HomeMy WebLinkAboutAGENDA - 05/25/1999 - VILLAGE BOARD Next ORD: 2697 (2700)
Next RES. 10-99 (10-99)
Recess: 9 P.M.
AGENDA
REGULAR VILLAGE BOARD MEETING
May 25, 1999
1. Call to Order
2. Invocation (Rev. Angela Schenck, Pastor of Elk Grove United
Presbyterian Church)
3. Approval of Minutes of May 11, 1999
4. President and Board of Trustees ' Report
5. Accounts Payable Warrant: May 25, 1999
6 . CONSENT AGENDA
A) Consideration of a request (attached) from the Evangelical
Lutheran Church of the Holy Spirit to waive the $100
business license fee for their Holy Spirit Pre-School.
(It has been the past practice of the Village Board to
waive the business license fees for not-for-profit
agencies. A report from the Director of Finance is
attached. )
B) Consideration of the following:
• to approve a request from the Lions Club of Elk Grove
Village to waive the permit and license fees for their
4th of July event to be held at Lions Park; and
• to approve a donation of $15, 000 to the Lions Club of
Elk Grove Village for purchase of fireworks for the
1999 4th of July fireworks display.
(This item was previously discussed by the Village
Board at the May 11, 1999 Village Board Meeting. )
C) Consideration of a request (attached) from the Elk Grove
Park District to waive the following business license fees
for the 1999-2000 fiscal year:
Pavilion:
Vending Machines $ 125
Restaurant, 0-2,500 sq.ft. 200
General Retail 100
$ 425
Agenda for VB Meet 05-25-99 2
Leisure Fitness Center: $ 100
General Retail
Al Hattendorf Center:
Vending Machines (1) $ 25
Restaurant 0-2,500 sq.ft. 200
General Retail 100
$ 325
Pirates Cove:
Food Dealer $ 100
Farmhouse Museum:
General Retail $ 100
Rainbow Falls:
Golf Course $ 100
Park District:
Fuel Dispensers (3) $ 75
Fox Run Golf Links:
Golf Course/Range $ 100
Food Dealers 100
Vending Machines (2) 50
General Retail 100
$ 350
Liquor Licenses:
Fox Run Golf Links (Class A) $2,500
Garden Terrace Room (Class A) 2,500
5, 000
TOTAL FEES REQUESTED TO BE WAIVED $6,575
(it has been the past practice of the Village Board to
waive business license fees for other governmental
agencies.
(A report from the Director of Finance, recommending
approval, is attached. )
D) Consideration of the following:
• to approve the Balancing Change Order for the 1998
Sewer Replacement Improvement - Cedar Lane for a net
decrease of $1, 974. 05; and
• to approve a Final Pay Estimate of $2,186.54 for this
project.
Agenda for VB Meet 05-25-99 3
(The Village Board awarded the 1998 Sewer Replacement
Improvement - Cedar Lane, to Neri Brothers Construction,
Inc. , in FY 1998-99. The project included the replacement
of sewer lines on Cedar Lane. The project is complete and
has been reviewed by the Engineering and Community
Development Department.
(The project was completed at a total cost of
$109,326. 95, which is 1. 8o below the bid price of
$111, 301. 00.
(A report from the Director of Engineering and
Community Development recommending approval, is attached. )
E) Consideration to authorize the payment of $12, 702 to the
Northwest Municipal Conference for FY 1999-00 dues.
(The Village has been a member of the Northwest
Municipal Conference (NWMC) since 1961. The Northwest
Municipal Conference is comprised of 35 municipalities and
5 townships with a combined population of over I million.
It provides services on a regional basis, including joint
purchasing, legislative overviews, training and education,
and many other services.
(Dues are based on a $0.365 per capita rate. This
amount represents an increase of $500 based on the
Village's new population total.
(Sufficient funds are budgeted for this purpose in the
FY 1999-00 budget. )
F) Consideration of the following:
• To waive the formal bidding requirement; and
• To award a contract to White Way Sign, Chicago, IL, for
the construction and installation of a double face
interior illuminated community events sign immediately
east of the Village's lift station property on
Biesterfield Road in a total contract amount not to
exceed $45, 100.
(White Way Sign was awarded a contract to design and
install the existing community events sign in 1990. A
second sign is proposed for installation immediately east
of the Village's lift station site property on the south
side of Biesterfield Road near Lindbergh Park. The
Village Board will be requested to wave the Village's sign
regulations for this location upon granting of the
easement in the Cambridge Homes final plat of subdivision.
(The proposed sign will be identical to the existing
sign and is planned to be linked via telephone line to the
Municipal Building so both signs show identical messages.
Agenda for VB Meeti� 05-25-99 4
White Way Sign is the only supplier of signs that match
the current sign's design and operation.
(The total contract amount includes $43,360 for the
cost of fabrication and installation of the new sign.
This represents a 5. 4t increase over the cost of the sign
in 1990. White Way Sign will provide a six-month warranty
on the new sign, followed by a maintenance contract
totaling $276 per month. The total contract amount
includes the costs of six months under their maintenance
agreement. The maintenance agreement can be renewed
annually thereafter.
(Sufficient funds are budgeted and available for this
purpose. )
G) Consideration to renew a professional services contract
with Gerard Printing, Elk Grove Village, IL for the
typesetting and printing of three (3) residential and
three (3) business newsletters along with creation of
newsletter design layouts in an amount not to exceed
$14, 066.
(This contract was originally bid in May of 1998 and
awarded with the option to renew for one (1) additional
12-month period through the end of FY 99-00, at the same
price as last year's contract. Additionally, the total
contract amount includes $500 to be used for layout and
design changes for Village Board consideration.
(Gerard Printing has provided printing services to the
Village, including the newsletters, for the past five
years. Their work was completed in a satisfactory and
acceptable manner.
(Sufficient funds are included in the FY 1999-00
budget for the printing of three (3) Villager and three
(3) Business Matters newsletters.
(A report from the Administrative Intern, recommending
approval, is attached. )
H) Consideration to authorize Fire Captain Doug Goostree to
attend the EMS Magazine Exposition in Cleveland, Ohio from
June 23 to June 26, 1999 at a cost not to exceed
$1, 065.34.
(Authorization prior to May 31, 1999 will save the
Village $50. 00 in registration fees.
(Sufficient funds are budgeted and available for this
expense. )
I) Consideration to authorize the Director of Public Works to
attend the 1999 International Public Works Congress &
Exposition in Denver, Colorado from September 19 through
22, 1999 in an amount not to exceed $1,304. 00.
Agenda for VB Meeti 05-25-99 y 5
(Sufficient funds are budgeted and available for this
expense. )
J) Consideration to award a purchase contract to
ComputerLand, Chicago, IL for the purchase and delivery of
fourteen (14) personal computer workstations in an amount
not to exceed $21, 475. 00.
(In the Fiscal Year 1999/00 budget, the Village Board
approved the purchase of fourteen (14) PC workstations.
The Information System staff has researched the
performance, reliability, and customer satisfaction of
several vendors and the Compaq brand scored the highest
overall ranking. The Village has standardized on Compaq
file servers for the Village's network systems and with
the purchase of Compaq PC workstations, the network
environment will have a better integration by using the
same manufacturer.
(Cook County bid this equipment and Compaq is
extending the same price to other Cook County governmental
entities through the joint-purchasing program.
(Sufficient funds are budgeted and available for this
purchase. )
(A report from the Director of Finance, recommending
approval, is attached. )
K) Consideration to award a professional services contract to
Earth Tech (formally Rust Environmental and
Infrasturcture) Sheboygan, WI, for the purpose of having
computer aided drawings (CAD) developed for existing
prefire plans, as well as creating new plans in an amount
not to exceed $45,500. 00.
(Earth Tech has been the sole source provider for this
work for the Fire Department since 1997-98. In addition,
Earth Tech developed the current software being utilized
by the Fire Department. Sufficient funds are budgeted and
available for this expense.
(Reports from the Fire Chief and Director of Finance,
recommending approval, are attached) .
L) Consideration to award a professional services contract to
Kemp/Synergy, Milwaukee, WI, to provide system integrator
services for the upgrade of the Village's water utility
Supervisory Control and Data Acquisition System (SCADA) in
a contract amount not to exceed $136, 000.
(The SCADA system currently used by the Public Works
water utility division was built in the mid-1980's and is
obsolete. The SCADA system is needed to monitor, control,
and collect and display data on the entire water
distribution system.
Agenda for VB Meet-41P 05-25-99 66 6
(Kemp/Synergy was awarded a competitively bid contract
for the installation of the Village's existing SCADA
system, and is familiar with the Village's water system.
The Public Works Department has found the services of
Kemp/Synergy and their system design to be satisfactory.
(This contract would include preparation of bid
specifications for new equipment, installation of new
hardware and software, training of personnel, development
of operation manuals, and testing of the new system.
(Sufficient funds are budgeted and available for this
purpose.
(A report from the Director of Public Works,
recommending approval, is attached. )
M) Consideration to adopt Ordinance No. 2697, (attached)
designating the representative to the Northwest Suburban
Municipal Joint Action Water Agency for the Village of Elk
Grove Village.
(This ordinance appoints the Village President as the
Village's Director on the Agency's Board of Directors and
appoints Samuel L. Lissner as Alternate Director. In
addition, this ordinance appoints the Village Manager as
Village representative to the Agency's Executive Committee
and appoints the Director of Public Works as alternate
representative.
(The term of appointment is May 1, 1999 through April
30, 2001) .
N) Consideration to adopt Ordinance No. 2698, granting a
variation of Section 3-6:B of the Zoning Ordinance to
permit the construction of a detached garage which will
encroach approximately 6. 8 feet into the required side
yard fronting Grosvenor Lane for the corner lot property
located at 250 Victoria Lane.
(This item was previously discussed at the April 13,
1999 Village Board Meeting. This item also appears on the
unfinished business of the Village Attorney portion of the
agenda. )
O) Consideration to adopt Ordinance No. 2699 (attached) ,
granting a variation of Section 7A-1:F.1 of the Zoning
Ordinance to permit the construction of an eight foot (81)
high fence along the rear property line fronting Nerge
Road on property located at 933 Jackson Circle.
(This item was previously discussed at the April 27,
1999 Village Board Meeting. This item also appears on the
unfinished business of the Village Attorney portion of the
agenda. )
Agenda for VB Meeting 05-25-99 % 7
7 . REGULAR AGENDA
A) Consideration of a request (attached) from Des Plaines
Office Equipment Co. , 1020 Bonaventure Drive for a
variation to the sign ordinance to permit the construction
of a multi-faced monument sign which exceeds the amount
permitted by ordinance as follows:
ITEM PROPOSED PERMITTED BY VARIATION
ORDINANCE
Monument Install Multi-faced To permit a
Identification Sign multi-sided monument sign not 12' high
monument sign exceeding 78 monument
w/each side sq.ft. and not sign (1008)
measuring exceeding 6' in totaling
5'6" x 12' ht. 106 sq.ft.
(106 sq.ft.) (36t)
(The total amount of signage permitted for this
location is 78 square feet. The proposed sign for the
facility amounts to 106 square feet (361.-) increase. In
addition, the proposed sign exceeds the maximum allowable
height (6 feet) by 6 feet (100% increase) .
(Village Ordinance specifies that a business not in a
shopping center shall be limited to one monument sign not
to exceed 78 sq. ft. in area, and 6' in height. Des
Plaines Office Equipment is located at the end of
Bonaventure Drive bordered by the I-290 Expressway to the
east and the Excel Inn to the south.
(A report from the Director of Engineering and
Community Development, recommending approval, is
attached. )
B) Consideration of a request (attached) from Centerpoint
Properties, 2525 Busse Road, for a variation to the sign
ordinance to permit the placement of two (2) temporary 8'
x 16' banners along Busse Road. This request exceeds the
amount permitted by ordinance as follows:
ITEM PROPOSED PERMITTED BY ORDINANCE VARIATION REQUESTED
2 temporary 2 signs ea. 8' x 1 sign totaling 45 211 sq.ft.
leasing 16' (128 sq.ft. variation (4688)
signs sq.ft.tl.)
(The Petitioner, Johnson Sign Company representing
Centerpoint Properties, is requesting a variation from
provisions of the Elk Grove Village Sign Ordinance as it
relates to the construction of For Lease signage. Current
regulations permit a total of forty-five (45) square feet
Agenda for VB Ming 05-25-99 8
of total signage in Industrial Districts. Centerpoint
Properties has requested permission to install two (2)
signs, each containing one hundred twenty-eight (128)
square feet of face area. Their request totaling two
hundred fifty-six (256) square feet exceeds the allowable
forty-five (45 square feet by two hundred eleven (211)
square feet or four hundred sixty-eight percent (468%) .
The Department of Engineering and Community
Development has reviewed Centerpoint Properties' request
for additional sign area and due to the size of the
property in question, the signs setback off Busse Road,
and the travel speeds on Busse Road, recommends approval.
All other provisions of the Village's For Sale and For
Lease sign regulations will be applicable.
(A report from the Director of Engineering and
Community Development is attached. )
BOARDS AND COMMISSIONS
8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Feichter
a. Landmeier Public Works Internal and Facade Improvement
b. Sidewalk/Street Light Improvements
C. Undergrounding of Electrical Lines
d. Cosman Road Asphalt Path
e. West Side Garage Improvement
f. Salt Creek Improvements
g. Fire Station 7 Renovations/Improvements
9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner
a. Wireless 9-1-1 Surcharge
b. Adult Use Zoning Ordinance
C. Biesterfield Corridor Signage Restrictions throughout the
Village
d. Housing Appearance Ordinance
10. PERSONNEL COMMITTEE - Trustee Petri
a. Wellness Program
b. Personnel Rules & Regulations
11. RECYCLING & WASTE COMMITTEE - Trustee Czarnik
a. Scavenger Licenses
12. INFORMATION COMMITTEE - Trustee Dill
a. Cable TV System Upgrade
b. Y2K Compliance Project
C. Web site enhancement
13. INDUSTRIAL/COMMERCIAL
REVITALIZATION COMMISSION - Trustees Lissner/Petri
a. Parking Stall Size Requirements
Agenda for VB Meeting 05-25-99 9
14. YOUTH COMMISSION - Trustee Prochno
15. PARADE COMMISSION - Trustee Czarnik
16. PLAN COMMISSION - Village Manager Parrin
a. Metricom Special Use Permit (PH: 5-5-99)
b. Adult Business Ordinance (PH: 7-7-99)
17. ZONING BOARD OF APPEALS - Village Manager Parrin
a. Gullo Property - Variation for reduction in required parking
stall size for proposed industrial development on Touhy Avenue
(PH 9-9-98)
b. 525 Ridgewood Dr. - variation from sideyard setback for
construction of a shed.
18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES
a. Cable Television Committee - Trustees Petri/Lissner
b. Community Service Board - Trustee Czarnik
C. Liquor Commission - President Johnson
19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk
20. UNFINISHED BUSINESS -
a. Pending Action by Village Attorney
a. 250 Victoria Lane - Variation for front yard setback on
corner lot property (PH 3-18-99)
b. 933 Jackson Circle - Variation for installation of 8'
high fence along rear property line (PH 4-21-99)
21. REPORT FROM VILLAGE MANAGER
22. NEW BUSINESS
23. ADJOURNMENT
In compliance with the Americans with Disabilities Act and other
applicable Federal and State laws, the meeting will be accessible
to individuals with disabilities. Persons requiring auxiliary
aids and/or services should contact the Village Clerk, preferably
no later than five days before the meeting.
C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri,
Prochno, Parrin, Rummel, Vadopalas, Korn, Boffice,
Cavallini, Cech, Englebrecht, Tngebrigtsen, MacArthur,
Madden, Knickerbocker, Smith (2)
ADDENDUM
to
Regular Village Board Agenda
of May 25, 1999
8:00 p.m.
6. CONSENT AGENDA (continued)
P) Consideration to increase the FY 1998-99 General
Corporate Fund Budget in the amount of $659, 600.
(Last year's budget needs to be increased to
address necessary expenditures made by the Village
prior to the close of the fiscal year. The General
Fund increase is primarily attributable to insurance
claims and needed professional services.
(Reports from the Assistant to the Village
Manager and Director of Finance were previously
distributed. )
Q) Consideration to adopt ORDINANCE NO. 2700, (attached)
amending Section 2-13-1 of the Village Code as it
pertains to membership in the Youth Commission by
providing for Park District Trustee members and
provisions for temporary membership of student
commissioners.
(This ordinance increases the number of Youth
Commission members from 9 to 11, and requires that two
members be Park District Trustees. )
C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri,
Prochno, Parrin, Rummel, Vadopalas, Korn, Boffice, Cech,
Engelbrecht, Ingebrigtsen, MacArthur, Smith (2) ,
Knickerbocker