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HomeMy WebLinkAboutAGENDA - 02/12/2008 - VILLAGE BOARD Next ORD: 3158 (3159) Next RES. 8-08 (12-08) Recess: 8 p.m. AGENDA REGULAR VILLAGE BOARD MEETING February 12, 2008 7:00 p.m. 1. Call to Order 2. Pledge of Allegiance Invocation (Rev. Ho, Light Bearer Community Church) 3. Approval of Minutes of January 22, 2008 4. Mayor and Board of Trustees'Report 5. Accounts Payable Warrant: January 31, 2008 /$814,208.63 February 12, 2008 /$1,685,821.63 6. CONSENT AGENDA A) Consideration of a request from Queen of the Rosary (attached) to waive the temporary Class A Liquor License and a Food Caterer License for the annual St. Patrick's Dinner Dance to be held on Saturday, February 23, 2008 in the amount of$3,000. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Village Clerk, recommending approval, is attached.) B) Consideration to grant a variation from the Village Code, Section 8-1213-1-11), Easements, to permit the construction of a shed which will encroach five feet (5') into the seven and a half-foot (7.5') public utility easement along the side property line and four feet (4') into the ten foot (10') easement along the rear property line at 1706 Biesterfield Road. (The property owners are seeking a variation to construct a shed within a public utility easement. Comcast, AT&T, Nicor Gas and ComEd have written letters granting permission to encroach upon the easement. (The Engineering staff has field checked this location for conflicts with Village- owned utilities within the easement, found no Village-owned utilities in the easement, and have no indication that the Village will be utilizing this easement in the future. (A report from the Director of Engineering & Community Development, recommending approval, is attached.) C) Consideration to waive the formal bidding process and award a purchase contract to CDW, Inc. of Vernon Hills, IL in an amount not to exceed $24,306.05 for the purchase of the Microsoft server, e-mail, and network management software licenses. Agenda for VB Meeting 02-12-08 2 (This recommendation reflects the 2008 budget funding to migrate the Village's outdated Novell network operating system to an industry-standard, Microsoft platform. (The favorable price of these units is available to the Village by virtue of our ability to leverage the Select Level pricing previously negotiated between Microsoft and the State of Illinois. (The recommendation to waive the formal bidding process reflects the Village's ability to purchase these products under the state agreement No. 01 S6A084. (A report from the Finance Director, recommending approval, is attached. D) Consideration to award professional service contracts to the following organizations: • Doherty Construction, Inc. of Woodstock, IL as the lowest responsive and responsible bidder for Steel Stud/ Drywall work for the Administration and Public Safety Complex in an amount of$1,157,000; • MidCo Inc. of Burr Ridge, IL as the lowest responsive and responsible bidder for Detention Security work for the Administration and Public Safety Complex in an amount of$429,700; • Fire Control Inc. of Wheeling, IL as the lowest responsive and responsible bidder of Fire Protection work for the Administration and Public Safety Complex in an amount of$276,240. (MTI solicited and received 20 pre-qualification packages for trade bidders. (The Village received thirteen(13) bid proposals for Phase IV work. (The lowest trade bidders were subsequently interviewed to verify that the scope of work included in their bid proposal was in compliance with the plans, specifications, and contract documents. (A total of $1,862,940 is being recommended for contract award. Combined, these three contracts came in$77,060 under budget. (A report from the Chief of Police,recommending approval, is attached.) E) Consideration to reject all trade bidders for the Granite, Porcelain and Ceramic the work required in the new Administration& Public Safety Complex. (MTI solicited eight (8) potential bidders and received six (6) pre-qualification packages for trade bidders. (The Village received one (1) bid proposal. Of that, they did not include the Granite Material/ Labor due to the lack of response for the Granite Supplier, Cold Spring Granite Company. 'Therefore the Trade bid proposal is incomplete. (A report from the Chief of Police,recommending approval, is attached.) F) Consideration to reject all trade bidders for the Detention Equipment work required in the new Administration& Public Safety Complex. (MTI solicited five (5) potential bidders and received three (3) pre-qualification packages for trade bidders. Agenda for VB Meeting 02-12-08 3 (The Village received three (3) bid proposals. Upon review of the bid proposals it was discovered that the specifications were not 100 percent complete. Therefore, the bid proposals have been rendered incomplete. (MTI recommends the rejection of the Detention Equipment bids so the specifications may be modified and rebid. (A report from the Chief of Police, recommending approval, is attached.) G) Consideration to increase Purchase Order # 018546 to Cargill Inc. of North Olmsted, OH in the amount of$45,524.70 to provide the Village with additional bulk rock salt. (The State of Illinois originally bid this purchase, and the Village has the opportunity to obtain rock salt through this joint purchasing agreement. (The Village has reached 100 percent of the previously allotted 3,900 tons of bulk rock salt this season. (Contractually, the Village is able to order 30 percent more bulk rock salt at the same rate as the initial allotment. (This could be a record season for salt usage should the current weather pattern continue. (With this increase, the Village will purchase 1,170 tons of salt, which is anticipated to last the rest of the winter season. (A report from the Director of Public Works, recommending approval, is attached.) H) Consideration to increase Purchase Order # 018053 to Avalon Petroleum, of Tinley Park, IL in the amount of$86,474 to supply the Village with additional fuel. (The initial Purchase Order in the amount of$385,000 is nearly depleted. (This year the Village has experienced an estimated 19% per gallon, increase in the cost of fuel. (In addition to the increased cost, the combination of summer and winter severe weather required high fuel usage. (A report from the Director of Public Works, recommending approval, is attached.) I) Consideration to allocate $15,000 of budgeted technology funds in the FY 2007-08 General Fund budget to the budget of the Department of Engineering & Community Development for the acquisition and deployment of laptop computer systems for two (2) Building Inspectors and one(1) Engineering Improvements Inspector. (The laptop computer system was tested by one (1) Building Inspector and one (1) Improvements Inspector. The program was found to both enhance the productivity of the inspectors as well as improve customer service. (The laptops allow the inspector to check records from the field and immediately provide reports to the individual contractor or property owner. Agenda for VB Meeting 02-12-08 4 (The funds are currently budgeted. This agenda item will allow the Department of Engineering & Community Development to provide the remaining inspectors with the laptop computer system and to train on the system prior to the busy construction season.) J) Consideration to adopt Resolution No. 8-08 (attached) urging the General Assembly to stop making costly benefit improvements and adopt reforms that protect Police and Fire Pension Funds. (The Illinois Police and Firefighter pension funds are facing uncertainty statewide. (The Illinois General Assembly has continued to add to the growing costs of these pension funds through increasing benefits without providing additional revenues. (This resolution will be forwarded to members of the Illinois General Assembly.) K) Consideration to adopt Resolution No. 9-08 (attached) determining the appropriateness or Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended February 15, 2006 for certain real estate located at 123 King Street. (Gullo International purchased this property on October 31, 2007 and the building has been vacant since January 1, 2006. (The project will require complete renovation with an upgrade of the existing offices, the addition of two loading docks, and substantial repairs to the roof, foundation and mechanical systems. The driveways and parking lots will be resurfaced, the masonry exterior will be tuck-pointed and additional landscaping will be added. (Gullo International will be investing over$175,000 into the improvements of this property. (The targeted industries typically offer approximately 20 full time and 10 part time employment opportunities. (Eligibility requirements for 6B status are new construction, substantial renovation or purchase of buildings that have been vacant for a period of time. This qualifies as the building has been vacant since January of 2006 and substantial renovations are planned for the existing building. (The 6B property tax incentive allows a property tax assessment reduction from 36%to 16% of fair market value for a twelve-year period. (A report from the Economic Development Coordinator, recommending approval, is attached.) Q Consideration to adopt Resolution No. 10-08 (attached) determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended February 15, 2006 for certain real estate located at 2195 Arthur Avenue. (Gullo International purchased this property on October 27, 2006 and the building has been vacant since then. Agenda for VB Meeting 02-12-08 5 (The building will be completely renovated with an upgrade of the existing offices, additional loading docks and substantial repairs to the roof, foundation and mechanical systems. The driveways and parking lots will be resurfaced. The metal siding will be replaced and additional landscaping will be added. (Gullo International will be investing over$185,000 into the improvements of this property. (The targeted industries typically offer approximately 20 full time and 10 part time employment opportunities. (Eligibility requirements for 6B status are new construction, substantial renovation or purchase of buildings that have been vacant for a period of time. This qualifies as the building has been vacant since October of 2006 and substantial renovations are planned for the existing building. (The 6B property tax incentive allows a property tax assessment reduction from 36%to 16%of fair market value for a twelve-year period. (A report from the Economic Development Coordinator, recommending approval, is attached.) M) Consideration to adopt Resolution No. 11-08 (attached) amending Resolution No. 62- 07 authorizing continuation of the High-Level Excess Liability Pool (HELP). (This amendment relates to the terms of membership. (The Village has been a member for the first two terms of HELP since it was established in 1987. (This resolution again confirms Elk Grove Village's membership in HELP for a third term, or an additional ten years, commencing on May 1, 2008. (A report from the Director of Finance, recommending approval, is attached.) N) Consideration to adopt Ordinance No. 3158 (attached) granting a variation of section 3- 7:D.3 of the zoning ordinance to permit the construction of a new fence, which would extend eight (8) feet beyond the line extended from the nearest front corner of an adjacent single-family residential lot on property located at 812 Schooner Lane. (This item was discussed at the January 22, 2008 Village Board meeting and currently appears as Unfinished Business under the Village Attorney.) 7. REGULAR AGENDA BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. Lighting of Rohlwing Road from Biesterfield Road to Devon Avenue b. Water Meter Replacement Program 9. JUDICIARY, PLANNING AND ZONING COMMITTEE- Trustee Lissner a. Single-Family Rental Housing Regulations t Agenda for VB Meeting 02-12-08 6 10. PERSONNEL COMMITTEE - Trustee Feichter a. Health Insurance 11. RECYCLING& WASTE COMMITTEE -Trustee Franke 12. INFORMATION COMMITTEE- Trustee Prochno a. Providing Information to Community b. Committee for Smoke-Free Elk Grove 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION—Trustees Lissner/Petri a. Higgins/Oakton Landscaping b. Improvements to Street Signs c. Lively Blvd. —Touhy to Devon d. Devon& Arlington Heights Intersection Improvements e. Landmeier&Arlington Heights Intersection Improvements f. Oakton& Arlington Heights Intersection Improvements 14. YOUTH COMMITTEE-Trustee Prochno 15. PARADE COMMITTEE - Trustee Czarnik 16. PLAN COMMISSION - Village Manager Rummel a. PC Docket 07-1 Public Hearing to consider annexation and rezoning to A-2 Multiple Family Residence District of approximately 4.7 acres and re-subdivision of property into individual lots for the construction of townhomes with various requests for variations from the Village Code at property located on Meacham Road, south of Biesterfield Road (P.H. June 20, 2007)(cont'd. to August 2007—TBA) 17. ZONING BOARD OF APPEALS - Village Manager Rummel 18. REPORTS OF OTHER BOARDS COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustees Petri/Lissner h. Health & Community Services Board - Trustee Czarnik c. Liquor Commission- Mayor Johnson d. Special Events Committee - Mayor Johnson e. O'Hare Update - Mayor Johnson f. Bike Race Update—Mayor Johnson g. Administrative/Public Safety Complex Construction—Mayor Johnson 19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS -Village Clerk 20. UNFINISHED BUSINESS VILLAGE BOARD None Y Agenda for VB Meeting 02-12-08 7 VILLAGE ATTORNEY a. Direct the Village Attorney to prepare an Ordinance for a variation to the Zoning Ordinance, as amended, for construction of a fence at 812 Schooner Lane, Elk Grove Village, Illinois (ZBA Docket#08-1) 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws,the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk,preferably no later than five days before the meeting. c: Johnson(2), Czarnik, Feichter, Franke, Lissner, Petri, Prochno, Rummel, Roan, Boffice, Cavallini, Cech, Knickerbocker, Miller, Schmidt,Tromp, Jacobsen, Walsh(7)