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HomeMy WebLinkAboutVILLAGE BOARD - 12/04/1961 - VILLAGE BOARD • • MINUTES OF A REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD ON DECEMBER 4, 1961 President James R. Gibson called the meeting to order at 8:25 PM at the Ira L. Rupley School in said Village and directed the Village Clerk to call the roll . Upon the roll being called the following Trustees answered "PRESENT" - Francis J . Dillon, Robert E. Hartshorn, , Eugene V. Keith, Charles P. Smith, James R . Young, Charles J. Zettek, ; Jr . ; "ABSENT" - none. It was moved by Trustee Smith and seconded by Trustee Young that the minutes of the regular meeting of November 27, 1961 be approved with the following correction: page 2 paragraph 11 line 2 should read "purchase of 2 dozen reflective stop street signs" ; and that the Board dispense with the reading thereof. The motion was voted upon by acclamation; whereupon the President declared the motion carried. President Gibson gave the following report : 111 . I have received an invitation to an exhibit of International Harvester equipment at the International Amphitheatre, December 15 , 16, 17 and 18. I am circulating the invitation to the Board for those who wish to attend to so indicate. 2 . I have received notices of hearings by the Zoning Board of Appeals of Cook County of Dockets numbered 299 and 300. I refer these notices to the Plan Commission. 3. I appoint William H. Dunning, 847 Bonita Ave. , to the Police Reserve Commission for the term ending April 30, 1962. 1 appoint Ralston D. Malonek, 558 E. Elk Grove Blvd. , to the Police Reserve Commission for the term ending April 30, 1963. I request the concurrence of the Board in these appointments. 4. The planting of our parks is completed and I extend the compliments of the Board to the Playground and Recreation Board for an excellent job. " It was moved by Trustee Zettek and seconded by Trustee Smith that the Board concur in the appointments of William H. Dunning and Ralston D. . Malonek to the Police Reserve Commission . Trustee Dillon stated that he felt that both these men are well qualified but that further discussion is necessary before the appoint- ments are made and suggested that action be withheld for a week. With the consent of the second, Trustee Zettek withdrew his motion. President Gibson called the attention of the Board to a newspaper article regarding recent legislation which takes away the authority, of a municipality in Cook County, to control zoning within 11 miles of its corporate boundaries. Trustee Dillon stated ( 1 ) that the Civil Defense Commission will have a report at the next regular meeting of the Village Board; (2 ) a survey is being conducted of building licenses and fees charged by communities in the Chicago area for commercial and industrial . construction but that it is not as yet completed; (3) that he has received the final bill from the architect for the Municipal Building, A. J . Del Bianco & Associates , in the amount of $5 ,689. 10. Trustee Smith requested that Board members call him before Thursday if they have presently pending bills over $300. and/or any bills beyond the normally incurred expenditures that amount to $300. or more and will be due for payment within 60 days . It was moved by Trustee Young and seconded by Trustee Smith that the Board increase the original authorization from $1100. to $1256 .06 for purchase of street signs from Hopkins Road Equipment . (The increase -1- Reg. 12-4-61 was ,necessaf y because freight cha ge,s were not included in the ofigifial ailttioiiz�tiori: The President directed . the Clek to call the roll on the motion dhd upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith , Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried. Trustee Smith presented 36 invoices for a total payment of $6,163.20: (Itemization will be filed in the Clerk' s office. ) It was moved by Trustee Smith and seconded by Trustee Young that the Board authorize payment of $6,163.20 for the 36 invoices presented. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith , Young, Zettek; "NAY" - none. Where- upon the President declared the motion carried. Trustee Smith requested that consideration of insurance for streets and sidewalks, and for policemen for service-connected injuries be removed from the agenda until the regular meeting of January 2 , 1962 . Trustee Smith stated that he has authorized the binding of insurance for the Municipal Building aid tint itis the recommendation of the Elk Grove Insurance Agency that the monthly budget payment to adjusted to reflect the increase as soon as the building is occupied, and requested that this be on the agenda for the regular meeting of January 2 , 1962. Trustee Hartshorn suggested that the insurance program be revised and a selection of 3 or 4 plans be offered the employees. Mr . W. Edwards, of the Elk Grove Insurance Agency, stated that such a proposal will be submitted to the Board early next year . It was moved by Trustee Hartshorn and seconded by Trustee Zettek that the Village Attorney be instructed to draft an ordinance creating the office of Village Prosecutor . Trustee Hartshorn stated that since the Village is fortunate to have able attorneys who are willing to work without pay, the Judiciary & Planning Committee feels that there should not be any salary established for this office. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; ".NAY" - none. Where- upon the President declared the motion carried. It was moved by Trustee Hartshorn and seconded by Trustee Dillon that the Board concur in the recommendation of the Zoning Board of Appeals on Case 61-10 and 61-11 involving properties located at the SW corner or Biesterfield Rd. and Arlington Heights Rd. , and the NW corner of Devon Ave, and Arlington Heights Rd. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn , Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried. It was moved by Trustee Hartshorn and seconded by Trustee Smith that the Board authorize the Village Attorney to draft the necessary ordinances in connection with the Zoning Board cases . The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried. Trustee Hartshorn reported that following research concerning the P 9 9 Berberis Vulgaris barberry bush, it has been determined that the bushes growing in the Village which are in question are not Berberis Vulgaris , and that it would seem the only problem is that of wording in the section of the Code pertaining to the restriction. I -2- Reg. 12-4-61 i The following suggested policy statement was read by Trustee Keith: "RULES AND REGULATIONS PERTAINING TO USE OF MUNICIPAL BUILDING Inasmuch as this Building is primarily designed to house the Police and Fire functions of the Village , certain rules and regulations are necessary in order to maintain proper control of the movement of persons within the Building. 1. Unrestricted movement within the Building will be limited to Village Officials and to those authorized by the Village Board. 2. Except for the public portions of the Building, unauthorized persons must be accompanied by Police or Fire Department personnel in their designated areas. 3. Meetings to be held in the Building will be restricted to officially sanctioned Committees, Boards and Commissions and will pertain to Village business. Each group will be required to specify a meeting night each month to be cleared through the Village Clerk. Availa- bility of space for special meetings will also be cleared through the Clerk. 4. Any special function, not within the normal scope of the operation of the Police and Fire Departments must be authorized by the Parks, Recreation and Public Property Committee. " Trustee Keith stated that he has received the list of applicants for Clerk-Typist as a result of an ad in the November 30 edition of the Elk Grove Herald and that the Public Relations Committee will interview these applicants as soon as possible. Trustee Keith also stated that a combination Newsletter and letter to residents regarding garbage pick-up will be ready for Board approval at the next regular meeting and that the Committee is planning to send this letter after the first of the year in order to avoid the Christmas mail rush. Trustee Zettek stated that a letter of appreciation has been sent to Mr. James Shimeall , Attorney for the objectors in the Zoning Board Case No. 61-6 regarding apartments, for the payment of one half of the court reporting fee of the hearing held by the Judiciary and Planning Committee in said case. Trustee Zettek reported receipt of a "Citation for Achievement in Traffic Safety" for the year 1960 presented to the Village by the Cook County Traffic Safety Commission, and requested that when the Municipal Building is opened, this plaque be placed in an appropriate spot. It was moved by Trustee Zettek and seconded by Trustee Dillon that the Board grant permission to Chief Clifford to have a receiver teletype installed- in •Lhe Police Dept. on a loan basis for a 3 to 6 month period. to see if it proves advisable to have this type of equipment, with the provision that the installation of said teletype does not exceed $25. . The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn , Keith, Smith, Young, Zettek; "NAY" - none. Where- upon the President declared the motion carried. The following proposed resolution was read by Trustee Dillon: "A Resolution Acknowledging the Need for an Active Civil Defense Program for the Village of Elk Grove Village. " It was moved by Trustee Dillon and seconded by Trustee Young that the Board approve Resolution No. 24-61 entitled "A RESOLUTION ACKNOWLEDGING THE NEED FOR AN ACTIVE CIVIL DEFENSE PROGRAM FOR THE VILLAGE OF ELK GROVE VILLAGE." The President directed the Clerk to call the roll on the motion and upon the roll being called the following ,Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried. -3- Reg. 12-4-61 • The Clerk reported that a notice from the Cook County Dept. of Public Health states that sanitary analyses of samples of water from various locations within the Village indicate that the water is safe to drink and that the quality of the water depends upon adequate and continuous chlorination. The Clerk read a letter from Mrs. Bohn, Chairwoman of the Youth Commission, to Chief Clifford thanking him for the help in connection with the First Annual Halloween Party. The Clerk read a letter to the Board from Bernard T. King, Lt. Officer in Charge, Fire Prevention Bureau, listing the recommendations of that Bureau that they will submit to the Jaycees with respect to bringing the old fire barn up to a safe standard for occupancy. President Gibson stated, that if agreeable with the Board, a meeting of the Board and State Repr. Peskin and Lt. Governor Shapiro will be arranged during the coming holidays. Trustee Smith brought to the attention of the Board the Sunday traffic problem on Elk Grove Blvd. and the Board requested a report on this matter from the Traffic Safety Committee at the regular meeting of January 8, 1962. Trustee Zettek announced the following results of the Fire Dept . election: Chief J. Haar , 1st Asst . A. Tangorra, 2nd Asst. J. Mergens, Secretary G. Richert, Treasurer R. Goldsmith; Trustees - Golle, Busse, Krasnow, Larson, Gulliksen, Denny, King. The Board commended former Fire Chief J . A. Mergens for the fine job he has done in his capacity as Fire Chief. It was moved by Trustee Hartshorn and seconded by Trustee Dillon that the meeting be adjourned. The motion was voted upon by acclamation; whereupon the President declared the motion carried, and the meeting adjourned at 10:55 PM. Eleanor G. Turner Village Clerk Approved: James R. Gibson President -4- Reg. 12-4-61