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Home My WebLink AboutAGENDA - 03/11/2008 - VILLAGE BOARD Next ORD: 3160 (3161) Next RES. 13-08 (14-08) Recess: 8 P.M. AGENDA REGULAR VILLAGE BOARD MEETING March 11, 2008 7:00 p.m. 1. Call to Order 2. Pledge of Allegiance 3. Approval of Minutes of February 26, 2008 4. Mayor and Board of Trustees'Report 5. Accounts Payable Warrant: February 29, 2008 /$514,413.93 March 11, 2008 /$473,950.60 6. CONSENT AGENDA A) Consideration of a request (attached) from the Elk Grove Park District to waive permit fees for park modifications at Olmstead Park on Cypress Lane, which includes the installation of benches, a water service line and native planting beds, in the amount of $125.00. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Director of Engineering& Community Development, recommending approval, is attached.) B) Consideration of a request from Elk Grove Lions Club (attached) to waive the temporary Class D (beer and wine only) Liquor License for a Trivia Contest to be held at Queen of the Rosary on Saturday, April 12, in the amount of$2,100.00. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Village Clerk, recommending approval, is attached.) C) Consideration to apply for Membership to the DuPage River/ Salt Creek Workgroup. (The workgroup is comprised of 32 members of which most are municipal entities that discharge storm water into Salt Creek. (The workgroup is working closely with the Illinois Environmental Protection Agency (IEPA) to develop a cost effective plan on a regional basis to meet water quality standards and address the water quality impairments that have been identified. Agenda for VB Meeting 03-11-08 2 (Most of Elk Grove Village's storm water drains to Salt Creek and impacts the water quality in Salt Creek. (The Village is required to hold an IEPA permit to discharge storm water into Salt Creek. Adequate funds are available in the Water and Sewer Budget for annual dues for Elk Grove's membership in the amount of$1,628.00. (A report from the Director of Public Works, recommending approval, is attached.) D) Consideration of a request (attached) from the Children's Advocacy Center of Northwest Cook County for a payment of dues in the amount of$4,000.00. (The Children's Advocacy Center assists and supports children and families victimized by sexual abuse. The center works in conjunction with law enforcement agencies to provide technical assistance. (The Police Department has used this service in the past and finds it to be beneficial to the Village. During the 2007 calendar year, the Police Department utilized 179.75 hours of service time from the Children's Advocacy Center for thirteen (13) victims and families. (A report from the Chief of Police, recommending approval, is attached.) E) Consideration of the following: • To award a purchase contract to the lowest and responsible bidder,Packey Webb Ford of Downers Grove, IL for the purchase of a 2008 Ford E-350 extended cargo Prisoner Transport Van in the amount not to exceed$38,750.00. • To award a purchase contract to Miles Chevrolet in Decatur, IL for the purchase of 2 (two) 2008 Chevrolet Impala 90 Police Pursuit vehicles and a 2008 Chevrolet Tahoe Police Pursuit Vehicle in the total amount not to exceed$66,798.44 to be purchased from the State contract. (Specifications for the extended cargo van were sent to fifteen (15) potential bidders of which two responded. Upon review of the submitted bids, it was determined that Packey Webb Ford was the most responsive and responsible bidder. (Adequate funds are available for the replacement of the extended cargo van in the Capital Replacement Fund. (The two Chevrolet Impalas and the Chevrolet Tahoe will be purchased under the State of Illinois Joint Purchasing Program for$39,278.98, and$27,519.46 respectively. (The Fiscal Year 2007/2008 Budget includes the purchase of the Chevrolet vehicles. (A report from the Chief of Police, recommending approval, is attached.) F) Consideration to approve the unforeseen condition items associated with removing mud, bad soil, and curbs to proceed with construction of the new Administration and Public Safety Complex in an amount of$43,097.00. Agenda for VB Meeting 03-11-08 3 (An area of mud was removed from the site after a rainstorm to allow construction crews to enter the site for construction of the foundation walls. (Some of the soil that was deemed unsatisfactory also had to be removed. (Curb and asphalt in the construction site were removed as required by the Metropolitan Water Reclamation District(MWRD)permit. (Adequate funds are available for this expenditure. (A report from the Chief of Police, recommending approval, is attached.) G) Consideration of the following: • To award a service contract to M&A Cement of Bensenville, IL as the lowest responsive and responsible bidder for concrete maintenance in an amount not to exceed$336,732.00. • To award a service contract to Arrow Road Construction of Mount Prospect, IL as the lowest responsive and responsible bidder for street resurfacing in an amount not to exceed $719,794.70. • To award a service contract to Arrow Road Construction of Mount Prospect, IL as the lowest responsive and responsible bidder for street maintenance material in an amount not to exceed $130,800.00. (On February 11, 2008 three (3) formal, competitive bid openings were held for the 2008 Concrete Maintenance, Street Resurfacing, and Street Maintenance Materials Motor Fuel Tax Projects. (The estimated cost was $1,302,251.00 and the actual bids received came in at $114,925.00, or 8.8%below the project estimate. (Adequate funds for the three (3) contracts are available in the Motor Fuel Tax Fund. (A total of$15,000.00 of the street maintenance material contract will be paid for by the general fund for corporate costs. (A report from the Director of Public Works, recommending approval, is attached.) 14) Consideration to award professional service contracts to the following organizations: • Wampach Woodwork, Inc. of South Elgin, IL as the lowest responsive and responsible bidder for millwork for the Administration and Public Safety Complex in an amount of$268,696.00; • Meadows Garage Door Company, Inc. of Carpentersville, IL as the lowest responsive and responsible bidder for overhead/rolling doors for the Administration and Public Safety Complex in an amount of$38,900.00; • Valley Security Company of Oswego, IL as the lowest responsive and responsible bidder for detention security for the Administration and Public Safety Complex in an amount of$211,000.00; (MTI solicited and received 11 pre-qualification packages for trade bidders. Agenda for VB Meeting 03-11-08 4 (The Village received four (4) bid proposals for Phase V work and three (3) bid proposals for Phase VI work. (The lowest trade bidders were subsequently interviewed to verify that the scope , of work included in their bid proposal was in compliance with the plans, specifications, and contract documents. (In all, a total of $518,596.00 is being recommended for contract award. This total is $86,404.00, or 16.7%below the project estimate for these three items. (A report from the Chief of Police, recommending approval, is attached.) I) Consideration to adopt Resolution No. 13-08 (attached) determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended February 15, 2006 for certain real estate located at 930 Lee Street. (Packaging Machines International, Inc. (PMI)plans to purchase and renovate the existing 19,000 square foot building at 930 Lee Street. (PMI is seeking a Class 6B status with special circumstances because the building has been vacant for less than two years. (PMI is currently located in Elk Grove at 1260 Lunt and must relocate in order to meet their growing needs. (The new facility is in need of improvements and PMI's total investment into renovating the new property is estimated at approximately$1,000,000.00. (The new development is expecting to create 30 full time positions. (Eligibility requirements for 6B status are new construction, substantial renovation or purchase of buildings that have been vacant for a period of time. This qualifies as the building will undergo substantial renovations and although vacant for approximately one year, has met the requirements for 6B classification under Special Circumstances. (The 6B property tax incentive allows a property tax assessment reduction from 36%to 16%of fair market value for a twelve-year period. (A report from the Economic Development Coordinator, recommending approval, is attached.) J) Consideration to adopt Ordinance No. 3160 (attached) amending Paragraph A. and B. of Sections 3-5-A-1 (Ordinance No. 2378 and 3015) pertaining to Tuberculosis (TB) screening. (Thc Board of Health and Community Services reviewed and updated the current requirements of the Food Service and Retail Food Store Sanitation Codes. (Due to a change in State law requiring a doctor's supervision, the Board decided to eliminate the requirement that a person employed by a food establishment or retail food store must undergo tuberculosis screening as a condition of employment.) Agenda for VB Meeting 03-11-08 5 7. REGULAR AGENDA BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE -Trustee Petri a. Lighting of Rohlwing Road from Biesterfield Road to Devon Avenue b. Water Meter Replacement Program 9. JUDICIARY, PLANNING AND ZONING COMMITTEE-Trustee Lissner Single-Family Rental Housing Regulations—proposed Ordinance. 10. PERSONNEL COMMITTEE- Trustee Feichter a. Health Insurance 11. RECYCLING&WASTE COMMITTEE - Trustee Franke 12. INFORMATION COMMITTEE - Trustee Prochno a. Providing Information to Community b. Committee for Smoke-Free Elk Grove 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION—Trustees Lissner/Petri a. Higgins/Oakton Landscaping b. Improvements to Street Signs c. Lively Blvd. —Touhy to Devon d. Devon&Arlington Heights Intersection Improvements e. Landmeier&Arlington Heights Intersection Improvements f. Oakton&Arlington Heights Intersection Improvements 14. YOUTH COMMITTEE -Trustee Prochno 15. PARADE COMMITTEE - Trustee Czarnik 16. PLAN COMMISSION- Village Manager Rummel 17. ZONING BOARD OF APPEALS - Village Manager Rummel a. ZBA Docket 08-2 Public Hearing to consider a variation to permit the construction of a twenty-four foot (24') tall fence in the required front yard along Arthur Avenue and another fourteen foot (14') tall meth chain link fence in the required front yard along Busse Road at property located at 2200 Busse Road(P.H. March 06, 2008) b. ZBA Docket 08-3 Public Hearing to consider a variation as it pertains to permitted locations for fences in business districts. The petitioner requests a variation that would permit construction of a six foot (6') chain link fence in the required front yard at 1200 Busse Road (P.H. March 13, 2008) 18. REPORTS OF OTHER BOARDS COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustees Petri/Lissner Agenda for VB Meeting 03-11-08 6 b. Health& Community Services Board- Trustee Czarnik c. Liquor Commission-Mayor Johnson d. Special Events Committee- Mayor Johnson e. O'Hare Update -Mayor Johnson f. Bike Race Update—Mayor Johnson g. Administration/Public Safety Complex Construction—Mayor Johnson 19. ORDINANCES, RESOLUTIONS AND COMMUNICATIONS -Village Clerk 20. UNFINISHED BUSINESS VILLAGE BOARD None. VILLAGE ATTORNEY None. 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicableTederal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary• aids and/or services should contact the Village Clerk,preferably no later than five days before the meeting. c: Johnson(2), Czarnik, Feichter, Franke, Lissner, Petri,Prochno, Rummel, Roan, Boffice, Cavallini, Cech, Knickerbocker, Miller, Schmidt, Tromp, Jacobsen, Walsh(7)