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HomeMy WebLinkAboutVILLAGE BOARD - 11/28/1960 - VILLAGE BOARD MIMES OF A REGUIJR MEETING OF THE PRESIDENT AND BQARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE, ILLINOIS, HELD ON NOVEMBER 28, 1960 President Charles A. Hodlmair called the meeting to order at 8:15 at the In Rupley School in said Village and directed the Acting Village Clerk to call the roll. Upon the roll beim called, the folloTAing Trustees answered "Present:" James L. Carroll, Francis J. Dillon., Robert E. Hartshorn, Leonard A. Seharw ringhausen, Charles P. Smith, James R. Young; "ABSENT:" None. President Hodlmair requested that the Board deviate from the standard agenda arra take up the matter of the Library bond referendum. Trustee Dillon repow ted that the referendum ordry_nanae passed by� LE7 ZRI at the regular meeting held on November 14 must be reconsidered, due to the fact 'hat the vote was legally considered a tie (3 ayes, 2 nays., 1 absent)o The Acting Village Clerk presented a proposed ordinance entitled: "AN ORDINANCE CALLING AN ELECTION TO SUBMIT TO THE VOTERS THE QUESTION QF ISSUING Q20,000. LIBRARY BONDS OF THE VILLAGE OF ELK GROVE VILLAGE, COOK COUNTY., ILLINOIS." It was moved by Trustee Dillon and selonded by Trustee Smith that the Board waive the first reading rule with respet to the ordinance just read. The President asked that the roll be cal.-.ed upon the motion and upon the roll being called the followdng Trustees voted "AYE." Carroll, Dillon, Hartshorn, Scharringhausen, Smith, Young; "NAY-." None. Whereupon the Presi- dent declared the motion carried. It was moved by Trustee Dillon and seconded by Trustee Smith that the Board adopt Ordinance No. 148, entitled: "An Ordinance calling an elec- tion to submit to the voters the question of issuirZ $420,000. Library bonds of the Village of Elk Grove Village, Cook County, T11 nois." The President asked that the roll be called on the motion and upon the roll being called the following Trustees voted "AYE:" Dillon, Scharringhausen, Smith; "NAY:" Carroll.,.Hartshorn., Young. The vote being 3 "ayes" and 3 "nays," the Presi- dent's resi- dents vote was called for., at which time President Hodlmair made the fol- lowing statement: "I have investigated the ratter of the library at hand. I have found that. the people, citizens of Elk Grove Village as well as our Board of Trustees., are split on this particular matter; therefore, I feel this matter should be placed before the people for their decision by refer- endum.. I vote 'Aye.'" The vote being 4 "ayes" and 3 "nays," the ordinance was adopted. Trustee Smith reported having taken a poll of some of the residents which indicated that of those polled one-third were for passage of the bond issues one-third were against passage of the bond issue, and 1/3 were undecided. At the request of the Board, the Acting V4.11age Cl.e:7k read the names of the Judges of Election, sub.-fitted by Trustee to serve at the pollst Precinct No. 1 Precinct No. 2 Pauline Stanfield Ruth J. Snyder Augusta Sm;t'i Phoebe Ny?=en Mary Smith Beverly. Rrasnow Darlene Greaves Jan He.7viefj Ethel K. D-ann Loralene I,aVa.wTay It was moved by Trustee Spd.th and so-.onded Trustee Hartshorn that the Judges of Election for the Special Election to be hsld on Decem- bdr 17, 1960, be paid a fee of $20,00 each for tl:e.ir services. The Presi- dent aslmd that the roll be called on .1a r.?ot"on. a-nd -;Don the roll being called the following Ti-ssgees vo-Wd ''AYE:" Carroll., Dillon' Hartshorn, Seharringhausen, Smith, Young; "NAY:" None, Whareicon the President declared the motion carried, -1- (Reg.) 11/28/6! The Acting Village Clerk read a letter from Jack C, I'li.chala, Secretary of the Plan Commission, rerom-t.rrnding tha-c the Board approve the Plat of .Sub- division of Lake Bri a:^ia ood, Unit 2. It was moved by Trustee Hartshorn and seconded by Trustee Young that the Board concur in the recommendation of the Plan Commission and ap- prove the Plat of Subdivision of Lake B-ia:,wood Unit 2, and that the President and Clerk be au .12orized to sign said Plat. The President asked that the roll be called on motion and upon the roll being called, the following,Trustees voted "A :" Carroll, Dillon. Hartshorn, Scharring- hausen3 Smith, Young; "NAY: '' None. Whee eunon the President declared the mo- tion carried. The Acting Village Clerk read a letter from Jack C. klichala recommending the construction of a si.deiialk along inner Hig_ dins Road to the shopping center.. This was referred to t) J�_dil Bary 8:P- '!ding Coy;__J.tt.ee. The Acting Village Clerk -read a letter from Jack C. Michala regarding Final Plans of Elk Grove Village Section ID, returns; no recommendation due to the absence of a Su odi _n-l'on�(.O?1ti XJJ ^G��d i nance. i' :is was referred to the Judiciary & Building Committee. It was reported that the members of the Board had thoroughly reviewed the plans and property at De;-cn and State Roada, which the Zoning Board of Appeals had previously recommended rezo:zing; o L = It was moved by Tn,,stee Smith and seconded by Trustee Young that the Attorney be instructed i:o draft ordinances of annexation and reamning for the property located at Dei:on and State Roads and legally described as follows: "The South .000 feet, as meas:led along the West line, of the West 870 feet, as measured along the South line, of the East half of the South- east Quarter of Section 32, Township 41 North, Range 11, East of the Third Principal Meridian in Cook County, Illinoiso' The President asked that the roll be called on the motion and uaon the roll being called the following Trustees voted "AYE:" Carroll, Dillon, Hartshorn, Scharringhausen, Smith, Young; "NAY:" None. Wb_ercapon the President declared the motion carried. Attorney Hofert reported that he has drafted the necessary ordinances re- garding electrical fees, --snow removal, and publica -.ion of bids for constru" tion of the municipal building,, all of which are to be reviewed with the proper committees prior to pre-sentation to the Board, Attorney Hofert reported that the Pioneer Trust vs. Cook County case has been progressing, and re;;osL�:ended that- the Board authorize him to hire Mr. Eugene Baughman, of Eteret`.• XJ_ncaid & Associates, as an expert witness, for a fee of 03 0., said fee to cover half of one day in court and two days of preparation. It was moved by Trustee Dillon and seconded by Trustee Young that the Board authorize the Attorney to expend the sum of 050. as payment of fees to Mr. Eugene Baughm<n, to appear as an expert witness in the Pioneer Trust vs. County of Cook co_irt case. The President asked that the roll be called on the motion and i^on the roll being called the following Trustees voted "AYE:" Carroll, D-lion, Hartshorn, Scharr_nghausen, Smith, Young; "NAY:" None. Whereupon the President declared the motion carried. Trustee Carroll presented 12 invoices, totaling $3,23,5.44, for payment. It was moved by Trustee Carroll and seconded by Trustee Scharring- hausen that the following invoices bo paid: Chapman & Cutler - Services and opinion re bond issue 6 750.00 Illinois Bell Telephone Co. - Fire Bills of 1^/23 and 11/1 162.78 Meade Electric Co., Inc. - Adjust speed meter 18.71 Wm. H. Miller's Service - Oct. statement (Fire=w31.40;Pol=$399+) 439.44 Motorola Comm. & Elect - Maint for De,. (2 mobile units) 15.4a Northern Bank Note Co. - Printing of 411,0 municipal bonds 297.55 Paddock Publications - Printing of Noti--e of Election 19.00 Public Service Co. - Service for Oct. , 1960 (Street lighting) 996.56 F. Scharringhausen, Bldg. Comm.-Misc.WU.) and auto exp./Nov. 75.35 Smith & Assoc. - Replacing hot water heater 61.80 Sneed-E-Arrow - Ord. #117 and letterheads for Bldg. Dept. 9.95 2bth Century Press - Pr-,g., of offi��__a.l notice and statement 39.70 ..e bond issue x$.323 .44 (Reg.)11/28hi- The President ashnd that. the roll be ca-1: ed on thB motion and upon the roll being called the fo>_lowi-r_g Trustees voted "AYE:" Carroll, Dillon, Hartshorn, Scharringhausen; Smith, Yov ig; "NAY:" Mone. Wh^retipon the President declared the motion carried Trustee Carroll reported that he and the Treasurer will meet to discuss the amount of money to be expended from the bond fb.nds within the immediate future, in order that a por i_on of the bu-nds can be inrested in Treasury bills; also, that the Bo:id munst pass a resolution authorizing transference of funds from the bond ru".d3 to t,'1_e gsn-eral corporate funds, as reimburseir�ent. The Acting Village Clerk brought to the attention of the Board the fact that the Treasurer's saLT- sho• ld be established by formal motion. It was moved by Tirstee Smith and seconded by Trustee Carroll that the salary of the Vi l l age Treas=er be inoreased to x;50.00 per months retroactive to JtL_y 1, 1060, The Pre-ident asked that the roll be called on the motion and upon the roll being ca?.led the follo:-ring Trustees voted "Aye:" Carroll, Dillon, Hartshor- , Sch- ^ringhau:oen, Smith, Young; "NAY:" None. Whereupon the Presider deco -,-d 12.1-8 r:�otion carried. Trustee Dillon requested that Attorney Hofert relate statutory provisions regarding salaries to President, and Trustees, which were as follows: (Under 20,000 populaei_on) ties den , - '_ m of 1,32,500. per year; (Under 60,000 population) Trr.st-lces - Max.4--r--n of ].5. per meting; not more than one paid meeting per weck� no':: mo t'aa.n +_Jo nai_d absences per year. It was mo:,-ed by _ ustee Dillon and sr_.00r_ded by Trustee Smith that the Board authorize the Att r.orney to draft an ordinance establishing sa]a ry payments effective Deoe-tuber 1, 1950 to each Tructeo in the amount of $15. per meeting and to the President in the amoLirt of x;25. per meeting, pro- viding funds are ave i sable, t,ith a ms,-C—zk .-n of the ee pa-;d maetings per month. The President asked that the roll be called on t•_-e mot-ion and upon the roll being called the follo:•:ing Trustees voted "AYE:" Carroll, Dillon, Hartshorn, Scharringhausen, Sr ith; 'NAY:" Young. irihereupon the President declared the motion carried., At the request of T-a t-e-e Hartshorn, the Acting Village Clerk read a letter dated November 18 from Paul Speer, Municipal %'-finance Consultant, regarding acquisition of the sevTer a-nd Seater facilities and recommending that the Village employ consulting e,:�,.leers to render a report covering (1) present reproduction value of the sys`tr m, deprecia`6ed; (2) present revenues and ex- penses of the system and a pro-foma estimate of such operation converted to the village management; (3) projection of the growth of the system and revenues and expenses in connection therewith; and (4) projection of future needs of the system in order to acconmoda e the projected growth and proba- ble cost thereof, It was moied by Trustee Hartshorn and seconded by Trustee Carroll that the Board authorize the Village Engfineer to secure proposals from consulting engineering firms qualified to prepare a report on the water and sewer facility as ou:tl_ned in Mr. pawl Spee=l s letter of November 18, 1960. The motion was voted i-,-on by a.;clarati_on; whereupon the President declared the motion carried. Trustee Scharringhausen reported that the Fire Department has requested a program timecloo':, which would automatically set off the fire siren at a.m. every Tuesday. It was moved by Trustee Scharringhauscn *".'-.1:1-t the Board approve an expenditure not to exceed $90„CO3 by the Fire D =tment, for the pur- chase of a program ti*neclock. After fu;,,her discussion, the motion, having received no se3ond, was withdra-t•nz Trustee Scharr.innghar5,en reported that the sn__.d car bids opened at the meeting of November 14 have been rejected and ;-hat bids have again be re- quested for opening at the meeting of p ovember 12 , 1960. Trustee Scharringhausen outlined the need for providing suitable parking facilities at the present fire and police buildir_- locations, and presented -3- (Reg.) 11/28/60 a proposal from GraysAake Sand & Gravel Co., Inc. as fo]lows`i 1. Grade & compact existing mise. fill on- roadway ;. ' .='`_•. . L. (approximately 1000 sq yds:.)' $250.60 ' 2. Install 4" of compacted road gravel for road and parking lot (approximately 1500 sq. .yds:) 786.--66: .4 165o 80 Od- &v1o3or 6 It was moved by Trustee Scharringhaiisen that the. Board accept the proposal of Grayslake Sand & Gravel Co., Inc: and approve ari;expenditure of $1030. to expand and improve parking facilities at:the present fire and police locations. After further discussion the motion; having received no second, was withdrawn. . It was moved by Trustee Scharringhauseii and seconded by Trustee r. c Young that the Board accept the first portioh of the GrayslakSand Gravel Company proposal and approve an expenditure ,not to exceed 6y 50.00 for the grading and compacting of existing miscellaneous fill (approxi, 1,000 sq. yds.) and that the contractor be requested to submit a proposal for installing and compacting road gravel for an additional area, as re- vised, such area to consist of approximately 500 sq: yds. The President asked that the roll be called on the motion and upon the roll being called the following Trustees voted "AYE:" Carroll, Dillon, Hartshorn, Scharring- hausen, Smith, Young; "NAY:" None. Whereupon the President declared the motion carried, Mr. L. Hanson, Manager of Arlington Heights, reported to the Board of the efforts being extended by the Board of Arlington Heights, the Chamber of Commerce of Arlington Heights and the City of Rolling Meadows, to appeal the feasibility of access to the Northern Illinois Tollwa.y from State Road, at a hearing to be scheduled before the Illinois Tollroad Commission. Mr. Hanson requested that Elk Grove Village adopt a resolution requesting said access, such resolution to become part of the presentation before the Com- mission. It was moved by Trustee Young and seconded by Trustee Scharring- hausen that the Attorney be authorized to draft a resolution requesting that the Illinois Tollroad Commission provide access to the Northern Illi- nois Tollway to and from State Road. The President asked that the roll be called on the motion and upon the roll being called the following Trustees voted "AYE:" Carroll, Dillon, Hartshorn, Scharringhausen, Smith, Young; "NAY;" None. Whereupon the President declared the motion carried. Mr. Hanson also requested representation of the Village at the hearings, at which time President Hodlmair offered to attend. Trustee Scharringhausen requested a meeting of the board, as a committee, to discuss policemen's uniforms; this was set for Thursday night. Trustee Scharringhausen reported that the Communications unit was meeting on Nov. 29 to discuss radio units and will have a test on Saturday at 2:00 p.m. - with radios located in squad cars, fire engines, and private cars - to test reception (bay station to be set up in the Police Station). Trustee Young reported having further investigated the matter of a salt spreader and recommended purchasing a model driven off the rear wheel of the truck, cost of which would be approximately $450.00. It was moved by Trustee Young and seconded by Trustee Dillon that the Board approve an expenditure of not more than $500., by the Street Committee, for the purchase and mounting of a salt spreader, said expendi- ture to be paid from the bond fund. The President asked that the roll be called on the motion and upon the roll being called the following Trustees voted "AYE:" Carroll, Dillon, Hartshorn, Scharringhausen, Smith, Young; "NAY:" None. Whereupon the President declared the motion carried. Trustee Young expressed appreciation to Centex Construction Company for having replaced numerous parkway trees, as requested. Trustee Ycang reported that the Public Service street lighting plans for Sections 9 and 9a had been reviewed by the Village Engineer, who gave them his approval. -4- (Reg.) 11/28/60 It"-vas mored by Trustee Young aAd seconded by. Trustee Hartahain- that t1w-Board accept the Street LWtUX Platte tor..Sktloar .9 aa¢ sUbmittod by the Pub3io Service Compare►. . The President asl®d that the row. be Called on the motion and upon the roll being: called the f ollowing Trustees voted "AYE:" Carroll, Dillon, Hartshorn":Scharringhausen, Smitth$': Young; "NAY 0 None. Whereupon the President declared the motion carriedo Trustee Young pointed out to the Board that street-lighting installations for Sections 9 and 9a will be done in cooperation with installation.of the primary and secondary cables, which will :result in reduced footage. It was moved by Trustee Young and. seconded by Trustee Scharring- hausen that the Acting Village Clerk be authorized to advertise forbids for trenching and backfilling for the purpose of installing street lights beginning with Sections 9 and 9a within the Village and covering all subi--- sequent sections to be installed during the calendar year 1961; anticipated 10#000 - 12,090 lineal feet per year; contractor to supply price per lineal foot for cutting trench 3011• deep and *.backfilling after laying of cables bids to be opened at Board meeting seheduled for December 12f 1960. The President asked that the roll be called on the motion and upon the roll being called the following Trustees voted "AYES" ;Carroll, Dillon, -Hart- shorn, Scharringhausen, Smith;,Young; "NAYS" None. Whereupon the President declared the motion carrieda, Trustee Dillon reported having received numerous complaints regarding do s:. and requested that Trustee Smith discuss this topic in his next newsle :. Trustee Dillon read a letter.-from- President Hodlmair reported that Mr:. Bolger has requested a meeting,. The matter was referred to Trustee Dillon to check out with Mr-. Stoffels,. Special Attorney for the Villagei Trustee Dillon brought to the attention of the board the fact that a number. of residents have constructed fences, etc. on village propert Attorney Hofert recommended that the violators be informed of the vio tion and given an opportunity to effect reparation, and that should the individual. _- not correct the vidationj the Village shoulde Trustee Smith reported that at the December 12 meeting he will submit the names of-two persons-qualified to serve on the Police Pension Board. . Trus- tee Smith reported that the Fire Department conducted two successful drills within the past week; Trustee Smith- reported that the Jaycees have scheduled an authority on the subject of parks to speak at their meeting on Dec. 6, at the Ridge School. Dr. Fox, Health Officer, reported that the definition of "stagnant water" as used in the proposed health ordinance, must be determined by the County " Health Officials, in response to a formal request from the Village, after inspection of the water in question. The Acting Village Clerk presented a proposed ordinance creating the office of health officer, presented for- first reading on October 10, 1960* It was moved by Trustee Dillon and seconded by Trustee Hartshorn that Ordinance No. 149, entitled "AN ORDINANCE CREATING THE OFF30E OF HEALTH OFFICER," be adopted. The President asked that the roll be called on the motion and upon the roll being called the following Trustees voted "AYE:" Carroll, Dillon, Hartshorn, Scharringbausen, Smith, Young; "NAY:" None.. Whereupon the President declared the motion carried. The Acting Village Clerk presented a proposed health ordinance, creating a board of health, previously read on October 10,. 1960. It was moved by Trustee Dillon and seconded by Trustee Hartshorn that Ordinance No. 150, entitled, "AN ORDINANCE CREATING A BOARD OF HEALTH," be° adopted. The President asked that the roll be called on the motion and upon the roll being called the following Trustees voted "A�yYE:" Carroll# Dillon j- Hartshorn,; Scharrnghausen, Smith, Young; "NAY:" None. Whereupon the:President declared the motion carried. The Acting Village Clerk presented a proposed health ordinance establishing .certain health regulations, previously read on goober 10, 1960. -5-f (Reg'.) 11/28/6 i y It was moved by Trustee Dillon and seconded by Trustee Hartshorn that Ordinance No. 151, entit]�d."AN ORDINANCE ESTABLISHING CERTAIN HEALTH REGULATIONS," be adopted. The..Pi esidenit asked that.tlie roll be called on the motion and upon the roll being .called the fo]lowing' Trustees voted "AYE:" Carroll, Dillon, Hartshorn; Scharringhiiisenj Smith, Young; "NAY None. Whereupon the President declared the motion carried. The Acting Village Clerk rep6iidd receipt of notice of Motor Fuel Tax allotment, from the State Division of Highways, in the amount of -$71-710-94 for October, 19604- The 9604The Acting Village Clerk feported receipt of bill for municipal fire pro- tection servile (2��roLhts j. fi'oin the Elk Grove Water & Sewer Company, in the aidount of $8287 . This was referred to the Village Engineer for study. The Acting Village Clerk read a letter dated November 21, 1960, from Zilburn Bros., Inc., regarding a supplemental rental rate of X11.00 per hour for a truck-plow combination. This was referred to Trustee Young for study. The Acting Village Clerk read a letter from McCabe Engineering Company, dated November 21, requestion adoption of a resolution by the Village Board, accepting Tonne Road for maintenance, subject to the normal guarantees. It was moved by Trustee Young and seconded by Trustee Smith that the Board authorize the Attorney to draft a resolution accepting the park- ways, gutters, drainage construction, curbs, and streets along Tonne Road, provided that a maintenance bond in the amount of 1,?20,000. be supplied the Village of Elk Grove Village by either Mayer Paving Company or Public Ser- vice Company to cover a period of one year from the date of acceptance. The President asked that the roll be called on the motion and upon the roll being called the following Trustees voted "AYE:" Carroll, Dillon, Harts- horn, Scharringhausen, Smith, Young; "NAY:" None. Whereupon the President decUred the motion carried. Trustee Smith brought up the question of street lighting in Centex Industrial Park, which Mr. Seitz, Public Service representative) said he would investi- gate. The Acting Village Clerk read a letter from Mr. Evan Stebbins, dated Nov. 22 regarding acceptance of Section 6 South, and stating that Clearmont Drive has been completed. The Board having accepted Section 6 South previously, no further action was deemed necessary. The Acting Village Clerk read a similar letter regarding Section 7 - also previously approved; no further approval was deemed necessary for this section. The Acting Village Clerk read a letter from Mr. Stebbins requesting accep- tance of Section 8 East. Copy of this letter was referred to Engineer Fletcher, along with the Plat of the Section, to be supplied by Centex Construction Company, Inc., for his study and recommendation. It was moved by Trustee Hartshorn and seconded by Trustee D111on that the meeting be adjourned until 8:15 on Thursday, Deuember 1, 1960. The motion was voted upon by acclamation; whereupon the President declared the motion carried and the meeting was adjourned at 10:55 P.M. Dolores L. Oberg Acting Village Clerk Approved: Charles A. Hodlmair President -69 (Reg.) 11/28/60