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HomeMy WebLinkAboutVILLAGE BOARD - 11/20/1961 - VILLAGE BOARD MINUTES OF A REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAUE HELD ON NOVEMBER 20, 1961 President James R. Gibson called the meeting to order at 8:20 PM at the Ira L. Rupley School in said Village and directed the Village Clerk to call the roll. Upon the roll being called the following Trustees answered "PRESENT" - Francis J. Dillon, Robert E. Hartshorn, Eugene V. Keith, James R. Young, Charles J. Zettek, Jr.; "ABSENT" - Charles P. Smith. It was moved by Trustee Dillon and seconded by Trustee Young that the minutes of the regular meeting of November 13, 1961 be approved as submitted and that the Board dispense with the reading thereof. The motion was voted upon by acclamation; whereupon the President declared the motion carried. President Gibson gave the following report: "1. I have received Dockets numbered 119, 1209 121, 122, 276 and 282 of the Zoning Board of Appeals of Cook County. These dockets all are concerned with amendments to the Cook County Zoning Ordinance. After consulting with Mr. Hofert, it appears these matters do not affect the Village. Therefore, the Plan Commission need not attend the hearings unless they so desire. 2. I request that the Board meet as a Committee to discuss the report of the Board of Fire and Police Commissioners so we may take any necessary action. 3. I have received an invitation to attend the Open House for C learmont School on Monday, November 27th. As the Open House starts at 7:30 P.M., I suggest the Board attend it prior to our Board meeting. 4. Trustee Keith and I attended the meeting of the Northwest Municipal Conference Wednesday, November 15th. I was appointed to a newly formed Legislation Committee whose purpose it is to study and recommend legislation of mutual interest to the members of the Conference." A meeting of the Board was arranged for I-4ednesday, November 29th at 8:00 PM to discuss the Fire and Police Commission report. Mr. Brown, Chairman of the Plan Commission, recommended that Centex Industrial Park Unit ##6 be approved; and requested that in the future, on all requests for subdivision approval, the Plan Commission be furnished plans and profiles of streets, elevation, width of streets and right of ways, general contours, total acreage, present zoning and the required scale of 200 feet to an inch. It was moved by Trustee Young and seconded by Trustee Dillon that Centex Industrial Park Unit ##6 be approved on the basis that it conforms with the width of streets and right of ways. The President directed the Clerk to call the roll on the motion and upon the roll being called, the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Young, Zettek; "NAY" - none; "ABSENT" - Smith. Whereupon the President declared the motion carried. A meeting of the Board was arranged for Friday, December lst at 7:30 PM to interview planners. It was moved by Trustee Dillon and seconded by Trustee Keith that the Board authorize an expenditure of ti'�7.00 for luncheon tickets for Building Inspectors Scharringhausen and Walla while attending the Suburban Building Officials Conference on November 30, 1961. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Young, Zettek; "NAY" - none; "ABSENT" - Smith. Thereupon the President declared the motion carried. President Gibson requested that the Finance Committee, with consultation from the Village Attorney, report on a procedure whereby a Trustee could authorize an expenditure of a certain amount; the members of a Standing Committee authorize a larger amount; with Board action being required on all expenditures exceeding a specified amount. The reason for such procedure is to conserve the time of the Board in considering expenditures such as that for luncheon tickets for the Building Inspectors. -1- Reg. 11-20-61 It was moved by Trustee Keith and seconded by Trustee Dillon that the Board authorize the payment of X375. to the Chicago & Suburban Asphalt Paving Coy, 1289 Miaple Lane, Elk Grove Village, to be deducted from the fund set up for the Playground and Recreation Board. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Young, Zettek; "NAY" - none; "ABSENT" - Smith. Whereupon the President declared the motion carried. Trustee Zettek reported receipt of a letter from Precision Transformer Corp, 2483 Greenleaf Ave., Elk Grove Village, regarding the one hour parking restriction, and distributed copies of this letter, along with his reply, to Board members. The Clerk read a copy of a letter from Trustee Zettek to Mr. j. Y. Tuthill, District Engineer, Illinois Division of Highways, requesting information as to what action, if any, has been taken as a result of a previous letter written October 2, 1961 asking that consideration be given to a "no passing" zone on Higgins Rd. between Bond Street and Arlington Heights Rd. It was moved by Trustee Young and seconded by Trustee Zettek that the Board authorize an expenditure not to exceed 08.00 for materials to reflectorize street signs throughout the Village. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Young, Zettek; "NAY" - none; "ABSENT" - Smith. Whereupon the President declared the motion carried. Trustee Zettek reported that Mfr. Percy Hallier has resigned and he has authorized Police Chief Clifford to hire a replacement who will work approximately 2 hours each day performing janitorial services at quarters located at 780 Tonne Rd., this employee arrangement being temporary until the Municipal Building is ready for occupancy. Trustee Zettek requested that the Judiciary and Planning Committee make arrangements for a substitute Police Magistrate in case Judge Ahlgren is unable to appear on a scheduled date. Trustee Young stated that Mr. Bradley of the Township has informed him that a contract has been let for the gravel base on Ridge Ave. between Walnut and I Devon and that this work is to be done within the week. i It was moved by Trustee Young and seconded by Trustee Dillon that the Board authorize the Chairman of the Streets and Sewers Committee, along with the Village Attorney, to draft an ordinance concurring with the recommendations, of the Village Engineer and the Streets and Sewers Committee, pertaining to driveway specifications for the residential, commercial and industrial areas ;I of the Village. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" 'I Dillon, Hartshorn, Keith, Young, Zettek; "NAY" - none; "ABSENT" - Smith. Whereupon the President declared the motion carried. At this time (9:05 PM) President Gibson declared a recess for approximately 15 minutes to allow questions and comments directed to the Board from residents iin attendance. iThe President reconvened the meeting at 9:25 PM and directed the Village Clerk to call the roll. Upon the roll being called the following Trustees answered "PRESENT" - Dillon, Hartshorn, Keith, Young, Zettek; "ABSENT" - Smith. j The Clerk read correspondence from the Portage Tool Company, 2045 Pratt Blvd., Elk Grove Village, requesting a zoning variation and enclosing the required fee and deposit for court reporter. The Board referred this request to the Zoning Board of Appeals. I The Clerk read a letter from the State Division of Highways enclosing a booklet j prepared by the Dept. of Labor entitled "Wages of Employees on Public Works I (Prevailing Wage Law)". This was referred by the Board to the Streets and Sewers Committee. The Clerk read a letter from the Chicago and North Western Railway Co. relating plans for construction of an industrial spur track to serve Centex Industrial I -2- Reg. 11-20-61 i Park and enclosing a print showing a proposed crossing of Estes Ave. by their track; and requesting permission to close Estes Ave. for one day in the vicinity of said proposed crossing. It was moved by Trustee Young and seconded by Trustee Keith that permission be granted the Chicago and North viestern Railway Co. to close off Estes Ave. for a period of 24 to 48 hours, subject to the provision that a Maintenance Bond in sufficient quantity, approved by the Village Engineer, is provided the Village for maintenance of streets for a period of one year. (The Clerk was instructed to write the Chicago and North Western Railway Co. informing them of this Board action subsequent to the Village Attorney's approval of the arrangement for a Maintenance Bond.) The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE"' - Dillon, Hartshorn, Keith, Young, Zettek; "MAY" - none; "ABSENT" - Smith. Whereupon the President declared the motion carried. The Clerk reported receipt of notice from the State Dept. of Revenue of Municipal Tax collected for the month of August 1961 in the amount of ti;;3,745.02. County Zoning Dockets numbers 119, 120, 121, 122, 282 and 276 were referred to the Plan Commission. The following ordinances were presented by the Clerk for second reading: "An Ordinance Establishing a Municipal Service Occupation Tax"; "An Ordinance Establishing a Police Reserve and Amending and Adding to the municipal Code of Elk Grove Village"; "An Ordinance Amending the Village of Elk Grove Village Zoning Ordinance Reclassifying some 37 Acres from R-3 (63000 Square Foot Single Family District) to A-2 (Multiple Family Duelling District)". It was moved by Trustee Zettek and seconded by Trustee Dillon that the Board adopt Ordinance No. 204 entitled "AN ORDINANCE ESTABLISHING A MUNICIPAL SERVICE OCCUPATION TAX". Following discussion Trustee Dillon withdrew his second and Trustee Zettek withdrew the above motion. It was moved by Trustee Keith and seconded by Trustee Dillon that the proposed ordinance regarding a municipal service occupation tax be tabled. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Keith and seconded by Trustee Hartshorn that the Board I adopt Ordinance No. 204 entitled "AN ORDINANCE ESTABLISHING A POLICE RESERVE AND AMENDING AND ADDING TO THE MUNICIPAL CODE OF ELK GROVE VILLAGE". The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Young, Zettek; "NAY" - none; "ABSENT" - Smith. Whereupon the President declared the motion carried. It was moved by Trustee Hartshorn and seconded by Trustee Dillon that the Board adopt Ordinance No. 205 entitled "AN ORDINANCE AMENDING THE VILLAGE OF ELK GROVE VILLAGE ZONING ORDINANCE RECLASSIFYING SOME 37 ACRES FROM R-3 (6,000 S�UAtfE FOOT SINGLE FAMILY DISTRICT) TO A-2 (MULTIPLE FAMILY DWELLING DISTRICT)". In response to a request by Mrs. A. J. Swies, 928 Elmwood, in attendance at this meeting, Trustee Hartshorn read the following letter received by him from Centex Construction Co., dated November 3, 1961: "At the last regular Board meeting of October 233 1961, the Judiciary Committee made their recommendation on the 37 acre Apartment site and the Village Board passed a motion requesting the Village Attorney to draw up an ordinance for the approval of this site. According to your recommendation, you requested certain statements from the developer be given you in writing prior to the passing of this ordinance. Centex Construction Company hereby agrees to adhere to the Apartment density per acre as shown on the layout previously submitted. We further agree that we will substantially conform to the individual Apartment layout as previously submitted to your Committee. It has been determined that it will be feasible for construction to commence on the Southeast corner of Biesterfield Road and Cypress Lane, which is the Northwest portion of the 37 acres. I I trust these are all the stipulations that you requested at the Board meeting of October 23, 1961." -3- Reg. 11-20-61 The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Zettek; "NAY" - none; "ABSTAIN" - Young; "ABSENT" - Smith. ' 'Whereupon the President declared the motion carried. Trustee Zettek reported that he has received a letter from Mr. James G. Smith, Chairman of the Communications Committee, stating that the appointees, including Mr. Smith have conflicting work schedules and other interests that have made it impossible to function as a committee, and suggesting that the Board make other arrangements for the service this Committee was to perform. There followed a discussion concerning the circumstances surrounding the Portage Tool Company's violation of the building set back line. A recommendation for a revision of the Zoning Ordinance to specify building set back lines will be made to the Board in 30 days by Trustee Dillon. Trustee Smith arrived - 10:15 PM- Mr. Altergott, Chairman of the Traffic Safety Committee, reported that in their opinion the Park Ridge Traffic School is very effective. Violators are sent to this school as part of their fine; classes are attended, for the most part, by teen-alters in violation of speed laws. Mr. Altergott stated there is more research necessary before this Committee can present any recommendation as to having this type of school in Elk Grove Village but that a report will be forth- coming in three weeks. Trustee Smith presented 27 invoices for a total payment of y,;5,305.86. (Itemization will be filed in the Clerk's Office.) It was moved by Trustee Smith and seconded by Trustee Young that the Board approve payment of the 27 invoices presented for a total payment of ; 5,305.86. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried. There was a discussion of a report dated 10-2-61 from Trustees Smith and Keith regarding Village insurance problems and coverages. Mr. Edwards, of the Elk Grove Insurance Assoc., stated that a written report will be submitted on a temporary supplement to the Police Pension Program. I Trustee Smith distributed copies of a report regarding House Bill 1424 which authorizes municipalities to subsidize all or part of the cost of a group insurance program. Consideration of purchasing insurance for the 40 miles of Village streets and sidewalks, at a cost of 521.50 per mile, was discussed but left on the agenda for discussion again in two weeks. i The Board concurred with, and adopted as policy, the recommendation of the Finance Committee that Dram Shop Insurance be required for any organization that will be temporarily dispensing alcoholic beverages in the Village, with limits of N100,000/ $'300,000 for bodily injury, 00,000 for property damage, and x:.100,000 for loss of means of support. It was moved by Trustee Hartshorn and seconded by Trustee Smith that the check received from Centex Construction Co. for one half of the court reporter t s fee in connection with the Judiciary and Planning Committee hearing on Zoning Case 61-6 be returned. i It was moved by Trustee Dillon and seconded by Trustee Zettek that the motion be amended to read that an attempt be made to collect the money from Mr. J. Shimeall, Attorney for the Objectors in this case, in the form of a letter to Mr. Shimeall and if not forthcoming, Centex's check would then be refunded. The amendment to the motion was voted upon by acclamation; Trustee Hartshorn cast a dissenting vote; whereupon the President declared the motion carried. I -4- Reg. 11-20-61 • • The motion made by Trustee Hartshorn and seconded by Trustee Smith$ and including the foregoing amendment, was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Hartshorn and seconded by Trustee Dillon that the meeting be adjourned. The motion was voted upon by acclamation; whereupon the President declared the motion carried, and the meeting adjourned at 10:58 P. M. Eleanor G. Turner Village Clerk Approved: James R. Gibson President I I i I ,I I I I I _5_ Reg. 11720-61 I