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HomeMy WebLinkAboutVILLAGE BOARD - 11/27/1961 - VILLAGE BOARD MINUTES OF A REUULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD ON NOVEMBER 27, 1961 President James R. Gibson called the meeting to order at 8:17 PM at the Ira L. Rupley School in said Village and directed the Village Clerk to call the roll. Upon the roll being called the following Trustees answered "PRESENT" - Francis J. Dillon, Robert E. Hartshorn, Eugene V. Keith, James R. Young, Charles J. Zettek, Jr.; "ABSENT" - none. It was moved by Trustee Zettek and seconded by Trustee Keith that the minutes of a regular meeting held November 20, 1961 be approved as submitted and that the Board dispense with the reading thereof. The motion was voted upon by acclamation; whereupon the President declared the motion carried. President Gibson gave the following report: 1. Reported receipt of material from the I11anagement Information Service and referred Reports 206, 208 and 213 to Trustees Zettek, Dillon and Hartshorn. 2. Requested the Clerk to refer to the Police Chief, Village Engineer and Village Attorney requests from the Zoning Board of Appeals for opinions in connection with the Babbitt and Schoo petitions for pre-annexation zoning. 3. Referred to the Finance Committee a letter from H. C. Speer and Sons Co. dealing with bonds payable out of the Villagers share of Notor Fuel Tax. 4. Reported receipt of an invitation to attend the Open House of the Field Container Corporation, 1500 Nicholas Blvd., Elk Grove Village, on Dec. 8th. 5. Requested Attorney Hofert to provide Chief Clifford with a written guide concerning suppression of sale of books. 6. Announced that the unofficial result of the Special Census shows a population of 10,321 . Attorney Hofert stated that a planner from the Outdoor Sign Advertising Co. has made a specialized study of signs and the type of ordinance best suited to different types of communities; and that this planner has offered, for no charge, to make a study of the sign ordinance needs of Elk Grove Village. The Board requested Attorney Hofert to make arrangements for this study. Engineer Fletcher stated that practically all the work is finished in Sections 65, 6N, 7 and 8E but there are 1 or 2 items that must be cleared up prior to sub- mitting a report to the Board. Engineer Fletcher gave the following report concerning Section 11: "Plans for storm water drainage and street improvements for Section 11 of Elk Grove Village were submitted to me several weeks ago for review and approval. At that time, the plans were reviewed and returned to Centex for correction in order to conform to the Village Ordinances. The plans have now been revised to conform to the Ordinances of the Village of Elk Grove Village and I therefore recommend that they be approved, subject to the required fee. The estimated cost of this improvement is X154,192.00." It was moved by Trustee Young and seconded by Trustee Dillon that the Board accept the Engineer's report on Section 11 and his recommendation that we bill Centex, on the basis of the estimated cost of the improvement being X1511,192.00, according to provisions of Ordinance #118. The motion was voted upon by acclamation; whereupon the President declared the motion carried. The Board requested the Village Attorney to provide an interpretation of the new wage scale law. Trustee Hartshorn requested that the Board depart from the usual order of business to discuss the letter sent to all Board members by President Gibson regarding clerical help. There being no objections, Trustee Hartshorn stated that a meeting of the Judiciary & Planning Committee and Judge Ahlgren had been held to discuss the operation of the Violations Bureau and factors pertaining thereto; and that it is the recommendation of the Committee that the Village participate in the Violations Bureau and hire part-time clerical help for its operation. -1- Reg. 11-27-61 l After discussion of the functions of the Violations Bureau and clerical help for this Bureau, the Police, Fire and Building Depts., and for the Board and the Village Clerk, the Board deferred further discussion of this matter to the end of the meeting after all other business had been disposed of. Trustee Dillon reported that Mr. John Crispe, 16 Evergreen St., requests a zoning variance for construction of the 48 foot steel radio communications tower he wishes to install on his property. The Boerd referred this request to the Zoning Board of Appeals4 In regards to the possible posting of signs on Arlington Heights Rd.: "Devon Avenue Traffic Does Not Stop", Attorney Hofert stated that he has contacted Mr. Tuthill, State Division of Highways, who will seek permission for this and if granted, the State will post the signs; if approval is not granted, Attorney Hofert will be so informed by Mr. Tuthilli It was moved by Trustee Dillon and seconded by Trustee Zettek that the Board authorize an expenditure of ; 831.38 to pay salaries of enumerators of the Special Census and other charges pertinent to the Census, from the fond set aside for this purpose. The President directed the Clerk to' call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon; Hartshorn: Keith; Smith, Young, Zettek; "NAY" - none: Where- upon the President declared the motion carriedt The Clerk read a letter from Trustee Zettek to Mr. J. Shimeall requesting that payment in the amount of 5130.00 be made to the Village for one half the cost of a court reporter for the hearing held before the Judiciary and Planning Committee regarding rezoning of 37 acres for apartments. The Clerk read a proposed ordinance entitled "Aid 03 DINANCE REPEALD4G SECTION 14.805 OF THE MUNICIPAL CODE OF ELK GROVE VILLAUE.." It was moved by Trustee Young and seconded by Trustee Dillon that the Board waive the first reading rule with respect to the above ordinance. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Young and seconded by Trustee Dillon that the Board adopt Ordinance No. 206 entitled "AN ORDINANCE REPEALING SECTION 111.805 OF THE MUNICIPAL CODE OF ELK GROVE VILLAGE". The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried. It was moved by Trustee Dillon and seconded by Trustee Young that the Board authorize Change Order #4 in the amount of ;,100. for labor and materials for the painting of the Maintenance Garage Office and bath with vitreous enamel surfacing. (Trustee Dillon stated that the total contract price for the Buildings would now be :176,5l16.75)• The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried. i President Gibson referred (1) to Trustee Zettek a written opinion of Attorney Hofert regarding the number of consecutive work days for Police Officers; (2) to Trustee Smith a written opinion of Attorney Hofert regarding licensing of vending machines. I It was moved by Trustee Keith and seconded by Trustee Young that the Board authorize not more than :;;160. for the purchase of 2 dozen reflectiveRreet signs. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon., Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried. It was moved by Trustee Young and seconded by Trustee Keith that the Board authorize no more than 56100. for a windshield and hinge for the motor grader. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, I -2- Reg. 11-27-61 Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried. Trustee Zettek presented to President Gibson 2 copies of a Mutual Aid Agreement between Hoffman Estates Fire Protection District #1 and Elk Grove Village; a letter of transmittal with this agreement requested that 1 copy be signed by the proper Village official and returned to the Hoffman Estates Fire Protection District #1. Trustee Zettek reported that some Village residents are concerned over Section 23.203 of the Municipal Code which states: "It shall be a nuisance and unlawful to plant or permit the growth of the bush of the species of tall, common or European barberry, further known as Berberis Vulgaris or its horticultural varieties within the Village." The Clerk was requested to secure information and a picture of the aforementioned bush and forward same to Attorney Hofert who is then requested to give an opinion to the Board as to whether or not this is a proper restriction. After further discussion of clerical help, it was the decision of the Board that a part-time Clerk-typist be employed who would work from 1 PM to 5 PM Monday through Friday and 9 - 12 on Saturdays, 12 hours of this time being set aside for duties in connection with the Violations Bureau, the other hours being spent in work for the Police, Fire, Building Departments, Village Board and Clerk. The hiring of this employee was referred to the Public Relations Committee. President Gibson asked Trustee Keith to look into the purchase of a tape recorder and/or dictaphone. It was moved by Trustee Smith and seconded by Trustee Young that the meeting be adjourned. The motion was voted upon by acclamation; whereupon the President declared the motion carried, and the meeting adjourned at 10:12 PM. Eleanor G. Turner Village Clerk Approved: I James R. Gibson President I i I 11 II i i -3- keg, 11-27-61