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Home My WebLink AboutAGENDA - 03/25/2008 - VILLAGE BOARD Next ORD: 3161 (3163) Next RES. 14-08 (16-08) Recess: 8 p.m. AGENDA REGULAR VILLAGE BOARD MEETING March 25, 2008 7:00 p.m. 1. Call to Order 2. Pledge of Allegiance Invocation(Pastor Isaac Siprian, First Baptist Church) 3. Approval of Minutes of March 11, 2008 4. Mayor and Board of Trustees' Report 5. Accounts Payable Warrant: March 25,2008 /$299,663.64 6. CONSENT AGENDA A) Consideration to grant a variation from the Village Code, Section 8-1211-1-1D, "Easements," to permit the construction of a detached garage which will encroach four feet (4') in the ten-foot (10') public utility easement on the north side of the lot at 526 Elk Grove Boulevard. (The property owners are seeking a variation to construct a detached garage within a public utility easement. Comcast, AT&T, Nicor Gas and ComEd have written letters granting permission to encroach upon the easement. (The Engineering staff has field checked this location for conflicts with Village- owned utilities within the easement, found no Village-owned utilities in the easement, and have no indication that the Village will be utilizing this easement in the future. (A report from the Director of Engineering & Community Development, recommending approval, is attached.) B) Consideration to award a purchase contract to Foster Coach Sales, Inc. of Sterling, IL for the purchase of one (1) 2008 Ford E-450 Med-Tec Saturn Type III Ambulance in an amount not to exceed $129,736.00. (The Northwest Municipal Conference awarded an ambulance contract to Foster Coach Sales Inc. of Sterling, IL for the purchase of Type I and Type III ambulances. (Under the NWMC contract, Foster Coach.is allowing the Village to propose minor variations of the ambulance components to accommodate the Fire Department's standardization of ambulances. (The total cost with adjustments for the ambulance is $133,091.00, but with prepayment the cost is reduced by$3,355.00, to $129,736.00. (Reports from the Fire Chief and Director of Finance, recommending approval, are attached.) Agenda for VB Meeting 03-25-08 2 C) Consideration to renew a purchase contract to Avalon Petroleum of Tinley Park, IL to supply fuel for one year in an amount not to exceed$471,000.00. (The gasoline and diesel fuel contract was bid out 4 years ago and Avalon Petroleum Company was the lowest bidder. (Avalon Petroleum Company has extended their bid term for the fifth year, of a five-year contract,with no margin increase. (The Village has had a favorable business relationship with Avalon Petroleum Company for the past fourteen years. (The final contract period will be March 1, 2008 through February 28, 2009. (A report from the Director of Public Works, recommending approval, is attached.) D) Consideration to award construction contracts to the following organizations: • Doherty Construction, Inc. of South Elgin, IL as the lowest responsive and responsible bidder for carpentry for the Administrative and Public Safety Complex in an amount of$540,000.00. • Complete Fence, Inc of West Chicago, IL as the lowest responsive and responsible bidder for fences and gates for the Administrative and Public Safety Complex in an amount of$28,897.00. • Chicago Drapery and Carpet of Chicago, IL as the lowest responsive and responsible bidder for window treatments for the Administrative and Public Safety Complex in an amount of$36,088.00. • Glander Paving Co. of Palatine, IL as the lowest responsive and responsible bidder for asphalt for the Administrative and Public Safety Complex in an amount of $89,840.00. • Flooring Solutions Inc. of Oak Brook, IL as the lowest responsive and responsible bidder for flooring for the Administrative and Public Safety Complex in an amount of$184,679.00 • International Decorators, Inc. of Barrington, IL as the lowest responsive and responsible bidder for acoustical ceiling work for the Administrative and Public Safety Complex in an amount of$220,923.00. (MTI solicited and received 40 pre-qualification packages for trade bidders. (The Village received sixteen(16)bid proposals for Phase IV and Phase V work. (The lowest trade bidders were subsequently interviewed to verify that the scope of work included in their bid proposal was in compliance with the plans, specifications, and contract documents. (In all, a total of$1,100,427.00 is being recommended for contract award. This total is $319,573.00, or 22.5%, below the project budget for these six contracts. (A report from the Chief of Police,recommending approval, is attached.) Agenda for VB Meeting 03-25-08 3 E) Consideration to authorize the Village Manager to execute contracts renewing the Village's health insurance programs as of May 1, 2008: • To execute a contract with Blue Cross/Blue Shield to provide medical insurance services and to establish the Monthly Premium Rates for the Blue Cross/Blue Shield Self-Insured Medical PPO as follows: Participation Level Monthly Premium Total Employee Only $681.64 Employee Plus One Dependent $1,431.48 Employee Plus Two Dependents $1,557.47 Medicare Supplement Rates One Person $399.15 Two Persons $798.30 • To execute a new Blue Cross/Blue Shield High Deductible Plan to provide medical services and to establish the Monthly Premium Rates for the Blue Cross/Blue Shield Self-Insured Medical PPO as follows: Participation Level Monthly Premium Total Employee Only $548.72 Employee Plus One Dependent $1152.34 Employee Plus Two Dependents $1253.76 Medicare Supplement Rates One Person $321.32 Two Persons $642.64 To execute an agreement with Blue Cross/Blue Shield for claims administration at a cost of$66.37 per participant per month; • To execute a contract with HMO Illinois to provide basic HMO medical insurance benefits at the following monthly rates: Participation Level Monthly Premium Total Employee Only $466.28 Employee Plus One Dependent $901.33 Employee Plus Two Dependents $1375.73 Medicare Supplement Rates One Person $451.01 Two Persons $902.02 Agenda for VB Meeting 03-25-08 4 • To renew a contract with Guardian/First Commonwealth Dental HMO to provide HMO Dental benefits at the following monthly premium rates: Participation Level Monthly Premium Total Employee Only $27.86 Employee Plus One Dependent $51.79 Employee Plus Two Dependents $77.95 • To establish the following Monthly Premium Rates for the Village's Self-Insured Dental Plan: Participation Level Monthly Premium Total Employee Only $72.28 Employee Plus One Dependent $151.78 Employee Plus Two Dependents $190.26 • To renew an agreement with American Administrative Group to administer the Village's Self-Insured Dental Plan at a cost not to exceed $5.20 per participant, per month, for Dental Claims; • To renew a contract with Symetra Financial to provide Specific Stop Loss Re- Insurance at a cost not to exceed$671,019.00; • To renew a contract with Arthur Gallagher and Company no longer charging a consulting fee;and • To renew the Flexible Spending Plan administered by American Administrative Group at a cost of$5.65 per participant per month. F) Consideration to adopt Resolution No. 14-08 (attached) adopting the official Zoning Map of the Village of Elk Grove Village as of December 31, 2007. (This resolution shall be in full force and effect from and after its passage and approval according to law.) G) Consideration to adopt Resolution No. 15-08 (attached) designating an Alternate Director to the Northwest Municipal Conference for the Village of Elk Grove Village. (This resolution adds Beth A. Jacobsen as an Alternate Director to the Northwest Municipal Conference.) H) Consideration to adopt Ordinance No. 3161 (attached) amending Title 3, Chapter 3, Section 3-3-7, number of Licenses of the Village Code of the Village of Elk Grove Village by increasing the number of Class `B"Liquor Licenses. (The Wal-Mart store has requested the issuance of a Class B Liquor License for sale of alcohol for consumption off premises only. (A satisfactory Police background investigation was completed on the store manager. (A report from the Village Clerk, recommending approval, is attached.) • Agenda for VB Meeting 03-25-08 5 I) Consideration to adopt Ordinance No. 3162 (attached) granting a variation of Section 7E-9:A of the Zoning Ordinance pertaining to the size and location of fences to permit the installation of a fence on the corner of Arthur Avenue and Busse Road. (This item was discussed at the March 11, 2008 Village Board meeting and currently appears as Unfinished Business under the Village Attorney.) 7. REGULAR AGENDA BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE-Trustee Petri a. Lighting of Rohlwing Road from Biesterfield Road to Devon Avenue b. Water Meter Replacement Program 9. JUDICIARY, PLANNING AND ZONING COMMITTEE- Trustee Lissner 10. PERSONNEL COMMITTEE-Trustee Feichter 11. RECYCLING&WASTE COMMITTEE - Trustee Franke 12. INFORMATION COMMITTEE - Trustee Prochno a. Providing Information to Community b. Committee for Smoke-Free Elk Grove 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION—Trustees Lissner/Petri a. Higgins/Oakton Landscaping b. Improvements to Street Signs c. Lively Blvd.—Touhy to Devon d. Devon& Arlington Heights Intersection Improvements e. Landmeier&Arlington Heights Intersection Improvements f. Oakton&Arlington Heights Intersection Improvements g. Master Plan to Revitalize the Business Park 14. YOUTH COMMITTEE-Trustee Prochno 15. PARADE COMMITTEE - Trustee Czamik 16. PLAN COMMISSION- Village Manager Rummel 17. ZONING BOARD OF APPEALS - Village Manager Rummel a. ZBA Docket 08-3 Public Hearing to consider a variation as it pertains to permitted locations for fences in business districts. The petitioner requests a variation that would permit construction of a six foot(6') chain link fence in the required front yard at 1200 Busse Road(P.H. March 13, 2008) • Agenda for VB Meeting 03-25-08 6 18. REPORTS OF OTHER BOARDS COMMISSIONS & COMMITTEES a. Cable Television Committee - Trustees Petri/Lissner b. Health& Community Services Board -Trustee Czarnik c. Liquor Commission- Mayor Johnson d. Special Events Committee -Mayor Johnson e. O'Hare Update-Mayor Johnson f. Bike Race Update—Mayor Johnson g. Administration/Public Safety Complex Construction—Mayor Johnson 19. ORDINANCES,RESOLUTIONS AND COMMUNICATIONS -Village Clerk 20. UNFINISHED BUSINESS VILLAGE BOARD None. VILLAGE ATTORNEY a. Prepare an Ordinance for a variation to permit construction of a fence at property located at 2200 Busse Road. (ZBA Docket#08-2) 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk,preferably no later than five days before the meeting. c: Johnson(2), Czarnik, Feichter, Franke, Lissner, Petri, Prochno, Rummel, Roan, Boffice, Cavallini, Cech, Knickerbocker, Miller, Schmidt, Tromp, Jacobsen, Walsh(7)