HomeMy WebLinkAboutVILLAGE BOARD - 11/14/1960 - VILLAGE BOARD MINUTES OF A REGTT,AR MEETING OF THE
PRES-1-DEENT AND BO-ARD OF TRUSTEES OF
T�E VILLAGE OF, ELIC GROVE VJ.LIAGE,
11 INOIS, 1-rLD ON NOVEMBER 14, 1,060
President Charles A. Hodlmair called the meeting to order at 8:25 P.M. at
the Ira L. Rupley School in said Village and directed the Acting Village
Clerk to call the roll. Upon the roll being called the followirig:Trustee' s
answered "PRESENT:" James L. Carroll, Francis J. Dillorf, Robert',E.' Harts-
horn, Leonard A. Scharringhausen, Charles P. Smith; "ABSENT:" :James R.
Your*.
It was moved by Trustee Scharringhausen and seconded by Trustee
-Dillon that the Minutes of a Regular meeting held on October 24 be approved
as corrected (P.3, Par. 5 - insert nail "Clyde" before "Smith;') P. .3, Par.8-
Change "Dist. #59" to read "Cook County" in line 5) and that the Minutes of
an Adjourned Meeting held on October 28 be approved as corrected (insert
Page la quoting terms of snow removal bid referred to in Par. 4, Page 1),
and that the Board disperse with the reading thereof. The motion was voted
upon by acclamation; whceupon the President declared the motion carried.
Jack C. Michala, Chairman of the Zoning Board of Appeals reported, with
reference to the request for variation in fencing code, that the interested
residents must suh-mitth it Y egt;es in�; i;: r� to"t't"a_ Village Board and
will be required to pay a rearing nese This was referred to the Building
Department.
Attorney Hofert reported that Charman & Cutler have approved the bond ordi-
nances passed on October 28, and that arrngements had been made for the
Village President and Cleric to ex_ecufte the bonds, so .that the funds would
be available within the tree?:.
Attorney Hofert reported that the next hearing (Pioneer Trust bank vs.
County of Cook) before Paster Philip Mitchell is scheduled for 10:30 a.m.
on November 16. It was pointed out to the Board that other groups within
the area are participating along with Elk Grove Village in the Countyts
defense of the case.
The Acting Village Clerk gave a recapitulation of building permits issued
during October, 1960, as prepared by Mr. F. Scharringhausen - as follows:
Total evaluation = 0,913,777.00; Total fees = X11,179090.
The Acting Village Clerk read the rec_ap .tulation of Treasurerts .Re ort...
for the Month of October, 1960, as follows: Bale on hand as of 10 1 0-
�2 ,253-07; Receipts Uc=�� _ $42,7_3 0.5 6; Dis'h,searents (Oct.)=U9,104.57;
Bal. on hand as of 10/31/60 = W,879.06. It was pointed out that the new
balance does not include a total of 4111,927,75 to be reimbursed the .General
Corporate Fund from the Lib.,a_y Fund and from the bond funds. It was also
emphasized that the u_nusually high income during October was due to receipt
of the 1959 Real Estate Taxes ($y29,083.13) and Building Permit Fees in the
amount of 4,10,973.50•
Chief Clifford gave the Police Department report for October, 1960; also
a general report of police activities, recommending that-the Villagepurchase
a third squad car in order to maintain three cars on the road during the
night. It was recormended that "he areas of patrol_ be assigned. to keep one
car in the Industrial area, ►with the otter two coverir_g the residential areae
using Landmeier Road as the line of demarcate on., This matter was referred
to the Fire & Folice Committee and to Finance Chapman Carroll for' study
and report.
Trustee Carroll presented 24 invoices, totaling $3125.36, for_ payment.
It was moved by Trustee Carroll and seconded by Trustee Dillon
that the following bills be paid:
Ace Hardware - Supplies for Bldg. Dept. 2.43
Bruce Automotive --Check speedor:eter on Car #115 2.00
Chicago Decalcomania Co. - Vehicle and business decals 230.45
_1_ (Reg.) 11./14/60
(conttd)
Ben F. Eidamiller & Co. - lnsura=a on municipal
buildings and lots 7,8,9,10,11, and 12 539.05
Elk Grove Water & Sewer Co. - Oct. 31 library bill 3.50
C. H. Hanson Company - 12 dog license receipt books 12.56
Great Lakes Fire Equipment Co.-4 brackets for spanner wrench. 51.80
Hoffmann's Shell Service-Sept.bill(Street=�10.53;Fire�23.98) 31 .51
Illinois Auto Electric Co.-Repair work on Car x#116- 95.13
Illinois Bell Telephone Co.-Bills of 10/22/60 75.69
Chas. Jubert-Reimb.0.90 for gas*27 hrs. Street Dept.C62.ea. 57.90
Maine Insurance Agency - Audit on Village policies 330.97
Moore Business Forms, Inc. - Receipts for Police Dept. 25.70
Morava Stationers - 1.M 3x5 cards for Police Dept. 1.85
Motorola Comm. & Elect. - Maint. on 2 mobile uhits for Nov. 15.40
Mueller's Stationery Store, Inc. - Supplies for Bldg. Dept. 6.62
D.Oberg - Reimb. petty cash fund(02 stamps+61.65 carbon) 13.65
Paddock Publications-Pub. Ords. #145,146yl4 7 385.20
P. F. Pettibone & Co.-Registration and steno supplies 56.20
Public Service Co.-Bill for fire siren (9/23-10/24) 1.00
Frank Scharringhausen - Auto expense($26.55)+Mise. for Oct. 76.55
Paul D. Speer - Consultant fees and postage expenses-bond issX34*28
State of Illinois - C.D. Supplies 24.68
Williams Jewelry Co. - Little League Awards 48.24
$3125.36
The President asked that the roll be called on the motion and upon the
roll being called the following Trustees voted "AYE:" Carroll, Dillon,
Hartshorn, Scharringhausen, Smith; "NAY:" None. Whereupon the President
declared the motion carried.
Trustee Carroll presented a proposed resolution appropriating $65,000.
of Motor Fuel Tax Funds for the maintenance of arterial street41 such
funds to be used for snow removal.
It was moved by Trustee Carroll and seconded by Trustee Dillon
that Resolution No. 15-60, entitled, "RESOLUTION FOR MAINTENANCE OF
ARTERIAL STREETS OR STATE HIGHWAYS BY 1AUNICIPALITY UNDER THE MOTOR FUEL
TAX LAW," be adopted. The President asked that the roll be called on the
motion and upon the roll being called the following Trustees voted "AYE:"
Carroll, Dillon, Hartshorn, Scharringhausen, Smith; "NAY:" None. Where-
upon the President declared the motion carried.
Trustee Carroll presented a proposed resolution appropriating 631000.
of Motor Fuel Tax funds for the maintenance of non-arterial streets, such
funds to be used for snow removal.
It was moved by Trustee Carroll and .seconded by Trustee Dillon
that Resolution No. 16-60, ENtitled, "RESOLUTION FOR MAINTENANCE OF NON-
ARTERIAL STREETS OR STATE HIGHWAYS BY MUNICIPALITY UNDER THE MOTOR FUEL
TAX LAW," be adopted. The President asked that the roll be called on the
motion and upon the roll being called the following Trustees voted "AYE:"
Carroll, Dillon, Hartshorn, Scharringhausen, Smith; "NAY:" None. Where-
upon the President declared the motion carried.
Trustee Hartshorn reported that Engineer Fletcher has completed his report
with respect to the sewer and water facility, and requested a meeting of
the original Sewer & Water Acquisition Committee (Messrs. Hodlmair,
Hofert, Carroll, Fletcher, Hartshorn) and Mr. Paul Speer. The meeting,
objective of which is to review the findings to date and malas plans for
future action, was set for November 16, 1960 at 7:00 p.m.
Trustee Scharringhausen reported that the Fire Department needs additional
equipment.
It was moved by Trustee Scharringhausen and seconded by Trustee
Dillon that the Board approve an expenditure not to exceed $350.00 for the
purchase of an inhalator by the Fire Department. The President asked that
the roll be called on the motion and upon the roll being called the follow-
ing Trustees voted "AYE:" Carroll, Dillon, Hartshorn, Scharringhausen,
Smith; 1A$:None. Whereupon the President declared the motion carried.
-2- (Reg.) 11/14/60
• s
It was moved by Trustee Schavringhausen and seconded by
Trustee Smith that the Board approve an expenditure not to exceed $80.00
for the purchase of one collapsible cot, by the Fire Department, such
expenditure to be refundable through the bond issue. The President asbd
that the roll be called on the motion and upon the roll being called the
following Trustees voted "AYE:" Carroll, Dillon, Hartshorn, Scharring—
hausen., Smith; "NAY:" None. Whereupon the President declared the motion
carried.
It was moved by Trustee Scharringhausen and seconded by Trustee
Smith that the Board approve an expenditure not to exceed $20.00, for the
purchase of blankets, by the Fire Department, such expenditure to be re—
fundable through the bond issue. The President asked that the roll be
called on the motion and upon the roll being called the following Trustees
voted "AYE:" Carroll, Dillon, Hartshorn, Scharringhausen, Smith; "NAY:"
None. Whereupon the President decla red the motion carried.
Fire Chief Mergens reported that the Fire DeAartment had hoped to go into
service on November 15, 1960) but had not been able to inform the resi—
dents of the procedure for reporting fires to them. Chief Mergens stated
that the date has been tentatively set for November 25, 1960, provided the
material (to be included with the Village Newsletter) can be distributed
by that time. Chief Mergens emphasized the importance of Landmeier Road
being kept clear of sncT-r and ice, it being the main artery from the fire
s tation to Centex Indust=ial Parzc. President Hodlmair requested that
Mergens meet with him to coordinate efforts toward this end.
It was moved by Trustee Dillon and seconded by Trustee Schar—
ringhausen that the attorney be authorized to prepare papers effecting
cancellation of agreement between theVillage and the Mt. Prospect Rural
Fire League, and that the Fire & Police Committee be authorized to in—
strument the termination papers at such time as they deem it proper to do
so. The President asked that the roll be called on the motion and upon
the roll being called the following Trustees voted "AYE:" Carroll, Dillon
Hartshorn, Scharringhausen, Smith; "NAY:" clone. Whereupon the President
declared the motion carried.
It was moved by Trustee Scharringhausen and seconded by Trustee
Dillon that the Board authorize the Treasurer to issue a check (not to
exceed the sum of $50,000.) in full payment of the net balance due under
the contract with The Seagrave Corporation for the two pumping engines and
sets of equipment therefor, such check to be drawn direct upon the bond
fund when the montes become available. The President asked that the roll
be called on the motion and upon the roll bean; called the following Trus—
tees voted "AYE:" Carroll, Dillon, Hartshorn, Scharringhausen, Smith;
"NAY:" None. Whereupon the President declared the motion carried.
Trustee Smith reported having reviewed a practice fire drill, and recom—
mended that the other Board rmombers attend a future drill,
Trustee Scharringhausen read a latter from the Police Department, outlining
the need for additional filir_p capacity,.
It was mored by Trustee Scharringhausen and seconded by Trustee
Smith that the Board authorize an expenditure not to exceed $175.c0, for
the purchase of filing cabinets, by the Police Department, such expendi—
ture to be refundable through the bond issue. The President asked that the
roll be called on the motion and upon the roll being called the following
Trustees voted "AYE:" Carroll, Dillon, Hartshorn, Scharringhausen, Smith;
"NAY e' None. Whereumon the President declared the motion carried.
Trustee Scharringhausen reported that the Fire & Police Committee met
with Mr. Eining of trB Fire & Police Commission relati.ve to uniform and
weapon allowances for police officers. The Committee recommended that
the Village allow $5Q0o to outfit each new officer, with an annual $2000
per man replacement allowance., all such expenditures to be under the
jurisdiction of the Police Chief; further, that it be firmly understood
that articles provided under such allowance shall be the property of
Elk Grave Village. (There followed a general discussion of the merits
of the program as recommended.)
—3— (Reg.) 11/14/6A
It was moved by Trustee Scharringhausen and seconded by Trustee
Dillon that the Board authorize the Police Chief to expend an amount not to
exceed $300. per man to outfit each new police officer with uniform and
weapons, and to expend an amount not to exceed $100„ per man per year for
replacement articles, each individual expenditure to be under the direct
jurisdiction of the Chief of Police; further, that such expenditures are
for the purchase of articles which shall be the property of the Village of
Elk Grove Village. The President asked that the roll be called on the
motion and upon the roll being called the following Trustees voted "AYE 0
Dillon, Hartshorn, Scharringhausen, Smith; "NAY:" None; "ABSTAIN:" Carroll,
Whereupon the President declared the motion carried.
It was moved by Trustee Scharringhausen and seconded by Trustee
Dillon that the Board approve a salary increase of $50.00 per month ($600.
per year) for Chief Clifford, effective November 1 , 1960* The President
a sked that the roll be called on the motion and upon the roll being
called the following Trustees voted "AYE:" Carroll, Dillon, Hartshorn
Scharringhausen, Smith; "NAY:" None. Whereupon the President declared the
motion carried.
It was moved by Trustee Scharringhausen and seconded by Trustee
Dillon that the Acting Village Clerk be authorized to open the bids for
squad car, announce the quotations, and refer the bids back to the Fire &
Police Committee for study and report. The motion was voted upon by ac-
clamation; whereupon the President declared the motion carried, and the
fids were as follows:
Courtesy Motor Sales, Inc., Chicago 51, Ill: Net of $ 1230,00
Long Ford, Inc., Bensenville, Ill: Net of $1361.81
George C. Poole, Inc., Arlington Hts., Ill: Net of X51336.00
Elmhurst Motors, Inc.., Elmhurst, Ill: Net of $1450*oo
Mark Motors, Inc., Arlington Hts., Ill: Net of $1180.13
In the absence of Trustee Young, Trustee Carroll reported that the Streets
and Sewers Committee recommends that the Village purchase a salt spreader.
Having contacted several dealers, Trustee Young has narrowed his choice
down to the model offered by R. H. Lyons Equipment Co., Chicago, and has
requested authorization to expend a maximum of $1,000.00 to purchase said
equipment. (There followed a general discussion of salt spreader types)
It was moved by Trustee Hartshorn and seconded by Trustee
Scharringhausen that the Board authorize Trustee Young to secure bids
for the purchase of a salt spreader. The President asked that the roll
be called on the motion and upon the roll being called the following
Trustees voted "AYE:" Carroll, Dillon, Hartshorn, Scharringhausen, Smith;
"NAY:" None. Whereupon the President declared the motion carried.
Trustee Carroll asked the status of the Milburn snow removal contract.
The Acting Village Clerk read the following letter from Milburn Brost
(date - 10/31/60) "To clarify bur snow removal price proposal of October
20, 1960, the machine rental rates include the cost of the operator.
Regarding our remarks on handling the work on so-called discretionary
basis, I can only say that we propose to use good judgment in deciding
when to work and when not to work. We assume that you will want to keep
the streets free and safe for emergency and ordinanry local traffic. If,
during the course of the winter, you feel that we are doing too much or
too little work, please tell us; and we will adjust our operating
s chedule accordingly. We are sending to you under separate cover
WCertificates of Insurances as evidence that we are covered for possible
accidents during the course of our work. Sincerely, /s/W.B.Salzman"
Attorney Hofert reported having received the certificates of insurance,
which show adequate coverage for Milburn Bros. and Mr. R. Larberg (In-
suranee Agent of Record for the Village) stated that the Village is also
insured for this hazard. Attorney Hofert stated that under these condi-
tions the President could execute the acceptance proposal, having been
previously authorized by the Board to do so.
It was moved by Trustee Carroll and seconded by Trustee
Dillon that the Board accept the streets, curbs, sidewalks and gutters
-44- (Reg.) 11/14/69
in Section 7, in concurrence with the recommendations of the Village
Engineer, with the provision that Centex Construction Company, Inc. shall
provide the Village of E Lk Grove Village with a one-year maintenance bond
in the amount of $15,000, The President asked that the roll be called on
the motion and upon the roll being called the following Trustees voted
"AYE:" Carroll, Dillon, Hartshorn, Scharringhausen, Smith; "NAY:" None.
Whereupon the President declared the motion carried.
It was moved by Trustee Carroll and seconded by Trustee Dillon
that the Board concur in the recommendations of the Village Engineer arra
approve the plans for the Biesterfield Parkway bridge over Salt Creek,
providing that Centex Construction Company, Inc., shall construct a guard
rail extending 501 from the corner of said bridge, The President asked
that the roll be called on the motion and upon the roll being called the
followingTrustees voted "AYE:" Carroll, Dillon, Hartshorn, Scharringhausen,
Smith; "NAY:" None. Whereupon the President declared the motion carried.
It was moved by Trustee Carroll and seconded by Trustee Dillon
that the Board concur in the recommendations of the Village Engineer and
approve the plans (revised) for Biesterfield Parkway from Elk Grove Blvd.
to Salt Creek, with the understanding that there gill be no singe family
residences on either side of Biesterfield Parkway in this area. The
President asked that the roll be called on the motion and upon the roll
tieing called the following Trustees voted "AYE:" Carroll, Dillon, Harts-
horn, Scharringhausen; "NAY:" Smith. Whereupon the President declared the
motion carried.
It was moved by Trustee Carroll and seconded by Trustee Schar-
ringhausen that the Board accept the streets, curbs, sidewalks and gutters
on Lunt Avenue and Nicholas Boulevard, from the south intersection of Lunt
north to the railraod spur line, in concurrence with the recoi,r.,iendations
of the Village Engineer, provided that Centex Construction Com,,any, Inc.
shall furnish the Village of Elk Grove Village with a two-year maintenance
pond in the amount of $10,000. The President asked that the roll be
called on the motion and upon the roll being called the following Trus-
tees voted "AYE:" Carroll, Dillon, Hartshorn, Scharringhausen, Smith;
"NAY:" None. Whereupon the President declared the motion carried.
It was moved by Trustee Carroll and secundekl by Trustee Schar-
ringhausen that the Board accept the streets, curbs, sidewalks and gutters
on Bond Street in Higgins Road Commercial Center in concurrence with the
recommendations of the Village Engineer, with the provision that Centex
Construction Company, Inc. shall furnish the Village of Elk Grove Village
with a one-year maintenance bond in the amount of $10,000, The President
asked that the roll be called on the motion and upon the roll being
called the following Trustees voted "AYE:" Carroll, Dillon, Hartshorn,
Scharringhausen, Smith; "NAY:" None. Whereupon the President declared the
motion carried.
Trustee Carroll reported that Trustee Young has emphasized the need for a
new basisfor trenching and backfilling bids. The merits of contracting
for such work on an annual basis were discussed, and Attorney Hofert stated
he would contact Young on this point and report back to the Board. At
this time, it was reported that Public Service Plans for Sections 9 and 9a
had been submitted to Engineer Fletcher for his review and recommendation.
It was moved by Trustee Smith and seconded by Trustee Dillon
that the Attorney be instructed to draw up an ordinance prohibiting
Parking and/or loading on the South Side of Elk Grove Boulevard Eastbound)
from Chasing Cross Road to Victoria Lane. The President asked that the
roll be called on the motion and upon the roll being called the following
Trustees voted "AYE:" Carroll, Dillon, Hartshorn, Scharringhausen, Smith;
"NAY :" None. Whereupon the President declared the motion carried.
Trustee Dillon reported that Del Bianco's architectural plans for the
municipal building are complete, subject to final changes which may
develop during a meeting scheduled for this week,
Trustee Dillon reported that a Clearmont Drive resident has requested
permission to park a catering station wagon in her garage. Intended use
-5- (Reg.) 11/1460
is the sale of prepared sandwiches, coffee, and bakery items - to workers
in the construction and industrial areas. Upon inspection, the Building
Department reported satisfactory conditions and Trustee Dillon stated he
would review the Village ordinances in order to determine what business.
fee would be applicable - and report back to the Board.
Trustee Smith reported reviewing an architect's rendering of the proposed
Jaycee Community Center, which will provide athletic facilities and
meeting room accommodations and is estimated to cost shout $75,000,. Tr.
Smith reported the Jaycees propose a fully supervised youth guidance
program during the afternoon and evening hours.
Trustee Smith reported on a recent meeting concerning the proposed police
pension program, one of the primary steps of which will be formula ot'I n of
a Police Pension Board. Trustee Smith stated it is his intention to
proceed with the Village Attorney in the drafting of the necessary ordi-
nances.
It was moved by Trustee Smith and seconded by Trustee Schar-
ringhausen that the Board authorize the Attorney to proceed in drafting
of the necessary police pension ordinances. Upon further discussion,
Trustee Smith removed his motion and Trustee Scharringhausen removed his
s econd.
Trustee Smith reported plans to speak before the Nurses Club, 11/15, and
Invited any other interested trustees to join him,, Trustee Smith reported
that the second newsletter (containing information relative to the fire
department and to building permits) is scheduled for mailing this week.
Trustee Smith reported that President Hodlmair testified at the United
Motor Coach hearing before the Ill. C.C., at which hearing the proposed
bus route was amended in order to better service the Village (residential
and industrial). Trustee Smith attributed the proposed bus service to the
efforts of Mrs. Sove, the Village Attorney, and members of the Village
Board who participated in the hearings, and Centex Construction Company,Inc.
With regard to the Aeronautical Committee, it was reported that Tom
Hamilton received a firm commitment from O'Harets tower that a procedure
would be followed whereby at the point of departure each pilot shall be
instructed to avoid turning over the Village. The Aeronautical Committee
is of the opinion that this will result in a considerable noise decrease.
Dr. Fox, Health Officer, reported having received a notice from the Cook
County Dept. of Public Health stating that samples of water taken within
the Village proved safe to drink.
Trustee Dillon reported that he and Trustee Smith have met with the Lib-
rary Board, which is anxious to have the $5420,000 bond issue put to a
referendum. The Acting Village Clerk read a proposed ordinance entitled
' n Ordinance Calling an election to submit to the voters the question of
issuing $4203000. Library Bonds of the Village of Elk Grove Village, Cook
County, Illinois.
It was moved by Trustee Dillon and seconded by Trustee Smith
that the Board waive the first reading rule with respect to the proposed
ordinance just presented. The President asked that the roll be called on
the motion and upon the roll being called the following Trustees voted
"AYE:" Carroll, Dillon, Hartshorn, Scharringhausen, Smith; "NAY:" None.
Whereupon the President declared the motion carried.
It was moved by Trustee Dillon and seconded by Trustee Smith
that Ordinance No. 148, entitled., "AN ORDINANCE CALLING AN ELECTION TO
SUBMIT TO THE VOTERS THE QUESTION OF ISSUING $x420,000. LIBRARY BONDS OF
THE VILLAGE OF ELK GROVE VILLAGE, COOK COMM, ILLINOIS," be adopted.
The President asked that the roll be called on the motion and upon the
roll being called, the following Trustees voted "AYE:" Dillon,
Scharringhausen, Smith; "NAY:" Carroll, Hartshorn, "ABSENT:" Young.
Whereupon the President declared the motion carried.
-6- (Reg.) 11/14/60
1
The Acting Village Clerk reported:
Receipt of notice of application for certificate of convenience and
necessity by the United Motor Coach Co. - hearing to be held before
the Illinois Commerce Commission. (Change in route - as referred to
above)
Receipt of notice of Municipal Sales Tax refund for the month of
August, 1960, in the amount of $1965.48.
Letter from W. H. Lyman Construction Co., 134 N. LaSalle St., Chgo.2.,
advising that they were the contractors of installation of underground
conduit line for Illinois Bell along Rt. 83, Lunt Ave., and Elmhurst
Road in the Village, and requesting that the Village sign a statement
of satisfactory completion. A copy of this letter was referred to
Trustee Young.
It was moved by Trustee Hartshorn and seconded by Trustee
Carroll that the meeting be adjourned. The motion was voted upon by
acclamation; whereupon the President declared the motion carried and
the meeting was adjourned at 12:06 a.m„
Acting Village Clerk
Dolores L. Oberg
Approved:
Charles A. Hodlmair
President
Plat of subdivision of Lake Briarwood, Unit 2. This was referred
to the Plan Commission for study and recommendation.
17
-I- (Reg.) 11/114/69