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Home My WebLink AboutAGENDA - 05/27/2008 - VILLAGE BOARD Next ORD: 3172 (3173) Next RES. 28-08 (30-08) Recess: 8 p.m. AGENDA REGULAR VILLAGE BOARD MEETING May 27, 2008 7:00 p.m. 1. Call to Order 2. Pledge of Allegiance 3. Approval of Minutes of May 13, 2008 4. Mayor and Board of Trustees' Report 5. Accounts Payable Warrant: May 27, 2008 /$1,172,955.06 6. CONSENT AGENDA A) Consideration of a request (attached) from Cornerstone Outreach Ministries to waive the cost of 2008-2009 food storage license fee in the amount of$100.00. (It has been past practice of the Village Board to grant fee waivers for government and non-profit organizations. (A report from the Deputy Director of Finance, recommending approval, is attached.) B) Consideration of a request from the Prince of Peace Church (attached) to waive the Village's daycare center license fee for the period of June 1, 2008 through May 31, 2009 in the amount of$325.00. (It has been past practice of the Village Board to grant fee waivers for government and non-profit organizations. (A report from the Deputy Director of Finance, recommending approval, is attached.) C) Consideration of a request (attached) from the Elk Grove Park District to waive the cost of 2008-2009 vehicle stickers in the amount of$1,825.00. (It has been past practice of the Village Board to grant fee waivers for government and non-profit organizations. (A report from the Deputy Director of Finance, recommending approval, is attached.) Agenda for VB Meeting 05-27-08 2 D) Consideration to allow the placement of three (3) tables, each with three (3) chairs, for Rammy's Sub Contractors Restaurant to accommodate outdoor seating on the walkway in front of the restaurant between May 27, 2008 and October 31, 2008. (The Village has occasionally permitted similar requests for food establishments located in shopping centers. (Staff has reviewed the proposal to ensure that there will be no detrimental effects on the immediate area and that the petitioner will properly maintain the site for cleanliness and trash. (If, at any time, Rammy's Sub Contractors Restaurant fails to meet the requirements of the Village, the special permission will be rescinded. (A report from the Director of Engineering & Community Development, recommending approval, is attached.) E) Consideration to authorize payment in the amount of $16,704.00 for FY 08/09 membership dues to the Northwest Municipal Conference. (Membership dues to the Northwest Municipal Conference are based on population and are assessed at a per capita rate of$0.481. The dues amount reflects an increase of$0.005 per person over the previous year's rate.) F) Consideration to approve the following change orders for the new Administration & Public Safety Complex: • Doherty Construction, Inc. of Woodstock, IL to credit the Village for deleting door #2080A in the amount not to exceed $802.00. • Doherty Construction, Inc. of Woodstock, IL for the early delivery of door frames for the lower level in an amount not to exceed$247.00. • J & E Duff of West Chicago, IL to credit the Village for revisions due to miscellaneous room layouts in the amount not to exceed $6,060.00. • J & E Duff of West Chicago, IL to provide a bullet-resistant wall at the Police Information Center, which is not part of the original contract in an amount not to exceed $17,925.00. • Gateway Inc. of St. Charles, IL for additional windows / aluminum framing as a result of final architectural design, which were not part of the original contract, in an amount not to exceed $52,954.00. • Plaza Excavating of Dundee, IL for the installation of a temporary construction ramp as required for steel installation not to exceed $11,330.55. • Plaza Excavating of Dundee, IL to extend the temporary construction access way to the south parking lot in an amount not to exceed $1,359.10. Agenda for VB Meeting 05-27-08 3 (All of the contractors have existing trade contracts to work on the new Administration & Public Safety Complex. The contract changes are an extension of low-bid unit pricing. The changes resulted from expediting bidding prior to final plan approval in order to secure bid pricing prior to anticipated cost increases, which reduced Village construction costs. (A report from the Chief of Police, recommending approval, is attached.) G) Consideration to award a service contract to Koz Trucking, Inc. of Medinah, IL to haul and dispose of non-toxic debris from Village properties in the amount not to exceed $180,730.00. (The bid was opened on Tuesday, May 13, and only one (1)bid was received. (Koz Trucking, Inc. has performed various Village contracts in the past without incident. (The quote is 12%higher than 2007 due to the elevated price of diesel fuel. (Adequate funds are budgeted in the General and Water/Sewer Funds for this purpose. (Reports from the Director of Public Works, recommending approval, are attached.) H) Consideration to authorize the Village Manager to execute a contract with Hartford Insurance Company, as the lowest A+ rated insurance firm, to provide term life insurance at various premium rates and levels as indicated on their proposal. (The Village currently contracts with MetLife for term life insurance coverage. The Village solicits proposals on term life insurance every 4 years. There were 5 total proposers for the term life coverage. (By changing insurance carriers from MetLife to Hartford, the Village saves nearly 20% from the current premium. (Standard Insurance provided a proposal with slightly lower savings; however, that firm was not rated as A+. (The Hartford proposal continues the ability of employees and retirees to purchase additional levels of term life insurance coverage at a discounted rate.) I) Consideration to adopt Resolution No. 28-08 (attached) determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended February 15, 2006 for certain real estate located at 1221 Jarvis Avenue. (Basic Enterprises, Inc. plans to purchase the building at this location. (Basic Enterprises plans to invest $50,000.00 into refurbishing the existing facility. (This project is expecting to create 8-10 new full time positions. Agenda for VB Meeting 05-27-08 4 (Eligibility requirements for 6B status are new construction, substantial renovation or purchase of buildings that have been vacant for a period of time. This qualifies, as the building has been vacant for two years. (The 6B property tax incentive allows a property tax assessment reduction from 36%to 16%of fair market value for a twelve-year period. (A report from the Economic Development Coordinator, recommending approval, is attached.) J) Consideration to adopt Resolution No. 29-08 (attached) determining the appropriateness for Class 6B status pursuant to the Cook County Real Property Classification Ordinance as amended February 15, 2006 for certain real estate located at 1201 Estes Avenue. (Centerpoint Properties, LLC is in the process of purchasing this site for $1,687,200.00. (Centerpoint plans to invest over $642,000.00 into refurbishing the facility and over$50,000.00 into environmental remediation of this site. (Centerpoint estimates that the next manufacturing tenant will create approximately 25-55 permanent new full time positions. (Eligibility requirements for 6B status are new construction, substantial renovation or purchase of buildings that have been vacant for a period of time. This qualifies as the building will undergo substantial renovations and although vacant for less than two years, has met the requirements for 6B classification under Special Circumstances. (The 6B property tax incentive allows a property tax assessment reduction from 36%to 16%of fair market value for a twelve-year period. (A report from the Economic Development Coordinator, recommending approval, is attached.) K) Consideration to adopt Ordinance No. 3172 (attached) granting a variation of section 3- 7:D.3 of the zoning ordinance to permit the construction of a fence which would extend approximately thirty-three feet, six inches (33' 6") beyond the line extended from the nearest front corner of the principal building located on an adjacent single-family lot for property located at 1062 Florida Lane. (This item was discussed at the May 13, 2008 Village Board meeting and currently appears as Unfinished Business under the Village Attorney.) 7. REGULAR AGENDA BOARDS AND COMMISSIONS 8. CAPITAL IMPROVEMENTS COMMITTEE - Trustee Petri a. Lighting of Rohlwing Road from Biesterfield Road to Devon Avenue b. Water Meter Replacement Program Agenda for VB Meeting 05-27-08 5 9. JUDICIARY, PLANNING AND ZONING COMMITTEE - Trustee Lissner 10. PERSONNEL COMMITTEE -Trustee Feichter 11. RECYCLING & WASTE COMMITTEE -Trustee Franke 12. INFORMATION COMMITTEE - Trustee Prochno a. Providing Information to Community b. Committee for Smoke-Free Elk Grove 13. INDUSTRIAL/COMMERCIAL REVITALIZATION COMMISSION—Trustees Lissner/Petri a. Higgins/Oakton Landscaping b. Improvements to Street Signs c. Lively Blvd. —Touhy to Devon d. Devon& Arlington Heights Intersection Improvements e. Landmeier&Arlington Heights Intersection Improvements f. Oakton& Arlington Heights Intersection Improvements g. Master Plan to Revitalize the Business Park 14. YOUTH COMMITTEE -Trustee Prochno 15. PARADE COMMITTEE - Trustee Czarnik 16. PLAN COMMISSION - Village Manager Rummel 17. ZONING BOARD OF APPEALS -Village Manager Rummel a. ZBA Docket 08-5 Variation request to permit the construction of a new fence (in a previously unfenced area) extending approximately 28 feet, 6 inches (28', 6") beyond a line extended from the nearest front corner of the principal building located on an adjacent single-family lot at 1958 Baltimore Drive (PH 05-15-08). 18. REPORTS OF OTHER BOARDS, COMMISSIONS & COMMITTEES a. Cable Television Committee -Trustees Petri/Lissner b. Health& Community Services Board- Trustee Czarnik c. Liquor Commission- Mayor Johnson d. Special Events Committee - Mayor Johnson e. O'Hare Update - Mayor Johnson f. Bike Race Update—Mayor Johnson g. Administration/Public Safety Complex Construction—Mayor Johnson 19. REPORT FROM VILLAGE CLERK 20. UNFINISHED BUSINESS Agenda for VB Meeting 05-27-08 6 VILLAGE BOARD None. VILLAGE ATTORNEY a. Direct the attorney to prepare an Ordinance for a fence variation at 1062 Florida Lane, Elk Grove Village, Illinois (ZBA DOCKET#08-4). 21. REPORT FROM VILLAGE MANAGER 22. NEW BUSINESS 23. ADJOURNMENT In compliance with the Americans with Disabilities Act and other applicable Federal and State laws, the meeting will be accessible to individuals with disabilities. Persons requiring auxiliary aids and/or services should contact the Village Clerk, preferably no later than five days before the meeting. c: Johnson(2), Czarnik, Feichter, Franke, Lissner, Petri, Prochno, Rummel, Roan, Boffice, Cavallini, Cech, Knickerbocker, Miller, Schmidt, Tromp, Jacobsen, Walsh(7)