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HomeMy WebLinkAboutVILLAGE BOARD - 12/18/1961 - VILLAGE BOARD MINUTES OF A REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD ON DECEMBER 18, 1961 President James R. Gibson called the meeting to order at 8:18 PM at the Ira L. Rupley School in said Village and directed the Village Clerk to call the roll. Upon the roll being called the following Trustees answered "PRESENT" - Francis J. Dillon, Robert E. Ha-rtshorn, Eugene V. Keith, Charles P. Smith, James R. Young, Charles J. Zettek, Jr. ; "ABSENT" - none. It was moved by Trustee Zettek and seconded by Trustee Young that the minutes of the regular meeting of December 11, 1961 be approved as submitted and that the Board dispense with the reading thereof. The motion was voted upon by acclamation; whereupon the President declared the motion carried. President Gibson gave the following report: 1. Made the following appointments in the Fire Dept. : - John Haar, Chief, Andy Tangorra, 1st Asst. Chief, John Mergens, 2nd Asst. Chief. 2. Reported that he and Trustee Keith attended the monthly meeting of the Northwest Municipal Conference on December 13th. Civil Defense plans and programs were discussed and the Village was represented by Deputy C.D. Director James Robertson. 3. Circulated to the Board a letter from Mr. Jerry E. Lane, 657 Charing Cross. 4. Reported receipt of an invitation from the Jaycees to attend a meeting on Dec . 19th to discuss utilizing the former fire barn as a community center, and suggested that the Board attend this meeting. 5. Reported receipt of material from the Northeastern Illinois Area Planning Commission and referred same to Trustee Hartshorn and the Plan Commission. 6. "In behalf of the Village Board, I extend to the residents of Elk Grove Village and to the members of our industrial and commercial communities Seasons Greetings and our wishes for a Bright and Prosperous New Year". It was moved by Trustee Zettek and seconded by Trustee Dillon that the Board concur in the appointments to the Fire Dept. of John Haar, Chief, Andy Tangorra, lst Asst. Chief and John Mergens, 2nd Asst. Chief. The President directed the Clerk to call the roll and upon the roll being called the following Trustees answered "k Y^" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried. i Mr. Ted Brown, Chairman of the Plan Commission, reported that county zoning hearing, docket ,#300, concerns the request for rezoning from ! R-4 Single Family District to B-5 General Commercial District, 40 acres on the west side of Elmhurst Rd. between Dempster St. and Golf Rd. The owner and developer of this land plans a nine hole golf course, a driving range, a miniature golf course and a large club house. Mr. Brown reported, in brief, the testimony of the witnesses at this hearing and stated that the Plan Commission can find no legitimate or worthwhile reason for refusing the request for zoning change; that they are greatly pleased to find a developer who will create 40 acres of recreational area in the northwestern suburbs; I and that the Plan Commission heartily recommends approval of the project and would also publicly urge that other builders and developers seriously consider similar projects. It was moved by Trustee Hartshorn and seconded by Trustee Young that the Board concur in the report on Docket 300 of the Plan Commission. The motion was voted upon by acclamation; whereupon the President declared the motion carried. -1- Reg. 12-18-61 ! Attorney Hofert stated (1) he has filed a renewal of the objections of the Village to the Special Use request for property at Golf and Busse Rds. ; (2) he has met with representatives of the Outdoor Advertising Sign Co. who have toured the Village and will have a recommendation in about 10 days; (3) that Mr. Neville has a newly hired attorney and that they are interested in pursuing the case which has been continued to January 28, 1962; and that he may need the help of the Village Engineer who might be an appropriate witness; (4) that the ordinance regarding the barberry bush is clear, that the Village has the right to enforce the restriction of this Berberis Vulgaris barberry bush which carries wheat-rust disease. Police Chief Clifford read a report of police activities for the month of November 1961. (This report will be filed in the Clerkts Office. ) It was moved by Trustee Dillon and seconded by Trustee Zettek that the Board authorize the following payments to be made from the Bond Account: $12,121.25 to National Heat & Power Co. ; $17,023.94 to W. F. Fitzsimmons & Co., Inc. ; $697.50% to Fecht Electric, Inc. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried. A discussion followed concerning the request of Mr. John Crispe that the Board waive fees in connection with his zoning hearing for a variation to construct a radio tower. Trustee Dillon reported that the Civil Defense Commission is preparing a report for presentation "to the Board shortly after the first of the year outlining their plans and program, and suggested that Mr. Crispe might wish to withdraw his petition until this program is presented to see if his planned tower would be used in the final accepted Civil Defense program. It was the consensus of the Board that at this time the zoning hearing fees would not be waived but that following the Civil Defense report, Mr. Crispe might wish to renew his request for waiving of fees at which time such a request could be reconsidered, should said report j and accepted C. D. program include the utilization of said tower. Trustee Smith presented 39 invoices for payment of a total of $6,200.49• It was moved by Trustee Smith and seconded by Trustee Keith that the 39 invoices totaling $6,200.49 be approved for payment. The President J directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried. Trustee Smith stated that a meeting of the Board will be held at Treasurer Ryants home on Thursday, December 21st at 8 PM to discuss the financial condition of the Village and several other points that Mr. Ryan wishes to discuss with the Board. Regarding re-appropriation, Trustee Smith requested that each Committee Chairman re-examine the present appropriation ordinance, working budget and the Treasurer' s reports and before the first meeting in January provide him with a list of accounts that should be changed so that only one re-appropriation will be necessary for the current fiscal year. It was moved by Trustee Smith and seconded by Trustee Hartshorn that the Village Attorney be instructed to draft an ordinance providing for the payment of not over $25. 00 on miscellaneous items with the approval of the Committee Chairman and the Village President. The President directed the Clerk to call the roll on the motion and upon -2- Reg. 12-18-61 p the roll being called the following Trustees answered "AYE" Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried. Regarding a Civil Defense tax, Attorney Hofert reported that recent legislation revived the enabling legislation which had expired on August 31, 1961, and that municipalities are now permitted a levy of $.25 per capita. Trustee Smith reported that the insurance premium for the buildings on Tonne Rd. will be paid by the Village and the Jaycees, the Village paying for a period of three months and the Jaycees then taking over the remaining portion of this bill since they propose using the fire barn for a Community Center. Trustee Keith reported that the Police, Fire and Building Departments have moved into the new municipal quarters; and that the Purchasing Committee is in need of additional members to help plan and co- ordinate purchasing of furniture and equipment for the building. Trustee Keith distributed copies of a proposed Newsletter to Board members with the request that by the next regular meeting ideas and suggestions regarding this letter be submitted to him so that the Newsletter can be ready for release the first of the year. Trustee Zettek reported that he has talked to Messrs. Tuttle and Hajeck of the State Highway Dept. who informed him that they have conducted a traffic survey on Higgins Rd. and on Route 83 between Devon Ave. and Higgins Rd. According to the State' s methods of determining when a "no passing" zone is warranted, the Higgins Rd. area in question does not meet the necessary requirements, but it was suggested that the immediate solution would be a reduction in traffic speed and a report from the State in this regard will be forthcoming in a week. The result of the study on Route 83 indicated that the speed should be reduced from 65 to 50 miles per hour and the State will post signs after the first of the year. As to Police Officers working seven consecutive days, Trustee Zettek stated that many times this becomes necessary due to absences because of vacations, illnesses, etc. , but that such a procedure will be j avoided as much as possible. It was moved by Trustee Zettek and seconded by Trustee Young that the Board authorize an expenditure of no more than $20. for stars_ for the Village Prosecutor and 2 members of the Police Reserve Commission. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried. i Trustee Zettek reported receipt of a call from Mrs. Fields of the Ridge P.T.A. who stated that they have $200. they wish to donate to a Bicycle Safety program. Attorney Hofert stated that such a gift can be accepted; and Treasurer Ryan stated that it can be deposited in the general corporate account and set up as a liability. Trustee Zettek requested that the following items be placed on the agenda, the responsibility for same to be delegated by the President : sales tax returns, and establishment of a Post Office in the Village. I Trustee Smith stated he will write for confirmation of information he has received that there is to be a Post Office in the new shopping center at Arlington Heights & Biestersfield Rd. It was moved by Trustee Young and seconded by Trustee Keith that the Board authorize the purchase of 100 tons of salt from Motor Fuel Tax, not to exceed $11.20 per ton delivered, plus applicable taxes. The President directed the Clerk to call the roll on the motion and upon -3- Reg. 12-18-61 i the roll being called the following Trustees answered "AYE'' - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY'' - none. Whereupon the President declared the motion carried. Trustee Young read a letter from Engineer Fletcher providing an estimate of work that Trustee Young would like to see done in the spring. The estimated costs of improvements are as follows: Installation of curb and gutter and widening Landmeier Road across the Branigar Subdivision $36,000.00 Installation of curb and gutter and pavement from Tonne Road east across the Village Hall property $10,000.00 Resurface the streets north of Oakton and south of Higgins Rd. $74,000.00 Place curb and gutter on Laurel Avenue from Ridge to Love and to repair the north half of the street $25,000.00 Place curb and gutter on Ridge Avenue from Laurel- Avenue north along the Branigar Subdivision and rep ave the east half of the street $16, 000.00. Trustee Young stated that there is a 500 to 600 ft. portion of Elk Grove Blvd. (east side) that is low and should be raised and re- surfaced, and that he is exploring the cost of such work. He requested each Board member to look at this portion of street and direct any comments and recommendations to the Streets and Sewers Committee, and that this be on the agenda the latter part of February. Ways and means of covering the Elk Grove Blvd. ditch were discussed by the Board. Attorney Hofert will discuss this matter with the Village Engineer and by the first meeting in February will submit a report to Trustee Young outlining alternate methods of financing. Trustee Hartshorn reported that Mr. Paul Speer has heard from repre- sentatives of Centex Construction Co. to the effect that they will be ready shortly after the first of the year to discuss the acquisition of the water and sewer company. Treasurer Ryan stated that in addition to the regular monthly report, each two weeks he will give the Board a report of cash on hand to keep the Board better informed of the financial position. i Treasurer Ryan requested a clarification of the ordinance pertaining to the pay scale for Police Officers . I At this time (10:40 PM) the President declared a recess. President Gibson reconvened the meeting at 11 :00 PM and directed the Village Clerk to call the roll . Upon the roll being called the following Trustees answered "PRESENT" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "ABSENT" - none . i It was moved by Trustee Zettek and seconded by Trustee Dillon that the Board authorize the Treasurer to pay Police Officer Hopson at the annual rate of $6, 000 and Police Officer Markussen at the annual rate of $5,100 effective on their anniversary dates. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried. The Board requested Attorney Hofert to clarify the present police pay scale ordinance. The Clerk read a notice of a hearing before the Illinois Commerce Commission of application by United Motor Coach Company for a certificate of convenience and necessity to operate as a motor carrier for the transportation of persons as an extension of its present routes . Said hearing to be held January 12, 1962 at 10 AM, -4- Reg. 12-18-61 i i 160 N. LaSalle St. , Chicago. President Gibson explained that this is the formal application by the motor company for a change of its present route which the Board has already approved. The Clerk read notice of Motor Fuel Tax Allottment for the month of November in the amount of $3,205.69. It was moved by Trustee Keith and seconded by Trustee Young that the Board authorize the payment of $152.46 less 1% to R. L. Corty and Company for janitorial supplies for the Municipal Building. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Wiereupon the President declared the motion carried. It was the consensus that (1 ) the Board waive all fees in connection with a zoning hearing (if it is necessary) for zoning variation for the Jaycees use of the former fire barn on Tonne Rd. for a Community Center; (2) Attorney Hofert will advise the Clerk if said variation is required and if so, the Clerk shall write so informing the Jaycees that the zoning fees are waived, and that the owner of the property is required to petition. It was moved by Trustee Keith and seconded by Trustee Hartshorn that the Board instruct the Village Attorney to change Ordinance #198 to read that the number of scavenger licenses issued be six instead of five . The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Hartshorn and seconded by Trustee Young that the meeting be adjourned. The motion was voted upon by acclamation; whereupon the President declared the motion carried, and the meeting adjourned at 11:18 PM. I Eleanor G. Turner Village Clerk Approved: James R. Gibson President i I -5- Reg. 12-18-61 i i