HomeMy WebLinkAboutVILLAGE BOARD - 10/26/1959 - VILLAGE BOARD I -
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-. , -3 ..Aikil TF.S :OF'.A'REGULAR;MBETIMG.;OF THE
TRESIDEHT 'A10 'BOARD DFTRUSTEES`Q'F THE
' MIAC;E'OF -ELKS 06t"VILL`AGE ILLINOISy
HM, ON OCTOBER-.26P 1959'e-';
The Village Qlark called the roll at 8::15 P.M.` at the Ira :L. _Hopley School is
said Village':: Upon.the roll being called, the follosdzg Trusties ansire ed
"PRESENT:"' -I1organ P. Burke, Jr.,, Robert :..Hartshorn, Leonard A., Scharr ig- _
hausen, Charles P: Smith, James U'q Young.._ "ABSE42:" Trustee James Lj _ l
Carroll and President Charles A. FFodlmair•,
.1so present at this meeting: Frank Me. Opeka, Attorney for tie Vill4e;•
Eduard Clifford, Police-: Chief;. Edxard-:Fletcher,_ Engin.4r:•for .the U1402-
Richard
{age;
Richard Hoffman, representing the Elk Grove. Herald; and residents of Elk' .I
Grove Villave'l
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� Itiv" moved by Trustee Hartshorn.and seconded by Trustee Your
thatTrustee Scharringpausen be appointed -President pro tem in the absence of
President Hcdbnair. The Village Clark.callAd the roll.,on the motion and upon
the roil be'iiig called the fol.loxing Trustees voted,WAYE:" Burke, Hartshorn,
Scbarringhausan, Smith, Young; "FLAY:" None; "ABSENT:" iICarroll. Whereupon the
Clerk declared the' motion carried, and Trustee Scharr nghausen took the gav6l:
Iiivas. moved by;Trustee Burke and seeonded:by Trustee Hartshorn that
the Minutes of• a Regular Meeting of the President and!Baard of Trustees held on
October 12, 1959, be approved as submitted. The motion was voted upon by .aecla-
mation. ld� 6r�on the 'President pro tem declared theimotion carrried.
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fir. .Edward. F'letaher er..for the Village, #ed the rtanas .of
. a E ua8 a was.., • �o ,.._ .-
procuring maps o8 the Village as soon as possible, and recommended ttA the
Village ;accept the proposal of DeSoto B. McCabe, previously received., ,At
present-this'•matter is beizig handled by the Plan Commission.
! In the absence of Trustee-Carroll, Trustee Burke presented 10 invoices, amount-
ing to $1,595.62, to be approved for paymente
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'It was 6.oved by Trustee Hartshorn and seconded by Trustee Young that _
the following invoices ba approved for payment:
IJ. R. Gibson -• 9/3. Inv. from A&B Dictating Nachimi for rental $1,5e00
I A &,'B Dictating.,,Machine Co: - Rental of: Recorder for .1 mo. (10/3) 15.00•.
Elk Grove Water.'& Setter, Co., Inc.. - 91:15. 1-
115 Water lbill for library - 5.77
W.L.Hodes - IO/19 Trenching & backllling for street lights-Uuit6
20'Lights 3763, Ft. *035. -$1,317:.05.-;. Pipe. for.!:one drive a 03.29 232004.
:Ka—k-& Sone,- 16/10 - 1 Royal typevr ter for Villa-a, (used)
i -I:ong Ford.# Inc: 9/29 -. Repair. Order $08985 Pol: Czr. $2.50
i 10/13 - a " 09222 " " 8.95 11.45
Ira L. R.play School - 600 sheets for Pol. Radio I' (Sept. Sc't.) 3.00
F. Scharringhausen•.- Misc. expense - Bldg. & Inspection Department 50.00-
i Sehualer. & Co. -- 9/2 #3940 Alcotest Kit for Police. Depar4ont 7.81
�. State Agency -':Fed. •Surplus`Property - Corrected;: dv.9/9 }6261 2 25,
Total 61595.62
The President pro 'tem asked'-that the roil be calked on the motion and upon the
roll -being called the following Trustees voted-"AYE:p'i Burke, Hartshorn, Schar.-
ringhausen, Smith, Young; "NAY:" Nome;. "ABSENT:s Carroll. Whereupon the.
President pro tem declared the motion-carried. `
Mr. Young gave- a report on a meeting held,on October 20, 1959, regarding Tonne
Road• ;
I It- was moved by .Trustee Young and seconded by Burka that the Minutes
of a Pasting Regarding. Tonne'Road, Field October 20, 1959, be incorporated as a
permanent part of these Minutes.. - The ,motion was vote-&-upon by .acclamation:
Whereupon the President pro tem declared the..moticn cirried. The miimtes read
as folloxsz
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he following gentlemen were present at this roasting:
Representing C(XIMOMIEALTH EDISON C014PANYs R. Seitz, R. Yale, D. Taylor
Representing DE SOTO B. MC CABE & ASSOC.:' E. McCabe, R. Takazara
Representing THE VILLAGE OF ELK GROVE VILLAGE: C. Hodlmair, J. Young,
F. Opeka, E. Fletcher
Mr. Hodlmair opened the discussion by stating that the reason the meeting.
was called is with regard to the condition of the work in progress on Tonne
Road where certain improvements are under way in connection with the work
-greed upon by Commonwealth Edison Coro any, where a certain roadway is
planned, and Where the work was stopped by Mr. Hod1 air, as President of
the Village of Elk Grove Village, as of October 20, 1959. Mr. Hodlmair j
cited the reasons for the stoppage of work as follows:
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]. Graded Elk Grove Blvd. does not match Tonne Road (Off 2 feet).
2. The grade, in general, has not been installed in a modern way (Bumps)
3. Curb shifting
4e Curb laid in straight sticks
5. Blacktop surfacing cracking j
6. Exits at Tonne & Landmeier too small for safe use by trucks
7. Double-pitch slope to ditch
8. Job progressing..too slowly
9. No catch 'hasiris`•for drainage i
10. Most important of all, Open Ditches for Drainage
Mr. Seitz called to the attention of the group the fact that the plans for
this project were presented and reviewed by the Plan Commission, Village
Board, and Village Engineer, and approved by this group - after which a
legal agreement between Commonwealth Edison Company and the Village. of 'Elk
Grove Village was signed and executed. Mr. Seitz stated that to date the
project has followed the plans and specifications which were approved, and
that Mr. Hodlmair's complaints come as a shock when so much work has already
been completed. Mr.. Seitz further said that, to be constructive, the think-
ing should be aimed toward what has not yet been completed.
Mr. Yale commented ;that all of the construction work is guaranteed by the
contractor, so that shifts and cracks would all automatically be corrected.
It was the general concensus of the group that the safety island at the
I Tonne & bier exits should be shrunk 3 fest on each side to widen the
traffic lanes.
Upon the recommendation of Mr. Fletcher, Por. McCabe agreed to submit to
Commonwealth Edison.Co. a detailed addenda regarding c ulverting the area at
the intersection of;`fonre Road and Elk Grove Boulevard for a cost of. ap-
proximately $800. •,.• 4900. � .
IMr. McCabe clarified that: (1) Completed grades on Tonne and Elk Grove
Blvd. will meet; (2) "Bumps" in the contour of the road is in accord with
good engineering practice of a method of "Summits and inlets;° (3.) Catch
basins are not needed, due to the median ditch; (4) The median ditch, when
completed, will be gradual and a lawn may be maintained.
Mr. Young stated that in his opinion the Village is oeiiind in discovering
the ditch in the plans, but that future plans for work to be done would be
scrutinized to the• last detail. Mr. Young recommender that the project be
allowed to continue, under close supervision*
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j upon the verbal approval of Village President Charles 's. Hodlmair, and
upon the recommendation of the Village, Engineer; Nr. James Young, Chairman
of the Streets & Sewers Committee, stated that the project may proceed and
so advised the representatives of Commonwealth Edison Co. aux their Engineer
present at the meeting.n
j It was moved by Trustee Young and seconded by Trustee Hartshorn that
i the Village Clerk be instructed to write to Centex Construction Corporation,
copy of letter to their j�engineers, stating that this Board 'ini lthe future will be
reluctant to approve arq plans and specifications which providefor street
drainage by meaof ditches. The.motion was voted upon by acclamation.
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upon the President ,pro�tem declared the -motion carried*
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Trustee Young reported that Centex has requested a letter accepting the I
final repairs of Section I North, and that he and Mr. Fletcher will take a
tour of inspection to ascertain that everything has been taken care of.
Trustee Bumke presented a proposed ordinance pertaining to constrcution of
public improvements by private contract.
It was moved by Trustee Burke and seconded by Trustee Smith that
Ordinance No. 118, "AN ORDINANCE pertaining to construction of public im••
provements by private contract," be adopted. The President pro tem asked that
the roll be called on the motion and upon the roll being-called the following
Trustees voted "AYE:" Burke, Hartshorn, Scharringhausen, Smith, Young; "NAY:"
None; "ABSENT:'-' Carroll. Whereupon the President pro tem declared the motion I
carried and the Ordinance rril.l now be sent to President Hodlmair for his, ac-
ceptance by affixing his signature thereto.
Mr. Opeka, Attorney for the Village, reported that the petition for the dis-
connect from the Fire Protection District has been filed- and a hearing is set I
Por 10:00 A.Me on November 19, 1959,. at the County Clerk's office. .
Mr. Opeka also reported that he received notice that petition has been filed
by the Elk Grove Sewer & '.•rater Co. for Certificates of Convenience & Necessity
to expa.-A sewer and water facilities into an area: Bounded on the South by
Devon; on the East by Arlington Heights—State Road; on the North by Qosman and
Biesterfield roads; and on the Wiest by Route X53.
Trustee Burke reported on a meeting of his committee held on October 139 19599
It was moved by Trustee Burke and seconded by Trustee Scharring-
hausen that the Board authorize Trustee, Scharringhausen, in conjunction with
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Trustee Young., r. Frank Opeka, and the Plan Commission, to negotiate with
the owners of property lying North of Landmeier Road at the intersection of
Tonne Road extended, or any other site available, for purchase of the land
for village use, and report back to the Board as soon as possible. The Presi•.
dent pro tem asked that the roll be called on the motion and upon theroll
being called the following `trustees voted "AYE:" Burke, Hartshorn, Schar"
ringhausen., Smith, Young; "PLAY:" None; "ABS :" Carroll. Whereupon the
President pro tem declared the motion carried.
I� Trustee Smith reported on his efforts in checking the literature sold in the
Village and read excerpts from a letter from Pastor Marty, of the Church of
i the Holy Spirit, regarding some. Trustee Smith reported that, based on 14r.
Marty's recommendations, he plans to write a letter of Commendation to the
store selling this fine quality literature.
Trustee Smith reported he is still exploring a village newsletter and should
have a report ready within a month*
Trustee Smith inquired about the Village regulating speeds on. Higgins Road,
and reported that he till contact the State of Illinois regarding this problems._
Trustee Smith submitted a report on a park .survey, prepared by resident R,
Beaupre, and requested the aid of another Trustee to approach various organs•
nations within the Village and request an appointee from each organization to
work with the Board on the subject .of. parks and recreational facilities.
Trustee Hartshorn volunteered to assist Trustee Smith:
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Trustee Smith emphasized the need for R health ordinance andcommission within
the village, and Trustee Burke stated he would have an ordinance prepared for
the next regular meeting of the Board of Trustees.
Mr. Opeka reported on the meeting of the Sewer & dater Acquisition Committeeg
held on October 209 1959 Mr. Opeka reported the Committee decided to procure
other proposals in addition to i the two already `submitted, byt emphasized that these two first proposals will receive full consideration. Mr. Opeka then
submitted written minutes of the committee meeting.
It was moved by Trustee Burke and seconded by Trustee Hartshorn
that the Board concur in the report of the Attorney, and that the Minutes of
the Sewer & mater Acquisition Committee Meeting held ,October 20, 19598 be
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incorporated into the miimtes of this meetimge Tis motion was voted upon by
acclamation. Whereupon the President. pro tem declared the motion carried.
The minutes read as follows:
"Present at this meeting were Messrs. Charles A.Hodlmair, James -Le
Carroll; Frank Me Opeka, Edward Fletcher - of the Committee,* and
resident Carl Hunciker. Absent:., Trustee Robert Hartshorn, member
of-the, Committee;
The purpose of the meeting was to consider the proposals of Cruttendens
Podesta *, Coe, and Benjamin & Land & Assoc@ for handling purchase of
the facilitye The President did not have the original proposal of..
Begin &Lang, copy of which was received by the Attorney in an envelope j
dated October 1-4, The Attorney also has corrected copy from Crattenden,
Podesta & Coe, which he has not yet had a chance to examine closely.
It is the. conce'nsus of opinion of this Committee that no action be talon
at this time on the two proposals received, or no action be taken in cone,
nection with procuring additional proposals until (1) existing casts of
utility.. nstallations is procured either from the Commerce Commission or !
;;he utility company, and (2) requisite procedural steps are received from �
Chapman & Cutler so there may be .a determination of the number of users,*
the possible iricrease in users over a period of years., and. also reflecting I
population trends to establish water rates and sewerage rates. A letter
dill be sent -to' the Elk Grove slater & Sewer. Co.. requesting their .curgent
finaiiai`al staterjenL.
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This Committee will tweet again atter some -of this information has been atm
tainede"
It was moved by Trustee Young and seconded by Trustee Burke that
the .Streets & Sewers Committee be authorized to spend an amount not to exceed
$75:00 for the! purchase of shovels, broomas, wheelbarrowsp edgers, scraper
blades, rakes, and other general street :maintena=e implements. The President
pro tem asked that the roll be called on the motion and upon the roll being.
called the folloving Trustees voted "AYE:" Burke,, Hartshorns Scharringhausene
Smith, Young, "NAY:" None; "ABSENT:" Carroll* Whereupon the 'President pro tem
declared the motion carried.
The Village Clerk read a letter from Frank Scharringhausen regarding purchase
j of material from the Northern Illinois Gas CompwW to extend the gas line from
the present police building to the Civil-Defense building.
It was moved by Trustee Scharringhausen *nd seconded by Trustee
Young that a purchase order be sent to the -Northern Illinois Gas Company for
materials necessary to extend the gas line from the present police building
! to the Civil Defense building, in accord with Mre Frank Scharringhausen's
letter of October 23. The President pro tem asked that the roll be called
on the motion and upon the"roll being called the following Trustees voted
"AYE:" Burke, Hartshorn, Scharringhausen,, Smith, Young; "NAY:" None; "ABSENT:"
Carroll. Whereupon the President pro tem declared the motion carried.
The Village Clerk read a letter from Thomas He Trager, Supervisor, Municipal
Audit Division, State of Illinois, Office of Auditor of Public accounts, dated
October 16, 1959, acknowledging receipt of the audit for the Village of Elk
Grove Village for the fiscal year ended April 300 1959.
The Village Clerk reported•receipt of notice of Motor Fuel Tax Allotment from
the.State of Illinois, Division of Highways, in the amount of $13278.93, for
I the. month of September, 1959•
The Village Clerk reported _receipt pf Sanitary Analysis from Cook County De- ,
partment of Public Health, stating that samples of water indicated that the
Iwater vas safe to drink upon adequate and continuous chlorination.
The Village Clerk reported receipt of Highway Permit Noe 10-18113 from the
I State of Illinois, Department of Works & Buildings, for the street going Ove-
from B;Lsse. connectine with Greenleaf Avenues in connection with our Resol►-
tion No.-8-59
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The Village Clerk reported .receipt of Metropolitan Sanitary District of
Greater Chicago Permit #1959-2211 - Greenleaf Avenue; I
The Village Clerk reported rieceipt of literature from the 'Building Officials
Conference of America, outlining fees required for various services availablee
This was referred to Frank Scharringhausen for his study and recommendation.
It was moved by Trustee Burke and seconded by Trustee Young that
the Village Clerk engage the services of Laurin, SchultheisJ . Pepper, Auditorsi
to prepare the Supplementary Report required by the Auditog 'Of Public Accounts.
The President pro tem asked that the roll be called on ,the motion and upon the
roll being called the following Trustees voted "AYE:" Burkeq�Hartshorn, `,Schar-
ringhausens Smith, Young; "NAY:" gone; "ABSENT:" Carroll.* Aireupon the
President pro tem declared the motion carried. ? (
The Village Clerk reported receipt of a note from Trustee CarroYl stating that' .
we do not have any insurance coverage on the tractor recently ,pi}rchased for
Village -use* a
It was moved by Trustee. Burke and seconded bytiTrusteeHartshorn .
that the Board authorize the Finance and Streets & Sewers Committees to take
immediate action ss maty be necessary to procure insurance protect,�on for the
Village tractor. The President pro tem asked that the roll be called on the
= � motion and upon the roll being called the following Trustees vote4 "AYE:"
Burke, Hartshorn, Scharringhausen, Smith, Young; "NAY 0 Nbne; "ABS :" Carroll*
Whereupon the President pro tem declared the motion carried.
It way moved by Trustee Young and seconded by Trustee Bui;ke that the
next regular meeting of the President and Board of Trustees be held 1k,)n Thursday,
Novemoer 12 rather than Monday, november 9, 1959. The motion was vAAd upon by
i acclamation. Whereupon the President pro teen declared the 'motion car�ed.
It was moved by Trustee Hartshorn and seconded by Trustee Bigrke that
the meeting be adjourned until November 12, 1959• The motion was voted\upon by
!� acclamation. Whereupon the President pro tem declared the motion carrie0 and
the meeting was adjourned at 10:05 P.M.
Village Clark
I APPROVED: {�
President.
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