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Home My WebLink AboutAGENDA - 07/27/1999 - VILLAGE BOARD Next ORD: 2706 (2708) Next RES. 13-99 (14-99) Recess: 9 P.M. AGENDA REGULAR VILLAGE BOARD MEETING July 27, 1999 1. Call to Order 2. Invocation (The Reverend Thomas G. Smith, Deacon, St. Nicholas Episcopal Church) 3. Approval of Minutes of July 13, 1999 4. President and Board of Trustees ' Report 5. Accounts Payable Warrant: July 27, 1999 6 . CONSENT AGENDA A) Consideration to award a professional services contract to James J. Benes and Associates, Inc. to develop Driveway and Truck Intrusion Bay Design Criteria in a total amount not to eyceed $7, 635 to be paid from ICRC Funds. (The Industrial/Commercial Revitalization Commission (ICRC) has authorized the development of design criteria for driveway radii and truck intrusion bays to address parkway rutting problems throughout the Business Park. (Proposals were received from three (3) transportation firms, and James J. Benes and Associates was selected by the ICRC because of their reputation in municipal engineering and experience with the software utilized in the development of the design criteria. (Sufficient funds are budgeted and available in the Industrial/Commercial Revitalization Fund. (A report from the Director of Engineering and Community Development, recommending approval, is attached. ) B) Consideration of the following contracts to be paid from ICRC Funds: • to award a professional engineering services contract to Tran Systems Corporation in a total amount not to exceed $18, 609; and • to award a professional services contract to Planning Resources, Inc. , in a total amount not to exceed $8,264, to provide design services for improvements along Nicohlas Boulevard and Pratt Boulevard. Agenda for VB Meet* 07-27-99 2 (The Industrial/Commercial Revitalization Commission (ICRC) has approved landscaping and street lighting improvements along Nicholas and Pratt Boulevards. Proposals were received from twelve (12) transportation design firms and three (3) landscape architects. Tran Systems Corporation and Planning Resources, Inc. , were selected to provide the necessary design services. (The design services will include preparation of contact plans for street lighting and landscaping work, contract bidding assistance, and landscape construction observation. (The ICRC selected these firms based on design fees, knowledge of Village policies and standards, and resources available to complete the work in a timely manner. (Sufficient funds are budgeted and available in the Industrial/Commercial Revitalization Fund. (A report from the Director of Engineering & Community Development, recommending approval, is attached. C) Consideration to award a professional services contract to Civil Tech Engineering to conduct Phase 1 engineering studies for the improvement of the Tonne Road and Devon Avenue intersection in a total amount not to exceed $44, 596, to be paid from ICRC Funds. (The Industrial/Commercial . Revitalization Commission (ICRC) has authorized the implementation of Phase 1 engineering studies for the Tonne/Devon intersection. (Proposals were solicited from three (3) transportation firms, and Civil Tech Engineering was selected to conduct the study. Civil Tech was responsible for the transportation components of the Industrial/Commercial Revitalization Master Plan. (Sufficient funds are budgeted and available in the Industrial/Commercial Revitalization Fund. (A report from the Director of Engineering and Community Development, recommending approval, is attached. ) D) Consideration to award a contract to HTE, Inc. , Lake Mary, Florida for financial and accounting software support and program updates in a total amount not to exceed $26, 925. (In FY 199 all Village departments converted to the financial and accounting software developed by HTE, Inc. This contract would provide additional support and program updates needed to adapt their software to the Village's computer environment. (The contract period is May 1, 1999 through April 30, 2000. (A report from the Director of Finance, recommending approval, is attached. ) Agenda for VB Meeti 07-27-99 3 E) Consideration of the following: • to cancel the regularly scheduled Village Board meetings for the months of November and December, 1999; and • to schedule November and December Village Board meetings for Tuesday, November 16, and Tuesday, December 14. (This item was previously discussed at the July 13th Committee of the Whole meeting. ) F) Consideration of a request from Bank One (formerly First Chicago Bank) to change the wall signs at their Elk Grove Town Center location from "First Chicago Bank" to "Bank One". (The sign change is requested due to a merger and name change of the banks. Otherwise, the signage will remain the same. All signage in the Town Center district requires Village Board approval. (A report from the Director of Engineering and Community Development is attached. ) G) Consideration to adopt RESOLUTION NO. 13-99 (attached) authorizing the Village President and the Village Clerk to execute an intergovernmental agreement between the Village of Elk Grove Village and the Forest View Fire Protection District. (The agreement provides Village fire and ambulance services to residents of the Forest View Fire Protection District (Branigar Estates) at a rate of $'125. 00 per dwelling. ) H) Consideration to adopt ORDINANCE NO. 2706, (attached) granting a variation of Section 3-6:D-2 and Section 7-1 of the Zoning Ordinance as they pertain to yards to permit the construction of a detached garage which would encroach approximately five feet into the required eight-foot sideyard on certain property located at 1149 South Glenn Trail . (This item was discussed at the July 13th Village Board meeting. ) Agenda for VB Meeting 07-27-99 I) Consideration to adopt ORDINANCE NO. 2707, authorizing the acceptance of revenue pursuant to the Calumet City South Suburban Mayors and Managers Association Agreement and Acceptance of Revenue Agreement. (This ordinance authorizes the Village Board to execute an Acceptance of Revenue Agreement which provides a mechanism to distribute tax revenues from various gaming taxes collected in the City of Calumet City. (This item was discussed at the July 13`h Committee of the Whole meeting. (Copies of the ordinance and agreements will be distributed on Friday, July 23rd 7 . REGULAR AGENDA A) Consideration of a request from Cucina Roma to install two "Coming Soon" banner signs on their storefront in the Elk Grove Town Center. (The proposed banner signs will be displayed on the storefront while it is under construction. The east facing banner is 30 inches by 20 feet long in size. The second banner, to be displayed over the main entrance on the southeast tower, is 4 feet high by 12 feet long. All signage in the Town Center district requires Village Board approval. (A report from the Director of Engineering and Community Development is attached. ) BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Feichter a. Landmeier Public Works Facility Improvement b. Sidewalk/Street Light Improvements C. Undergrounding of Electrical Lines d. West Side Garage Improvement e. Salt Creek Improvements f. Fire Station 7 Renovations/Improvements 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner a. Wireless 9-1-1 Surcharge b. Adult Use Zoning Ordinance C. Biesterfield Corridor Signage Restrictions throughout the Village d. Housing Appearance Ordinance 10. PERSONNEL COMMITTEE - Trustee Petri a. Wellness Program b. Personnel Rules & Regulations • e _ _ S Agenda for VB Meeting 07 27 99 11. RECYCLING & WASTE COMMITTEE - Trustee Czarnik a. Scavenger Licenses 12. INFORMATION COMMITTEE - Trustee Dill a. Cable TV System Upgrade b. Y2K Compliance Project C. Web site enhancement d. New Trustee Orientation 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri a. Parking Stall Size Requirements 14. YOUTH COMMISSION - Trustee Prochno 15. PARADE COMMISSION - Trustee Czarnik 16. PLAN COMMISSION - Village Manager Parrin a. Metricom Special Use Permit (PH: 5-5-99) b. Adult Business Ordinance (PH: 7-7-99) c. Microtel Inn Special Use Permit (PH: 7-21-99) d. Walgreens Development Proposal (7-21-99) 17. ZONING BOARD OF APPEALS - Village Manager Parrin a. ZBA Docket 99-5 - 8 Lonsdale - Variation from front building ' setback to al ow existing fence. (PH: 7-14-99) b. ZBA Docket 99-6 - 1201 Maple Lane - Construct a shed that would encroach required 25' setback (PH: 8-11-99) C. ZBA Docket 99-7 - 859 Oakton St. -- Variation to reconfigure 2 existing areas to allow parking along Kent & Oakton (PH: 8-11-99) d. ZBA Docket 99-8 - 571 Dogwood Trail - variation to expand an existing garage (PH: 8-11-99) e. ZBA Docket 99-9 - 599 Oak Street Variation for construction of 2nd story (PH: 8-25-99) f. ZBA Docket 99-10 - 43 Evergreen Variation to construct detached garage (PH: 8-25-99) 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustees Petri/Lissner b. Community Service Board - Trustee Czarnik C. Liquor Commission - President Johnson d. Millennium Committee - President Johnson 19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk 20. UNFINISHED BUSINESS - Agenda for VB Ming 07-27-99 6 a. Pending Action by Village Attorney Direct Attorney to prepare Ordinance for ZBA Docket 99-4 - 1149 South Glenn Trail b. Pending Action by Village Board 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Vadopalas, Korn, Boffice, Cavallini, Cech, Englebrecht, Ingebrigtsen, MacArthur, Madden, Knickerbocker, Smith (2)