HomeMy WebLinkAboutVILLAGE BOARD - 10/24/1960 - VILLAGE BOARD MINUTES OF A REGULAR MEETING OF THE
PREESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF ELk GROVE VILLAGE,
ILLINOIS, HELD ON OCTOBER 24, 1960.
President Charles A. Hodlmair called the meeting to order at 8:17 at the
Ira L. Rupley School and directed the Acting Village Clerk to call the roll.
Upon the roll being called the folloviing Trustees answered "PRESENT:"
Francis J. Dil-lon, Robert F. Hartshorn; Leonard A. Scharringhausen, Chas. P.
Smith, James R. Young; "ABSENT: " James L: Carroll.
The Acting Village Clerk presented and read a proposed resolution entitled,
"RESOLUTION providing a time limitation on the sale of bonds of the VILLAGE
OF ELK GROVE VILLAGE, D LINOIS."
It was moved by Trustee Hartshorn and seconded by Trustee Dillon
that Resolution No. 14-603 "RESOLUTION PROVIDING A TIP-1E LDrLITATION ON THE
SALE OF BONDS OF THE VILLAGE OF ELK GROVE VILLAGE, ILLINOIS," be adopted.
The President asked that the roll be called on the motion and upon the roll
being called the following Trustees voted "AYE:" Dillon, Hartshorn, Schar-
ringhausen, Smith, Young; "NAY:" None. Whereupon the President declared the
motion carried and approved the Resolution by affixing his signature thereto.
The Acting Village Clerk then announced that the next order of business was
the opening of the municipal bonds bids and called for any bids which had
not been submitted prior to the opening of the meeting.
It t:;as moved by `."rustee Dillon and seconded by Trustee Scharring-
hausen that tha Acting Village Clerk open the bids for municipal bonds.
The motion was voted upon by acclamation; whereupon the President declared
the motion carried and the Acting Village Clerk opened the six sealed bids,
which read as follows:
NET INTER:
NAME OF BIDDER INTEREST PREMIUM NET INTEREST EST RATE
Mullaney, Wells & Company $227,641.88 -509.20 x227,1,32.68 4.27745%
Channer New.-man Secrts. Co.
Natl. Boulevard Bank Cgo.
Benjamin and Lang,Inc., And 207025.00 -610.00 206,715.00 3.892937%
Walter M. Kelleher & Co.
Municipal Bond Corporation 216,412.50 -135.00 216,277.50 4.07302%
McDougal and Condon, Inc.
Barcus, Kindred & Co. 212,400.00 -144.00 212,256.00 3.99728%
Stifel, Nicolaus & Co., Inc. 217,153.13 -43-13 217,110.00 4.0887%
H. C. Speer & Sons Company
M. B. Vick & Company
Ballman & Hain
John Nuveen and Co. 219,490.00 -9.00 219,481.00 4.1334%
Shearson, Hammill & Co.
It was noted that each bid contained a check in the amount of Eight Thousand
Dollars, as evidence of good faith.
At this time, Mr. Paul D. Speer, Municival Finance Consultant, gathered up
the bids and temporarily left the meeting room, in order to calculate the
bids preparatory to making his recommendation to the Board.
(Note: At this time, check from John Nuveen & Co. was returned in person
to a representative of the firm attending the meeting.)
It was moved by Trustee Scharringhausen and seconded by Trustee
Dillon that the Minutes of a Regular Meeting held on October 10 be ap-
proved as presented and that the Board dispense with the reading thereof.
The motion was voted upon by acclamation; whereupon the President declared
the motion carried.
-1- Reg. 16/24/64
Attorney Hofert reported that the Pioneer Trust.Suit is coming up for a
hearing at 10:00 a.m. on November 2 and 3 and that he had so informed the
attorney for the School District.
In the absence of Trustee Carroll, Finance Chairman, Trustee Dillon presented
22 invoices; totaling 0,490.59, for payment.
It was moved by Trustee Dillon and seconded by Trustee Young that
the following bills be approved:
Arrow Auto Parts - 1 charger 6 152.97
BDC-Rex Rotary - Mineograph Supplies 16.00
Blewitt-Florist - Orders of April and June 30.00
The Bond Buyer - Adertising for sale of $400,000 municipal bonds 54.86
Butz Electric - Electric heating system in Fire Bldg. 982.87
Elk Grove Ins. Agency- Oct. & Nov. insurance installments 376.16
Frank J. Fillippi - Newsletter Design 75.00
E. N. Fletcher - Engineering during September 225.00
Great Lakes Fire Equipment - 1 F.A. Kit 17.24
Edward Hofert - Services per statement dated 10/11/60 674.51
Illinois Auto Electric Company - Supplies and Parts, Pol.Dept. 57.04
Chas. Jubert - 302 hours (92.ea.) Street Dept.& reimb. for gas 65.96
Morava Stationers - 6 legal pads for Bldg. Dept. 2.70
E. Mueller - 111 hours (C5?2.00 each) for Street Department 28.00
Mueller's Stationery Store, Inc. - Supplies for Bldg. Dept. 2.13
Paddock Publications - 3 bids and 1 public hearing notice 30.80
P. F. Pettibone & Co. - Supplies for Magistrate's Office 36.13
Polk Brs. - Typewriter for Magistrate - 80.00
J.Ai Renaldi & Co. - 3 cyl: and contents of oxygen 57.76
Speed E;4rrow Press - Newsletter supplies 1.29.10
Stephenson Corp: = Resuscitator for Fire Dept: 3?0.14
Ai C4 Walla - Auto expenses June 15-Oct. 15 (Bldg. Dept.) 96.40
6390.59
The President asked that the roll be called on the motion and upon the roll
being called the following Trustees voted "AYE:" Dillon] Hartshorn, Schar-
ringhausen, Smith, Young; "NAY:" None. Whereupon the President declared the
motion carried.
Trustee Scharringhausen reported delivery of the second fire truck and
stated that volunteers John Haar and Pat Tomasino tested it for the State
Fire Marshall; therefore, Trustee Scharringhausen requested that Messrs.
Haar and Tomasino be reimbursed x¢25.00 each for wages lost while perform-
ing this duty for the Village, in accord with prior approval granted.
Trustee Scharringhausen reported that Great Lakes Fire Equipment Co.,
the agents which sold the truck to the Village, have requested payment of
$103000,00 to be applied as a down payment.
It was moved by Trustee Scharringhausen and seconded by Trustee
Young that theTreasurer be instructed to issue a check in the amount of
$10,000.00 as down payment on the Village fire engines, such amount to be
reimbursed the General Fund upon receipt of proceeds from the sale of the
bonds. The President asked that the roll be called on the motion and upon
the roll being called the following Trustees voted "AYE:" DiZICDj, Harts-
horn, Scharringhausen, Smith, Young; "NAY:" None. Whereupon the President
declared the motion carried and Trustee Dillon temporarily left the meeting
with the Great Lakes representative, in order to have the necessary check
processed by the Treasurer.
Fire Chief Mergens reported that the Volunteer force desires to have some
of its members attend a Firemen's School to be conducted next Spring; the
Fire Department intends to sponsor attendance of at least two members and
requested that the Board give consideration to sponsoring the attendance of
two additional men.
Chief Mergens reported on a fire drill held Friday, Oct. 21, the call for
which was received at 7:05 P.M. By 7:11 P.M., the men had water on the
fixe (rural section of the district), which was extinguished by 7:30. The
number of men out on this drill was 17.
-2- Reg. (10/24/60)
Trustee Scharringhausenzreported that Police Squad ##116 (1959 Ford) has
119,000 miles on it and i-ecommended that it be replaced.
It was moved by Trustee Scharringhausen and seconded by Trustee
Young that the Fire & Police Committee be authorized to secure bids for the
purchase of a new squad car, using the 1959 Ford for a trade-in. The Presi-
dent asked that the roll be called on the motion and upon the roll being
called the following Trustees voted "AYE:" Dillon, Hartshorn, Scharring-
hausen, Smith, Young; "NAY: " None. Whereupon the President declared the mo-
tion carried.
In the matter of securing bids, Trustee Young stated that advertising in
the local paper has not given the desired results, as it does not get the
information to the interested parties. Trustee Young reported that he
intended to investigate the possibilities of using a different method,
and would report to the Board.
Trustee Young reported having met with Messrs. Edward Fletcher (Village
Enginneer), Evan Stebbins and Clyde Smith (Centex representatives.) The
concensus was that sections 6 South and 7 had been completed and that we
should encounter no difficulties in accepting the two sections, with the
provision that the proper maintnance bonds be issued.
At the same meeting, a discussion was had concerning the type _ofptree to
be planted along the Elk Grove Boulevard median strip. Messrs.1mith a' nd
Carl Klehm nurseryman recommended the Washington Hawthorne.
It was moved by Trustee Dillon and seconded by Trustee Schar-
ringhausen that the Board concur in the recommendationof Messrs. Smith
and Klehm and approve Centexts planting of Washington Hawthorne trees
at 1001 intervals along each side of the median strip of Elk Grove Blvd.,
such planting to be staggered so that, in effect, there will be one tree
on each 501 section of the Boulevard. The motion was voted upon by ac-
clamation. Whereupon the President declared the motion carried.
Trustee Smith requested that the Board give consideration to the policy of
enforcing a "no parking" and "no loading" regulation along the South side
of Elk Grove Boulevard on Sunday mornings.
It was reported that Messrs. Hodlmair, Clifford, Scharringhausen, and Smith
attended a meeting of the Cook County Traffic Safety Department for North-
west Cook County and that the School District #59 and the Village of Elk
Grove Village received safety awards.cl.. Durr the past two years none of
the estimated 250,
000 children in involved in the bicycle training
program has been involved in a fatal accident; most of the training under
the program is carried out under the jurisdiction of the local police de-
partment, in cooperation with the schools.
At this time, Municipal Finance Consultant Paul Speer returned to the
meeting with the following recommendation, regarding the municipal bonds
bids.-
Mr.
ids:Mr. Speer reported that the 'fids reflected interest rates ranging from
3.89% to ?x.27%. The best bid was that submitted by Benjamin and Lang,
Inc. and Walter M. Kelleher & Co., for a net amount of interest of
$206,715.00, and Mr. Speer recommended that the Board accept this bid.
It was moved by Trustee Young and seconded by Trustee Dillon
that the Board concur in the recommendation of Mr. Paul D. Speer and
award the bid to Benjamin and Lang, Inc. And Walter M. Kelleher & Co.,
and that the Board order the good faith checks of the other bidders to
be returned; further, that the Board authorize the acceptance of the
proposal, by the signatures of the President and Clerk. The President
asked that the roll be called on the motion and upon the roll being called
the following Trustees voted "AYE:" Dillon, Hartshorn, Scharringhausen,
Smith, Young; "NAY:" None. Whereupon the President declared the motion
carried.
Mr. Speer reported having contacted two bank note companies regarding
preparation of the necessary bonds, and recommended that the Board authorize
-3- (Reg.) 10/24/iS
this work to be done "by the Northern Batik Note Company, Chicago_, Illinois
for a cost of $30IM6
It was moved by Trustee Dillon-and 'secorided by Trustee Young that
the Board approve an eXpenditure of $39`x.50 to the Northern Bank Note
Company of Chicago; Illinois, for the printing of t'he:general .obligation
bonds for the Village of Elk Grove. Village.. The President asked that the
roll be called on' the motion and upon the roll being galled' the following
Trustees voted "AYE!" Dillons Harts.. . , Scharririghausen, Smith, Young;
"NAY :" None6 Whereupon the Presideht declared,the motion carried.
The Acting,Village Clerk read a proposed 4v entitled, "AN ORDINANCE
providing kor the issuand4 of Tax Anticipation Warrants of the Village of
Elk Grove Village, in Cook 4,)unty, Illinois," referring to the issuance
of warrants in anticipation of library taxes.
It was moved by Trustee Dillon and seconded by Trustee Scharring-
hausen that the Board waive the first reading rule relative to the proposed
ordinance just read. The President asked that the roll be called on the
motion and upon the roll tieing called the following Trustees voted "AYE:"
Dillon, Hartshorn, Scharringhausen, Smith, Young; "NAY:" None. Whereupon
the President declared the motion carried.
It was moved by Trustee Dillon and seconded by Trustee Scharring-
hausen that Ordinance No. 144, entitled "AN ORDINANCE PROVIDING FOR THE
ISSUANCE OF 1960 LIBRARY TAX ANTICIPATION WARRANTS OF THE VILLAGE CF ELK
GROVE VILLAGE, IN COOK COUNTY, ILLINOIS," tie adopted. The President asked
that the roll be called on the motion and xpon the roll being called the
following Trustees voted "AYE:" Dillon, Hartshorn, Scharringhausen, Smith,
Young; "NAY:" None. Whereupon the President declared the motion carried.
The Acting Village Clerk reported receipt of one bid fc& bilk ague
It was moved by Trustee Young and seconded by Trustee Hartshorn
that the Acting Village Clerk be authorized to open and read the bid for
bilk fish& The motion was voted upon by acclamation; whereupon the
President declared the motion carried. The bid read as follows: "Deliv-
ered by truck in bulk - Chemically treated for outside storage or untreated-
17 to 20 Ton loads - 6.76 per cwt. (�b15.20 per ton)," such bid having been
submitted by the Morton Salt Company of Chicago, Illinois.
It was moved by Trustee Young and seconded by Trustee Dillon
that the Board accept the bid of the Morton Salt Company as quoted herein-
above, such truckloads to be delivered as requested by the Village of Elk
Grove Village. The President asked that the roll be called on the motion
and upon the roll being called the following Trustees voted "AYE:" Dillon,
Hartshorn, Scharringhausen, Smith, Young; "NAY:" None. Whereupon the
President declared the motion carried
The Acting Village Clerk reported receipt of one snow-plowing bid.
It was moved by Trustee Young and seconded by Trustee Hartshorn
that the Acting Village Clerk be authorized to open and read the bid for
snow-plowing. The motion was voted upon by acclamation; whereupon the
President declared the motion carried. The bid, submitted by Milburn Bros.,
Inc. of Mount Prospect, Illinois, was referred to the Streets & Sewers
Committee for study and report.
The Acting Village Clerk reported receipt of one bid for truck, dump body,
and snow p low.
It was moved by Trus tee Young and seconded by Trustee Hartshorn
that the Acting Village Clerk be authorized to open and read the bid for
truck, dump body, and snow plow. The motion was voted upon by acclamation;
whereupon the President declared the motion carried. The bid, submitted
by John F. Garlisch & Sons, was referred to the Streets & Sewers Committee
for study and report.
The Acting Village Clerk reported receipt of notice of State Division of
Highways indicating September Motor Fuel Tax allotment in the amount of
61175.74.
44— (Reg. ) 10/24/60
The Acting Village Clerk reported receipt of notice from the State Depart-
ment7 of Revenue, reporting Municipal Sales Tax for July in the amount of
X62414.98.
The Acting Village Clerk read letter from Mr. Evan Stebbins, Centex Con-
struction Company, Inc. requesting that the Village accept Lunt Avenue and
Nicholas Boulevard from the south intersection of Lunt north to the railroad
spur line. This was referred to Engineer Fletcher for his study and recom-
mendation.
The Acting Village Clerk read letter from Mr. Evan Stebbins, Centex, re-
questing that the Village accept Bond Street in Higgins Road Commercial
Center. This was referred to Engineer Fletcher for study and report.
The Acting Village Clerk read letter from Mr. Evan Stebbins, Centex, en-
closing four prints of final plan for Elk Grove Village Section 10. A
copy of Pair. Stebbins' letter, together with the four plan prints, was
referred to The Plan Commission for study and recommendation.
The Acting Village Clerk reported receipt of three notices of Cook County
Zoning hearings to be held November 2 in Mt. Prospect Village Hall,
relative to approximately 292 acres located near Algonquin and Elmhurst
Roads. This information will be given to the Elk Grove Village Zoning
Board of Appeals for their consideration.
The Acting Village Clerk read letter from Magistrate Wm. Glab, recommending
that the Board consider changing the Tonne Road speed limit now 30 m.p.h.)
and also recommending that parking on the South side of Landmeier between
State Road and Ridge Avenue be allowed. This was referred to the Fire &
Police Committee, in cooperation with Chief Clifford.
The Acting Village Clerk read letter from Engineer Fletcher, dated 10/24/60,
recommending that Section 6 South be accepted subject to a one-year mainten-
ance bond in the amount of X20,000.00, and stating that Messrs. Stebbins and
Young have been furnished with a list of corrections needed to date.
It was moved by Trustee Young and seconded by Trustee Dillon that
the Board accept the pavement, curbs and gutters, sidewalks and storm drain-
age in Section 6 South in concurrence with the recommendations of the Village
Engineer dated October 24, 1960, subject to a one-year guarantee by Centex
Construction Company, Inc. of workmanship and materials (exclusive of wear
and tear), and with the provision that Centex Construction Company, Inc.
shall provide the Village of Elk Grove Village with a one-year �20,000.CO
maintenance bond covering Section 6 South. The motion was voted upon by
acclamation; whereupon the President declared the motion carried.
Dr. Fox, Health Officer, reported that he and Pres. Hodlmair had a meeting
with the nurses in the Village, with the idea of planning a mass casualty
program in cooperation with the Police, Fire, Civil Defense, communications
and medical personnel. Dr. Fox has assumed responsibility for the project,
which he hopes to tie in strongly with the Village Civil Defense unit.
Dr. Fox recommended that the Board give thought to providing a means of
transporting sick persons to hospitals, physicians' offices, etc., and
mentioned the possibility of a station wagon being adapted to this use.
The Acting Village Clerk reported receipt of notice from the Illinois
Commerce C )mmissi on regarding hearing in the matter of the United Motor
Coach Company application to operate as motor carrier between Des Plaines
and Elk Grove Village, such hearing to be held on November 4, 1960.
The Acting Village Clerk presented the three health ordinances read on
October 105 1960. These were deferred to the next meeting of the Board.
It was moved by Trustee Hartshorn and seconded by Trustee Dillon
that the meeting be adjourned until Friday, October 28, 1960 at 8:00 P.M.
The motion was voted upon by acclamation; whereupon the President declared
the motion carried and the meeting was adjourned at 10:35 p.m.
APPROVED: D. Oberg - Acting Village Clerk
Chas. A. Hodlmair - President -5- (Reg.) 10/24/60