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HomeMy WebLinkAboutAGENDA - 05/11/1999 - VILLAGE BOARD Next ORD: 2695 (2697) Next RES. 9-99 (10-99) Recess: 9 P.M. AGENDA REGULAR VILLAGE BOARD MEETING May ill 1999 1. Call to Order 2. Invocation (Rev. Mark Clem, Pastor of Elk Grove Baptist Church) 3. Approval of Minutes of April 27, 1999 4. President and Board of Trustees ' Report 5. Accounts Payable Warrant: May 11, 1999 6 . CONSENT AGENDA A) Consideration of ,a request (attached) from the Elk Grove Park District to waive vehicle license fees as follows: 2 Passenger Vehicles @ $20 each $ 40 13 Class B Vehicles @ $40 each 520 9 Class D, F Vehicles @ $65 each 585 4 Class H, J, K Vehicles @ $90 each 360 3 Class L, N, P, Q vehicles @ $105 each 315 $ 1, 820 B) Consideration of a request (attached) from Township High School District 214 to waive the 1999-00 vehicle sticker fees for three (3) passenger vehicles, one (1) class D vehicle and one (1) Class F vehicle, in the amount of $190. (The total amount of fees to be waived amounts to $190--$20 for passenger vehicles and $65 for Class D and F vehicles. It has been the past practice of the Village Board to waive vehicle license fees for other governmental agencies. A report from the Director of Finance, recommending approval, is attached. ) C) Consideration of a request (attached) from the Elk Grove Village Public Library to waive the $24 business license fee for its coin-operated vending machine. (It has been the past practice of the Village Board to waive the business license fees for other governmental agencies. A report from the Director of Finance is attached. ) Agenda for VB Meet 05-11-99' N 2 D) Consideration of a request (attached) from Prince of Peace United Methodist Church to waive the $100 business license fee for their Mother's Day Out Preschool. (It has been the past practice of the Village Board to waive the business license fees for not-for-profit agencies. A report from the Director of Finance is attached. ) E) Consideration to award a purchase contract to Gem Construction, Inc. , Wood Dale, IL, the lowest responsive and responsible bidder, for the removal and replacement of sidewalks, driveway aprons, curb and gutter under the 1999 Private Participation Concrete Replacement Program at a per unit cost not to exceed the following: FY 99/00 Unit Unit Description Pricing Sq. Ft. 511.PCC Sidewalk 2.00 Sq. Ft. 8" PCC Sidewalk 2.20 Sq. Yd. 5" PCC Driveway Pavement 17.00 Sq. Yd. 8" PCC Driveway Pavement 18.00 Ln. Ft. Combination Concrete Curb & 7.00 Gutter (M) Ln. Ft. Combination Concrete Curb & 7.00 Gutter Sq. Ft. Sidewalk Removal .50 Sq. Yd. Driveway Pavement Removal 6.50 Ln. Ft. Combination Curb & Gutter 2.75 Removal at a total cost not to exceed $96, 545. 00 (Bid notices were provided to twenty-three (23) potential bidders of which six (6) responded. Upon review, Gem Construction, Inc. , was determined to have submitted the lowest responsive and responsible bid. (Approximately $48, 100 of the work is the Village's portion; the remaining $48, 445 is for residents and businesses, and will be collected prior to commencement of the replacement work. (Reports from the Director of Public Works and Purchasing Agent, recommending approval, are attached. ) F) Consideration to renew a maintenance contract and time- and-materials contract to Lyons/Pinner Electric Companies, Lyons, IL for maintenance of Village-owned traffic signals, street lights, and traffic signal pre-emption system in a total contract amount not to exceed $29,283.36. (The existing contract with Lyons/Pinner was originally awarded in FY 1997/98 with the option to renew Agenda for VB Meeto05-11-99 10 3 annually up to two additional years. This renewal would be the second renewal period. (The contract amount represents a 1. 6o increase over last year's maintenance contract, reflecting an increase in labor rates. LyonsfPinner has provided responsive and adequate service to the Village over the past two years. (Reports from the Assistant Director of Finance and Director of Public Works, recommending approval, are attached. (Sufficient funds are budgeted and available for this purpose. ) G) Consideration to award a service contract to the lowest responsive and responsible bidder, Marcott Enterprises, Inc. , Elmhurst, IL for the hauling and disposal of non- toxic debris from Village-owned sites in a total contract amount not to exceed $68, 500. (Bid specifi.cations were provided to twenty (20) potential bidders of which eight (8) responded. Upon review it was determined that Marcott Enterprises, Inc. , Elmhurst, was the lowest responsive and responsible bidder. (Marcott Enterprises adequately provided this service to the Village in the past. (Reports from the Assistant Director of Finance and Director of Public Works, recommending approval, are attached. (Sufficient funds are budgeted and available for this purpose. ) H) Consideration to award a contract to the lowest responsive and responsible bidder, John Neri Construction Co. , Inc. Addison, IL, for the 1999 Sanitary Sewer Replacement Project in an amount not to exceed $122, 040. (Funds in the amount of $170, 000 are included in the FY 1999-00 budget for the project. Bid specifications were provided to twelve (12) potential contractors, of which ten (10) responded. Upon review of the bids, John Nevi Construction, Inc. , was determined to be the lowest responsive and responsible bidder. (John Nevi Construction, Inc. , previously completed the 1988 watermain improvement project and has also completed numerous emergency repairs for Public Works. In addition, John Nevi Construction, Inc. has also completed similar projects for the Villages of Arlington Heights, Addison and the City of Park Ridge. (A report from the Director of Engineering and Community Development, recommending approval, is attached. • - Agenda for VB Meeti�05 11-99 4 I) Consideration to authorize the Village Manager and Assistant Village Manager to attend the International City/County Management Association annual Conference in Portland, Oregon from September 25, to September 29 in an amount estimated at $1, 600 per person. (This is the 85th annual conference. Sufficient funds are budgeted for this advance registration expenditure) . J) Consideration of the following: • To waive the formal bidding process; and, • To award a contract to Fulton Contracting, Roselle, IL to install and modify the Village's five (5) outside sirens in an amount not to exceed $19, 600. (The system being recommended by the Fire Department was originally developed to control the Commonwealth Edison nuclear power plant's warning sirens. It is new technology that is now being used at the local level. This system will enable the . Village to electronically monitor the operation of each morning siren. Fulton Contracting has the exclusive use of the frequency used to operate the control system. 7 . REGULAR AGENDA A) Consideration of a request (attached) from Des Plaines Office Equipment Co. , 1020 Bonaventure Drive for a variation to the sign ordinance to permit the construction of a multi-faced monument sign which exceeds the amount permitted by ordinance as follows: ITEM PROPOSED PERMITTED BY ORDINANCE VARIATION Monument Install multi- Multi-faced monument To permit Identification Sign sided monument sign not exceeding 78 a 12' high sign w/each side Sq. Ft. and not monument measuring 516" x exceeding 6' in ht. sign 12' (106 Sq. (loot) Ft.) totaling 106 Sq. Ft. (36t) (The total amount of signage permitted for this location is 78 square feet. The proposed sign for the facility amounts to 106 square feet (36% increase) . In • 1 � 05-11-99, � 5 Agenda for VB Meet addition, the proposed sign exceeds the maximum allowable height (6 feet) by 6 feet (100% increase) . (Village Ordinance specifies that a business not in a shopping center shall be limited to one monument sign not to exceed 78 sq. ft. in area, and 6' in height. Des Plaines Office Equipment is located at the end of Bonaventure Drive bordered by the I-290 Expressway to the east and The Excel Inn to the south. (A report from the Director of Engineering and Community Development, recommending approval, is attached. ) B) Consideration to approve an illuminated sign totaling 18 square feet over the entrance doors on the south side of Retail Building "A" in the Elk Grove Town Center for Carlson Wagonli t Travel. (Carlson Wagonlit Travel will be a tenant of Retail Building "A", located between the Citgo gas station and Walgreens. All signage in the B-5 Town Center district require Village Board approval. (The proposed sign is internally illuminated, has a white face, and does not exceed the allowable area permitted by the Village's sign regulations. This sign was not part of the original approved drawings. (A report from the Director of Engineering & Community Development is attached. ) C) Consideration to adopt RESOLUTION NO. 9-99, to authorize the Village President and Village Clerk to execute an Annexation Agreement between the Village of Elk Grove Village, DRH Cambridge Homes, Inc. , Chicago Trust Company as Trustee under Trust Agreement dated March 23, 1964 and known as Trust Number 46684, Thomas R. Schreiner IRA Rollover, First American Bank, as Trustee under Trust Agreement dated December 28, 1992 and known as Trust No. 1-92-051, and Thomas R. Schreiner. (This Resolution approves an agreement between the Village of Elk Grove Village, DRH Cambridge Homes, Inc. , and Thomas Schreiner. DRH Cambridge Homes plans to construct 63 single-family homes on the property, with commercial frontage on Meacham Road. (The Village Board previously discussed the annexation agreement at the April 13, 1999 Committee of the Whole meeting. The Village Attorney has reviewed the agreement and has no objections. (State Statute requires the Village President to cast a vote upon an annexation agreement. (This item was previously distributed. ) • Agenda for VB Mot-1005-11-99100 6 D) Consideration to adopt Ordinance No. 2695, annexing certain property to the Village of Elk Grove Village, commonly known as the Dixon property. (This ordinance annexes 12 acres of property located on Meacham Road and south of Biesterfield Road, commonly known as the Dixon property. (The required public hearing for the annexation of the Dixon property is scheduled prior to the Village Board meeting at 7:00 p.m. The Village Clerk has notified all impacted taxing districts and adjacent property owners as required by State statute. (This item was previously distributed. ) E) Consideration to adopt Ordinance No. 2696, rezoning certain properties commonly known as the Schreiner property and the Dixon property, and granting a special use permit and certain variations. (This ordinance rezones the .Schreiner residential parcel from O/T Office/Transitional to the R-3 single- family residence district and the Dixon residential parcel from the R-1 single-family residence to the R-3 single- family residence district. The ordinance also adopts all special uses and variations as previously discussed. (This ordinance rezones the Schreiner commercial outlot from O/T Office/Transitional to the B-3 Automotive Oriented Business district and the Dixon Commercial outlot from the R-1 single-family residence to the B-2 General Business district. (This item was previously distributed. ) 8 . BOARDS AND COMMISSIONS CAPITAL IMPROVEMENTS COMMITTEE - Trustee Feichter a. Landmeier Public Works Internal and Facade Improvement b. Sidewalk/Street Light Improvements C. Undergrounding of Electrical Lines d. Cosman Road Asphalt Path e. West Side Garage Improvement f. Salt Creek Improvements g. Fire Station 7 Renovations/Improvements 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner a. Wireless 9-1-1 Surcharge b. Adult Use Zoning Ordinance C. Biesterfield Corridor Signage Restrictions throughout the Village 10. PERSONNEL COMMITTEE - Trustee Petri a. Wellness Program b. Personnel Rules & Regulations • Agenda for VB �kqp g 05-11-99 90 11. RECYCLING & WASTE COMMITTEE - Trustee Czarnik a. Scavenger Licenses 12. INFORMATION COMMITTEE - Trustee Dill a. Cable TV System Upgrade b. Y2K Compliance Project C. WEB site enhancement 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri a. Parking Stall Size Requirements 14. YOUTH COMMISSION - Trustee Prochno 15. PARADE COMMISSION - Trustee Czarnik 16. PLAN COMMISSION - Village Manager Parrin a. Metricom Special Use Permit (PH: 5-5-99) b. Adult Business Ordinance (PH: TBA) 17. ZONING BOARD OF APPEALS - Village Manager Parrin a. Gullo Property - Variation for reduction in required parking stall size for proposed industrial development on Touhy Avenue (PH 9-9-98) 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustees Petri/Lissner b. Community Service Board - Trustee Czarnik C. Liquor Commission - President Johnson 19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk 20. UNFINISHED BUSINESS - a. Pending Action by Village Attorney a. 250 Victoria Lane - Variation for front yard setback on corner lot property (PH 3-18-99) b. 933 Jackson Circle - Variation for installation of 8' high fence along rear property line (PH 4-21-99) 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible Agenda for VB Moto 05-11-99 8 to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Vadopalas, Korn, Boffice, Cavallini, Cech, Englebrecht, Ingebrigtsen, MacArthur, Madden, Knickerbocker, Smith (2) CONSENT AGENDA ADDENDUM to Regular Village Board Agenda of May 11, 1999 6. CONSENT AGENDA (continued) K) Consideration of the following Health Care items to be effective June 1, 1999 through April 30, 2000: • To authorize the Village Manager to enter into a contract with HMO Illinois to provide HMO Medical benefits at the following monthly rates: Monthly Premium Employee Only $192.55 Employee with One Dependent 371.19 Employee with Two Plus Dependents. 571.86 • To authorize the Village Manager to enter into a contract with First Commonwealth Dental HMO to provide HMO Dental benefits at the following monthly rates: Monthly Premium Employee Only $ 20.52 Employee with One Dependent 38.13 Employee with Two Plus Dependents 57.39 • To renew an agreement with Gallagher Bassett to administer the Village's Self-Insured Medical and Dental Plans at a cost of $17.25 per participant per month for medical claims, and $5.92 per participant per month for dental claims. • To renew a contract with Lloyds of London to provide Specific Stop Loss Re-Insurance coverage at a cost not to exceed $268,986. • To renew a contract with Lloyds of London to provide Aggregate Stop Loss Re-Insurance coverage at a cost not to exceed $17, 040. • To renew a contract with Arthur Gallagher and Co. for consulting services at a cost of $5, 000. • To renew a contract with Cost Care Consultation Services through Gallagher Bassett at a cost of $5.25 per participant per month. Addendum 5/11/99 2 • To renew the Flex Spending Plan administered by Gallagher Bassett at a cost of $5.45 per participant per month. • To establish the monthly premium rates for the Village Self-Insured Medical and Dental Plans as follows: Monthly Medical Premium Employee Only $288.14 Employee with One Dependent 605.10 Employee with Two Plus Dependents 658.36 Dental Employee Only 42.58 Employee with One Dependent 89.42 Employee with Two Plus Dependents 112.09 L) Consideration to award a purchase contract to Trostrud Tile Company, Wood Dale in an amount not to exceed $12, 000 for tiling the Plaza fountains. (The tiling of the inside of the fountains did not occur last year due to the need to have the fountains operating for the Camelot on the Green celebration. (The contract is in two parts: 1. $6,416 to install glazed the from under the limestone cap down 12" to just below the intake. 2. Not to exceed $5,500 fountain surface preparation. The amount of preparation work will be determined by the flatness of the wall surfaces, and is on an hourly basis. (Funds were carried over and included in the Grove Mall TIF reimbursable fund.) c: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Vadopalas, Korn, Boffice, Cech, Engelbrecht, Ingebrigtsen, MacArthur, Smith (2) , Knickerbocker