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HomeMy WebLinkAboutVILLAGE BOARD - 10/16/1961 - VILLAGE BOARD • MII3UIES OF A REGULAR kEETING OF THE PRESIDENT ANI) BOARD OF TRUSTEES OF THE VILLAGE OF ELK GROVE VILLAGE HELD ON OCTOBER 16, 1961 President James R. Gibson called the meeting to order at 8:14 PM at the Ira L. Rupley School in said Village and directed the Village Clerk to call the roll. Upon the roll being called the following Trustees answered "PRESENT" - Francis J. Dillon, Eugene V. Keith, James R. Young, Charles J. Zettek, Jr.; "ABSENT" - Robert E. Hartshorn, Charles P. Smith. It was moved by Trustee Dillon and seconded by Trustee Keith that the minutes of the regular meeting of October 9, 1961 be approved as submitted, and that the Board dispense with the reading thereof. The motion was voted upon by acclamation; whereupon the President declared the motion carried. Trustee Zettek requested that the Board deviate from the agenda to allow Mir. Silampa, Asst. Personnel Manager of Sola Electric Co., Busse Rd. & Lunt Ave., Elk Grove Village, to address the Board. There being no objections, before presenting 1r. Silampa, Trustee Zettek outlined the problem to the Board as follows: He has received a letter from Mr. D. E. Rons, Personnel Manager of Sola Electric requesting that their employees be permitted to park on the street until such time as they are able to expand their parking lot. Trustee Zettek read his reply to this request which stated that in view of (1) the provisions in the restrictive covenant to the effect that plant owners are to provide adequate off street parking, (2) the opinion of a majority of Industrial Association members that parking be restricted to one hour, and (3) the decision of the Village Board to restrict parking in the industrial area in order to promote safety, health and welfare; that this request was not granted. Trustee Zettek was since advised that Sola Electric has let a contract for the expansion of their parking area and again requested special permission to allow their employees to park on the street, and Trustee Zettek granted them temporary permission to do so until Wednesday of this week. Mr. Silampa was then presented to the Board and stated that they have signed a contract for said expansion and that is will be completed in no more than 30 days. He pointed out that they are not contesting the restricted parking ordinance, but because of an additional 75 employees hired since August, their present facilities are inadequate and they request temporary special consideration until they have their additional parking lot. It was the consensus of the Board that Sola Electric Co. employees be permitted to park on the street for a period no longer than 30 days, with the understanding that a Sola 'Electric plant guard will tag their vehicles each day with an identifying label, and that the Chief of Police be directed to instruct the Police Officers of this Board action. President Gibson administered the oath of office to John Gayer, Library Director, who was duly elected to the vacancy created by the resignation of Director Mikkelsen. The President gave the following report: (1) stated that he, together with the Mayors of Arlington Heights, Barrington, Des Plaines, Palatine, Park Ridge and Rolling Meadows, addressed the meeting of the Northwest Suburban Board of Realtors on October 12; (2) stated that he and Mr. Dan Casey, Chairman of the Mental Health Committee, attended the third Anniversary Celebration and Plaque Dedication of the Little i City Foundation at Palatine on October 15; (3) requested the Legislation Committee to prepare their recommendations for revision to Chapter 12 of the Municipal Code, entitled, "Overhanging Signs, Billboards and Signboards"; stated that the terminology of this chapter is vague and ambiguous; and it does not cover all situations applying to signs, billboards, displays and the like. The recommendations of the Legislation Committee are to be reviewed by the Judiciary and Planning Committee and the Village Attorney prior to presentation to the Board; (4) stated that formal action of the Board is necessary to change the date of the regular meeting from November 6 to November 7 since a majority of the Board I will be in attendance at the conference of the Illinois Municipal League on November 4, 5, 6, and 7; -1- Reg. 10-16-61 :(5) reported receipt of an invitation to the 43rd Annual Meeting of the Illinois State Chamber of Commerce in Chicago on October 19 and 20 and requested Trustee Keith to represent the Village at *this session; (6) reported receipt of an announcement from the Chicago Association of Consulting Engineers of the formation of a public service body.w'hose main function will be the promotion of public safety and.welfare as reflected in building codes; and suggested that' a member of the Citizens Building Committee attend their meeting on October 17th; (7) reported receipt of information: from the Cook County Highway Dept. that they will'conduct engineering studies on Devon Ave. at its intersections with Arlington Heights Rd.- and Tonne Rd. to'determine their qualification for h-way "StoT)" controls; a copy of warrants, received from the County, for various types of highway controls was referred to Trustees Young and Zettek for their revie"r; (8) stated he- has been notified*. that some wcmen.in the Village have been subjected to obscene telephone calls and others to rude treatment by salesmen and canvassers, and asked that such abuses be immediately reported to the Police Dept.; and requested that Paddock Publications promimntly publish this request that any violation of decency.and proper conduct be promptly reported to the Police Dept. ; (9) requested the Clerk to send a letter to all churches, Civic and Service and Social organizations in the Village, reminding them that one section of the Bulletin Board at the Park & Shop is available for their use; (10) directed the Clerk to request each of the Citizens and Advisory Committees to submit a semi-annual report of their actions and future plans; and would like the Board to consider setting aside one meeting for the presentation and discussion of these reports; (11) appointed Mr. Irwin Helford, 1086 Elmwood, to the Purchasing Committee; (12) appointed Mr. Robert Brown, 102 Ridgewood, to the Purchasing Committee; (13) reported receipt of a Cook County Civil Defense identification card from Mr. Joseph A. Downey, Director, Cook County Civil Defense and Safety Commission, and requested that Director Breen order a sufficient supply of these cards to satisfy Village needs. Trustee Dillon stated that Mr. Tom Rettenbacher would attend the meeting of the Chicago Association of Consulting Engineers on October 17. The Village Clerk was instructed to disburse the necessary S45.00 for attendance of Mr. Rettenbacher at this dinner meeting. Following discussion, it was the consensus that the Citizens Building Committee also be asked to prepare their recommendations for revision of Chapter 12 of the i Municipal Code. It was moved by Trustee Dillon and seconded by Trustee Zettek that the regularly scheduled meeting of November 6, 1961 be changed to November 7, 1961 and that the Clerk be instructed to send out notices accordingly. The President directed the i Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Young, Zettek; "MAY" - none; "ABSENT" - Hartshorn, Smith. Whereupon the President declared the motion carried. Attorney Hofert reported he had prepared several ordinances and a resolution that had been given to the Clerk; and reported receipt of a communication from President Gibson regarding insurance and whether it is advisable to have license and permit j bonds. He stated that such a bond guarantees that the licensee or permitee will adhere to provisions of Village ordinances; that most Villages have provisions for bonds of this kind; and recommended that he be instructed to draft an ordinance providing that all licensees and permitees have bonds, but that before such instruction j is given him, the Board should establish the amount of the bonds. The above question of the amount of the license and permit bonds was referred to the Building Committee and the Judiciary and Planning Committee. I Attorney Hofert stated that he has filed Village objections to Dockets 236, 237, and 238, of ,the Cook County Zoning Board, with the County Clerk, and that he included the objections of Dr. Bardwell, Supt. of Schools, District #59. i i Attorney Hofert recommended that the Surety Bond to be provided by all licensed scavengers, in compliance with Ordinance No. 198, be not less than %,1,000.00 nor more than $5,000.UO. The Judiciary and Planning Committee was requested to present to the Board a recommendation as to the amount of this bond -2-... Reg. 10-•16-61 I 0 Trustee Dillon reported (1) that the Communications Committee has not voiced any opinion regarding the radio tower requested by Air. Crispe; (2) that Mr. R. Schwartz of Del Bianco & Associates stated it is their opinion that it would not be feasible to design a crawl space shelter area for Village homes since shelter needs vary with each individual family and one design would not meet the needs of every home owner; (3) the Citizens Building Cemmittee has not met and there is no report regarding fall out shelters. In the absence of Trustee Smith, Trustee Keith presented 32 invoices for a total payment.of ;,2,455.87. (Itemization will be filed in the Clerk's Office.) It was moved by Trustee Keith and seconded by Trustee Young that the Board authorize payment of { 2,455.87 for invoices presented. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Young, Zettek; "NAY" - none; "ABSENT" - Hartshorn, Smith. r4hereupon the President declared the motion carried. In the absence of Trustee Hartshorn, Trustee Dillon stated that a report on zoning for apartments would be made at the next regular meeting. requested by Trustee Keith, A meeting/was scheduled for October 26, 1961 at which time the Village Board, Village Attorney, Zoning Board of Appeals and the Plan Commission will discuss the zoning ordinance as it applies to multiple family dwellings. Trustee Keith reported receipt of bills for landscaping of Village parks and for part of the planned equipment; and that a contour map of Park #4 has been turned over to Centex Construction Co. and grading will be done following specifications recommended by Engineer Fletcher. Trustee Keith stated that the Village Newsletter is being held up until the signs are posted in the Village and following that, the letter regarding garbage will also be sent to Residents. Trustee Keith also stated that the request from I:BBM for the Community history will lbe held until the Municipal Building is completed, affording an opportunity for more i publicity. f iTrustee Zettek stated he has talked to 3 or 4 planning consultants regarding a traffic survey and learned that such a survey will cost around x,1,000.00. Trustee Zettek was also advised that the best time to take a survey would be in the spring and summer months since many people leave their cars home during the winter months. It was the recommendation of the Public Safety Committee that in order to conserve funds, the question of a traffic survey be deferred until next spring. The Clerk was instructed to remove this from the agenda until March 1962. I Trustee Zettek reported that only two firms manufacture the Breath-O-Lizer and that both retail for around ;600.; that Chief Clifford has indicated the Police I Dept. can get along without this equipment for a while longer; and recommended that this purchase be deferred until next year. The Board instructed the Clerk to again place the consideration of this purchase on the agenda December 4, 1961. It was moved by Trustee Zettek and seconded by Trustee Dillon that the Board authorize an expenditure of x;2,060. for the purchase of a 1962 Ford, automatic transmission, police package, from Long Ford; and an expenditure of ;;900.64 (.& trade) for the purchase of a 1962 Ford, standard transmission, police package, from George C. Poole, Inc., said prices including taxes and delivery charges. The President l directed the Clerk to call the roll on the motion and upon the roll being called i the following Trustees answered "AYE" - Dillon, Keith, Young, Zettek; "NAY" - none; "ABSENT" - Hartshorn, Smith. Whereupon the President declared the motion carried. j Trustee Zettek reported that the lowest cost of material and installation of a portable kennel (50 ft. long, 10 ft. deep) has been found to be X230.00 and the cost of an adequate house to be placed inside the enclosure for the police dog j has been found to be x.75.00. Trustee Zettek also stated he has been advised that pea gravel is considered best for ground cover. It was moved by Trustee Keith and seconded by Trustee Dillon that the Board authorize an expenditure of not more than 025.00 to house the police dog. The President directed the Clerk to call the roll on the motion and upon the roll being called i -3- Reg. 10-16-61 I I the following Trustees answered "AYE" - Dillon, Keith, Young, Zettek; "NAY" - none; "ABSENT" - Hartshorn, Smith. Whereupon the President declared the motion carried. Trustee Young stated (1) that the principals involved in the matter of the drainage on Ridge Ave. are meeting soon to discuss this situation; (2) the snow removal bids are being checked and a report will be forthcoming in a week; (3) that regarding the change in the bus route from Ridge Ave. to C learmount Dr., the specifications for both streets are the same; the requested change has been given to Engineer Fletcher who is checking axle weight, The Board referred the requested bus route change to the Traffic Safety Committee. The Clerk read a letter from Nir. Thomas F. Flannery, Jr., President, White Way Electric Sign and Maintenance Co. requesting permission to erect a sign for the Maitre D' Restaurant; and stating that Sales Representative John Taylor secured a copy of Sign Ordinance #117 and on the basis of their Attorney's interpretation of the square foot allotment, they signed a contract with the Maitre D' and placed the sign into factory production, and at this time the sign is 90% completed. Upon application to the Building Dept. for a permit to erect this sign, Mr. Taylor was advised that the Board would have to give permission to the Building Dept. before a permit could be issued. President Gibson stated that there were representatives of the White Way Electric Sign and Maintenance Co. in attendance who would like to address the Board. There being no objections from Board members, the President recognized Messrs. Flannery, Taylor and Foster who then gave the Board the following information regarding said proposed sign: it measures 120 sq. ft., from grade to top portion of sign measures 19 ft. plus a decorative element; it has no flashing lights, no reflectors and the light is covered over by plexiglass. It was moved by Trustee Young and seconded by Trustee Zettek that the Board grant a variance of the Sign Ordinance to White Way Electric Sign and Maintenance Co. in accordance with the plan submitted and numbered 16,510 which plan is on file with the Building Commissioner, and direct the Building Commissioner to issue a permit in accordance with said plans. The President directed the Clerk to call ' the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Young, Zettek; "NAY" - none; "ABSENT" - Hartshorn, Smith. Whereupon the President declared the motion carried. At this time (10:01 PAZ) President Gibson declared a recess to allow residents in attendance to direct comments and questions to Board members. President Gibson reconvened the meeting at 10:15 PM and directed the Clerk to call the roll. Upon the roll being called the following Trustees answered "PRESENT" - Dillon, Keith, Young, Zettek; "ABSENT"M"Hartshorr., Smith 1 The Clerk read a letter from Mr. E. Stebbins, Centex Construction Co. enclosing three prints and the original tracing of Centex Industrial Park Unit 6, and advising the Board that the engineering plan covering this entire area has previously been submitted and approved by the Village Board and Village Engineer. The Board referred the above to the Plan Commission. i The Clerk read the following letter from Engineer Fletcher: "I have examined the street improvement plans for Section 10A of Elk Grove Village and find that they conform to the Ordinances of the Village of Elk Grove Village and to good engineering design. I therefore recommend that they be approved subject to the Village fees as established by Ordinances. The estimated cost of the improvements for this i section is ;6,934.00. The Village should bill the Centex Co. for 1-2-% of this amount or 5;104.00." i It was moved by Trustee Young and seconded by Trustee Dillon that the Board concur in the recommendations of the Engineer on Section 10A on improvement plans. The President directed the Clerk to call the roll on the motion and upon the roll being j called the following Trustees answered "AYE" - Dillon, Keith, Young, Zettek; "NAY" - none; "ABSENT" - Hartshorn, Smith. 'Whereupon the President declared the motion I carried. The Clerk read a letter to Chief Clifford from Capt. George S. Homer, Plant Protection, Motorola, Inc., thanking the Police Dept. for the quick response by -4- Reg. 10-16-61 1 i i i the squad cars to an alarm that was sounded when a truck backed into one of the dock doors of a warehouse they are renting from MacVeagh, 1925 Busse Rd,., Elk Grove Village. The Clerk reported receipt of notice from the State Division of Highways of Iviotor Fuel Tax Allotment for the month of September in the amount of tir3,408.79 and notice from the State Dept. of Revenue of Municipal Tax collected for the month of July in the amount of ;?2,255.13. President Gibson stated he has written letters to the Des- Plaines National Bank and the First National Bank of Des Plaines notifying them of plans to transfer Village funds to a Chicago Loop bank. The Clerk reported that the Plan Commission Ordinance #4 has been filed with the County Clerk, DuP age County. The Clerk distributed copies of and read a proposed resolution entitled "A RESO- LUTION DESIGNATING TIM VILLAGE OF ELK GROVE VILLAGE AS THE PEONY VILLAGE." It was moved by Trustee Young and seconded by Trustee Dillon that the Board adopt Resolution #}20-61 entitled "A RESOLUTION DESIGNATING THE VILLAGE OF ELK GROVE VILLAGE AS THE PEONY VILLAGE". The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Young, Zettek; "NAY" - none; "ABSENT" - Hartshorn, Smith. Whereupon the President declared the motion carried. The Clerk distributed copies of a proposed ordinance creating the position of Foreman of Public Works. It was moved by Trustee Zettek and seconded by Trustee Young that the Board waive the first reading rule with respect to the above ordinance. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Young, Zettek; "NAY" - none; "ABSENT" - Hartshorn, Smith. Whereupon the President declared the motion carried. i The Clerk read the above proposed ordinance. It was moved by Trustee Zettek and seconded by Trustee Young that the Board adopt Ordinance No. 201 entitled "AN ORDINANCE CHEATING THE POSITION OF FORE4AN OF PUBLIC WCRKS, AMENDING THE 14UNICIPAL CODE OF ELK GROVE VILLAGE". The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Young, Zettek; "NAY" - none; "ABSENT" Hartshorn, Smith. Whereupon the President declared the motion carried. The Clerk distributed copies of a proposed ordinance prohibiting all night parking between the hours of 2 AM and 5 AM. It was moved by Trustee Zettek and seconded by Trustee Young that the Board waive the first reading rule with respect to the above ordinance. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Young, Zettek; "NAY" - none; "ABSENT" - Hartshorn, Smith. Whereupon the President declared the motion carried. It was moved by Trustee Zettek and seconded by Trustee Young that the Board adopt Ordinance No. 202 entitled "A14 ORDINANCE AI-,EfdDING SECTION 14.505 OF THE MUNICIPAL CODE OF ELK GROVE VILLAGE PROHIBITING ALL NIGHT PARKING BETtvEEN THE HOURS OF 2:00 i AM AND 5:00 AM." The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Young, Zettek; "NAY" - none; "ABSENT" - Hartshorn, Smith. Whereupon the President declared the motion carried. j It was moved by Trustee Keith and seconded by Trustee Zettek that the Board authorize an expenditure of no more than $?139.00 for the purchase of a Speed-0- Print Photo Copier, payment to be made from the Bond Account. The President directed the Clerk to call the roll on the motion and upon the roll being called the following Trustees answered "AYE" - Dillon, Keith, Young, Zettek; i "NAY" - none; "ABSENT" - Hartshorn, Smith. Whereupon the President declare:i the motion carried. j -5- Reg. 10-16-61 i At the request of Trustee Keith, the Clerk read a copy of a letter from Judge Ahlgren, previously circulated to the Board, to Paddock Publications wherein he registered his objections to a portion of a story which appeared in the October 12th edition of the Elk Grove Herald. (This letter in its entirety will be filed in the Clerk's Office.) Trustee Young stated that a used Galion Motor Grader, 8-9 years old, is available for purchase by the Village for 01OO. Trustees Young and Dillon will inspect this equipment and report at a future meeting. Trustee Young suggested that the Board investigate the possible extension of Touhy Ave. in order to facilitate the movement of traffic. The Board referred this matter to Attorney Hofert. Trustee Keith stated that the furniture bids have been screened down to 4 bids, and a recmmmendation will be made at the next regular meeting. It was the consensus that a copy of all correspondence be given to the Clerk for filing in the official Village files. Trustee Keith requested the Clerk to send a letter to Board members and to heads of all Departments inquiring as to personnel needs for the conducting of Village business. It was moved by Trustee Dillon and seconded by Trustee Young that the meeting be adjourned. The motion was voted upon by acclamation; whereupon the President declared the motion carried; and the meeting adjourned at 11:03 PM. Eleanor G. Turner Village Clerk I 1 Approved: I I I James R. Gibson President I I i ,I i I I I i i I I i i I -6- Reg. 10-16-61