HomeMy WebLinkAboutAGENDA - 04/27/1999 - VILLAGE BOARD Next ORD: 2692 (2695)
Next RES. 8-99 (8-99)
Recess: 9 P.M.
AGENDA
REGULAR VILLAGE BOARD MEETING
April 27, 1999
1. Call to Order
2. Invocation
3. Approval of Minutes of April 13, 1999
4. President and Board of Trustees' Report
5. Accounts Payable Warrant: April 27, 1999
6 . CONSENT AGENDA
A) Consideration to renew an existing service contract with
Dustcatchers, Inc. , Chicago, IL for the rental of linens
and floor mats in an amount not to exceed $20, 705.
(This contract was originally bid in June of 1996 and
awarded with the option to renew for three (3) additional
12-month periods through the end of FY 99-2000.
Dustcatchers has provided satisfactory service to the
Village for the past two years.
(All linens are furnished to the Village at the same
fixed rate as last year, with the mats increasing by $. 05
per mat above the original contract.
(Sufficient funds are budgeted and available for this
expense.
(Reports from the Director of Finance, Director of
Public Works and Fire Chief, recommending approval, are
attached. )
B) Consideration of the following:
• to approve a donation of $15, 000.00 to the Elk Grove
Rotary Club for the 1999 Rotaryfest.
• to approve a request from the Rotary Club of Elk Grove
Village to waive fees and licenses incidental to the
1999 Rotaryfest in a total amount of $2, 740; and
• to grant variations required to permit the usage of
portable signage related to Rotaryfest.
Agenda for VB Meeh 04-27-99 2
(The Rotary Club has made similar requests in previous
years. The fees requested to be waived are Class D Liquor
License ($2, 000) , Carnival License ($500) , Food Service
License ($100) , and Fire Hydrant Deposit and connection
($140) .
(The Rotary Club may have the need to post
identification signs at various locations in the Village
for advertisement and directional purposes. The signs
would be 4 feet by 8 feet if used, and require variations
from the Village's sign ordinance.
(The Rotary Club is also seeking assistance from the
Village through the provision of street sweeping service
of the Rotaryfest parking lots. This will be administered
by the Department of Public Works.
(This issue was previously discussed at the April 13,
1999 Committee of the Whole meeting. The request from the
Rotary Club is attached.)
C) Consideration to award a contract to the lowest responsive
and responsible bidder, Rai Concrete, Inc. , Carol Stream,
IL for the 1999 Plum Grove Sidewalk Improvement Project at
a total contract amount not to exceed $14, 431.50.
(Bids were solicited from seven (7) potential vendors
of which five (5) responded. Upon review of the bids
submitted, Rai Concrete, Inc. , was determined to have
submitted the lowest responsive and responsible bid.
(Rai Concrete, Inc. , is the contractor for the 1999
Public Works MFT Concrete Program and also was the
contractor for both the 1997 MFT Program and the 1997
Private Participation Concrete Replacement Program.
(A report from the Director of Engineering & Community
Development, recommending approval, is attached. )
D) Consideration to award a purchase contract to the lowest
responsive and responsible bidder, Marcott Enterprises,
Inc. , Elmhurst, IL, for the following:
• 800 tons of CA-6 Grade 8 limestone delivered at a unit
cost of $8. 05 per ton; and
• 100 tons of CA-6-3" limestone at a delivered unit cost
of $9. 00 per ton
for a total amount not to exceed $7,340. 00.
(The limestone will be used to restore various repair
sites involving water lines, storm sewers and inlets, and
road restoration. It is anticipated that this supply is
sufficient for the 99-00 fiscal year.
Agenda for VB Mee 04-27-99 3
(Reports from the Purchasing Agent and Director of
Public Works, recommending approval, are attached. )
E) Consideration to award a purchase contract to the lowest
responsive and responsible bidder, Koz Trucking & Sons,
Medinah, Illinois for the following:
• 3,500 tons of CA-6 Grade 9 gravel delivered at a unit
cost of $8.99 per ton; and
• 150 tons of #2 Torpedo sand at a delivered unit cost of
$6.40 per ton.
for a total amount not to exceed $32,425.
(The gravel and sand will be used to restore various
repair sites involving water lines, storm sewers and
inlets, and road restoration. It is anticipated that this
supply is sufficient for the 99=00 fiscal year.
(Reports from the Purchasing Agent and Director of
Public Works, recommending approval, are attached. )
F) Consideration to renew an existing services contract with
Neat Cleaning Service, Chicago, IL to furnish custodial
services at the Fire Administration Building and Landmeier
Public Works Facility for the period, May 1, 1999 through
April 30, 2000, in an amount not to exceed $28, 884. 00
(This contract was originally bid and awarded for the
period July 1, 1997 through June 30, 1998 with the option
to renew annually up to four (4) additional one-year
periods. This renewal represents the third year option of
the contract.
(Under the terms of the contract, Neat Cleaning
Service will provide general custodial services at the
Fire Administration and Landmeier Public Works Facility.
In addition, the contract provides for management of the
paper products inventory and floor stripping services at
both locations.
(Sufficient funds are budgeted and available for this
request.
(Reports from the Purchasing Agent and Director of
Public Works, recommending approval, are attached. )
G) Consideration to award a maintenance contract to the
lowest responsive and responsible bidder, Murphy & Miller,
Inc. , Chicago, IL for the maintenance of heating,
ventilation, and air conditioners at all Village-owned
facilities in the amount not to exceed $38,301.
Agenda for VB Meet •04-27-99 4
(Sufficient funds are available for this expenditure.
The contract will be from May 1, 1999 to April 30, 2000.
(A report from the Purchasing Agent and Director of
Public Works recommending approval is attached. )
H) Consideration to concur with the Assistant Village
Manager's prior authorization to authorize Firefighter
Scott Peterson to attend the International Haz Mat
Conference for Response Teams in Towson, Maryland from
June 3 to June 6 1999 in an amount not to exceed $1, 064.96
from the FY 1999-2000 budget.
(Prior authorization was needed to obtain a $40
discount on the registration.
(This expense is budgeted in the FY 1999/2000 Budget. )
I) Consideration of the following:
• to approve the Liability Insurance Premiums for FY
1999-00, submitted by Arthur J. Gallagher & Company, at
a premium level as determined for the following
coverage:
FY 2000
Worker's Compensation Excess $ 25, 745
General Liability Package 207,252
Includes:
Auto Damage
Building/Contents
EMT/Paramedic Liability
Public Officials' Liability
Police Professional Liability
Boiler & Machinery 11,167
Federal Flood Coverage 7, 876
Excess Liability (HELP) 75, 984
Community Nurse/Clinics 8, 692
Fiduciary Liability-Pension Funds 3,185
Underground Storage Tanks 3,224
Public Official Bond (1997-2001) - 0 -
$344, 125
and,
• to award a professional service contract to Gallagher
Bassett for the administration of the Village's self-
insurance liability plan in an amount not to exceed
$51, 835.
(This year's premium renewal represents the same
limits and deductibles that were negotiated last year.
Agenda for VB Meet g 04-27-99 S
The insurance premiums for FY 1999-00 represent a decrease
of 5. 71 or $20, 849 from last year due to a favorable
market and the Village's experience.
(The contract with Gallagher Bassett to administer our
self-insured liability program represents a 5.31 decrease
over the previous year (from $54, 725 to $51, 835) . This
decrease is due to a decrease in the number of projected
claims next year based on an average of prior years.
(Sufficient funds have been budgeted and are available
for this expense.
(A report from the Director of Finance, recommending
approval, is attached. )
J) Consideration to adopt ORDINANCE NO. 2692 (attached)
amending Section 3-7A-6C dispatcher affiliation of the
Village Code by permitting busses and trolleys to be
eligible for a livery license without the need for a
contractual arrangement with a licensed dispatcher.
(A trolley company is seeking to operate in the
Community. They fall under the provisions of a Livery
Service but will not pick up customers as a livery.
(This change will allow bus and trolley companies to
operate within the Village without requiring those
businesses to obtain a passenger dispatcher license. )
K) Consideration to adopt ORDINANCE NO. 2693 (attached)
granting a variation of Section 3-6:B of the Zoning
Ordinance as it pertains to required front yard setbacks
on corner lot properties to permit the construction of a
detached garage which will encroach approximately 6.8 feet
into the required 25 foot side yard on property located at
250 Victoria Lane.
(This item was previously discussed at the April 13,
1999 Village Board Meeting. It also appears as unfinished
business of the Village Attorney. )
L) Consideration to adopt ORDINANCE No. 2694 (attached)
granting a special use permit to Moloney Coachbuilders,
Inc. to permit the service use associated with the
conversion of operable motor vehicles into armored
security vehicles in an I-2 Industrial District for
property located at 1180 Pratt Boulevard.
(This item was previously discussed at the April 13,
1999 Village Board Meeting. It also appears as unfinished
business of the Village Attorney. )
Agenda for VB Meet%04-27-99 6
7. REGULAR AGENDA
A) Consideration to approve a request from Kinko's to allow
the placement of 4 temporary signs - 2 along Biesterfield
Road and 2 along Arlington Heights Road.
(Kinko's is requesting to install temporary banner
signs over the blank pylon sign panels that are reserved
for Cucina Roma. Kinko's would like to keep the banner
signs in place until Cucina Roma opens. Espresso Brewery
will not be installing the signs they had requested at the
February 9, 1999 Village Board meeting.
(Hamilton Partners has reviewed this request and
indicated that they have no objections provided the banner
signs are removed when Cucina Roma is ready to open for
business.
(While the existing pylon signs were approved as part
of the site plan approval process for the Town Center,
Village Code requires that all signs in the Town Center be
reviewed and approved by the President and Board of
Trustees.
(A report from the Director of Engineering & Community
Development is attached. )
BOARDS AND COMMISSIONS
8 . CAPITAL IMPROVEMENTS COMMITTEE - Trustee Feichter
a. Landmeier Public Works Internal and Facade Improvement
b. Sidewalk/Street Light Improvements
C. Undergrounding of Electrical Lines
d. Cosman Road Asphalt Path
e. West Side Garage Improvement
f. Salt Creek Improvements
g. Fire Station 7 Renovations/Improvements
9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner
a. Wireless 9-1-1 Surcharge
b. Adult Use Zoning Ordinance
C. Biesterfield Corridor Signage Restrictions throughout the
Village
10. PERSONNEL COMITTEE - Trustee Petri
a. Wellness Program
b. Personnel Rules & Regulations
11. RECYCLING & WASTE COMMITTEE - Trustee Czarnik
a. Scavenger Licenses
0
Agenda for VB Meet 04-27-99 7
12. INFORMATION COMMITTEE - Trustee Dill
a. Cable TV System Upgrade
b. Y2K Compliance Project
13. INDUSTRIAL/COMMERCIAL
REVITALIZATION COMMISSION - Trustees Lissner/Petri
a. Parking Stall Size Requirements
14. YOUTH COMMISSION - Trustee Prochno
15. PARADE COMMISSION - Trustee Czarnik
16. PLAN COMMISSION - Village Manager Parrin
a. Microtel Motel Special Use Permit at northwest intersection of
Commerce Drive and Higgins Road (PH: 4-21-99)
b. Metricom Special Use Permit (PH: 5-5-99)
C. Adult Business Ordinance (PH: TBA)
17. ZONING BOARD OF APPEALS - Village Manager Parrin
a. Gullo Property - Variation for reduction in required parking
stall size for proposed industrial development on Touhy Avenue
(PH 9-9-98)
b. 933 Jackson Circle - Variation for installation of 8' high
fence along rear property line (PH 4-21-99)
18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES
a. Cable Television Committee - Trustees Petri/Li.ssner
b. Community Service Board - Trustee Czarnik
C. Liquor Commission - President Johnson
19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk
20. UNFINISHED BUSINESS -
a. Pending Action By Village Board
Espresso Brewery Co. - Outdoor Dining
b. Pending Action by Village Attorney
a. Moloney Coachbuilders Special Use Permit (PH: 4-7-99)
b. 250 Victoria Lane - Variation for front yard setback on
corner lot property (PH 3-18-99)
21. REPORT FROM VILLAGE MANAGER
22. NEW BUSINESS
23. ADJOURNMENT
Agenda for VB Meets 04-27-99 8
In compliance with the Americans with Disabilities Act and other
applicable Federal and State laws, the meeting will be accessible
to individuals with disabilities. Persons requiring auxiliary
aids and/or services should contact the Village Clerk, preferably
no later than five days before the meeting.
C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri,
Prochno, .Parrin, Rummel, Vadopalas, Korn, Boffice,
Cavallini, Cech, Englebrecht, Ingebrigtsen, MacArthur,
Madden, Knickerbocker, Smith (2)