Loading...
HomeMy WebLinkAboutVILLAGE BOARD - 10/30/1961 - VILLAGE BOARD � f � MINUTES OF A SPECIAL ME'ETI'NG OF THE PRESIDENT AND BOARD OF TRUSTEES CF THE VILLAGE OF ELK GROVE VILLAGE HELD ON OCTOBER 30, 1961 i President James R. Gibson called the meeting to order at 8:13 PM at the Ira L. Rupley School in said Village and directed the Village Clerk to call the roll, Upon the roll being called the following Trustees answered "PRESENT" - Francis J. Dillon, Robert E. Hartshorn, Eugene V. Keith, Charles P. Smith, James R. Young, Charles J. Zettek, Jr.; "ABSEW" - none. The President requested the Clerk to read the following notice which had been signed by all Trustees and the President: "Pursuant to a request from Trustees Keith, Smith and Zettek, you are hereby notified of a Special Meeting to be held at 8:00 PM Monday, October 30, 1961, in the Iiulti-Purpose Room of Rupley School for the purpose of awarding furniture bids." Trustee Keith stated that he and the Purchasing Committee held approximately 12 meetings for the purpose of studying the 15 office furniture bids submitted; the bids were narrowed down to 4; members of the Committee then visited each of the 4 companies in question and looked at the furniture (desks, filing cabinets and storage cabinets) that had been bid. Following this inspection it was the opinion of the Committee that all 4 lines of furniture were equal in quality and it was the recommendation of the Committee that the lowest bid of the 4., that of Gilbert A. Force Co. (Corry-Jamestown furniture) 0138.55, be accepted. Trustee Keith also stated that the styling on this furniture is better than others- and that representatives of the Gilbert A. Force Co. have offered, if given the bid, to help coordinate color schemes; they have also indicated they will give the Village a cost sheet showing mark-up and prices on future purchases will be based on the same cost basis; that this bid is not the lowest of all that were submitted, some bids were ruled out because they were not equal in quality or because the bid price did not include assembling or delivery charges. Trustee Keith also stated that the Committee is considering ordering desks with ! formica tops or other similar type of finish instead of linoleum as was bid, and locks for the cabinets may also be added and that this will increase the price It was moved by Trustee Dillon and seconded by Trustee Zettek that the Board award the contract to Gilbert A. Force Co. in an amount not to exceed 0250. for !� desks, filing cabinets and storage cabinets, and X650,, for the purchase of chairs„ The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried. I i Trustee Keith stated that almost all bidders quoted prices on the same folding chair and the Committee recommended that the bid of Carson, Pirie, Scott and Co. ! be accepted. It was moved by Trustee Dillon and seconded by Trustee Zettek that the Board award the contract for folding chairs to Carson, Pirie, Scott & Co. in an amount not to exceed 4-.660. plus taxes. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - i Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the Presi- dent declared the motion carried. Trustee Keith stated that a recommendation on clothes locker bids would be held pending discussion with Fire Chief Niergens and Police Chief Clifford as to how j many should be purchased and where they would be located. The bids on the folding cots were discussed and it was pointed out that these are used occasionally by members of the Fire Dept. when they must stay at the Fire House during severe weather. It was moved by Trustee Keith and seconded by Trustee Hartshorn that the Board accept the bid of Carson, Pirie, Scott & Co. for 6 cots at $118.50 plus applicable j taxes. The President directed the Clerk to call the roll on the motion and upon _l_ Special 10 --61 I the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried. It was moved by Trustee Keith and seconded by Trustee Dillon that the Board reject the miscellaneous items bid on the basis of insufficient information or the prices are not in line with the budget. The motion was voted upon by acclamation; where- upon the President declared the motion carried. President Gibson requested Trustee Keith to draft a letter for the Clerk to mimeograph and mail to the individuals and firms whose bids were rejected. Trustee Young stated he would lila to discuss the snow removal bids. President Gibson questioned Board members as to objections, if any, to consideration of the snow removal bids. There being no objections, Trustee Young stated that the snow removal bids had been narrowed down to 2; that it would be more economical to use trucks for snow removal but that one of the bidders had only 4 trucks and he felt that this would not be enough to handle a heavy snow fall; and recommended that both bids be accepted and the Village would define the perimeter for each company. It was moved by Trustee Young and seconded by Trustee Keith that the Board authorise the acceptance of bids, as specified on 10 cubic yard trucks, from Milburn Brothers and Leonard Scharri.nghausen, subject to the contractors providing a certificate of insurance and a performance bond. (During discussion it was the consensus that the Streets and Sewers Committee would work out an agreement with the contractors so that heavy duty snow removal equipment would not be used except under certain specified conditions.) The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion carried. It was moved by Trustee Smith and seconded by Trustee Hartshorn that the meeting be adjourned. The motion was voted upon by acclamation; whereupon the President declared the motion carried and the meeting adjourned at 9:53 PM. Eleanor G. Turner Village Clerk Approved: I iJames R. Gibson President I I i -2- Special 10-30-61 i