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HomeMy WebLinkAboutAGENDA - 01/12/1999 - VILLAGE BOARD Next ORD: 2676 (2678) Next RES. 01-99 (01-99) Recess: 9 P.M. AGENDA REGULAR VILLAGE BOARD MEETING January 12, 1999 1. Call to Order 2. Invocation (Rev. Thaddeus Czarnecki, Deacon, Queen of the Rosary Parish) 3. Approval of Minutes of December 15, 1998 4. President and Board of Trustees ' Report S. Accounts Payable Warrant: January 12, 1999 6 . CONSENT AGENDA A) Consideration of a request from the Elk Grove Village Public Library to waive the $25 alarm license fee for the period of January 1, 1999 through December 31, 1999. (It has been the past practice of the Village Board to waive the alarm license fees for other governmental agencies. (A report from the Director of Finance, recommending approval, is attached. ) B) Consideration of a request (attached) from the Elk Grove Park District to waive the $25 alarm license fee for the period January 1, 1999 through December 31, 1999 for the following locations: Al Hattendorf Senior Center Al Hattendorf Recreation Center Elk Grove TV Studio Elk Grove Teen Center Elk Grove Park District (main office) Elk Grove Historical Society Museum Fox Run Golf Course Elk Grove Park District Warehouse in a total amount of $250. (It has been the past practice of the Village Board to waive the alarm license fees for other governmental agencies. (A report from the Director of Finance, recommending approval, is attached. ) Agenda for VB Meng 01-12-99 2 C) Consideration of a request (attached) from School District 54 to waive the $25 alarm license fee for the period of January 1, 1999 through December 31, 1999 for the following locations: Mead Junior High School Link School Stevenson School for a total amount of $75. 00. (It has been the past practice of the Village Board to waive the alarm license fees for other governmental agencies. (A report from the Director of Finance, recommending approval, is attached. ) D) Consideration to authorize a public hearing before the Plan Commission to hear the petition of Cambridge Homes for the annexation and rezoning for certain property located at the southeast corner of Meacham and Biesterfield Roads for the purpose of constructing a single-family residential subdivision. (The petitioners have completed the conceptual review process with Village Staff. Upon initial review of the plans submitted, it is recommended that the appropriate hearing be scheduled before the Plan Commission. (The area to be annexed currently lies in unincorporated Cook County and is planned to be annexed as 12 acres of R-3 residential property in accordance with the Village's comprehensive land use plan. The remaining 11 acres to be rezoned are currently located in the Village as O-T Office Transitional . (As part of the annexation, Cambridge Homes is requesting special use permits to allow a reduction in the minimum right-of-way width and the minimum lot widths. In addition, Cambridge Homes is seeking variations to the required floor area ration (FAR) and to the permitted encroachment of building projections. A total of 63 single-family homes are proposed in the site plan. (The date of the public hearing will be scheduled in accordance with the Plan Commission's schedule. ) E) Consideration to increase the fiscal year 1998-99 Capital Projects budget in the amount of $50, 000 to allow for the acceptance and expenditure of funds related to the residential entryway signage project. Agenda for VB Meng 01-12-99 3 (The Village recently received grant funds in the amount of $50, 000 from the State of Illinois to be used for the installation of entryway signs at various residential locations throughout the Village. In order to accept the funds and make payment for current and future services related to the project, an increase to the budget is required. (A resolution approving the grant agreement with the State of Illinois was adopted at the December 15, 1998 Village Board meeting. ) F) Consideration to authorize the Village Manager to execute a contract with Holiday Inn, Elk Grove, IL for the annual Village Award Banquet to be held on April 16, 1999 at a cost of $34.25 per person. (The contract with Holiday Inn needs to be approved and executed in order for the Village to reserve the date and make the necessary deposit. The per person price is identical to last year. Sufficient funds are included in the budget for this expense. ) G) Consideration to concur with the Assistant Village Manager's prior authorization to permit Police Officer Michael Garrison to attend traffic accident reconstruction training at the Northwestern Traffic Institute in Evanston, IL from January 11 through January 22, 1999 at a cost not to exceed $1,290. (Prior authorization of the Assistant Village Manager was required due to the training session's start before the January 12 Village Board meeting. Sufficient funds are budgeted and available for this expense. ) H) Consideration of the following: • To increase the 1998-99 Finance Department budget in the amount of $17, 597; • To award a purchase contract under the Cook County Municipal Purchase Program to Ambassador Business Solutions, Schaumburg, IL, for one (1) Canon Model 6085 copy machine in the amount of $17, 597; and • To declare the existing Canon 8580 copier machine as surplus and obtain a $250 trade-in credit from Ambassador Business Solutions. Agenda for VB Meeting 01-12-99 4 (The existing Canon 8580 recently incurred water damage due to a problem with the HVAC system. A service call determined that the electrical system was damaged and two boards needed replacement. The 1999-00 budget calls for a replacement of the existing copier, however, due to the severity of the damage, the Finance Department recommends purchasing a new copier during the current fiscal year. (Over the past six (6) years, the Village has standardized on Canon copiers based on their level of service and the ability to obtain lower maintenance costs. The selected Canon 6085 will meet high-volume copying demand of Administration and Finance Departments. (The purchase price obtained from Ambassador Office Solutions was obtained through the Cook County Municipal Program which guarantees that the Village has obtained a competitive price. The retail price for the same unit is $37, 000. (A report from the Director of Finance, recommending approval, is attached. ) I) Consideration to award a professional services contract to Freidman, Eisenstein, Raemer and Schwartz to perform the FY 1998-99 Annual Audit in an amount not to exceed $30,250. 00. (Freidman, Eisenstein, Raemer and Schwartz (FERS) has performed the Village's audits since 1994. Their technical knowledge and assistance in preparing the Village's comprehensive annual financial report (CAFR) assisted the Village in receiving its 14th consecutive Certificate of Achievement for Excellence in Financial Reporting. Due to the quality of their work and their familiarity with the Village, FERS is recommended to perform the Village's annual audit for FY 1998-99. A report from the Director of Finance, recommending approval, is attached. ) J) Consideration to adopt ORDINANCE NO. 2676 (attached) amending the Village Code of Elk Grove Village, Section 6- 4-3-1 : One and Two-way stop intersections, by adding Little Higgins Road at Forest Lane and Ridgewood Road. (This ordinance authorizes the placement of step stop signs on Little Higgins at Forest Lane and Ridgewood Road. The stop sign at Ridgewood was not previously authorized by ordinance. (This issue was previously discussed at the December 15, 1998 Village Board meeting. It also appears under Unfinished Business of the Village Attorney as Item 20 b. 1 . ) Agenda for VB Meeting 01-12-99 5 K) Consideration to adopt ORDINANCE NO. 2677 (attached) rescinding Ordinance No. 2665 calling for the submission of a public question to the voters of the Village of Elk Grove, Cook and DuPage Counties, Illinois at the consolidated election on April 13, 1999. (This ordinance authorizes the removal of a referendum question regarding the proposed Chicago Bears proposed stadium. ) 7 . REGULAR AGENDA BOARDS AND COMMISSIONS B. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Feichter a. Landmeier Public Works Internal and Facade Improvement b. Sidewalk/Street Light Improvements C. Undergrounding of Electrical Lines d. Cosman Road Asphalt Path e. West Side Garage Improvement f. Salt Creek Improvements g. Fire Station 7 Renovations/Improvements 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner a. Wireless 9-1-1 Surcharge b. Thornton Oil Plat of Consolidation C. Adult Use Zoning Ordinance 10. PERSONNEL COMMITTEE - Trustee Petri a. Communication b. Wellness Program C. Interest Based Bargaining d. Residency 11. RECYCLING & WASTE COMMITTEE - Trustee Czarnik a. Scavenger Licenses 12. INFORMATION COMMITTEE - Trustee Dill a. Cable TV System Upgrade b. Y2K Compliance Project 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION - Trustees Lissner/Petri a. Parking Stall Size Requirements 14. YOUTH COMMISSION - Trustee Prochno a. High School Event - Teen Dance 15. PARADE COMMISSION - Trustee Czarnik Agenda for VB Meeting 01-12-99 6 16. PLAN COMMISSION - Village Manager Parrin a. Gullo Revised Site Plan b. Pecora Annexation & Rezoning (PH 1-6-99) 17. ZONING BOARD OF APPEALS - Village Manager Parrin a. Gullo Property - Variation for reduction in required parking stall size for proposed industrial development on Touhy Avenue (PH 9-9-98) 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustees Petri/Lissner b. Community Service Board - Trustee Czarnik C. Liquor Commission - President Johnson 19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS - Village Clerk 20. UNFINISHED BUSINESS - a. Pending Action By Village Board 1. Town Center Signage - Consideration of Blockbuster Signage Request b. Pending Action by Village Attorney 1. 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS a. 1 . At the 12115198 Village Board meeting the Village Board directed Village Staff to prepare an ordinance authorizing a stop sign at the intersection of Forest Lane and Little Higgins Road. 2. At the 12115198 Village Board meeting the Village Board directed the Village Attorney to prepare an ordinance temporarily increasing the number of Youth Commission members through June 1, 1999. 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. C: Johnson (2) , Czarnik, Dill, Feichter, Lissner, Petri, Prochno, Parrin, Rummel, Niehaus, Korn, Boffice, Cavallini, Cech, Englebrecht, Ingebrigtsen, MacArthur, Madden, Knickerbocker, Mac Arthur, Smith (2)