrade b. Y2K Compliance Project C. Web site enhancement d. New Trustee Orientation 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri a. Parking Stall Size Requirements 14. YOUTH COMMISSION - Trustee Prochno 15. PARADE COMMISSION - Trustee Czarnik 16. PLAN COMMISSION - Village Manager Parrin a. Metricom Special Use Permit (PH: 5-5-99) b. Adult Business Ordinance (PH: 7-7-99) C. Microtel Inn Special Use Permit (PH: 7-21-99) d. Walgreens Development Proposal (7-21-99) 17. ZONING BOARD OF APPEALS - Village Manager Parrin a. ZBA Docket 99-6 - 1201 Maple Lane - Construct a shed that would encroach required 25, setback (PH: 8-I1-99) b. ZBA Docket 99-7 - 859 Oakton St. -- Variation to reconfigure 2 existing areas to allow parking along Kent & Oakton (PH: 8-11-99) C. ZBA Docket 99-8 - 571 Dogwood Trail - variation to expand an existing garage (PH: 8-11-99) d. ZBA Docket 99-9 - 599 Oak Street Variation for construction of 2nd story (PH: 8-25-99) e. ZBA Docket 99-10 - 43 Evergreen Variation to construct detached garage (PH: 8-25-99) 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustees Petri/Lissner b. Community Service Board - Trustee Czarnik C. Liquor Commission - President Johnson d. Millennium Committee - President Johnson 19. ORDINANCES RESOLUTIONS AND COMMUNICATIONS - Village Clerk 20. UNFINISHED BUSINESS - a. Pending Action by Village Attorney Direct Attorney to prepare Ordinance for ZBA Docket 99-5 8 Lonsdale Road (DeBartolo) b. Pending Action by Village Board 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS Agenda for VB Meeting 08-10-99 6 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Vadopalas, Administrative Intern, Boffice, Cech, Ingebrigtsen, Engelbrecht, MacArthur, Knickerbocker, Walsh (2)