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Home My WebLink AboutAGENDA - 07/13/1999 - VILLAGE BOARD Next ORD: 2705 (2706) Next RES. 13-99 (13-99) Recess: 9 P.M. AGENDA REGULAR VILLAGE BOARD MEETING July 13, 1999 1. Call to Order 2. Invocation (Rev. Thaddeus Czarnecki, Deacon, Queen of the Rosary Parish) 3. Approval of Minutes of June 22, 1999 4. President and Board of Trustees ' Report 5. Accounts Payable Warrant: July 13, 1999 6 . CONSENT AGENDA A) Consideration of the following: • to waive the formal bidding process; and • to award a sole source contract to Coastal Environmental Systems, Seattle, WA, to furnish and deliver one Weatherpak-400 TRX Portable Weather Station in a total contract amount not to exceed $12, 032, from the Foreign Fire Insurance Fund. (This unit will provide on-site weather condition data to Fire Department personnel responding to hazardous material incidents. Response tactics are directly influenced by temperature, humidity, windspeed and wind direction readings, and this equipment will provide such data on-site. (The Weatherpak-400 TRX is compatible with the computer programs currently used by the Fire Department. Coastal Environmental Systems is the sole source provider of this equipment. (Sufficient funds are budgeted and available for this purchase in the Foreign Fire Insurance Fund. (Reports from the Purchasing Agent and Fire Chief, recommending approval, are attached. ) B) Consideration of the following: • to waive the formal bidding process; and • to award a purchase contract to Air One Equipment, Schaumburg, IL, to furnish and deliver four (4) air masks with one-hour air cylinders manufactured by Mine Meet ' 2Agenda for VB g 07-13-99 Safety Appliance, Inc. , in a total contract amount not to exceed $13,268. (The Fire Department Hazardous Materials Response Team is standardized on breathing equipment manufactured by Mine Safety Appliance, Inc. (MSA) . Air One Equipment is the exclusive provider of MSA products in Northern Illinois. (Sufficient funds are budgeted and available for this purchase. (Reports from the Director of Finance and Fire Chief, recommending approval, are attached. ) C) Consideration to award a purchase contract to the lowest responsive and responsible bidder, Illinois Communications Sales, Inc. , Chicago, IL, to furnish and deliver twenty four (24) Motorola Maratrac Mobile Radios in a total contract amount not to exceed $21, 096. (Bid specifications were provided to five (5) potential bidders, of which three (3) responded. After review of the bids submitted, Illinois Communications Sales, Inc. , was determined to be the lowest responsive and responsible bidder. (The Motorola mobile radios will be used by the Police Department in conjunction with the Illinois State Police Emergency Radio/Network (ISPERN) . (Sufficient funds are budgeted and available for this purchase. (Reports from the Director of Finance and Chief of Police, recommending approval, are attached. ) D) Consideration of the following: • to award a purchase contract to the lowest responsive and responsible bidder, Hoskins Chevrolet, of Elk Grove Village, IL to furnish and deliver one (1) 2000 one-ton dump truck, 2-door cab, with snow plow and one (1) 2000 one-ton dump truck, 4-door cab, with snow plow in an amount not to exceed $77, 665, including a trade-in of a 1988 F-350 one-ton dump truck, less snow plow; and • to approve a budget transfer of $10,200 for these purchases. (Bid specifications were provided to twenty (20) potential bidders, of which two (2) responded. (The two-door, one-ton dump truck was budgeted to replace a 1989 Ford F-350 Dump, however, the Public Works Department would like to retain this vehicle and use the truck for the 1999/2000 winter season snowplowing program. 0 00 eeAgenda for VB Mting 07-13-99 3 Therefore, a transfer of $4, 800 is needed to offset the lack of a trade-in discount. Additionally, a transfer of $5, 400 is needed to provide adequate funds for the purchase of the 4-door dump truck. (Reports from the Purchasing Agent and Superintendent of Building and Fleet Services, recommending approval, are attached. ) E) Consideration of the following: • to approve the Balancing Change Order for the 1998 Sidewalk Improvement Project (Rohlwing Road and Tonne Road) with a net decrease of $560.30 for a total project cost of $21,397.25; and • to approve a Final Pay Estimate to Triggi Construction, Inc. , in the amount of $2, 139. 73. (The Village Board awarded the 1998 Sidewalk Improvement Project to Triggi Construction. The Village's Engineering Division has inspected the completed work and has approved it. (The project. was completed at a total cost of $21,397.25, which is 2.5% below the contractor's bid price of $21,957.55. (A report from the Director of Engineering & Community Development, regommending approval, is attached. ) F) Consideration of the following: • to approve the Balancing Change Order for the 1998 Drainage Improvement Project with a net decrease of $44. 00 for a total project cost of $162, 090. 80; and • to approve a Final Pay Estimate to Martam Construction, Inc. , in the amount of $4, 862. 72. (The Village Board awarded the 1998 Drainage Improvement Project to Martam Construction, Inc. The Village's Engineering Division has inspected the completed work and has approved it. (The project was completed at a total cost of $162, 090. 80, $44 below the contractor's bid price of $162, 134. 80. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) G) Consideration of the following: • to increase the Capital Projects Fund budget by $450, 000; and Agenda for VB M�i• 07-13-99 4 9r 9' • to award contracts to the following lowest responsive and responsible bidders for total contract amounts not to exceed the following: Fisher Commercial Construction Co. $420, 000 Corkill Electric 46, 000 Bartlett Heating & Air Conditioning 14, 929 Bert C. Young & Sons, Inc. 54, 710 C. L. Douchette 7, 750 for the construction of the Fire Training Facility. (Bids for the construction trade work for the Fire training facility were reviewed by the Fire Department and Blank, Wesselink, Cook and Associates (BWC) , the firm retained to serve as construction manager for this project. Based upon the bid amounts and evaluation of each contractor, the above firms and contract amounts are recommended. (A budget increase is needed to provide additional funding for this project. Due to increasing costs in the construction industry, additional code improvements, and lack of contingency funding in the initial cost estimates, an increase to the Capital Projects Fund is needed to complete this project. (Reports frm the Director of Finance and Deputy Fire Chief, recommending approval, are attached. This item was previously discussed at the June 29 Committee of the Whole) . H) Consideration to adopt Ordinance No. 2705 (attached) amending Title 8, Chapter 3D, 3E, and 3F of the Building Activity Code of the Municipal Code of the Village of Elk Grove. (This ordinance formally adopts current plumbing, Mechanical and Property Maintenance Codes. The BOCA National Building Code provides standardized regulations which are adopted by local governments throughout the country for application in their communities. The Village Board adopted the 1996 BOCA National Building Code in December of 1997. While it is customary to adopt all of the associated codes such as the Mechanical, Electrical and Plumbing codes at the same time, only the Basic Building Code was prepared for adoption. (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) Agenda for VB •in 07-13-99 S g e g 7 . REGULAR AGENDA BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Feichter a. Landmeier Public Works Facility Improvement b. Sidewalk/Street Light Improvements C. Undergrounding of Electrical Lines d. West Side Garage Improvement e. Salt Creek Improvements f. Fire Station 7 Renovations/Improvements 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner a. Wireless 9-1-1 Surcharge b. Adult Use Zoning Ordinance C. Biesterfield Corridor Signage Restrictions throughout the Village d. Housing Appearance Ordinance 10. PERSONNEL COMMITTEE - Trustee Petri a. Wellness Program b. Personnel Rules & Regulations 11. RECYCLING & WASTE COMMITTEE - Trustee Czarnik a. Scavenger LiCenses 12. INFORMATION COMMITTEE - Trustee Dill a. Cable TV System Upgrade b. Y2K Compliance Project C. Web site enhancement d. New Trustee Orientation 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri a. Parking Stall Size Requirements 14. YOUTH COMMISSION - Trustee Prochno 15. PARADE COMMISSION - Trustee Czarnik 16. PLAN COMMISSION - Village Manager Parrin a. Metricom Special Use Permit (PH: 5-5-99) b. Adult Business Ordinance (PH: 7-7-99) C. Microtel Inn Special Use Permit (PH 7-21-99) 17. ZONING BOARD OF APPEALS - Village Manager Parrin a. 1149 South Glenn Trail - Variation from sideyard setback to construct a garage. (PH 6-23-99) Docket #99-4 ii Agenda for VB Melt# 07-13-99 6 b. 8 Lonsdale - Variation from front building setback to allow existing fence. (PH 7-14-99) Docket #99-5 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustees Petri/Lissner b. Community Service Board - Trustee Czarnik C. Liquor Commission - President Johnson d. Millennium Committee - President Johnson 19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk 20. UNFINISHED BUSINESS - a. Pending Action by Village Attorney b. Pending Action by Village Board 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services sthbuld contact the Village Clerk, preferably no later than five days before the meeting. C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Vadopalas, Korn, Boffice, Cavallini, Cech, Englebrecht, Ingebrigtsen, MacArthur, Madden, Knickerbocker, Smith (2)