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HomeMy WebLinkAboutVILLAGE BOARD - 11/07/1961 - VILLAGE BOARD MINUTES OF A REGULAR MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD ON NOVE14BER 73 1961 President James R. Gibson called the meeting to order at 8:18 PM at the Ira L. Rupley School in said Village and directed the Village Clerk to call the roll, Upon the roll being called the following Trustees answered "PRESENT" - Francis J. Dillon, Robert E. Hartshorn, Eugene V. Keith, James R. Young, Charles J. Zettek, Jr.; "ABSENT" - Charles P. Smith. It was moved by Trustee Dillon and seconded by Trustee Hartshorn that the minutes of the regular meeting of October 23, 1961 be approved as submitted and that the Board dispense with the reading thereof. The motion was voted upon by acclamation; whereupon the President declared the motion carried. It was moved by Trustee Dillon and seconded by Trustee Keith that the minutes of the Special Meeting of October 30, 1961 be approved as submitted and that the Board dispense with the reading thereof. The motion was voted upon by acclama-ion; whereupon the President declared the motion carried. The President gave the following report: 1. Stated that Mr. Bennett of Bennett and Kahmieiler is willing to meet with the Board to discuss the development of the Industrial and Commercial Parks. 2. Referred to the Board an article printed in the Chicago Tribune entitled "Tell Suburbs: Be Ready When Industry Knocks" and called the particular attention of the Public Relations Committee to this article. 3. Circulated to the Board a communication from the International City ilianagers' Assoc. which outlines their Management Information Service, and recommended that this Service be subscribed to at a cost of ;;50. for one year. fit. Referred to the Finance Committee and to Treasurer Ryan a copy of the Warrant used by the Village of Palatine and recommended that serious consideration be given to adopting this or a similar procedure and requested the comments of the Finance Committee and Treasurer Ryan no later than the meeting of November 27th. 5. Stated that Elk Grove Village has been invited to become a member of the Nort1wiest Municipal Conference and circulated to the Board the Objectives of the Conference and the correspondence regarding the informal request and the invitation for memberships The President requested authority from the Board to reply to this invitation by making formal request that Elk Grove Village become a member, and stated that if this is done the President and one other delegate are the official representatives of the Village. 6. Reported receipt of notice from William Jo Mortimer, Supt of Highways, Cook County, stating that the Dept. of Highways will remove the "Stop" signs from Devon Ave. at Atlington Heights Rd., and will relocate them on Arlington Heights Road at Devon Ave. thereby indicating that Devon Aver is the "through" roadway. The President stated he does not consider this a solution to the problem and pandi_ng having the intersection made a four-way stop, he requested Attorney Hofert to inform the Streets Committee if the Village can post on Arlington Heights Rd. a sign "Devon Avenue Traffic Does Not Stop"; and, if this is possible, requested that such a sign be posted and that the Streets Committee endeavor to have a similar sign posted on the south approach to Devon Avenue in DuPage County. The President asked Paddock Publications "to print notification of this change in traffic regulation and recommend that the Public Relations Committee include this notification in their Newsletter" 7. Reported receipt of a copy of the Balance Sheet of the Elk Grove Sewer and slater Co. from Paul Speer and circulated this Statement to the Board. 8. Circulated to the Board his letter and Mr. Hofert's reply to questions raised in regard to the Scavenger Ordinance. 9. A letter from the Chicago Aerial Survey, outlining their services of aerial photo-maps was referred to the Judiciary and Planning Committee. 10. "At my request, Mayor Woods gave us a copy of the Rolling Meadows ordinance establishing standards for the construction of family fallout shelters. I am referring this material to the Standing and Citizens' Building Committees." 1 11., "I am circulating to the Board a pamphlet entitled, "Public Officials and Consultants", published by the Public Administration Service." 12. "Oar Youth Commission did an outstanding job in its Halloween Party for the Young People of Elk Grove. Following the conclusion of this Report, the -1- Reg, 11-7•--61. i i I Chair will entertain a motion of commendation and appreciation to the members of the Youth Commission for its many hours of work in making this Party an outstanding success. Our appreciation also should be expressed to the Monarch Disposal Co. for contributing funds for the party." 13. Appointed Robert B. Moore, 204 Willow Lane, Co-Chairman of the Youth Commission. Trustee Zettek stated that the Public Relations Committee is preparing a report and one of their recommendations is that the Board meet with Bennett and Kahnweiler and suggested that the initial and any subsequent meeting be referred to the Public Relations Committee. The President then asked that the Public Relations Committee take over this assignment. Trustee Zettek stated he feels the Youth Commission is doing a fine job but again suggested that consideration be given to having them report to a Standing Committee on the Board to help and guide them in their programming. The President stated that the Youth Commission is an advisory committee and will discuss this in greater length at another time. It was moved by Trustee Zettek and seconded by Trustee Dillon that the Village formally apply for membership in the Northwest Municipal Conference and, that in addition to President Gibson, Trustee Keith, as Chairman of the Public Relations Committee, be a delegate to this Conference. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Young, Zettek; "NAY" - none; "ABSENT" - Smith. Whereupon the President declared the motion carried, Trustee Keith stated that the Public Relations Committee will write a letter of thanks to the Monarch Disposal Co. for contributing funds for the Youth Commission's Halloween Party. It was moved by Trustee Keith and seconded by Trustee Dillon that the Board adopt a Resolution commending the Youth Commission for the Halloween Party. The motion was voted upon by acclamation; whereupon the President declared the motion carried. Trustee Zettek requested that the Board deviate from the agenda to allow Mr. Malonek of the Fire and Police Commission to present a report. President Gibson asked if there were any objections and there being none, Mr. Nalonek read an annual report dated October 162 1961. This report in its entirety will be filed in the Village Clerk's office. There followed a discussion of the possible involuntary annexation of property at the Nut corner of Biesterfield Rd. and Arlington Heights Rd. This property will be completely surrounded by the Village if property at the SW corner of Biesterfield and Arlington Heights Rd. is annexed as has been requested. Attorney Hofert suggested that any action on involuntary annexation be helding pending action on the annexation request. Trustee Dillon stated that he did not have a recommendation on fees charges by other communities for commercial and industrial construction and requested that this be taken off the agenda until the first meeting in December. Trustee Keith presented 33 bills for a total payment of Sr2,495.30. (Itemization will be filed in the Clerk's office.) It was moved by Trustee Keith and seconded by Trustee Hartshorn that the Board approve payment of the 33 bills presented for a payment of a total of ar2,495.30 The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered 11AYE11 - Dillon, Hartshorn, Keith, Young, Zettek; "NAY" - none; "ABSENT" - Smith. Whereupon the President declared the motion carried. It was moved by Trustee Hartshorn and seconded by Trustee Keith that the Board j authorize that X10.60 be refunded to Mr. Ben Rosenfield. (Attorney Rosenfield's client had been arrested for failure to have a license. He did not need a license under Village ordinance. The ;'.10.60 represents the amount of the fine.) The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" Dillon, Hartshorn, Keith, Young, Zettek; "NAY" - none; "ABSENT" - Smith. Whereupon the President declared the motion carried. -2- Reg. 11-7-61 i I It was moved by Trustee Hartshorn and seconded by Trustee Keith that the Board authorize an expenditure of ;18.00 for 12 copies of "The Citizen' s Guide to Planning". The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" -• Dillon, Hartshorn, Keith, Young, Zettek; "NAY" - none; "ABSENT" - Smith. Whereupon the President declared the motion carried. Trustee Keith announced that the Public Relations Committee has chosen the name of "ELKrier" for the Bulletin Board in the Park and Shop. Trustee Keith stated he would like to consider looking in the Village for people with some connection with advertising with the thought of setting up a citizens committee; and requested that Paddock Fublications report that any residents interested in Public Relations contact him. Trustee Young reported that in regards to the drainage on Ridge Avenue, an inspection of the area was made by Flessrs. Stebbins, McCabe, Fletcher, Young and the property owner. The conclusion reached as a result of this inspection was that an additional sewer in the easement on the first street east of Ridge Ave. in Branigars Estates is necessary to properly control the drainage. Trustee Young and Engineer Fletcher than met with A1r. Bradley of the Township and he will attempt to get clearance from the property owners and have an additional sewer installed. Trustee Young reported that Centex Construction Co. is replacing all dead trees in the parkways south of Elk Grove Blvd. and that he estimates there are approximately 150 trees north of Elk Grove Blvd. that should be replaced. Trustee Young was requested to check on a possible arrangement with Centex whereby an extension would be made on the guarantee on parkway trees. 14r. Stebbins, Centex Construction Co., stated he will check to see if trees now being planted are elm or maple. �I At this time (9:25 PM) President Gibson declared a recess to allow residents in I attendance at this meeting to question Board members. I The meeting was reconvened at 9:28 PM and the President directed the Village Clerk to call the roll. Upon the roll being called the following Trustees answered 1 "PRESENT" - Dillon, Hartshorn, Keith, Young, Zettek; "ABSENT" - Smith. Mr. Ted Brown of the Plan Commission read a report concerning the proposed signs the Jaycees wish to erect. (This report will be placed in the files of the Village j Clerk.) ,I It was moved by Trustee Zettek and seconded by Trustee Young that the Board allow the Jaycees to put up signs on main streets and arteries on the outskirts of the i Village. The motion was voted upon by acclamation; whereupon the President declared i the motion carried. i The Clerk read a report from the Police Pension Board of Trustees describing two resolutions which they have passed and stating that as of Sept. 30, 1961 there is a total of $-5090.02 in the Police Pension Fund. (This report in its entirety will be filed in the Clerk's office.) 'I The Clerk read a letter from Wilbert D. Haemker of Haemker & Sons, Inc., Moving Engineers requesting permission to move a building 20' x 24' from the Industrial Park aver the following route: north on Route 83 to Landmeier Road, west to State Road and north on State Road to Charles Klehm's Nursery. Attorney Hofert recommended that a bond of no less than $85,000. be required to i indemnify the Village against personal injuries or damage to streets, and that a proper certificate of insurance naming the Village as one of the insured, with limits of $50,000 to $;,100,000 be required. It was moved by Trustee Young and seconded by Trustee Dillon that a permit be granted for the moving of a building 20' x 241 from the Industrial Park over said route, subject to Attorney Hofert's approval of satisfactory evidence of insurance and bond, and subject to Engineer Fletcher's approval of the weight factor. The motion was voted upon by acclamation; whereupon the President declared the motion carried. g Re . 11-7-61 -3- i • p The Clerk reported receipt of a copy of a letter to President Gibson stating that the Special Census Supervisor will arrive onf4londay, November 13, 1961 to interview applicants to act as enumerators. The Clerk will obtain 20 applicants and have them report to the Supervisor for interviewing. Arrangements will be made for office space at the Street Dept. building for the use of the Census Supervisor. The Clerk read a letter from Engineer Fletcher recommending that the proposed United Motor Coach route be approved, and stating that the pavement should be able to carry the traffic and it will no doubt be more convenient to a greater number of people.. It was moved by Trustee Young and seconded by Trustee Dillon that the Board concur in the recommendation of Engineer Fletcher and that the United Motor Coach Co. be authorized to use Clearmont Drive from Tonne Rd. instead of the present route. The motion was voted upon by acclamation; whereupon the President declared the motion carried. The Clerk read a letter from Engineer Fletcher recommending that the request to vacate 5 ft. of the recorded easement on Lots 13 and 15 in Centex Industrial Park, Unit No. 3, be granted and that the Village President be authorized to sign the disclaimer. It was moved by Trustee Keith and seconded by Trustee Young that the Board concur in the recommendation of Engineer Fletcher and authorize the President to sign the disclaimer. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Young, Zettek; "NAY" - none; "ABSENT" - Smith. Whereupon the President declared the motion carried. The Clerk read a letter from Engineer Fletcher stating that "all street work, curb and gutter, pavement and storm sewer has been completed in Section 9 South and I recommend that the work be accepted to a one (1) year Maintenance Bond in the amount of '00,000.00." 'i It was moved by Trustee Young and seconded by Trustee Dillon that the Board concur in the recommendation of Engineer Fletcher with regard to Section 9 South. The President directed the Clerk to call the roll on the motion and upon the roll being i called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Young, Zettek; "NAY" - none; "ABSENT" - Smith. Whereupon the President declared the motion carried. The Clerk reported that a notice from the Cook County Dept. of Public Health indicates that sanitary analyses of samples of water from various locations in the Village have indicated that the water is safe to drink, and that the quality of the water depends upon adequate and continuous chlorination. i Attorney Hofert stated that Cook County is considering a proposed ordinance which will allow them to make health inspections of restaurants within municipalities. He also stated that the Village officials of Mount Prospect feel that a public hearing should be held prior to passage of this ordinance. Mr. Larberg of the Board of Health stated that Dr. Fox, Village Health Officer, has a copy of this proposed ordinance and he, Mr. Larberg, will present to the Village Board a report on the provisions of this ordinance. The Clerk read a resolution entitled "A RESuLUTION DESIGNATI14G THE LA SALLE NATIONAL BANK, LOCATED I14 CHICAGO, ILLINOIS, AS THE DEPOSITORY OF ALL VILIAUE FUNDS". j It was moved by Trustee Hartshorn and seconded by Trustee Keith that the Board adopt Resolution 21-61 entitled "A RESOLUTION DESIG14ATII'IG THE IA SALLE NATIONAL BANK, LOCATED IN CHICAGO, ILLINOIS, AS THE DEPOSITORY OF ALL VILLAGE FUNDS". The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Young, Zettek; "NAY" - none; "ABSENT" - Smith. Whereupon the President declared the motion carried. -l�- Reg. 11-7-61 There followed a discussion concerning the use of the Municipal Building. Attorney Hofert stated that it should be up to the corporate authorities to determine the use of this building, and recommended that it be used for non- profit enterprise, and that fees be geared to maintenance costs. President Gibson requested Trustee Keith to draft a policy statement and report at the first meeting in December. It was moved by Trustee Dillon and seconded by Trustee Hartshorn that the meeting be adjourned. The motion was voted upon by acclamation; whereupon the President declared the motion carried and the meeting adjourned at 10:06 PM. Eleanor G. Turner Village Clerk Approved: James R. Gibson President i I i I i I I i I _5_ Reg. 11-7-61