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HomeMy WebLinkAboutVILLAGE BOARD - 11/13/1961 - VILLAGE BOARD MINUTES OF A REGULAR kEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD ON NOVEMBER 13, 1961 President James R. Gibson called the meeting to order at 8:11 PM at the Ira L. Rupley School in said Village and directed the Village Clerk to call the roll. Upon the roll being called the following Trustees answered "PRESENT" - Francis J. Dillon, Robert E. Hartshorn, Eugene V. Keith, Charles P. Smith, James R. Young, Charles J. Zettek, Jr.; "ABSENT" - none. It was moved by Trustee Smith and seconded by Trustee Dillon that the minutes of the regular meeting of November 7, 1961 be approved as submitted and that the Board dispense with the reading thereof. The motion was voted upon by acclamation; whereupon the President declared the motion carried. The President gave the following report: 1. Appointed Mr. E. H. Brown, Jr. as Chairman of the Plan Commission and requested the concurrence of the Board in this appointment. 2. Requested that Trustee Dillon arrange a meeting of the Board, Mr. Fitzsimmons and 1',Ir. Schwartz at the site of the Fire Station and Municipal Building. 3. Appointed Mr. Gordon F. Dunker as Chairman of the Citizens Building Committee. 4. Reported receipt of a request of endorsement and support of the financial campaign that the WT1114 Channel 11 Committee intends to conduct in Elk Grove Village March 11 through March 18, 1962. 5. Requested a progress report by mid January 1962 from the Joint Civic Committee as to the feasibility of Elk Grove Village having an annual fund drive in which all interested and worthy causes would participate. 6. Requested "that the Village Engineer, whenever possible, participate in the inspection of buildings and facilities in the Industrial and Commercial Parks. Such inspections would apply to existing plants as well as those under construction." 7. "I request the Public Relations Committee to arrange for the Board to meet with the members of the Legislature from our district. I would like us to have periodic meetings wherein we could express the view of the Board regarding any pending municipal legislation affecting Elk Grove Village." 8. Reported receipt of an invitation to attend Neptune Meter Company's Open House, 65 Scott St., November 15th between 10:00 AM and 1 :00 Fri. Trustee Dillon stated he will arrange a meeting of the Board, Mr. Fitzsimmons and Mir. Schwartz at the Municipal site Saturday, November 18th at 9:00 AM. It was moved by Trustee Dillon and seconded by Trustee Young that the Board concur in the appointment of Mr. E. H. (Ted) Brown as Chairman of the Plan Commission. The motion was voted upon by acclamation; whereupon the President declared the motion carried. A discussion followed as to having one annual fund drive. Attorney Hofert stated that it is difficult to control fund drives, the Village does not have to sanction I them, but they cannot be prohibited; many groups will go along with a common group but there is nothing that can be done to get them to join such a group and if they are a recognized charitable group there is nothing that can be done to keep them from soliciting. Attorney Hofert also stated that the Village can require a financial statement which show the amount that goes into administration of a fund drive. The following two ordinances, prepared by Attorney Hofert, were read by the Clerk: 1. "Ail ORDINANCE ESTABLISHING A MUNICIPAL SERVICE OCCUPATION TAX" 2. "AN ORDINANCE ESTABLISHING A POLICE RESERVE ARID AIJEfIDING A14D ADDING TO THE MUNICIPAL CODE OF ELK GROVE V ILIA GE". The Clerk read the following letter from Engineer Fletcher: "I have examined the subdivision plat for Centex Industrial Park, Unit No. 6 and find that it conforms to the Village requirements and I therefore recommend that the plat of the Sub- division be approved." The Board referred the subdivision plat for Centex Industrial Park Unit No. 6 to the Plan Commission for their recommendation. -1- Reg. 11-13-61 e • Police Chief Clifford read a report of police activities for the month of October 1961. (This report will be placed in the files of the Village Clerk.) It was moved by Trustee Keith and seconded by Trustee Young that the Board accept the recommendation of Police Chief Clifford and adopt the Sam Brown belts as part of the standard police officer uniform and approve any necessary expenditures pertaining thereto. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried. Building Inspector Scharringhausen reported that during the Plonth of October 1961 twelve building permits were issued, total value 4)253,850. and total fees collected $994.50. Mr. Scharringhausen also stated in his report: "Reviewing the Bell Savings and Loan Assoc. reports on construction during the month of September 1961, out of the 142 suburbs listed in the Chicago area, Elk Grove Village was first in number of residence permits, first in value of residence permits, first in value of all types of building". Treasurer Ryan presented the following report dated October 31.,. 1961: Cash on hand and in bank: General Account - 435,536.22; Motor Fuel Tax Account - ,��"4,394.50; Bond Fund Account - 1�130,111.99; Escrow Account - L?3,439.12; Income for the six months ended October 31st - y;175,099.16. Mr. Ryan also presented a report showing match up of appropriation, working budget and expenditures to date on each item included (Sec. 1 thru Art. II) in the appropriation ordinance. It was moved by Trustee Keith and seconded by Trustee Smith that the Board authorize the Village Treasurer to pay the village insurance in monthly premium payments of i0450.95 to Ocasco Budget, Inc., damilton, Ohio until July 13 1962. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried. Treasurer Ryan reported that he has obtained the services of Mr. Buchholz, 221 Mulberry Lane, who is donating his time in preparing a new accounting system which is a double entry system to be used beginning May 1, 1962. Treasurer Ryan stated this is important from the standpoint of having proper records and that he hopes to have this system ready March 1st for discussion with the Board. A meeting of the Board and Treasurer Ryan was arranged for November 30th to discuss the type of monthly report that is to be used and to discuss the initial steps that have been taken in the establishment of the new accounting system. Treasurer Ryan reported that I•Zr. Howard R. Kaufman, 1201 Hemlock Drive, a former Asst. U. S. Attorney who now specializes in criminal law, has offered to donate his time to serve the Village as Prosecutor. Trustee Dillon recommended that the Finance Committee investigate the levying of a i tax for Civil Defense and present a recommendation to the Board. The Finance Committee and the Elk Grove Insurance Assoc. will make arrangements for insurance for the Municipal Building and contents. Mr. Larberg reported that the Board of Health, along with Mr. John Schultz, Sanitary i Engineer of the Cook County Dept. of Public Health, inspected the cafeteria in the Sola Electric plant and the Jarosch Bakery in the Park & Shop and found both to be in excellent condition with a few minor exceptions; that the Health Commission recently received notification that the Lions' Park pool has been given a double "Alt rating; and "several plants in the Industrial Park are engaged in the manufacture of food-stuffs. Mr. Young inquired as to the need for inspection of these plants. We I checked into this and were advised that any concern is extremely well regulated by i the Federal Government when engaged in the selling of food-stuffs interstate. In our case all of the plants in the Industrial Park sell out of the state. We feel an inspection by our Health Commission would be a duplicate effort." lir. Larberg asked that the Village Clerk be instructed to write a letter of thanks to Mr. John Schultz who has been extremely helpful to the Board of Health. -2- Reg. 11-13-61 i i I The Clerk was instructed to write a letter of thanks to Mr. Schultz as requested by the Board of Health. At this time (9:55 PIM) President Gibson declared a recess of approximately 15 minutes to permit residents in attendance to address Board members. The President reconvened the meeting at 10:12 PM and directed the Village Clerk to call the roll. Upon the roll being called the following Trustees answered "PRESENT" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "ABSENT" - none. During the recess Air. J. E. Lane, 657 Charing Cross Road, suggested that the Board take action to prohibit vehicles which carry explosives from using Village streets. Upon reconvening this matter was again discussed and Attorney Hofert suggested that Chief Clifford work with Mr. Lane on this problem and then Mr. Lane could communicate with Mr. Hofert setting forth his recommendations. Trustee Keith requested that the Board deviate from the agenda for the presentation of a report of the Public Relations Committee. There being no objections, Trustee Keith then read a report outlining the various plans and programs which are to be used "to promote greater understanding of Village problems, increase communication with the residents and to create a favorable public image of Elk Grove Village." (This report in its entirety will be filed in the Clerk's Office.) The Clerk read the Fire Dept. report for the month of October 1961 and this report will be filed in the Clerk's Office. Trustee Keith read a report of the Purchasing Committee which included a set of rules governing requisitions and their agenda for each scheduled meeting. (This report will be filed in the Clerk's Office.) The Clerk reported receipt of notice from the State Division of highways of hotor Fuel Tax for the month of October 1961 in the amount of $3,118.81. The Clerk reported receipt of a letter from the Elk Grove Water and Sewer Co., Inc. stating that $j10,485.00 is the amount of the bill for Municipal Fire Protection Service from January 13 1961 to January 1, 1962. This bill was referred to the Water Committee. It was moved by Trustee Dillon and seconded by Trustee Young that an amount not to exceed 035• be set aside for the payroll and charges pertinent to the Special Census now being conducted in Elk Grove Village. The President directed the Clerk 'I to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried. Trustee Young stated that as a result of this census an additional 40% in. P•lotor Fuel Tax accrual is expected and that the cost of the census is expected to be offset in 12 months. i The Clerk read a proposed agreement and a proposed resolution for each of the two snow removal contractors - L. A. Scharringhausen and Milburn Brothers, Inc. It was moved by Trustee Young and seconded by Trustee Dillon that the Board adopt Resolution No. 22-61 entitled "A RESOLUTION AUTHORIZING SNOk REMOVAL AL&EFdiENT" 1 and authorize the Village President to enter into an agreement with Alilburn Brothers, Inc. for removal of snow in areas as indicated in the contract. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried. 1 It was moved by Trustee Young and seconded by Trustee Dillon that the Board adopt Resolution No. 23-61 entitled "A RESOLUTION AUTHORIZING SNOIN REMOVAL AGREEMENT" li and authorize the Village President to enter into an agreement with L. A. i Scharringhausen for removal of snow in areas as indicated in the contract. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE"'-- Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried. -3- Reg. 11-13-61 I • • i It was moved by Trustee Dillon and seconded by Trustee Smith that the Board approve payment of $?2,057.21 to Freeman Abbott Plumbing and Heating and 414,136.00 to Fecht Electric, said payments to be disbursed from the Bond Account. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried. It was moved by Trustee Dillon and seconded by Trustee Young that the Board authorize a $25. expenditure for the relocating of the hot water heater in the maintenance garage, said expenditure to be disbursed from the Bond Account. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the ;notion carried. It was moved by Trustee Dillon and seconded by Trustee Hartshorn that the Board approve the expenditure of $225. to install a sink in the Fire Dept. kitchen, to be paid from the Bond Account. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Smith, Young, Zettek; "NAY" - none; "ABSTAIN" -- Keith. Whereupon the President declared the motion carried. Trustee Dillon stated that it had come to his attention that one of the manufacturing plants in the Centex Industrial Park, Portage Tool Co., is in violation of the building set back line as set forth in the ordinance and covenants. Mr. Scha.rringhausen, Building Inspector, stated that they are moving in, however, a certificate of occupancy has not been issued. Mr. Scharringhausen was requested to investigate to see if the plant is in actual operation and then consult with Attorney Hofert as to proper and appropriate steps to take. The Clerk read a proposed ordinance entitled "AN ORDINANCE AMENDING THE VILLAGE OF ELK GROVE VILLAGE ZONING ORDINANCE RECLASSIFYING SOi1,IE 37 ACRES FROM R-3 (6,000 SQUARE FOOT SINGLE FAMILY DISTRICT) TO A-2 (MULTIPLE FAI~Uy DWELLING DISTRICT)II. It was moved by Trustee Dillon and seconded by Trustee Hartshorn that the meeting be adjourned. The motion was voted upon by acclamation; whereupon the President declared the motion carried; and the meeting adjourned at 11:25 PM. I 1 Eleanor G. Turner Village Clerk I Approved: James R. Gibson President I i I I J -4- Reg. 11-13-61 i I 1