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HomeMy WebLinkAboutVILLAGE BOARD - 08/22/1960 - VILLAGE BOARD o MINUTES OF A REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE, ILLINOIS, HELD ON AUGUST 22, 1960 The Acting Village Clerk called the roll at 8:30 at the Ira L. Rupley School in said Village. Upon the roll being called the following Trustees ans- wered "PRESENT:" Francis J. Dillon, Robert E. Hartshorn, Leonard A. Schar- ringhausen, Charles P. Smith, James R. Young; "ABSENT:" James L. Carroll and President Charles A. Hodlmair. It was moved by Trustee Hartshorn and seconded by Trustee Dillon that Trustee Scharringhausen be appointed President pro tem in the absence of President Hodlmair. The motion was put to a roll call vote, upon which the following Trustees voted "AYE:" Dillon, Hartshorn, Scharringhausenj, Smith, Young; "NAY:" None. Whereupon the motion was passed and Trustee Scharringhausen took the gavel. It was moved by Trustee Scharringhausen and seconded by Trustee Dillon that the Minutes of a Regular Meeting held on August 8, 1960, be approved as submitted and that the Board dispense with the reading thereof. The motion was voted upon by acclamation; whereupon the President pro tem declared the motion carried. Engineer Edward Fletcher reported having conducted various inspections recently, and stated that he would submit a written report to the proper committee. Mr. Fletcher requested authorization to carry on inspections each week hereafter. It was moved by Trustee Dillon and seconded by Trustee Hartshorn that the Engineer for the Village, Edward Fletcher, be authorized to spend approximately two days each week hereafter conducting inspections within the Village of Elk Grove Village, at the rate of pay heretofore agreed upon. The President pro tem asked that the roll be called upon the motion and upon the roll being called the following Trustees voted "AYE:" Dillon.9 Hartshorn, Scharringhausen, Smith, Young; "NAY :" None. Whereupon the Presi- dent pro tem declared the motion carried. In reporting on the Real Estate tax bills sent to the Village for Lots Noe• 312 and 932, in the total amount of $3611.86, Attorney Edward Hofert stated that the only way to remove this property from the tax rolls retroactive to 1959 would be to file an injunction through the State's Attorney's office. Inasmuch as at least 40% of this tax money will go to the School Districtp and considering the cost of an injunction proceedings, the Attorney reccau- mended that the 1959 bills be paid, but that this property be exempted for 1960 and hereafter. It was moved by Trustee Young and seconded by Trustee Hartshorn that the Real Estate Bills for Lots #f312 and 932 be paid (064.86) and that the Attorney be instructed to file an objection to the 1960 tax bills and to file a request for exemption from taxation for this property. The Presi- dent pro tem asked that the roll be called on the motion and upon the roll being called the following Trustees voted "AYE:" Dillon, Hartshorn, Schar- ringhausen, Smith, Young; "NAY:" None. Whereupon the President pro tem declared the motion carried. The question of attorney fees for the proposed bond issue was discussed. It was moved by Trustee Hartshorn and seconded by Trustee Smith that the fee scale outlined in Attorney Hofert's letter of July 8, 1960, be employed. The President pro tem asked that the roll be called on the motion and upon the roll being called the following Trustees voted "AYE:" y . Dillon, Hartshorn, Scharringhausen, Smith, Young; "NAY:" None. Whereupon the President pro tem declared the motion carried. (Quoted from Attorney Hofert's letter of July 81 1960: "...I _propose that payment for work done on bond issues be paid for at the rates recommended by the Illinois State Bar Association as customary minimum rates in their resolution adopted by their Board of Governors on April 29, 1960, as follows: -1- Reg. 8/22/6C Amount of Bonds Fee $25,000 or less $250 + 2% of amount in excess of $10,000 $25,001 to $100,000 X550 + 1-23% of amount in excess of $25.,000 $1001001 to $250,000 $1,675 + 1% of amount in excess of $100,000 $250,001 to $5500,000 $3,175 + 3/4% of amount in excess of $250,000 $500,001 to $1,000,000 $5,050 + � of amount in excess of WO,000 Over $1,OOO,Q00 $7,500 + � of amount in excess of $1,000,000..11 In the absence of Trustee Carroll, Trustee Smith presented 16 invoices, totaling $13116.302 for approval It was moved by Trustee Smith and seconded by Trustee Dillon that the following bills be paid: Ace Hardware - 1 lock for Police Department' $ 1i25 B DC-Rex Rotary, Inc. - Mimeographing stencils, ink) paper 27.50 J. Gibson - Reimburse for Retail Locations book 9400 C. H. Hanson Co. - 100 brass dog tags 1050 Herman F. Hinz & Co. - 200 appl. for building permits 23.70 E. Hofert - Attorney fees - Cook Cty Zoning appearance 125.00 Illinois Bell Telephone Co. - Police Dept. bill of 7/22 77.21 Charles Jubert - 25 hrs Op2 each (Street Dept) 8/3 to 8/17 50.00 J. Michala and J. Gibson - Reimburse for expenses incurred while preparing village maps on zoning aid lanning 81.50 Mt. Prospect Rural Fire Lg. - Calls on 7/7, 7 14y 7/20 550.00 Edward Mueller - 20 hrs 052 each (Street Dept) 8/5 - 8/17 40.00 Paddock Publications - Pub. of Ordinance No. 139 37.80 Public Service Company - Service at 780 Tonne for 7/11 -8/3 .63 P. F. Pettibone & Co. - Registration Binder 44.71 John Rawlings - Maint. work for Police Dept.(Aug.)13 hrs. C4,2 26.00 Wetterman Radio & T.V. - Supplies for Police Department 15.50 $ 1116.30 The President pro tem asked that the roll be called on the motion and upon the roll being called the following Trustees voted "AYE:" Dillon, Harts- horn, Scharringhausen, Smith, Young; "NAY:" None. Whereupon the President pro tem declared the motion carried. With regard to the proposed acquisition of the sewer and water facilities, Trustee Hartshorn reported that Engineer Fletcher is bringing his prelim- inary report up-to-date to include a more accurate picture of industrial usage and rate of growth. This should be completed sometime before the next regular meeting. Trustee Hartshorn reported that Mr. Paul Speer, Finance Consultant, has indicated that negotiations with the present owners of the facility should begin soon. It was moved by Trustee Hartshorn and seconded by Trustee Smith that Mr. Paul Speer be authorized to open negotiations with the Elk Grove Water & Sewer Company regarding acqusition by the Village, and to consult freely with the Village Attorney and the Village Engineer. The President pro tem asked that the roll be called on the motion and upon the roll being called the following Trustees voted "AYE:" Dillon, Hartshorn, Scharringhausen, Smith, Young; "NAY:" None. lihereupon the President pro tem declared the motion carried. It was moved by Trustee Hartshorn and seconded by Trustee Young that the Board authorize Engineer Edward Fletcher to continue with prepara- tion of maps of the sewer and water facilities, expenses for which are not to exceed $750.00, up until December 31, 1960. The President pro tem asked that the roll be called on the motion and upon the roll being called the following Trustees voted "AYE:" Dillon, Hartshorn, Scharringhausen, Smith, Young; "NAY:" None. Whereupon the President pro tem declared the motion carried. Trustee Scharringhausen reported having studied the bids submitted for the purchase of a new Village squad car. -2- Reg. 8/22/60 It was moved by Trustee Scharringhausen and seconded by Trustee Hartshorn that the Village accept the bid of Longford, Inc., dated August 5, 1960, for one 1960 Ford Fairlane Fordor. Sedan 8 cylinder engine- Standard transmission - Magicaire Heater - 611 Unity Spot Dight (Installed left side) - Two spare wheels equipped with moroated Suburban Tread snow tires - windshield washers - turn indicators, oil filter, etc., at a price not to exceed a>1531.11 and Elk Grove Villagers 1958 Ford, Custom Fordor; price also to include installation ofthe Village's heavy duty police genera- tor and voltage regulator. The President pro tem asked that the roll be called on the motion and upon the roll being called the following Trustees voted "AYE:" Dillon, Hartshorn, Scharringhausen.. Smith, Young; "NAY:" None. Whereupon the President pro tem declared the motion carried. Trustee Scharringhausen reported a slight delay in delivery of the fire engines, but stated that they would arrive before the next regular meeTing. Trustee Scharringhausen submitted 3 sealed bids for tank trucks, and re- quested the Acting Village Clerk to open and read same. The bids read as. follows: W.S. Darley, 2810 Washington Blvd., Chgo: 92569.00 John F. Garlisch & Sons, 1200 E. Higgins, E.G,V. 8,917.46 Great Lakes Fire Equipment Co., Barrington 9,495.00 (Deduct $540.00 if plain tanker is desired) These bids were then referred to the Fire & Police Committee for study and report. Trustee Smith reported having attended the County Zoning hearing, aril stated that Messrs. Hofert and Fleming should be congratulated on their efforts in behalf of the Village. Trustee Smith announced that the School Board has notified the Village Board of a meeting to be held on August 23 at Ridge, 8:00 p.m. Trustee Smith re- ported having received a letter from representative Mrs. Church relative to a Post Office for Elk Grove Village, stating that the Post Office Department will conduct a survey of the situation. For the Aeronautical Committee, Tom Hamilton reported having prepared a formal complaint to the jet nuisance, which will be mailed to the Federal Aviation Agency - copies to the Board. It was moved by Trustee Dillon and seconded by Trustee Hartshorn that the Board waive the first reading rule with regard to the levy ordinance and that it be presented for passage at this meeting. The motion was voted upon by acclamation; whereupon the President pro tem declared the motion carried. A proposed Ordinance authorizing the levy and collection of taxes for corporate and municipal purposes of the Village of Elk Grove Village for the fiscal year beginning May 1, 19605 and ending April 30, 1961 was. presented and read. It was moved by Trustee Hartshorn and seconded by Trustee Young that Ordinance No. 140, "AN ORDINANCE AUTHORIZING THE LEVY AND COLLECTION OF TAXES FOR CORPORA'T'E ANDMUNICIPAL PURPOSES OF THE VILLAGE OF ELK GROVE VILLAGE FOR THE FISCAL YEAR BEG LTW ING MAY L, 1960 and ENDING APRIL 30, 1961," be passed. The President pro tem asked that the roll be called on the motion and upon the roll being called the following Trustees voted "AYE 0 Dillon, Hartshorn, Scharringhausen, Smith, Young; "NAY:" None. Whereupon the President pro tem declared the motion carried. The ordinance will now be submitted to President Hodlmair for his approval. It was moved by Trustee Dillon and seconded by Trustee Smith that the Board waive the first reading rule with regard to the bond issue ordi- nance and that it be presented for passage at this meeting. The motion was voted upon by acclamation; whereupon the President pro tem declared the motion carried. A proposed Ordinance providing for the submission to the voters of the Village of Elk Grove Village the question of issuing a total of X400,000 bonds was presented and read. -3- Reg. 8/22/60 It was moved by Trustee Dillon and seconded by Trustee Smith that Ordinance No. 1141, "AN ORDINANCE PROVIDING FOR TIS SUBMISSION TO THE VOTERS OF THE VILLAGE OF ELK GROVE VILLAGE THE QUESTIONS OF ISS UEgG $300,000 MUNICIPAL BUILDINGS BONDS, $80,000 FIRE EQUIPMENT BONDS AND $20,000 STREET EQUIPMENT BONDS, AT A SPECIAL ELECTION TO BE HELD BY SAID VILLAGE ON THE 10TH DAY OF SEPTEMBER, 1960, " be passed. The President pro tem asked that the roll be called on the motion and upon the roll being called the following Trustees voted "AYE:" Dillon, Hartshorn, Scharring- hausen, Smith, Young; "NAY:" None. Whereupon the President pro tem de- clared the motion carried. The ordinance wHll� now be submitted to President Hodlmair for his approval. The Acting Village Clerk read a notice of July Motor Fuel Tax Allotment, from the State Division of Highways, in the amount of f1,,636.03. This will be placed in the files of the Village Clerk. The Acting Village Clerk read a notice of May Municipal Tax refund, from the State Department of Revenue, in the amount of Sp2, 3 .11. This will be placed in the files of the Village Clerk. The Acting Village Clerk read a letter from G. Bantner, President of the Elk Grove Merchants & Professional Association requesting approval of the Board to hold a carnival in the shopping center parking lot from August 214 through August 27. It was moved by Trustee Hartshorn and seconded by Trustee Schar- r inghausen that the Board grant approval to the Elk Grove Merchants and Professional Association for a carnival in the parking lot from August 24 through August 27, subject to the proper insurance coverage being provided. The motion was voted upon by acclamation. Whereupon the President pro tem declared the motion carried. The Acting Village Clerk read a letter from Evan W. Stebbins, Real Estate Manager of Centex Construction Company, Inc., dated August 11, 1960 re- questing acceptance, in writing, of Section 4 in its entirety. This matter was referred to Trustee Young, Chairman of the Streets & Sewers Committee, and a copy of Mr. Stebbins' 1e tter was given to him. The Acting Village Clerk read a letter from Mr. Stebbins dated August 11, relative to acceptance of Section 6 North and enclosing a plat thereof. This matter was referred to Trustee Young and a copy of Mr. Stebbins' letter, along with the enclosed plats, was given to Mr. Young for his study. The Acting Village Clerk read a report from the Cook County Department of Public Health advising that the drinking water taken fromthree different locations on August 19 contained bacteria. Trustee Hartshorn took the reports, and stated that he would look into the matter. The Acting Village Clerk, on behalf of Chief Clifford, requested that a 05.00 petty cash fund be established for the Clerk's office. It was moved by Trustee Scharringhausen and seconded by Trustee Young that the Board approve the establishment of a $25.00 petty cash fund for the office of the Village Clerk. The President pro tem asked that the roll be called on the motion add upon the roll being called the following Trustees voted "AYE:" Dillon, Hartshorn, Sah arringhausen, Smith, Young; "NAY:" None. Whereupon the President pro tem declared the motion carried. It was moved by Trustee Smith and seconded by Trustee Dillon that the Board authorize the expenditure of whatever funds necessary to hold the Special Election on September 10,1960. The President pro tem asked that the roll be called on the motion and upon the roll being called the following Trustees voted "AYE:" Dillon, Hartshorn, Scharringhausen, Smith, Young; "NAY:" None. Whereupon the President pro tem declared the motion carried. At this time it was established that the salary of the Judges of Election would be set at $20.00 per day per judge. -4- Reg. 822/60 It was moved by Trustee Hartshorn and seconded by Trustee Dillon that the meeting be recessed until 10:30 p.m., at which time the Zoning Board of Appeals and Plan Commission would make their report. The motion was voted upon by acclamation; whereupon the President pro tem declared the motion carried and the meeting recessed at 10:10 P.m. The meeting reconvened at 10:30 p.m. Jack C. Michala, of the Plan Commission and Zoning Board of Appeals, stated that the Zoning Board recommends approval of the variation to Ordinance No. 117, Section 21 Paragra;h A (Roof Signs) to permit the Clark Oil & Refining Corporation to construct a roof sign composed of the letters CLARK SUPER 100, such letters being 24" and 30" in height. It was moved by Trustee Hartshorn and seconded by Trustee Young that the Board concur in the recommendation of the Zoning Board of Appeals and approve the construction of a roof sign by the Clark Oil & Refining Corporation, composed of the letters CLARK SUPER 100 24" and 30" high, and that the Building Department be directed to issue a sign permit for the erection of such sign. The motion was voted upon by acclamation; whereupon the President pro tem declared the motion carried. Mr. Michala reported that the Plan Commission approves the vacation of a portion of old Busse Road, as requested by Centex Construction Company,Inc., and asks that the Village be reimbursed in the amount of $8500. for the vacation of same. It was moved by Trustee Young and seconded by Trustee Dillon that the Attorney be authorized to draft an ordinance vacating old Busse Road between Greenleaf Avenue and Landmeier Road. The President pro tem asked that the roll be called on the motion and upon the roll being called the following Trustees voted "AYE:" Dillon, ,Hartshornj Scharringhau.sen; Smith, Young; "NAY;r None. Whereupon the President pro tem declared the motion carried. The Plan Commission recommended annexation of two parcels of property, con- tiguous to Centex Industrial Park and requested by Centex Construction Company, Inc. It was moved by Trustee Dillon and seconded by Trustee Smith that- the Attorney be instructed to prepare two ordinances of annexation, in concurrence with the recommendation of the Plan Commission, for two parcels of property contiguous to Centex Industrial Park. The President pro tem asked that the roll be called on the motion and upon the roll being called the following Trustees voted "AYE:" Dillon, Hartshorn, Scharringhausen, Smith, Young; "NAY:" None. Whereupon the President pro tem declared the motion carried. The Plan Commission approved Centex Industrial Park Plat of Subdivision for Unit 5, providing it complies with the proposed Subdivison Control Ordinance. It was moved by Trustee Dillon and seconded by Trustee Hartshorn that the Board concur in the recommendation of the Plan Commission and ap- prove Centex Industrial Park Unit 5 Plat of Subdivision, subject to approval of he above twu ordir_arces. The President pro tem asked that the roll be called on the motion and upon the roll being called the following Trustees voted "AYE:" Dillon, Hartshorn, Scharringhausen, Smith, Young; "NAY:' None; Whereupon the President pro tem declared the motion carried. It was moved by Trustee Dillon and seconded by Trustee Hartshorn that the meeting be adjourned. The motion was voted upon by acclamation; whereupon the President pro tem declared the motion carried and the meeting was adjourned at 11:10 P.M. Approved: D.Oberg Acting Village Clerk Charles A. Hodlmair - President -5- Reg. 8/22/60