HomeMy WebLinkAboutVILLAGE BOARD - 10/09/1961 - VILLAGE BOARD MINUTES OF A REGULAR MEETING OF THE
PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF ELK GROVE VILLAGE
HELD ON OCTOBER 9, 1961
President James R. Gibson called the meeting to order at 8:12 PP1 at the Ira L.
Rupley School in said Village and directed the Village Clerk to call the roll,
Upon the roll being called the following Trustees answered "PRESENT" - Francis
J. Dillon, Robert E. Hartshorn, Eugene V. Keith, Charles P. Smith, James R,
Young, Charles J. Zettek, Jr.; "ABSENT" - none.
It was moved by Trustee Dillon and seconded by Trustee Hartshorn that the Board
dispense with the normal order of business to provide for opening of bids for
squad cars and opening of bids for snow removal. The motion was voted upon by
acclamation; whereupon the President declared the motion carried.
The bids, opened by the Clerk, for the Police Dept. squad cars read as follows:
1. George C. Poole, Inc., Arlington Heights - V-8 with standard transmission
delivered to the Village including tax 45900„64 and Village's 1961 Ford;
V-8 with automatic transmission, delivered to the Village including tax 42195044;
prices based on current 1961 listings, therefore, if there is a price increase
on the 1962 models, it will have to be added to this quotation.
2. Long-Ford, Inc., Bensenville - V-8 with standard transmission 4¢1068076 plus
Village's 1961 Ford; V-8 Fordomatic (2060.00; lump sum bid - 43,128,76.
3. Mancuso Chevrolet, Skokie - V-8 with standard transmission delivered to the
Village including tax $998.54 plus Village's 1961 Ford; V-8 with automatic
transmission including tax 4$2236.74.
It was moved by Trustee Dillon and seconded by Trustee Keith that the above bids
be referred to the Public Safety Committee and that the Chairman be authorized to
purchase one car (the one for which there is a trade in) after all bids have been
checked, car to be purchased from low bidder. The President directed the Clerk
to call the roll on the motion and upon the roll being called the following Trustees
answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none,.
Whereupon the President declared the motion carried.
The bids, opened by the Clerk, for snow removal for the 1961-62 season, read as
follows:
1. L. A. 6charringhausen Material Co., Elk Grove Village - Trucks X11.00 per hr.;
Hough - H90 - 3 yd. 417.50 per hr.; Grader - Adams Auto Patrol *12.00 per hr,;
i Operator 413.00 per hr. on a 40 hr. week included in bid, any overtime to be
consumed by bidder.
i 2. City Wide Landscape & Tree Expert Co., Inc., Wheeling - One Brothers Snow
Flyr Series A-66 J Rotory Snow Plow, mounted on a Jeep with operator - x,40,.00
per hr.; One Brothers Model A-76T Rotory Snow Plow mounted on a W500 Dodge
Truck with operator - $55.00 per hr. (brochures enclosed to describe performance
of equipment).
3. Arrow Road Construction Co., Mt. Prospect - Int. 5 yd. dump truck 44020 per hr.;
Int. 9 yd. dump truck 4.'7.20 per hr.; (17-153) Galion 118 Motor Grader X12,00 per
hr.; (17-154) Galion 118 Motor Grader X12.00 per hr.; Cat Model 12 Grader 1,'P12.00 .
per hr.; Adams Model 550 Notor Grader 4l&OO per hr.; Allis Chalmers HD 6 front
end loader $12.00 per hr.; Int. Harvester Model 460 Front end loader 0.00 per hr. ,
Teamsters 4S3.30*per hr.; Operating Engineers 40.85*per hr.; Supervisors $r4.5o*
per hr.; *plus insurance and welfare.
4. Milburn Brothers, Inc., Mt. Prospect - Motor grader yF18.00 per hr.; 3 C.Y.
Endloader $18.00 per hr.; 1- C.Y. Endloader 416.00 per hr.; 3/4 CaY. Endloader
i $12.00 per hr.; Bulldozer $16.00 per hr.; 10 C.Y. Dump Truck 4P9,75 per hr.;
Truck and Plow combination 4x11.00 per hr,; Sand spreader 43 00 per hr. :
Laborer -?4.25 per hr.; Foreman 25.00 per hr.; labor and machine rates will be
I increased by 4$1. per hr. for any work performed between 6 PPI and 6 AM.
5. Endurance Paving Company, Arlington Heights - Truck and driver 49.50 per hr.,;
Ford Tractor and Operator $9.50 per hr.; Grader and Operator 4r12o50 per hr.
6. Frenzel Construction Co., Glenview - 5 y-d. dump truck 4;4.50; 9 yd. dump truck
$$7.45 per hr.; Cat model 12 grader 4:12.25 per hr.; Int. Harvester Model 460
Front end loader $8.25 per hr.; Teamsters 0.30*9er hr.; Operating Engineers
$3.85*per hr.; Supervisors $4.50*per hr.; *insurance and welfare to be added,
It was moved by Trustee Young and seconded by Trustee Smith that the above bids on
snow removal be referred to the Streets and Sewers Committee and a report made on
October 16th. The motion was voted upon by acclamation; whereupon the President
declared the motion carried.
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Trustee Zettek requested that the Board again deviate from the agenda in order to
discuss further action necessary to prohibit parking between 2 AM and 5 A11% TlB re
being no objections; Trustee Zettek read a written legal opinion from Attorney'Hofert,
regarding said parking restriction, which statedi In his opinion the ordl narice .is
both authorized by the State of Illinois and is'constitutional; said ordinance
should not be enforced without signs being posted; Section 128, Chapter 95z, Illinois
Revised Statutes ; the Manual of Uniform Traffic Control Devices for:Streets and
Highways, put out by the Division of Highways of the State of Illinois, should be
consulted for the type and character of signs to be posted; the Manual does not' set
forth the required location of signs for this type. of ordinance and in this regard
"the only instruction is. provided in Section 123j. paragraph 8b, Chapter 952i Illinois
Revised Statutes, and reads as follows: Ido ordinance or regulations enacted under
subdivision (lt4;5,6or .8) of' this' 'section shall be effective until signs giving
notice of'such local traffic regulations are posted- upori' or at the entrance to the
highway or part thereof affected as may be most appropriate"; that the City of
Evanston is posted with.,at• least two signs per block) one on each side of:the street,
throughout the City; that in Oak Park signs are posted at the intersection of all
streets where the same. intersect with major thoroughfares; and that taking into
consideration the practical and financial costs which would be imposed upon the
Village of Elk Grove -Village, the basic. nature of posting signs (which is ,to advise
the public), the lack of clear definition as to where signs should be posted in the
laws citedy and .the .term "appropriate" in the section quoted; it is, his opinion that
the Oak Park posting procedure would constitute the minimum legal posting; and
recommended that the Viliage together with other villages concerned; actuate legislation
which would clarify the posting problem and remove the onerous burden of putting up
numerous signs throughout the Village.
During discussion of the foregoing, Trustee Zettek suggested that the Village post
"no parking between 2 AM and 5 AM" signs on streets intersecting with major thorough-
fares; it was pointed out that present signs posts for signs regarding tonnage and
speed limitations could be used to post these proposed signs; and that the entire Village
could be posted in this manner with 50 or less signs.
It was moved by Trustee Zettek and seconded by Trustee Young that the Board authorize
the Attorney to amend the present ordinance regarding 2 AM to 5 AM parking restriction,
said amendment to remove the 30 minute allowance for parking between 2 Art and 5 Ari.
The President directed the Clerk to call the roll on the motion and upon the roll being
called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Young, Zettek;
"NAY" - Smith. Whereupon the President declared the motion carried.
It was moved by Trustee Zettek and seconded by Trustee Keith that the Board authorize
no more than x;300. for the purchase of 50 signs indicating "no parking between 2 AM
and 5 AM" and any other wording deemed appropriate. (The Manual of Uniform Traffic
Control Devices for Streets and Highways to be consulted for any additional approp-
riate wording). The President directed the Clerk to call the roll on the motion and
upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn,
Keith, Young, Zettek; "NAY" - Smith. Whereupon the President declared the motion
carried.
Trustee Zettek stated that 16 tickets have been issued to persons violating the 2 AN
to 5 AM restriction, and that the charges are being dropped upon the advice of Attorney
iHofert; and that no tickets will be issued until the Village is properly posted.
It was moved by Trustee Dillon and seconded by Trustee Zettek that the minutes of the
regular meeting of October 2, 1961 be approved as submitted and that the Board dispense
with the reading thereof. The motion was voted upon by acclamation; whereupon the
President declared the motion carried.
The President gave a report as follows:
1. Stated that he participated in the Arlington Heights' 125th Anniversary Parade
on October 7th;
2. Stated that he and Mayors Behler of Des Plaines and Woods of Arlington Heights
agreed that they and President Schlaver of Mt. Prospect should meet to discuss how
these four communities can work more closely and uniformly in zoning and planning
matters;
3. Reported receipt of a request from the Lions Club for permit for their annual
Christmas Tree sale, and recommended that the permit be issued without charge;
h. Reported receipt of an invitation to attend the Third Anniversary Celebration and
i Plaque Dedication at Little City in Palatine on October 15th, and that this invitation
has been accepted;
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5. Stated that he has received an announcement of a questionnaire to be submitted
to each home as part of the Civic Affairs Program of the Jaycees, and that since this
is an excellent opportunity for the Board to obtain helpful information from the
Residents, he requested each Standing Committee to submit questions to be included
and asked that Trustees Hartshorn and Keith review the questions with him;
6. Reported receipt of a letter from the Personnel Officer of the Civil Service
Commission of Chicago requesting aid in loca ting candidates for Chicago's police force.
This was referred to the Village Clerk to make information available to anyone
interested;
7. Stated that provision should be made for the office of Village Prosecutor, this
officer's services to be used only when required in the opinion of the Police Magistrate;
that by having our own Prosecutor, any fines would accrue to the Village, thus tending
to offset the cost of a Village Prosecutor; this officer also would be a great help to
the Police Dept. in assisting them in filing proper charges; that the compensation of
this office should be set at $10. to x,15. per hour, for such hours as are required for
the performance of duties. This was referred to the Judiciary Committee for study and
recommendation;
8. Requested an early opinion from the Attorney as to what can be done to regulate
merchandising displays, and require that service stations maintain certain standards
of cleanliness and provide visual protection for adjacent residential areas.
It was moved by Trustee Dillon and seconded by Trustee Smith that the Public Relations
Committee be given the assignment of screening questions that the Standing Committees
submit for the Jaycees Questionnaire. The motion was voted upon by acclamation;
whereupon the .President declared the motion carried.
Engineer Fletcher reported (1) he is still checking on Sections 6S, 6N, 7 and 8E, that
there are not too many corrections to be made and these will be completed soon; (2) the
driveway specifications are being typed and will be sent to the Streets and Sewers
Committee; (3) he has sent the maintenance program to the State, including bids for
salt and as soon as approval is granted, bids can be accepted for salt for the 1961-62
season; (4) he has talked to Mr. Mitchell, District Engineer, Division of Waterways and
requested suggestions as to ways and means to have debris from Salt Creek removed and
was advised to call the State and County Highway Departments. Mr. Fletcher did this
and learned they have no funds to be used for this purpose.
Chief E. C. Clifford read a report of Police activities for the month of Sept. 1961.
(This report will be filed in the Clerk's office.)
In the absence of Chief Mergens, the Clerk read a report of Fire Dept. activities for
the month of September 1961. (This report will be filed in the Clerk's office.)
� Mr. J. ttyan, Treasurer, presented a report showing match up of appropriation, working
j budget and expenditures to date on each item included (Sec. 1 thru Art. II) in the
! appropriation ordinance.
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Mr. Ryan also presented a Statement of Cash Flow for the month ending 9-30-61 as
follows: Cash balance 8-31-61 9,27,587.53; receipts 424,543. 94; disbursements
Sv18,475.40; cash balance 9-30-61 03,566.07. A Statement of Liabilities as of 9-30-61
was presented: Police Pension Fund ti>1,362.01; withholding taxes w3,137.83; real
estate tax disbursements 9;7,048.84; total q411,548.68. The report of the Police
Pension Fund as of 9-30-61 was given as follows: Contributions by Police Officers
from inception of fund to 9-30-61 �j2,695.01; matching Village obligation ti2,695.01;
total �:5,390.02; desposits made in Pension Fund x;;4,028.01; balance due from Village
9;1,362.01. (Copies of the aforementioned reports will be filed in the Clerk's office.)
Mr. Ryan suggested that the Finance Committee members and other interested Board
members meet with him on the 4th Thursday of each month for a discussion of finance
matters.
lMr. Ryan stated that a savirgs account for Police Pension Fund has been opened at the
First Federal Savings & Loan Assoc., Chicago.
i Mr. F. Scharringhausen, Building Inspector, gave a recapitulation of Building Dept.
report for the month of Septeu.!73r 1961 as follows: total permits issued - 124;
total construction cost X2,145,167.; total fees collected X6,838.90.
Mr. Ted Brown, of the Plan Commission, gave the following report concerning Dockets
253 and 254 before the Cook County Zoning Board of Appeals; The petitioner on
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Docket 253 requested rezoning from Rla to B3 (General Business District) for
approximately one acre on the MI corner of Oakton 5t. and Short Terrace in Elk
Grove Township in order to build a medical center to cost approximately U00,00!%00.
The petitioner on Docket 254 requested rezoning from R4 to B3 for approximately
one acre on the east side of Elmhurst Rd. 190 ft. north of Oakton in Elk Grove
Township in order to build an office building to cost approximately ;{100,00 0. I`ir.
Brown stated that the Plan Commission finds no objection with docket numbers 253 and
254.
Mr. Brown also reported on Dockets 236, 237 and 238 before the County Zoning Board:
Docket 236 dealt with approximately 2 acres on the SW corner of Algonquin and Busse
Roads, fronting Busse Rd., rezoning to R-6 was requested. (R-6 county classification-
high density efficiency type two-flight type building with 1500 :;.f. per dwelling
unit); Docket 237 concerned approximately 10.6 acres on the Siri corner of Algonquin
and Busse Rds. fronting on Algonquin Rd. Rezoning from R4 to R5 was requested ;
(R-5 county classification - low density multiple story apartments with 2500 s.f.
of land per dwelling unit); Docket 238 concerned approximately 4 acres on the
SW corner of Algonquin & Busse Rds.; rezoning from R4 to B-2 (Restricted Service
District) was -requested.
Dockets 236, 237 and 238 were treated as one case due to the overall development
of the property in question. The proposals for the 16 acres of farm land are:
58 one and two room "efficiency" apartments in two story walk-up type buildings;
190 one, two, and three bedroom apartments in two, three or four story walk-up
type buildings; and a small business district consisting of 16 stores.
Mr. Brown stated that it is the recommendation of the Plan Commission that this
request for rezoning be denied for these reasons: the taxes will not cover the
additional school facilities required plus the transportation cost involved for
the students; the proposed development presents a traffic problem; there is a
possibility the builder will not hold to his high standard of design and construction
in an unincorporated area there are not the many controls and regulations that exist
in municipalities; three and four story apartment buildings would seem out of
place with present surroundings; in the broadest sense of terms, this could be
classified as spot zoning; and there is a question of actual need for these apartments.
It was moved by Trustee Keith and seconded by Trustee Zettek that the Board concur
in the findings of the Plan Commission and direct the Village Attorney to file
an objection with the County to Dockets 236, 237 and 238 on the basis of spot
zoning and that this type of construction is not in keeping with surrounding.--
buildings. The President directed the Clerk to call the roll on the motion and
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upon the roll being called the following Trustees answered "AYE" - Dillon,
Hartshorn, Keith, Young, Smith, Zettek; "NAY"-none. Whereupon the President
declared the motion carried.
iMr. Brown gave the following report concerning membership in the Northeastern
Illinois Metropolitan Area Planning Commission:
This Commission consists of approximately 20 people and is financed by the State,
the City of Chicago, the Urban Renewal Administration, Cook, McHenry, Lake, Kane,
DuPage and vjill Counties and also receives financial assistance by contributions
j from cities, towns and villages within the area, and from corporations and individuals
who are interested in planning of future growth within this area. The Commission
collects data with respect to population trends and makes findings available to
interested persons; advisesunits of local government of any projects, plans, pro-
posals and policies adopted or under consideration by local and Btate governments
which might in any way affect the local situation; prepares and recommends to local
units of government plans and policies which are metropolitan in character; prepares
j and makes available standards for zoning, building and sub-division control ordinances;
prepares and recommends capital improvement programs.. This information is made
available by (1) an annual conference; (2) local regional and planning meetings;
(3) news letters and other publications; and (4) an extensive planning library.
i By being a part of Cook County, Elk Grove Village is included in the overall planning
i of this Commission and receives their publications and literature.
The next lecture and discussion series co-sponsored by the Northeastern Illinois
Metropolitan Area Planning Commission and the University College, the University
i of Chicago, is a ten week series of 2 hour sessions entitled "The Future of
Northeastern Illinois" and begins October 18, 1961.
There are 40 to 50 municipalities who are financial supporters of the above
Commission and if the Village so desires, it may make a contribution. The Plan
Commission has been informed that a contribution for a municipality the size of
Elk Grove Village would be around X150. annually.
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It was moved by Trustee Zettek and seconded by Trustee Dillon that the Board
authorize the expenditure of $20. for Plan Commission members to attend the
seminar of the Northeastern Illinois Metropolitan Plan Commission beginning
October 18th. The President directed the Clerk to call the roll on the motion
and upon the roll being called the following Trustees answered "AYE" - Dillon,
Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President
declared the motion carried.
At this time (10:08 PM) President Gibson declared a recess in order to allow
Residents in attendance to direct questions and comments to Board members.
The President reconvened the meeting at 10:32 PM and directed the Clerk to call
the roll. Upon the roll being called the following Trustees answered "Phh,SENT" -
Dillon, Hartshorn, Keith, Smith, Young, Zettek; "ABSEN^1" - none.
It was moved by Trustee Dillon and seconded by Trustee Young that the Attorney
be authorized to draft a Resolution providing that Elk Grove Village be known as
the "Peony Village". The President directed the Clerk to call the roll on the
motion and upon the roll being called the following Trustees answered "AYE" -
Dillon, Keith, Smith, Young, Zettek; "NAY" - Hartshorn. Whereupon the President
declared the motion carried.
Trustee Dillon.--reported that in connection with the Civil Defense Program, a
one week course in radiological detection is being conducted at a school in
Battle Creek, Michigan. Room and board for one person is q�65. and the attending
member will bring back equipment for 20 people. This equipment becomes the
property of the Village when these people have been trained in its use.
It was moved by Trustee Dillon and seconded by Trustee Keith that the Board
authorize an expenditure of x;65. plus incidental expenses to send Mr. James
Robertson to Battle Creek for a course in radiological detection. The President
directed the Clerk to call the roll and upon the roll being called the following
Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" -
none. Whereupon the President declared the motion carried.
It was moved by Trustee Dillon and seconded by Trustee Smith that the Board
authorize payment of the following: $1,039.55 to Freeman Abbott Plumbing and
Heating; 618,288.03 to W. F. Fitzsimmons & Co., Inc.; 1'3015.00 to Fecht Electric
Inc. The President directed the Clerk to call the roll on the motion and upon the
roll being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith,
I Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion
carried.
It was moved by Trustee Dillon and seconded by Trustee Smith that the Board authorize
Change Order #2 on the Municipal Building contract with W. F. Fitzsimmons & Co. in
the amount of 111'$71.00 to provide for the removal of black dirt and an additional 6
'I inches of stone on the southwest side of the Street Dept. building. The Yresident
directed the Clerk to call the roll on the motion and upon the roll being called the
i following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek;
"NAY" - none. Whereupon the President declared the motion carried.
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Trustee Dillon reported that the original total cost of the Municipal Building was
ti261,485. and that additional items (not over 0000.) had been added bringing the
total contracted price of the building to around 4265.000.00.
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j It was moved by Trustee Smith and seconded by Trustee Keith that the Board authorize
i payment of $290 to Bell-Hill Millwork for the Bulletin Board at the Park and Shop..
(Centex Construction Co. has paid X145. to the Village for one half the cost of the
Bulletin Board.) The President directed the Clerk to call the roll on the motion and
upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn,
Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the
,I motion carried.
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The Clerk read a letter from Centex Construction Co. stating that the construction
i of pavement, curbs and gutters, sidewalks, and storm drainage has been satisfactorily
completed in Section 9 South, and that they guarantee same for one year from the
date of 10-9-61 against faulty workmanship and materials, exclusive of ordinary
wear and tear and that they agree to provide the Village with a maintenance bond
when Section 9 South is accepted for permanent maintenance. The Board referred
this matter to the Village Engineer.
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The Clerk read a letter from the United Motor Coach Co. requesting a change in
their route in the Village. This was referred to the Streets and Sewers Committee.
The Clerk read a letter from Mr. E. Stebbins of Centex Construction Co. enclosing
a list of all the entries in the contest to name the Bulletin Board in the Elk Grove
Park and Shop. The judges selected to choose a name were unable to reach an agree-
ment and Mr. Stebbins requested that the Village Board select the name to be used.
This was referred to the Public Relations Committee.
The Clerk read a letter from Mr. 0. W. Wilson, Supt. of Police, Chicago, to Chief
Clifford commending the Village Police Force for the cooperation afforded following
the air crash at O'Hare International Airport and stating "I want you to know how
much we treasure your friendship, appreciate your cooperation, and respect the
ability which was so effectively demonstrated."
The Clerk reported receipt of the Annual Financial Report of the Metropolitan
Sanitary District of Greater Chicago for the year ended December 31, 1960, and
stated that this report will be filed in the Clerk's office.
The Clerk presented for second reading an ordinance "providing that the proceeds
of tax on foreign fire insurance companies be used for purchase and/or maintenance
of Fire Dept. equipment".
It was moved by Trustee Dillon and seconded by Trustee Zettek that the Board adopt
Ordinance No. 200 entitled "AN ORDINANCE AMENDING SECTION 22.402 OF THE MUNICIPAL
CODE OF ELK GROVE VILLAGE PROVIDING THAT THE PROCEEDS OF THE TAX ON FOREIGN FIRE
INSURANCE COMPANY PREMIUMS BE USED FOR THE PURCHASE ANDIOH MhD4TENANCE OF FIRE
EQUIPMENT". The President directed the Clerk to call the roll on the motion and
upon the roll being called the following Trustees answered "AYE" - Dillon, Hartshorn,
Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the
motion carried.
President Gibson made the following appointments to the Purchasing Committee:
Mr. Allen Stewart, 500 Maple Lane and Mr. John T. McSweeney, 1.199 Bosworth.
It was the consensus that the Board issue the necessary license to the Lions
Club without charge for the sale of Christmas trees.
It was moved by Trustee Dillon and seconded by Trustee Young that the meeting be
adjourned. The motion was voted upon by acclamation; whereupon the President
declared the motion carried, and the meeting adjourned at 11:20 PM.
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Eleanor G. Turner
Village Clerk
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Approved:
James R. Gibson
President
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