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HomeMy WebLinkAboutVILLAGE BOARD - 12/01/1960 - VILLAGE BOARD MINUTES OF AN ADJOURNED MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE, ILLINOIS, HELD ON DECEMBER 1, 1960 President Charles A. Hodlmair called the meeting to order at 8:40 P.M. at the Ira L. Rupley School in said Village and directed the Acting Village Clerk to call the roll. Upon the roll being called the following Trustees answered "PRESENT:" Robert E. Hartshorn, Leonard A. Scharringhausen, Charles P. Smith, James R. Young; "ABSENT:" James L. Carroll, Francis J. Dillon. The Acting Village Clerk presented a proposed resolution entitled: "Re- solution pegarding access to and from Arlington Heights Road, also known as State Road, to the Northern Illinois Tollway." It was moved by Trustee Young and seconded by Trustee Scharring- hausen that Resolution No. 17-60, entitled: "RESOLUTION REGARDING ACCESS TO AND FROM ARLINGTON HEIGHTS ROAD, ALSO KNOWN AS STATE ROAD, TO THE NORTHERN ILLINOIS TOLLWAY," be adopted. The President asked that the roll be called on the motion and upon the roll being called the following Trus- tees voted "AYE:" Hartshorn, Scharringhausen, Smith, Young; "NAY:" None. Whereupon the President decl,red the motion carried. The Acting Village Clerk presented a proposed resolution authorizing trans- ference of funds from the bond fund to the general corporate fund. It was moved by Trustee Hartshorn and seconded by Trustee Smith that Resolution No. 18-60, entitled: "RESOLUTION TO AUTHORIZE TRANSFERENCE OF FUNDS FROM THE BOND FUND TO THE GENERAL CORPORATE FUND," be adopted. The President asked that the roll be called on the motion. Upon the roll being called the following Trustees voted "AYE:" Hartshorn, Scharringhausen, Smith, Young; "NAY:" None. Whereupon the President declared the motion carried. Trustee Young brought up the question of whether or not the heaters purchased for the fire station would be metered, and the Attorney stated he would check the franchise. (Trustee Dillon arrived - 8:50 P.M.) Trustee Scharringhausen reported that Great Lakes Fire Equipment Company and Seagrage Corp. have agreed to share the cost (one-third each) of an air hose dryer, roto-jet hose washer and turntable for washer, cost for which is estimated at $1680.3 including freight. It was moved by Trustee Scharringhausen and seconded by Trustee Hartshorn that the Board approve an expenditure not to exceed $560.00, such being the agreed upon one-third total cost, by the Fire Department, for the purchase of one hose dryer with timer, one hose washer and one turntable for washer, said expenditure to be taken from the bond fund. The President asked that the roll be called on the motion and upon the roll being called the following Trustees voted "AYE:" Dillon, Hartshorn, Schar- ringhausen, Smith, Young; "NAY: " None. Whereupon the President declared the motion carried. Trustee Scharringhausen reported having received a revised proposal from Grayslake Sand & Gravel Co. for the expansion and improvement of parking facilities at the present police and fire location, as follows: "Install and grade " of compacted road gravel for the area east of the buildings to Tonne Road.... $425.0u" It was moved by Trustee Scharringhausen and seconded by Trustee Hartshorn that the motion made at the meeting of November 28 accepting a portion of the previous Grayslake proposal is hereby cancelled and that the Board authorize an expenditure not to exceed W5. for installing and grad- ing 4" compacted road gravel for the area east of the present fire and police -1- (Adj.) 1.2/160 Yr . . buildings to Tonne Road as outlined in the revised proposal submitted by,: ' Grayslake Sand & Gravel Co.�; and that the President be authorized' to, accept said proposal on behalf of the Village Board. Th^. President asked .that tha roll be called on the mot _on and upon the roll beim called the follow ng trustees voted "AYE:" Dillon, Hartshorn, Scharringhausen; Smith, ,Young; "NAY:" None . Whereupon the President declared the motion carried: Trustee Scharringhausen reported having received taro additional quotations for the Fire Department Saran program ;_ .clock"; �.s follows. General Controls Co, — $56.93; - Gr^at Lakes Fire quiprnt-nt Co. - $;100.00. It was moved by Trustee Schexringhauseii and seconded by Trustee Dillon that the Board approve an expenditure not to exceed 456.93, by the Fire Department, for a program timeclock as described in the quotation sub- mitted by General Control3 Co., Skokie, Ill., such expenditure to be taken from the bond fund. The President as'_l:sd that the roll be called on the motion and upon the roll being called the follo:aing Trustees voted "AYE:" Dillon, Hartshorn, Scharringhausen, Smith., Youno; ""TAY:" None. Whereupon the President declared the motion carried, Fire Chief Mergens reported that the Kt,, Prospect Rural Fire League con- tract has not yet been cancelled, and requested that the Attorney effect cancellation in accord with provisions made at the meeting of November 14. The question of reimbursement to the Village for f:Lre. calls to outlying areas was discussed, and it was agreed that d^ess-rs. Smith and Larberg would approach the Branigar's homeowners, and Messrs. Scharringhausen and Larberg would ap- proach Mr. Gaper, owner or the Elk Grove Trailer Court at 941 Higgins Road, relative to carrying insurance to cover this cost, Attorney Hofert stated that he would investigate other means through which the Village may be paid. Regarding the Milburn Bros. supplemental rental rat-3 for truck-plow combina- tion, as outlined in a le er read at the meeting of November 2b, Trustee Young clarified that the contractor was of the opinion such equipment would handle much of the Village's work, whereas he had originally planned to use motor graders at the rate of $17.CO per hour. It was moved by Trustee Young and seconded by Trustee Scharring- hausen that the Board accent the supplemental rate proposal of $ 11.00 per kour for truck-plow combination as outlined in '-iter from Milburn Bros. dated November 21, 1960, said letter to be attached to and form part of the original proposal, and that the President be authorized to sign a copy of said letter in acceptance thereof. Thi) President asked that the roll be called on the motion and upon the roll being called the following Trustees voted "AYE: " Dillon, Hartshorn, Scharringhausen, Smith, Young; "NAY:" None. Whereupon the President declared the motion carried. Trustee Young outlined the need for additional traffic signs and posts. It was moved by Trustee Young and seconded by Trustee Scharring- hausen that the Board authorize an expenditure of not more than X400., by the Street Committee, for Traffic signs and posts. The President asked that the roll be called on the motion and upon the roll being called the following Trustees voted "AYE:" Dillon, Hartshorn, Scharri.ighausen, Smith, Young; "NAY:" None. 6Thereupon the President declared the motion carried. Trustee Dillon reported having contacted 11r. Bolger relative to the requested meeting ,wi th the Board. After discussion, Trustee Dillon agreed to contact Mr. Bolger to make definite arrangements for such a meeting. It was moved by Trustee Dillon and seconded by Trustee Hartshorn that the Plat of Subdivision for Elk Grove Village Section 10 be approved. The President asked that the roll be called on the motion and upon the roll being called the following Trustees voted "AYE:" Dillon, Hartshorn, Schar- ringhausen, Smith, Young; "NAY :" None. Whereupon the President declared the motion carried. Regarding the matter of a sidewalk along inner Higgins Road, Trustee Dillon and Evan Stebbins of CentexConstruction Company agreed to study the situation and report back to the Board, Trustee Smith reported that the Insurance Agent of Record for the Village has recommended that the Treasurer's bond be increased to $300,000., for a -2- (Adj.) 12/1/6e ` • 0 total premium of approximately 01) -505 due to the increase in Village funds through passage of the $400,C00. bond issue. It was moved by Trustee Smith and seconded by Trustee Young that the Board increase the amount of the Treasurer's bond to 000,000. effective December 1, 1960-December 1, 1961, and that the President and Clerk also be named on said bond provided that such addition would not result in an in- creased premium. The President asked that the roll be called on the motion and upon the roll being called the following Trustees voted "AYE:" Dillon, Hartshorn, Scharringhausen, Smith, Young; "NAY:" None. Whereupon the Presi- dent declared the motion carried. Trustee Smith requested that Attorney Hofert study the statute relative to the possibility of the Library Board submitting monthly expense reports, which Attorney Hofert agreed to doi The Acting Village Clerk read a letter from Doris Glab, Secretary of the Zoning Board of A als re orting that the term of member James Gibson had expired on September 17, 19 0, and requesting that the Board grantapproval to Mr. Gibson's reappointment for a term of five years. President Charles A. Hodlmair reappointed Mr. Jr— riUrou to serve as a member of the Zoning Board o.f. Arz az: x0,- a term of five years, such term to expire on S^�-� ,.:.-� 1(, 1965. It was moved by Trustee Hartshorn and seconded by Trustee Smith that the Board concur in President Hodlmair's rdappointment of Mr. James Gibson to serve as a member of the Zoning Board of Appeals for a term of five years, such term to expire on September 17, 196 . The motion was voted upon by Acclamation; whereupon the President declared the motion carried. President Hodlmair read a Proclamation issued by Governor Stratton designat- ing 7ecember 7, 1960, as Civil Defense Day. Mr, R. Schwartz, representing architects A.J. Del Bianco & Assoc., reported tje municipal building plans ready for review, but stated that the specifica- tions had not yet been completed. It was moved by Trustee Young and seconded by Trustee Hartshorn that the Board authorize A. J. DelBianco & Assoc. to initiate plans for a Street Department building of the following description: 501x1001 outside dimensions; truss roof; no posts; two overhead doors; to include one office of approx. 121x121 ; to include a lavatory with shower; to be con- structed of a 12" wall consisting of S" block and 4" brick. The President asked that the roll be called on the motion and upon the roll being calked the following Trustees voted "AYE:" Dillon, Hartshorn, Scharringhausen, Smith, Young; "NAY:" None. Whereupon the President declared the motion carried. Mr. Charles Eining, Police and Fire Commissioner, reported on theop lice uniform discussion, outlining the fact that changing from the color blue would cost approximately an additional $1UO. per man for the initial uniform. It was the concensus of the Board that the Police Department should continue to be outfitted in the color blue. It was moved by Trustee Dillon and seconded by Trustee Scharring" hausen that the Police Department be authorized to purchase two dozen stars of the new design. Upon further discussion, Trustee Dillon removed his motion and Trus tee Scharringhausen removed his second. The Acting Village Clerk presented a proposed ordinance entitled: "AN ORDINANCE PROVIDING FCR PUBLICATION FOR BIDS FOR CONSTRUCTION OF MUNICIPAL BUILD ING." It was moved by Trustee Smith and seconded by Trustee Young that the Board waive the first reading rule with respect to the ordinance above presented. The President asked that the roll be called on the motion and upon the roll being called the following Trustees voted "AYE:" Dillon, Hartshorn, Scharringhausen, Smith, Young; "NAY:" None. Whereupon the President declared the motion carried. It was moved by Trustee Smith and seconded by Trustee Young that Ordinance No. 152, entitled: "An Ordinance Providing for Publication for Bids for Construction of Municipal Building" be adopted. The President asked -3- (adj.) 12/1/60 0 that the roll be called on the motion and upon the roll being called the following Trustees voted "AYE:" Dillon, Hartshorn, Scharringhausen, Smith, Young; "NAY:" None. Whereupon the President declared the motion carried. In discussing the procedure for choosing the best bid for construction of the municipal building, Attorney Hofert suggested that the Board consider the three lowest bidders on the basis of financial responsibility and quality of work. It was moved by Trustee Dillon and seconded by Trustee Young that the Board approve the architect's plans for the municipal building, with the exception that the Judge's Chambers shall be removed from said plans. The President asked that the roll be called on the motion and upon the roll being called the following Trustees voted "AYE:" Dillon, Hartshorn, Schar- ringhausen, Smith, Young; "NAY:" None. Whereupon the President declared the motion carried. It was moved by Trustee Hartshorn and seconded by Trustee Dillon that the President be authorized to sign the contract with A. J. Del Bianco & Assoc. with regard to the municipal building, with the provision that the architect shall provide for revised plans in the event that the lowest res- ponsible bid resulting from the open bidding is in excess of $220,000., it being further understood that the Village shall determine who shall be con- sidered a responsible bidder. The President asked that the roll be called on the motion and upon the roll being called the follovi ng Trustees voted "AYE:" Dillon, Hartshorn, Scharringhausen, Smith, Young; "NAY: " None. Whereupon the President declared the motion carried. It was moved by Trustee Hartshorn and seconded by Trustee Young that the meeting be adjourned. The motion was voted upon by acclamation; whereupon the President declared the motion carried and the meeting was adjourned at 11:50 P.M. Dolores L. Oberg Acting Village Clerk Approved: Charles A. Hodlmair President -L�- (Adj.) 12/1/60