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HomeMy WebLinkAboutAGENDA - 05/13/2008 - VILLAGE BOARD AGENDA Next ORD: 3172 (3172) Next RES. 24-08 (28-08) Recess: 8 p.m. AGENDA REGULAR VILLAGE BOARD MEETING May 13, 2008 7:00 p.m. 1. Call to Order 2. Pledge of Allegiance Invocation(Pastor Timothy Manwell, Lutheran Church of the Holy Spirit) 3. Approval of Minutes of April 22, 2008 4. Mayor and Board of Trustees' Report 5. Accounts Payable Warrant: April 30,2008 /$337,827.87 May 13, 2008 /$2,040,167.19 6. CONSENT AGENDA A) Consideration of the following: • A request from the Living Hope Church (attached) to waive permit fees for the replacement of a furnace at 777 Meacham Road in the amount of$20.00. • A request from the Living Hope Church (attached) to waive permit fees for the renovations of a restroom in the north wing of the church at 777 Meacham Road in the amount of$229.00. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Director of Engineering and Community Development, recommending approval, is attached.) B) Consideration of a request from the Elk Grove Baptist Church (attached) to waive permit fees for a parking lot repair project at 801 Beisner Road in the amount of $123.18. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Director of Engineering and Community Development, recommending approval, is attached.) C) Consideration of a request from High School District #214 (attached), to waive the vehicle sticker fees for the period May 1, 2008 through April 30, 2009 in the amount of $280.00. Agenda for VB Meeting 05-13-08 2 (District #214 is seeking a waiver of two (2) Class-B Trucks ($80.00), and four (4) School Buses ($200.00)for a total waiver of$280.00. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Assistant to the Director of Finance, recommending approval, is attached.) D) Consideration of a request from the Elk Grove Park District(attached)to waive permit fees for the cost of 2008-2009 business licenses in the amount of$2,950.00. (It has been past practice of the Village Board to grant fee waivers for governmental and non-profit organizations. (A report from the Assistant to the Director of Finance, recommending approval, is attached.) E) Consideration to award a professional services contract to Program Productions, Inc. of Lombard, IL for writing, producing, directing, shooting, and editing a series of full motion videos for economic development purposes in an amount not to exceed $40,000.00 from the Industrial Commercial Revitalization Fund. (This project would consist of creating eight to ten, high-definition video chapters for our economic development video project. The video segments will be accessible through the Village's website and made available on a standard sized DVD. (This product will be used to contact and inform businesses considering to relocate within Elk Grove Village, as well as those already located within Elk Grove Village. (The new video will update our existing video, which details the numerous advantages of locating a business within the Village. (Some clientele of Program Productions, Inc. includes Comcast SportsNet, NBC, NBA Entertainment, and Chicago Bears. In addition, they have provided similar services to the Villages of Hoffman Estates, Rolling Meadows,and Itasca. (Program Productions, Inc. previously provided exceptional service and product to Elk Grove Village when they produced the economic development video in 2001. (A report from the Deputy Village Manager, recommending approval, is attached.) F) Consideration to award a construction contract to Northwestern Landscape Contractors, Inc. of Roselle, IL for the Plum Grove Road right-of-way improvements in the amount of$34,173.00 to be paid from the Residential Enhancement Fund. (Bid documents were obtained by four (4) potential bidders, of which three (3) submitted bids. Upon review of the submitted bids, it was determined that Northwestern Landscape Contractors, Inc. was the most responsive and responsible bidder. (The consultant's estimated cost for this project was $22,919.82. Agenda for VB Meeting 05-13-08 3 (Northwestern Landscape Contractors, Inc. has successfully completed similar projects for the Village. (Recent Village projects include the Busse Road, Devon Avenue and Landmeier Road, Median Landscaping Improvements. (The consultant for this project has reviewed the proposal and determined that the bid prices are reasonable for the proposed landscape improvements. (A report from the Director of Engineering & Community Development, recommending approval, is attached.) G) Consideration to award a professional service contract to the second lowest bidder, Kale Uniforms, of Chicago, IL for the replacement of clothing, uniforms and accessories for our current police officers from May 1, 2008 through April 30, 2009 in an amount not to exceed$60,585.98. (Uniformity, Inc. of Northbrook, IL was the low bidder, however, after checking seven (7) of their references, including the Fire Department, their business practices proved to be unfavorable. (Due to questionable business practices and their deviation or substitution of 56% of the items requested, the contract will be awarded to the second lowest bidder. (Kale Uniforms is the industry leader for law enforcement uniforms and is able to meet the bid request without exception, deviation or substitutions. (Kale Uniforms is the only company-owned retailer in the area and they are able to provide greater availability and minimal lead-time on deliveries.) (A report from the Police Chief, recommending approval, is attached.) H) Consideration to award a construction contract to Patnick Construction, Inc. of Bensenville, IL for the 2008 Watermain Replacement Project in the amount of $518,692.00 from the Water/Sewer Fund. (Bid documents were obtained by seventeen (17) potential bidders, of which sixteen (16) submitted bids. Upon review of the submitted bids, it was determined that Patnick Construction, Inc. was the most responsive and responsible bidder. (The Engineer's Estimate of Cost for this project was $649,835.22. (Patnick Construction, Inc. has constructed multiple projects for Arlington Heights and Streamwood, and was given an excellent review from both. (A total of $650,000.00 was budgeted for the 2008 Watermain Replacement Project in the Water/Sewer Fund. (A report from the Director of Engineering & Community Development, recommending approval, is attached.) I) Consideration to approve the following change orders for the new Administration & Public Safety Complex: Agenda for VB Meeting 05-13-08 4 • Admiral Plumbing, Inc. of Wheeling, IL for the redesign of lavatory faucets in an amount not to exceed$1,616.00. • Admiral Plumbing, Inc. of Wheeling, IL to add additional drains and rod out basins in an amount not to exceed$5,712.00. • Admiral Plumbing, Inc. of Wheeling, IL to repair a pipe that was in the sanitary manhole located at the north end of the new Administration & Public Safety Complex in an amount not to exceed$893.00. • MidCo Inc. of Burr Ridge, IL to review all the security hardware in the new Administration & Public Safety Complex including garage door openers for each police vehicle in an amount not to exceed$17,010.00. • Neri Brothers Construction, Inc. of Itasca, IL to incorporate the south parking lot to the storm trap capacity due to final approval from Metropolitan Water Reclamation District(MWRD) in an amount not to exceed$51,006.68. • J. & E. Duff, Inc. of West Chicago, IL to add a 6' wall in the washroom B-1029 in an amount not to exceed$1,700.00. • J. &E. Duff, Inc. of West Chicago, IL to modify storage rooms B-1040 and B-1041 in an amount not to exceed$920.00. • Elliot Construction Corporation of Chicago, IL for additional concrete work for the new storage room at the main entrance of the new Administration & Public Safety Complex in an amount not to exceed $45,767.00 as previously authorized by the Village Board. (All of the contractors have existing trade contracts to work on the new Administration&Public Safety Complex. (The change orders represent a total increase of$124,624.68. (All of the existing contracts were awarded through appropriate purchasing protocol. (A report from the Chief of Police,recommending approval,is attached.) J) Consideration of the following: • Reject all trade bidders for the granite and porcelain tile work required in the new Administration&Public Safety Complex and rebid this project; and • Rcjcct the originally awarded bid for the site concrete work required in the new Administration & Public Safety Complex to Elliot Construction and rebid this project. (Upon review of the submitted bids for the granite and porcelain tile, it was determined that the installation method of the submitted proposals did not fit the specifications of the project. (If the installation method was accepted, it would significantly increase the cost of this portion of the project. MTI will modify the bid specifications and rebid the project. Agenda for VB Meeting 05-13-08 5 (Upon further review of the site concrete contract, it was determined that a credit for future site work was included. This was not offered during the bidding process; therefore, it cannot be accepted and the project will be re-bid. (A report from the Chief of Police, recommending approval, is attached.) K) Consideration to increase an existing construction management contract with MTI Construction Services of Elgin, IL for the expanded construction scope of services in the amount of$168,000.00, for a total updated budget for Construction Management, General Conditions, and Reimbursables of$968,000.00 including LEED Certification. (When the project was originally discussed, the timetable for the beginning of construction was for late November or December of 2007, with a construction period of 20-24 months. (Following acceptance of MTI's proposal, it was determined that the construction schedule would be accelerated utilizing multiple bid packages, an early August 2007 start date, a construction duration of no more than 20 months, and an occupancy date no later than April 2009. In addition, the building was later designated to be LEED certified which added construction management costs. (MTI is requesting to add the necessary direct project costs and LEED Certification to the contract in the amount of$168,000.00. (A report from the Chief of Police, recommending approval, is attached.) L) Consideration to adopt Resolution No. 24-08 (attached) determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended February 15, 2006 for certain real estate located at 176 Gaylord Street. (Stanton Mechanical plans to purchase and renovate the building at this address. (The total investment in this project is estimated at roughly$1,000,000.00. (This project is expecting to create 12 full time positions. (Eligibility requirements for 6B status are new construction, substantial renovation or purchase of buildings that have been vacant for a period of time. This qualifies as the building has been vacant for over one year and substantial renovations are planned. (The 6B property tax incentive allows a property tax assessment reduction from 36%to 16%of fair market value for a twelve-year period. (A report from the Deputy Village Manager, recommending approval, is attached.) M) Consideration to adopt Resolution No. 25-08 (attached) determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended February 15, 2006 for certain real estate located at 1225-1331 Greenleaf Avenue. • Agenda for VB Meeting 05-13-08 6 (Gemstone Real Estate Partners plans to purchase and refurbish the property at this address. (Upon completion, Gemstone will lease the property to ECV, a high-tech assembly and distributor. (The total investment in this project is estimated at roughly$4,500,000.00. (This project is expecting to create 80 full time positions. (Eligibility requirements for 6B status are new construction, substantial renovation or purchase of buildings that have been vacant for a period of time. This qualifies as the purchase and renovation of a building that has been vacant for approximately one year. (The 6B property tax incentive allows a property tax assessment reduction from 36%to 16%of fair market value for a twelve-year period. (A report from the Economic Development Coordinator, recommending approval, is attached.) N) Consideration to adopt Resolution No. 26-08 (attached) determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended February 15, 2006 for certain real estate located at 1601 Nicholas Boulevard. (Airgas North Central plans to purchase this vacant land and build a new 30,000 square foot building. (The total investment in this project is estimated at over$6,000,000.00. (This project is expecting to create 40 full time positions. (Eligibility requirements for 6B status are new construction, substantial renovation or purchase of buildings that have been vacant for a period of time. This qualifies as new construction. (The 6B property tax incentive allows a property tax assessment reduction from 36%to 16% of fair market value for a twelve-year period. (A report from the Economic Development Coordinator, recommending approval, is attached.) O) Consideration to adopt Resolution No. 27-08 (attached) determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended February 15, 2006 for certain real estate located at 951 Fargo Avenue. (Realty Associates Fund VIII, LP recently purchased the property at 951 Fargo Avenue. (The tenant will be Federal Express, a leading provider of same day delivery and logistic services throughout the United States and Canada. (The total investment in this project is estimated at roughly$5,000,000.00. (This project is expecting to create 75 full time, and 30 part time positions. (Eligibility requirements for 6B status are new construction, substantial renovation or purchase of buildings that have been vacant for a period of time. This property qualifies, as the building has been vacant for over two years. • Agenda for VB Meeting 05-13-08 7 (The 6B property tax incentive allows a property tax assessment reduction from 36%to 16%of fair market value for a twelve-year period. (A report from the Economic Development Coordinator, recommending approval, is attached.) 7. REGULAR AGENDA BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE- Trustee Petri a. Lighting of Rohlwing Road from Biesterfield Road to Devon Avenue b. Water Meter Replacement Program 9. JUDICIARY, PLANNING AND ZONING COMMITTEE- Trustee Lissner 10. PERSONNEL COMMITTEE-Trustee Feichter 11. RECYCLING&WASTE COMMITTEE -Trustee Franke 12. INFORMATION COMMITTEE -Trustee Prochno a. Providing Information to Community b. Committee for Smoke-Free Elk Grove 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION—Trustees Lissner/Petri a. Higgins/Oakton Landscaping b. Improvements to Street Signs c. Lively Blvd.—Touhy to Devon d. Devon&Arlington Heights Intersection Improvements e. Landmeier&Arlington Heights Intersection Improvements f. Oakton&Arlington Heights Intersection Improvements g. Master Plan to Revitalize the Business Park 14. YOUTH COMMITTEE - Trustee Prochno 15. PARADE COMMITTEE - Trustee Czarnik 16. PLAN COMMISSION - Village Manager Rummel 17. ZONING BOARD OF APPEALS - Village Manager Rummel a. ZBA Docket 08-4 Variation request which would permit the replacement of an existing fence extending approximately thirty-three feet, six inches (33' 6") beyond a line extended from the nearest front corner of the principle building located on the adjacent single-family lot on property located at 1062 Florida Lane, Elk Grove Village, IL (PH 05-01-08). Agenda for VB Meeting 05-13-08 8 b. ZBA Docket 08-5 Variation request to permit the construction of a new fence (in a previously unfenced area) extending approximately 28 feet, 6 inches (28', 6") beyond a line extended from the nearest front corner of the principal building located on an adjacent single-family lot at 1958 Baltimore Drive (PH 05-15-08). 18. REPORTS OF OTHER BOARDS, COMMISSIONS &COMMITTEES a. Cable Television Committee -Trustees Petri/Lissner b. Health& Community Services Board-Trustee Czarnik c. Liquor Commission- Mayor Johnson d. Special Events Committee- Mayor Johnson e. O'Hare Update-Mayor Johnson f. Bike Race Update—Mayor Johnson g. Administration/Public Safety Complex Construction—Mayor Johnson 19. REPORT FROM VILLAGE CLERK 20. UNFINISHED BUSINESS VILLAGE BOARD None. VILLAGE ATTORNEY None. 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk,preferably no later than five days before the meeting. c: Johnson(2), Czarnik, Feichter, Franke,Lissner,Petri, Prochno, Rummel, Roan, Bofficc, Cavallini, Cech, Knickerbocker, Miller, Schmidt, Tromp,Jacobsen, Walsh(7)