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HomeMy WebLinkAboutAGENDA - 06/22/1999 - VILLAGE BOARD Next ORD: 2700 (2704) Next RES. 11-99 (11-99) Recess: 9 P.M. AGENDA REGULAR VILLAGE BOARD MEETING June 22, 1999 1. Call to Order 2. Invocation (Rev. Norman P. Anderson, Pastor, Elk Grove Baptist Church) 3. Approval of Minutes of June 8, 1999 4. President and Boai"d of Trustees ' Report 5. Accounts Payable Warrant: June 22, 1999 6 . CONSENT AGENDA A) Consideration of a request (attached) from Alexian Brothers Medical Center to waive the $100 business license fee for their Auxiliary Thrift Shop. (It has been the past practice of the Village Board to waive the business license fees for not-for-profit agencies. (A report from the Director of Finance, recommending approval, is attached. ) B) Consideration of a request (attached) from the Elk Grove Park District to waive the following permit and license fees for the 1999 Farmer's Market: Food Dealer $ 100 General Retail 100 Florist 100 Temporary Sign Permit 75 (June 30- Sep t.30) $ 375 (The market will start on June 30th and will run each Wednesday throughout the summer from 1:00 p.m. until 4:00 p.m. (It has been the past practice of the Village Board to waive the permit and license fees for governmental entities. A report from the Director of Finance is attached. ) C) Consideration of a request (attached) from the Elk Grove Chamber of Commerce for payment of 1999-00 dues in the amount of $295. 00. (The Elk Grove Chamber of Commerce represents Elk Grove businesses and works to retain/attract new Agenda for VB Me•ffid 22-99 2 businesses to the Village while also promoting networking and professional development activities for Elk Grove businesses. (Continuing membership in the Elk Grove Chamber of Commerce will also provide the Village with joint membership in the Greater O'Hare Association of Industry and Commerce. (Sufficient funds are budgeted and available for this expenditure. ) D) Consideration of a request from Kay Jancewicz of J & L Industrial Supply, 2701 Busse Road, to erect a temporary tent for the purpose of holding a Customer Appreciation BBQ on July 22 'from 11 a.m. until 2 p.m. (Parking will be provided on-site and a tent will be erected in the loading dock for the event. Similar events have been approved by the Village Board in the past. (A report from the Director of Engineering and Community Development, recommending approval, is attached. ) E) Consideration to award a purchase contract to Crescent Electric Supply, Co. , Elk Grove Village, IL, to provide supervisory control and data acquisition (SCADA) components to be used with the water distribution, pumping and storage system in a contract amount not to exceed $19, 135. 76. (The SCADA system currently used by the Public Works water utility division was built in the mid-1980 's and is obsolete. The SCADA system is needed to monitor, control, collect, and display data on the entire water distribution system. (Bid specifications were provided to five (5) potential bidders of which one (1) responded. Crescent Electric Supply provided pricing for eighteen (18) of the thirty-two (32) items proposed. (The Public Works Department, along with Kamp/Synergy, Inc. , the system integrator consultant for the conversion, has reviewed the bid received and determined that the pricing was very competitive. (Sufficient funds are budgeted and available for this expenditure. (Reports from the Purchasing Agent and Superintendent of Utilities, recommending approval, are attached. ) F) Consideration to authorize Trustees Patton L. Feichter and Chris Prochno to attend the National League of Cities Annual Leadership Summit in Welches, Oregon from August 15 to August 17, 1999 at a cost not to exceed $3, 400. Agenda for VB Meeting 06-22-99 3 (This is the 7th Annual Leadership Conference held by the National League of Cities. More than 3, 000 Mayors, Council Members, and Local Leaders participate in the annual conference to explore local government leadership. (Sufficient funds are budgeted and available for this expenditure. ) G) Consideration to authorize the Superintendent of Fleet Services to attend the Annual National Association of Fleet Administrators Conference to be held in Nashville, Tennessee, from August 6 to August 12, 1999 at a cost not to exceed $1,135.56. (Sufficien-t funds are budgeted and available for this expenditure. ) H) Consideration of the following: • to award a purchase contract to Pierce Manufacturing Inc. , Appleton, WI for the purchase and delivery of one (1) aerial ladder/platform truck in an amount not to exceed $750, 000; and • to declare the 1970 Spartan/Pirsch aerial ladder truck as surplus property. (In June of 1998, the Northwest Municipal Conference (NWMC) competitively bid a joint purchasing agreement for aerial ladder/platform trucks. The manufacturer currently has the option to renew that contract with an increase of 1.25% as of July 1, 1999. Approval of this contract prior to that deadline will save the Village up to $9,375 (1.250) . (Sufficient funds are budgeted and available in the Capital Replacement Fund. (Reports from the Director of Finance and Fire Chief, recommending approval, are attached. ) I) Consideration of the following: • to award a contract to the lowest responsive and responsible bidder, Martam Construction, Inc. , Elgin, IL for the 1999 Village Drainage Improvement Project in an amount not to exceed $223, 978; and • to increase the Capital Improvements Project Fund by $23, 978. (Bid specifications were provided to ten (10) potential bidders of which three (3) responded. Upon review of the bids submitted, Martam Construction, Inc. , ! � s • Agenda for VB Meeting 06-22-99 4 was determined to have the lowest responsive and responsible bid. (The 1999 Project contains nine (9) locations where rear yard drainage will be improved. The bid exceeds the $200, 000 budgeted for this project. At the January 19, 1999 Capital Improvements Committee Meeting (minutes attached) , the Committee indicated that if the project bid exceeded the budgeted amount, additional funds should be requested to complete the project. (Marcam Construction, Inc. , was the contractor for the 1998 Drainage Improvement Project. The quality of their work was exceptional. The project was completed on time and under budget. (A report' from the Director of Engineering and Community Development, recommending approval, is attached. ) J) Consideration of the following: • to waive the formal bidding process; and • to award a professional services contract to FGM, Inc. , to provide Architectural and Engineering services for the Biesterfield Fire Station and Landmeier Fire/Public Works facility remodeling projects in a total contract amount not to exceed $200, 000. (FGM. , Inc. , was originally awarded the Phase 1 and Phase 2 architectural and engineering design services contract. The Architect has recommended the conventional general contractor project delivery approach. The Architect will handle project administration, design (including preparation of detailed drawings and specifications for bidding and construction) , construction procurement, and construction administration, inspection, and recommendation for acceptance. (The total costs include $130, 000 for the Landmeier facility and $70, 000 for the Biesterfield facility. Both of the not to exceed amounts are under the professional service cost estimates presented to the Capital Improvements Committee and the Committee of the Whole. The Village Attorney is reviewing the contract. (Sufficient funds are budgeted and available for this phase of the remodeling projects. (A report from the Director of Public Works, recommending approval, is attached. K) Consideration to adopt ORDINANCE NO. 2700 (attached) granting a variation of Section 3-6:D-2 of the Village Code to permit the construction of a shed to be located a Agenda for VB Meeting 06-22-99 • S minimum of two feet from the side lot line on property at 525 Ridgewood Road. (This item was discussed and approved by the Village Board at the June S, 1999 Village Board meeting. ) L) Consideration to adopt ORDINANCE NO. 2701 (attached) approving and authorizing the appointment of a Director and Alternative Directors to the Solid Waste Agency of Northern Cook County. (This ordinance designates and appoints Craig B. Johnson as the Director and Chris Prochno and Gary E. Parrin as Alternative Directors to the Agency's Board of Directors. ) M) Consideration to adopt ORDINANCE NO. 2702 (attached) amending Title 5, Chapter 5, Section 5-5-1, Fire and Ambulance Service outside the Village, by providing for an increase in the rates for contracted services and non- contract per call. (The Village has contracts with and charges fees for fire and ambulance services for unincorporated residents located within our fire service boundaries. Our current rate for contracted service is $115 for residential properties and $130 for commercial properties. For non- contracted services the Village charges $150 per call for ambulances and $300 per call for each fire fighting apparatus exclusive of automobiles. These rates have been in effect since June 24, 1997. (To determine if a rate increase is appropriate the Finance Department researched current cost to residents and businesses based upon taxes paid to the Village and tax revenue allocated to the Fire Department. Based upon this research, it is recommended that the current rate of $115 be increased to $130 for individual homeowners and association members and be increased from $125 to $145 for commercial and industrial properties. (For non-contract service it is recommended to increase per call ambulance charges to $165 and per apparatus charges to $325. (A separate agreement is held with the Forest View Fire Protection District to provide fire and ambulance services to 131 non-residents in the Branigar Estates Subdivision. The agreement is automatically renewed every year on November 1St. If any change is made to the agreement the Village must give the District a 120-day notice prior to November 1St. Upon adoption of this ordinance the Village will proceed to notify the Fire Protection District of the terms of the agreement to reflect the fee increase. Agenda for VB Meeting 06-22-99 • 6 (A report from the Finance Director, recommending approval, is attached. ) N) Consideration to adopt ORDINANCE NO. 2703 (attached) amending Section 6-4-3-1 of the Village Code, one and two-way stop intersections, by adding Waterford Lane at Huntington Drive (both intersections) and Hawthorne Lane at Charlela Lane. (The Huntington Chase Homeowners Association requested a review of traffic control in their subdivision. Upon review of their request by the Police Department, it was determined that stop signs were warranted at the aforementioned' intersections. (A report from the Deputy Chief of Police in charge of field services, recommending approval, is attached. ) 7 . REGULAR AGENDA A) Consideration of a request from Village Grove Apartments, (attached) for a variation of the sign ordinance to permit the installation of 4 identification signs which exceed the maximum sign area requirements as follows: ITEM PROPOSED PERMITTED BY VARIATION ORDINANCE Freestanding 4 Identification Identification To permit 4 Identification Signs totaling Sign totaling Identification Sign 138.3 sq.ft. 45 sq. ft. in Signs totaling area 138.3 sq.ft. (The Petitioner is requesting permission to replace their existing Identification Sign and to add three (3) additional smaller Identification/Directional signs that will better define the entrances to the complex and direct potential renters to the leasing office. The main Identification Sign will be a 10' x 3' 2" double-sided (63.3 sq.ft. ) sign located on Arlington Heights Road. The two (2) Identification/Directional signs located at the driveway entrances to Village Grove will be 6' ' 216" double-sided sign (30 aq.ft. each) . The Identification Sign at Cheekwood and Wellington will be 6' x 2'6" single- sided (15 sq. ft. ) sign. All signs are non-illuminated. (The Department of Engineering and Community Development has reviewed this request and has determined that it is similar in nature to other apartment complexes in the Village, will better identify the complex, and help direct individuals to the leasing office. 00 . Agenda for VB Meeting 06-22-99 7 (A report from the Director of Engineering & Community Development, recommending approval, is attached. ) BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Feichter a. Landmeier Public Works Facility Improvement b. Sidewalk/Street Light Improvements C. Undergrounding of Electrical Lines d. West Side Garage Improvement e. Salt Creek Improvements f. Fire Station 7 Renovations/Improvements 9. JUDICIARY PLANNING AND ZONING COMMITTEE - Trustee Lissner a. Wireless 9-1-1 Surcharge b. Adult Use Zoning Ordinance C. Biesterfield Corridor Signage Restrictions throughout the Village d. Housing Appearance Ordinance 10. PERSONNEL COMMITTEE - Trustee Petri a. Wellness Program b. Personnel Rules & Regulations 11. RECYCLING & WASTE COMMITTEE - Trustee Czarnik a. Scavenger Licenses 12. INFORMATION COMMITTEE - Trustee Dill a. Cable TV System Upgrade b. Y2K Compliance Project C. Web site enhancement d. New Trustee Orientation 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri a. Parking Stall Size Requirements 14. YOUTH COMMISSION - Trustee Prochno 15. PARADE COMMISSION - Trustee Czarnik 16. PLAN COMMISSION - Village Manager Parrin a. Metricom Special Use Permit (PH: 5-5-99) b. Adult Business Ordinance (PH: 7-7-99) 17. ZONING BOARD OF APPEALS - Village Manager Parrin a. 1149 West Glenn Trail - Variation from sideyard setback to construct a garage. (PH 6-23-99) 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMITTEES • Agenda for VB ee '� -22-99 • 8 g M eting 06 a. Cable Television Committee - Trustees Petri/Lissner b. Community Service Board - Trustee Czarnik C. Liquor Commission - President Johnson d. Millennium Committee - President Johnson 19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk 20. UNFINISHED BUSINESS - a. Pending Action by Village Attorney At the 6-8-99 Village Board meeting the Village Attorney was directed to prepare an ordinance granting a variation for reduction in required parking stall sized for proposed industrial development on Touhy Avenue. b. Pending Action by Village Board Request from the Elk Grove Park District for a sign variation to permit the installation of an illuminated sign at the Lions Park Community Center, 180 Reverend Morrison Drive. 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Vadopalas, Korn, Boffice, Cavallini, Cech, Englebrecht, Ingebrigtsen, MacArthur, Madden, Knickerbocker, Smith (2)