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HomeMy WebLinkAboutVILLAGE BOARD - 05/09/1960 - VILLAGE BOARD MINUTES OF A REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAUE, ILLINOIS, HELD ON MY 93 1960 President Charles A; Hodlmair called the meeting to order at 8:15 p.m. at the Ridge School in said Village and directed the Acting Village Clerk to call the roll. Upon the roll being called the following Trustees answered "PRESENT:" Francis J. Dillon, Robert E. Hartshorn, Leonard A. Scharring- hausen, Charles P. Smith, James R. Young; "ABSENT:" James L. Carroll. Also present at this meeting: Edward Hofert, Attorney for the Village; Edward Clifford, Police Chief; Edward Fletcher, Engineer for the Village; Jack Hichala and James Gibson of the Plan Commission and Zoning Board of Appeals; Evan Stebbins, Real Estate Manager of Centex Construction Company; Frank Scharringhausen and Al Walla of the Building Department; Richard Hoff- man, representing the Elk Grove Herald; and residents of Elk Grove Village. It was moved by Trustee Scharringhausen and seconded by Trustee Dillon that the Minutes of a Regular Meeting held on April 25 1960, be approved as corrected Page 3, Paragra h - change "Trustee Young request- ed" to read "Trustee Dillon requested"5, and that the Board dispense with the reading thereof. The motion was voted upon by acclamation; whereupon the President declared the motion carried. The Acting Village Clerk read the following letter from J. Gibson, Acting Chairman of the Zoning Board of Appeals, regarding rezoning of the Neville property, recently annexed to the Village: "The Zoning Board of Appeals of Elk Grove Village has held a public hear- ing to consider Case 60-2 and have approved the rezoning of lot number 73 from R-1 to R-2, subject to applicants' fulfilling the following require- ments: Obtain a definite commitment from the Elk Grove Water & Sewer Co. that they will supply facilities to the lots and attest who is going to pay for it; Also, submit a plat of resubdivision giving dimensions of lot number 73 resubdivided, together with required easements and building setbacks. if It was moved by Trustee Hartshorn and seconded by Trustee Schar- ringhausen that the attorney be instructed to draft an ordinance rezoning the property known as the Neville property and legally described as follows: Lot 73 in Branigar's Forest View Homesites, a Subdivision of part of Section 28, Township 41 North, Range 11, East of the Third Principal Meridian, according to the plat thereof recorded Septem- ber 9, 1955, as Document 16356261, in Cook County, Illinois from its present classification R-1 to R-2 and to present same at the next regular meeting of the President and Board of Trustees. The President asked that the roll be called on the motion and upon the roll being called the following Trustees voted "AYE:" Dillon, Hartshorn, Scharringhausen, Smith, Young; "NAY:" None; "ABSENT:" Carroll. Whereupon the President declared the motion carried. The Acting Village Clerk gave the following summarization of the Treasurers' Report for the month of A ril, 1960: Balance on hand as of 4/176-0_- 5103127-14i Receipts---April - 8113987.57; Expenditures---April - $10,172.72; Balance on hand as of April 30, 1960 - X11,941.99. This will be placed in the Village Clerk's files. The Village Engineer reported that Public Service Company has informed him that the current municipal building requires three-phase service. In checking with the low fire-siren bidder, it was estimated that the cost of installation would be approximately W400.00. Trustee Scharringhausen re- ported that an electrician living in the Village has offered to install the siren with no labor charge; also, the firm of Butz Electric has offered to do the job at cost, which would be about $200.00. This matter was referred to the Fire and Police Committee and to the Village Engineer. —1— 5/9/60 Chief Clifford gave the report of Police Department Activities for the month of April, 1960. This will be placed in the Village Clerk's files. President odlmair called 'attention to the good work done by the police department in capturing the two men who had been burglarizing homes in the area. The Acting Village Clerk gave the following summarization of the Building Department activities.f6r,April, 1960, per report submitted by Iv1r. Frank Scharringhausen: 20 permits issued; Total evaluation of new construc- tion = x,3,550,065.00; Total fees - 0,361;80. Mir: Hofert reported having talked to Paul Speer regarding a village hall; Mr. Speer needs more basic information (assessed evaluation, etc.) before he can begin his work in this regard. Trustee Scharringhausen reported .that the firemen need a business telephoner for which there would be no basic monthly charge; the Fire Department was given authority to order such a telephone. Trustee Scharringhausen reported that the Fire Department needs a tank truck and that there is a used one now available for 00.00. This was referred to the Fire and Police Committee - also referred to Committee was the ques- tion of compensating Chief Mergens for time spent on Fire Department busi- ness and resulting in a loss of pay. In the absence of Trustee Carroll, the Acting Village Clerk read the list of bills to be submitted for approvalp which bills had received the prior approval of Trustees Dillon and Smith, members of the Finance Committee. At this time, the Plan Commission submitted a bill for approval. It was moved by Trustee Dillon and seconded by Trustee Smith that the following invoices be approved for payment: Ace Store of DesPlaines, Inc. - Supplies Bldg. and Police. 12.42 Acme Copy Corp. - Plan Commission material and services 19.69 Frank A. Bremer & Son - Duplicator supplies and paper 35.1Q Gerald Driscoll - Erection and repair of street signs 161.00 Elk Grove I-Jater & Sewer Co. - Water for library to 4/15/60 3.50 Hoffmann's Shell Service - April statement: Fire u20.02 Streets 3.84 Police 20.33 44.19 Illinois Bell Telephone Co. - April 22 bill - Police Dept. 78.61 Illinois Municipal League - 1960 Municipal Election Manual(Clerk) 1.00 Wm. H. Miller's Service - April purchases - Police Department 328.47 E. dueller - Total of 242 hrs. @{2. ea. from 4/16 - 4/23/60 49.00 Paddock Publications - 2 runs of bid ad (Street swp.) 912.80 Police Exam. notice 5.40 Pubn. of Ordinance No. 126 69.40 87.60 Prairie Lee Paint Store - Bldg. Dept. supplies 2.20 Public Service Company - Street lighting for April, 1960 866.31 F. Scharringhausen - Mis. expense mos. of March and April @ w50. ea. and Auto expense mo. of April @ u15.65 115.65 State of Ill. - Civil Defense Surplus supplies 23.77 X1828.51 The President asked that the roll be called on the motion and upon the roll being called the following Trustees voted "AYE:" Dillon, Hartshorn, Schar- ringhausen, Smith, Young; "NAY:" None; "ABSENT:" Carroll. Whereupon the President declared the motion carried. It was moved by Trustee Young and seconded by Trustee Dillon that Mr. Hofert be authorized to draft an ordinance covering the installation of stop signs at the following locations: Service Drive at Shopping Center; State Road Exit at Shopping Center; Laurel Street at Ridge Avenue; Laurel Street at Crest Avenue; Laurel Street at Love Street The President asked that the roll be called on the motion and upon the roll being called the follotiring Trustees voted "AYE:" Dillon, Hartshorn, Schar- ringhausen, Smith, Young; "NAY:" None; "ABSENT:" Carroll. Whereupon the President declared the motion carried, -2- 5/9/60 Trustee Smith reported that the Fireman's Ball was a financial success (up-to-minute ticket sales amounting to 0)285.60) and that it is planned. to call in a Certified Public Accountant to check the books and then to publish a financial report. Trustee Hartshorn reported that he and Trustee Dillon spoke to the Pothers' Club in line with Trustee Smith's program of acquainting residents with the mechanics of the Board. Trustee Smith re- ported that the Jaycees President has issued an informal invitation to the Board to attend their Clay 17 meeting; Salt Creek County Club - dinner at 7:00 p.m. and program at 8:00 p.m. President Hodlmair reported; with regard to the Tonne-Holzhauser rezonings, that 14r. Bolger had presented documents covering the land and rental, of the proposed buildings and that there are still unfinished details, i.e. , a more final form of plans, and arrangements for a sewer and water company to serve the area. Mr. Bolger reported that he would have the desired plans within 14 days. At this time, Mir. Bolger also offered his assistance in organizing the Fire Department and will work with Trustee Scharringhausen along these lines. The Acting Village Clerk read the following letter from Evan Stebbins, dated May 2, 1960, regarding two additional park sites: "After several meetings with the Plan Commission, we agreed to provide two additional park sites described as follows: Lot 1460 - Elk Grove Village Section 4 being a Subdivision in the South half of Section 28, and the North half of Section 33, bct h in Township 41 North, Range 11, East of the Third Principal Meridian in Cook County, Illinois, containing approximately 5.68 Acres, and Area bounded by Biesterfield Road on the North and Salt Creek on the i,?est, Lot 3009 in Elk Grove Village Section 9 on the South and Cypress Lane on the East, containing approximately 4.19 Acres. I recall that I agreed to give you a metes and bounds description of the second parcel mentioned above, but due to the time and expense in- volved, and also due to the fact that you already have a plot plan shaded in red showing this area and initialed by me, I felt the above would be acceptable until such time as we file a plat on this property and give it a lot designation. I trust this will meet with your ap- proval. " The Acting Village Clerk reported that no additional bids for trenching and backfilling were received since the last meeting. Trustee Young gave a background of the situation governing acceptance of this bid; i.e. , the possibility of tying in the trenching work with the original work done by the Public Service Company. It was moved by Trustee Hartshorn that the Board authorize the Chairman of the Streets & Sewers Committee to provide street-lighting trenching and backfilling in Sections 7 and 8 for an expenditure not to exceed 1$2700. The motion received no second and after further discussion, Trustee Hartshorn removed the motion. It was moved by Trustee Young and seconded by Trustee Hartshorn that the Acting Village Clerk be authorized to open the sealed trenching and backfilling bid and that the bid then be referred to the Streets & Sewers Committee. The President asked that the roll be called on the mo- tion and upon the roll being called the following Trustees voted "AYE:" Dillon, Hartshorn, Scharringhausen, Smith, Young; "NAY:" None; "ABSENT:" Carroll. Whereupon the President declared the motion carried. The bid, submitted by Gd. L. Hodes Trenching Service, quoted 35¢ per foot. The Acting Village Clerk reported receipt of one street-sweeping bid. It was moved by Trustee Young and seconded by Trustee Scharring- hausen that the Acting Village Clerk be authorized to open the sealed street sweeping bid and that the bid then be referred to the Streets & Sewers Committee. The President asked that the roll be called on the mo- tion and upon the roll being called the following Trustees voted "AYE:" Dillon, Hartshorn, Scharringhausen, Smith, Young; "NAY:" None; "ABSENT:" Carroll. Whereupon the President declared the motion carried. The bid, submitted by S & S Maintenance, Melrose Park, Ill., quoted X900, for three sweepings, 35 miles each sweeping. -�- K/_9/_60 The Acting Village Clerk read the f*11c4ing proposed letter writtei ,x President Hodimair and .addressed to the Community Council: 'This letter will be your authority to accept Mr. Charles Smith's application for membership in the Commuhity Council in my stead. This action was approved by the board May 9th. We hope you will welcome him as an active and able rrem'�er. Mr. Smith will need to attend these meetings until a change is made in the Savings & Loan meetings, which fall on the same day as the Community Council meetings." It was moved by Trustee Scharringhausen and seconded by Trustee Dillon that the Board approve the letter written to the Community Council and that Trustee Smith be appointed to the Community Council in President Hodlmair's stead. The motion was voted upon by acclamation; whereupon the President declared the motion carried. The Acting Village Clerk read the annual report from Mr. Robert Fleming, President of the Public Library, along with the Librarian's Report attached thereto, prepared by Kathryn Mary Fleming, Acting Librarian. This will be placed in the Village Clerk's files. Trustee Smith outlined the possible need for an ordinance changing the location of Board meetings to the Rupley School; due to a misunderstandings the boy scouts have been promised use of the Ridge auditorium and there is no assurance from the School Superintendent that the Board will ever have the Ridge Auditorium available to them on their meeting nights. This matter was referred to the next meeting of the Board. Trustee Smith reported having talked to Mr. Kurt Mohr, 212 Willow Dane, regarding the position of Village Treasurer. Mr. Mohr has an accounting background ane has indicated an interest in the job. The Board l'i 11 have an opportunity in the near future to meet Mr. Mohr in order to further explore this possibility. President Hodlmair, acting on the request of the Zoning Board of Appeals, appointed Mr. Frank Hines to serve on the Zoning Board of Appeals until September 17, 19645 to fill out the unexpired term of Mr. John Erwin. It was moved by Trustee Smith and seconded by Trustee Young that the Board concur in the appointment of Mr. Frank Hines to the Zoning Board of Appeals, to serve until September 17, 1964, such being the unexpired portion of Mr. John Erwin's term. The President asked that the roll be called on the motion and upon the roll being called the following Trustees answered "AYE:" Dillon, Hartshorn, Scharringhausen, Smith, Young; "NAY:' None; "ABSENT:" Carroll. Whereupon the President declared the motion carried. Trustee Smith reported that Fire Prevention Safety 'vdeek was postponed one week, and that circulars emphasizing five basic "don'ts" in fire prevention will be distributed by the Boy Scouts this week. It was moved by Trustee Hartshorn and seconded by Trustee Young that the meeting be adjourned. The motion was voted upon by acclamation; whereupon the President declared the motion carried and the meeting was adjourned at 9:45 p.m. Acting Village Clerk APPROVED: President -�- 5/9/60