HomeMy WebLinkAboutVILLAGE BOARD - 09/25/1961 - VILLAGE BOARD MINUTES OF A REGULAR MEETING OF THE
PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF ELK GROVE VILLAGE
HELD ON SEPTEMBER 25i 1961
President James R. Gibson called the meeting to order at 8:13 PM at the Ira L.
Rupley School in said Village and directed the Village Clerk to call the roll.
Upon the roll being called the following Trustees answered "PRESENT" - Francis
J. Dillon, Robert E: Hartshorn, Eugene V. Keith, Charles P. Smith, James R.
Young, Charles J: Zettek; Jr.; "ABSENT" = none:
It was moved by Trustee Dilloh and seconded by Trustee Zettek that the minutes
of the regular meeting of September 18, 1961 be approved with the addition of
the following paragraph between paragraphs 1 and 2 on page 2: "Trustee Zettek
requested that each Board member be given a copy of the President's Report"; and
that the Board dispense with the reading thereof. The motion was voted upon by
acclamation; whereupon the President declared the motion carried.
The President gave a report containing the following:
(1) reported receipt of an announcement of the Tenth Annual hater Works Manage-
ment Short Course, offered by the University of Illinois October 23 through
October 27, 1961 at Monticello, Illinois, and referred the information to Trustees
Hartshorn and Young;
(2) reported receipt of a copy of a notice served upon the Elk Grove Water and
Sewer Co., Inc. by Mr. J. E. Lane, 657 Charing Cross Rd. Mr. Lane will file a
petition for "...investigation and suspension of all or certain tariffs now on
file with the Illinois Commerce Commission." This was referred to the Judiciary
Committee;
(3) reported his attendance at a dinner meeting of the Northwest Municipal Conference
on Wednesday, September 20th at which time Mr. Lon Sargent, Executive Director of
.the Illinois Municipal League, reviewed a number of bills enacted by the 72nd
General Assembly. The President referred an advance copy of the League's Legislative
Bulletin which he received from Mr. Sargent to the Judiciary Committee, together
with notes regarding specific legislation which he would like reviewed for possible
benefit to the Village;
(4) stated that he has been invited to the meeting of the Northwest hunicipal
Conference on October 18th, and that he has written to the Northwest Municipal
Conference asking that they consider Elk Grove Village for membership;
(5) reported he had met with three members of the Communications Committee on
September 23rd and that at this meeting there was a general discussion as to the
areas in which this Committee would direct their attention; and appointed Mr.
J William McCall, 60 Ridgewood, to this committee.
The President then directed the following statement to the Board:
"This Board is charged with the responsibility for the Health, Welfare and Safety
of the 10,000 residents of Elk Grove Village.
It is my opinion that we should concentrate our talents and our energy to discharging
that responsibility.
I believe the people of our Village elected me to work for them. This also applies
to the Members of the Board..
It is my hope and request that as differences of opinion, and sometimes differences
of definition, arise, I, as you, will remember our role is that of a public servant.
Therefore, while we may take a strong stand on any issue, we must serve our Village
to the utmost of our abilities, and not let personal thoughts nor reactions hamper
our work.
I hope the recent difference of opinion which has had considerable attention can
be set aside now and all of us work harmoniously for the benefit of our Village."
Trustee Dillon stated he thought that the Board should go forward with the goals
as outlined in the President's report and that he believes it is "something all of
us will back up."
Copies of the President's Report of September 18th were distributed and a one week
extension was given on due dates of reports requested in that report.
Trustee Dillon stated that a survey of building licenses and fees for commercial
and industrial construction may take up to six months, but that he will have an
! interim report in one month.
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Attorney Hofert stated (1) he attended the public hearing on September 20th held
by the Judiciary and Planning Committee regarding the rezoning for apartment
construction;
(2) he has ordered copies of bills recently enacted by the State which have appli-
cation to the operation of the Village and will work with the Judiciary and Planning
Committee and have a report on these bills at a meeting in the near future.
The Clerk distributed copies of and read two proposed ordinances prepared by
Attorney Hofert: (1) "An Ordinance Providing for Fees for Hearings before the
Zoning Board of Appeals and Prescribing the Time for Hearings Before said Board,
Amending and Supplementing Chapter 7, Article III of the Municipal Code of Elk
Grove Village"; (2) "An Ordinance providing for the Licensing of Scavengers4"
The Clerk distributed copies of a proposed ordinance prepared by Attorney Hofert
regarding parking restrictions on certain designated streets.
It was moved by Trustee Dillon and seconded by Trustee Smith that the Board waive
the first reading rule with respect to the above ordinance. The President directed
the Clerk to call the roll on the motion and upon the roll being calld the following
Trustees answered "AYE" j Dillon, Hartshorn, Keith, Smithy Young, Zettek; whereupon
the President declared the motion carried.
The proposed ordinance regarding parking restrictions was read by the Clerk. Trustee
Young stated that "no parking" signs had been removed from streets designated in
this ordinance and that "1 hour parking" signs have been erected.
It was moved by Trustee Dillon and seconded by Trustee Zettek that the Board adopt
Ordinance No. 193 entitled "AN ORDINANCE RESTRICTING PARKING TO ONE HOUR ON CERTAIN
DESIGNATED STREETS AND REPEALING SECTION 111.501, PARAGRAPH lh OF THE MUNICIPAL CODE
OF ELK GROVE VILLAGE." The President directed the Clerk to call the roll on the
motion and upon the roll being called the following Trustees answered "AYE" -
Dillon, Hartshorn, Keith, Smith, Young, Zettek; "may" - none. Whereupon the
President declared the motion carried.
There followed a discussion of establishment of a Police Reserve. Trustee Keith
and Attorney Hofert will work together on preparation of a tentative ordinance for
presentation to the Board.
Engineer Fletcher stated that he has made an inspection of Sections 6S2 6N, 7 and 8E,
and that it is necessary for him to check on one or two items, after which a written
report will be submitted to the Board.
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In regards to the flooding condition at Salt Creek, Engineer Fletcher reported that
in 1959 the State approved an expenditure for work to be done from the mouth of the
creek through Brookfield, and the 72nd General Assembly approved the second stage
of this project which will carry the improvement as far as Mannheim Rd.; and that
j if additional work needs to be done, it will be necessary to go to Springfield and
get a bill sponsored.
Mr. Fletcher also stated that he had, that day, talked to Mr. Mitchell, District
Engineer, Division of Waterways, who had men check the condition of the creek; and
i Mr. Fletcher will investigate to see what can be done to have debris removed from
Ivarious points along the creek.
Engineer Fletcher stated that an estimate of the cost of coven Elk Grove Boulevard
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ditch from Tonne Road to Victoria Lane is X107,000. and that one half of the cost
could be paid from Motor Fuel Tax according to information received from the State.
Trustee Young stated that he and Trustees Dillon and Zettek will discuss this
problem in committee and have a progress report in one month.
The Clerk read the monthly report for August from the Fixe Dept. (This report
will be filed in the Clerk's Office.)
Chief Mergens requested that the Board consider the purchase ($179.) of a collapsible
water tank to increase the usefulness of the Fire Dept. tank9r; and explained its
j use this way: at a given destination the water from the tanker could be eatitied
into the collapsible tank and while this water is being used, the tanker could be
sent for more water. Trustee Zettek stated he will have a report on this request
at the next regular meeting.
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Chairman Carson of the Plan Commission reported that County Zoning Hearings on
docket ##221 and #255 were attended, and stated that property involved on docket
#221 is out of the jurisdiction of the Village, and that docket #255 involved a
request for rezoning to permit gas station construction on approximately 3/4
acre located on the NW corner of Dempster St. and Elmhurst Rd. and that there
are no objections to this rezoning.
Mr. Ted Brown,a member of the Plan Commission, and Mr. Jack C. Michala, member -
Plan Commission and Chairman of the Zoning Board of Appeals, reported on informa-
tion gained from attendance at workshops of the conference of the Metropolitan
Area Planning Commission on September 18th.
Mr. Carson stated he has been unable to reach Mr. Dyke regarding Village membership
in the Metropolitan Area Planning Commission but will have a report by the
October 9th meeting of the Board.
Mr. Larberg of the Board of Health stated that a survey has been made of weeds in
the Village and at present there are none considered to be detrimental to the health
of Residents. He also stated that the Board of Health is looking over the Cook
County Health Dept. ordinance and that Dr. Fox is checking ordinances of other
Villages. An inspection of plants in the Industrial Park in which any food is
handled is planned for the near future.
Mr. J. Breen, Director of the Civil Defense Commission, reported that 3 areas of
attention that this Commission is concerned with now are: (1) safety of the
people as the objective or goal; (2) selling the program to the Villagers so they
will actively participate to achieve objective; and (3) organization. He stated
that the organizational program is now being finalized and indicated that the
SP2000. appropriation for the work of this Commission might be grossly inadequate.
Mr. Breen also reported that to participate in a "matching-funds" program, the
Village Civil Defense program must be filed with the State. This program must
include names, dates, plans and six major areas of services which are: communications;
police; welfare; radio/detection; fire and rescue service; health and medical care.
Mr. Breen stated that a campaign will begin within a maximum of one month's time.
President Gibson requested that particular emphasis be placed in the disaster area
of the Civil Defense program.
At this time (9s45 PM) President Gibson declared a recess during which time
Residents in attendance would be permitted to address any member of the Board.
The President reconvened the meeting at 10:08 PM and directed the Clerk to call
the roll. Upon the roll being called the following Trustees answered "PRESENT"
Dillon, Hartshorn, Keith, Smith, Young, Zettek; "ABSENT" - none.
Mr. Robert Fleming, Chairman of the Budget & Estimate Committee, presented a
proposed working budget for the fiscal year 1961-62 in the total amount of
X5271,133.56, showing known and anticipated income from May 1, 1961 to April 30,
1962 as ?235,603.75, leaving a deficit of 05,529.81; and a letter to the Board
dated September 18, 1961 calling attention to certain unrealistic expenditures
which are not in keeping with sound municipal management. This letter also stated:
"It is suggested that all department chiefs and heads of commissions be strongly
cautioned on any further expenditures that will cause these departments or com-
missions to exceed the amounts heretofore appropriated"; and'Unless the Working
Budget can be reduced by an amount sufficient to eliminate the deficit, it will
become necessary for the Village to issue its 1961 Tax Anticipation Warrants in
an amount large enough to balance the budget. If it is determined that Warrants
be issued, it is recommended that they not issue before January 15, 1962."
j Mr. Fleming requested that the Board obtain a written legal opinion as to legality
j of overtime salary payments charged to the appropriation entitled "salary of police
of f is err."
It was moved by Trustee Smith and seconded by Trustee Hartshorn that the Board
iinstruct the Village Attorney to provide a statement regarding legality of overtime
salary payments charged to the appropriation entitled "salary of police officers."
Following a discussion, Trustee Smith withdrew his motion with the consent of the
second.
The above-mentioned matter was referred to the Judiciary & Planning Committees
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Fir. Fleming stated that the X2000. appropriation for Civil Defense was not
incorporated in the working budget since this is an area where a tax can be
levied and it was not considered within their jurisdiction to make a recommenda-
tion of any kind.
Mr. Fleming stated that the Budget and Estimate Committee is now in recess and
will reconvene on March 1, 1962.
Trustee Smith gave a vote of thanks to Mr. Fleming and his committee for the
tremendous job they have done.
Trustee Keith stated that awarding of furniture bids must be based on knowledge
of amount of funds in the Bond Account. Treasurer Ryan stated he will have a
report on the Bond Account at the next regular meeting.
Judge Ahlgren reported that in the past two weeks a total of $ 1016. has been
collected in court fines, of which 045. was paid through the Violations Bureau
and 1c671. was paid in court. He also reported that 1 case before him involved
a youth -whose parents were not financially able to provide an attorney. Judge
Ahlgren contacted Att. Richard E. Dowdle, 156 Wildwood, Elk Grove Village, who
defended the youth without charge and Judge Ahlgren requested that the record
show his appreciation to Mr. Dowdle for this service.
Judge Ahlgren also stated that he will be reporting to the Board no less often
than once monthly.
President Gibson admin_�tered the oath of office to James L. Breen, Civil Defense
Director, Chief Edward Clifford and Al Hartig, Assistant Directors.
Mr: Tom Hamilton, Chairman of the Aviation Committee) reported that "O'Hare
noise abatement procedures have been set up, and they are being followed in
a large percentage of the cases by pilots. And, most important, the procedures
are indicative of a willingness--an eagerness--on the part of the authorities
to provide as much relief as they can consistent with safety." Mr. Hamilton
requested that citizens who are disturbed unnecessarily by low-flying departing
aircraft call a member of the Aviation Committee, giving as much identifying
information regarding the flight as possible, so that this information might
be referred to the air line involved, and pilots who may be new at their jobs
and who may not be familiar with the procedures can be appraised of them.
The following ordinances were presented by the Clerk, first reading having been
on September 18th: (1) An Ordinance designating certain streets as through streets
by virtue of the authority provided in Section 14.201 of the Municipal Code of
Elk Grove Village and amending the Municipal Code of Elk Grove Village by adding
I Section 14.202; (2) An Ordinance amending Section 14.512 (additional no parking
streets and areas) of the Municipal Code of Elk Grove [Tillage; (3) An Ordinance
i amending Section 14.204 (stop intersections) of the Municipal Code of Elk Grove
i Village.
It was moved by Trustee Hartshorn and seconded by Trustee Young that the Board
adopt Ordinance No. 194 entitled "AN ORDINANCE DESIGI4ATINIG CERTAIN STREETS AS
THROUGH STREETS BY VIRTUE OF THE AUTHORITY PROVIDED IN SECTION 14.201 OF THE
MUNICIPAL CODE OF ELK GROVE VILLAGE AND AT.IENDING THE MUNICIPAL CODE OF ELK
GROVE VILLAGE BY ADDING SECTION 11.1.202". The President directed the Clerk to
i call the roll on the motion and upon the roll being called the following
Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" -
none. Whereupon the President declared the motion carried.
i It was moved by Trustee Zettek and seconded by Trustee Dillon that the Board adopt
Ordinance No. 195 entitled "AN ORDINANCE ArNDING SECTION 14.512 (ADDITIONAL NO
PARKING STREETS AND AREAS) OF THE MUNICIPAL CODE OF ELK GROVE VILLAGE. The
President directed the Clerk to call the roll on the motion and upon the roll
being called the following Trustees answered "AYE" - Dillon, Hartshorn, Keith,
i Smith, Young, Zettek; "NAY" - none. Whereupon the President declared the motion
carried.
It was moved by Trustee Hartshorn and seconded by Trustee Smith that the Board
adopt Ordinance No. 196 entitled "AN ORDINANCE AMENDING SECTION 14.204 (STOP
i INTERSECTIONS) OF THE MUNICIPAL CODE OF ELK GROVE VILLAGE." The President directed
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the Clerk to call the roll on the motion and upon the roll being called the following
Trustees answered "AYE" - Dillon, hartshorn, Keith, Smith, Young, Zettek; "NAY" -
none. Whereupon the President declared the motion carried.
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The Clerk presented two petitions received from (1) Roscoe 0. Babbitt cnd nary
Louise Babbitt requesting pre-annexation zoning and annexation to the Village of
property located at the SE corner of Arlington Heights Rd. and Devon Ave.,
requesting zoning to B-1 to permit construction of a gasoline station; said petition
delivered on the understanding that the annexation will not become effective unless
the requested zoning is granted; (2) William Schoo and Alma Schoo requesting
pre-annexation zoning and annexation to the Village of property located at the SW
corner of Devon and Tonne Rd., requested zoning to B-1 to permit construction of a
gasoline station; said petition delivered on the understanding that the annexation
will not become effective unless the requested zoning is granted.
The Board referred the above petitions to the Plan Commission and Zoning Board
of Appeals.
The Clerk presented a request received from Mr. John Crispe, 16 Evergreen, to
erect a 48 ft. radio tower on his property. The Board referred this request to
the Building Committee.
The Clerk read a report from Mr. James G. Smith, Chairman of the Communications
Committee. (This report will be filed in the Clerk's Office.)
The Clerk read a copy of a letter directed to the General Superintendent, Forest
Preserve District from Trustee Zettek which requested that the Village be advised
as to steps taken by that organization to control the larvae and mosquitoes in
the Forest Preserves. The Clerk read the reply received by Trustee Zettek from
Mr. Roland F. Eisenbeis, Superintendent of Conservation, Forest Preserve District
of Cook County, which stated that they cannot permit the use of insecticides in
the forest preserves because of the destructive effects on birds, mammals, fish
and other animal life; and that insecticides destroy those forms of animal life
that would ordinarily control mosquitoes; that a study indicates that the forest
preserves are very minor in their contribution to the mosquito problem - open
lands and neighboring fields were found to be more productive.
The Clerk read a copy of a letter from Trustee Zettek to the Traffic Engineer,
Illinois Division of Highways requesting the latest copy of the "Manual of Uniform
Traffic Control Devices for Streets and Highways."
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i The Clerk read a copy of a letter from President Gibson (by Trustee Zettek) to
Mr. William J. Mortimer, Superintendent, Cook County Highway Dept. requesting
that a study be made of the traffic and conditions peculiar to the intersections
of Arlington Heights Rd. and Devon Ave., and Tonne Rd. and Devon Ave. with the
expressed hope that such a survey will lead to the posting of 4--way stop signs.
The Clerk read a letter from Chief Walter E. Tett, Bensenville Police Dept. to
Chief Clifford thanking him and his men for the assistance they gave on
September 17th and assuring Chief Clifford of assistance from Bensenville whenever
ihelp is needed.
The Clerk read a letter from WBBM, CBS Radio, requesting material concerning the
community's history, development and the present overall picture, including
population, this information to be used on their 8:57 AM program entitled
"WBBNI Salutes". This request was referred to the Public Relations Committee.
jThe Clerk reported receipt of a copy of a review of legislation of special
interest to municipalities, as adopted by the 72nd General Assembly, this review
being limited to legislation which concerns street matters of particular interest
i to the Dept. of Public Works & Buildings, but not intended as a review of all
street or municipal legislation. This was referred to Trustee Young and the
Streets & Sewers Committee.
The Clerk read a letter from Trustee Young to the Village Board, copy to Mr.
Stebbins, giving a list of dead or missing Lees. The final paragraph of this
letter stated "By giving a copy of this memo to Mr. Stebbins we are requesting
that he inform us on the action to be taken by Centex Construction Co. on the
above list of dead or missing trees."
The Clerk requested specifications for driveways across sidewalks to be used in
the issuing of permits for such construction. This was referred to Eng. Fletcher.
The Clerk reported receipt of notice from the State Div. of Highways of Motor Fuel
Tax in the amount of $ 2,887.60.
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The Clerk read a letter from Mr.- J. E. Lane stating he will file a petition
against the Elk Grove Water & Sewer Co., Inc. Mr. Lane, in attendance at this
meeting,was recognized from the floor, and outlined his reasons for the decision
to file said petition. This matter was referred to the Judiciary & Planning Comm.
It was moved by Trustee Dillon and seconded by Trustee Smith that the Clerk be
instructed to file the Village Planning Ordinance with the County of DuPage.
The President directed the Clerk to call the roll on the motion and upon the
roll being called the following Trustees answered "AYE" = Dillon, Hartshorn,
Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President declared
the motion carried.
The Clerk presented copies of 2 proposed resolutions prepared by Trustee. Young and
Engineer Fletcher for use of Motor Fuel Tax funds for the purpose of maintaining,
(cleaning and snow removal) under the Illinois Highway Code, arterial and non-
arterial streets from January 1, 1962 to December 31, 1962.
It was moved by Trustee Young and seconded by Trustee Keith that the Board adopt
Resolution No. 18-61 entitled "RESOLUTION FOR MAINTENANCE OF ARTERIAL STREETS OR
STATE HIGHWAYS BY MUNICIPALITY UNDER. THE ILLINOIS HIGHWAY CODE." The President
directed the Clerk to call the roll on the motion and upon the roll being called
the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young,
Zettek; "NAY" - none. Whereupon the President declared the motion carried.
It was moved by Trustee Young and seconded by Trustee Keith that the Board adopt
Resolution No. 19-61 entitled "RESOLUTION FOR I1,1AINrEiUANCE OF NON-ARTERIAL STREETS
OR STATE HIGHWAYS BY MUNICIPALITY UNDER THE MOTOR FUEL TAX LAW." The President
directed the Clerk to call the roll on the motion and upon the roll being called
the following Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young,
Zettek; "NAY" - none. Whereupon the President declared the motion carried.
The Clerk distributed copies of the following proposed ordinance for first reading:
"An Ordinance Authorizing the A. F. P. Burglar Alarm System to Make Certain Burglar
Alarm Installations on Village Owned Property."
It was moved by Trustee Dillon and seconded by Trustee Zettek that the Board
authorize payment of $767.25 to W. F. Fitzsimmons & Co. for removal of excess top
soil per agreement, and grading and compacting of fill. (Refer to minutes of
Special Meeting of May 15, 1961 for agreement). The President directed the Clerk
to call the roll on the motion and upon the roll being called the following Trustees
answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none.
Whereupon the President declared the motion carried.
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Trustee Dillon reported that Mr. Thomas R. Epps, V. P. of the Elk Grove Village
Jaycees has requested permission for the Jaycees to erect 2x6x6 signs at six
locations within the Village, and stated there. are no objections to this as far
as the Building Committee is concerned. The Board referred the request to the
Public Relations Committee.
:The Clerk reported receipt of one-bid (Arrow Road Construction Co.) on snow r-emoval
and was instructed to open same. The bid read as follows: term of lease Nov. 1961
thru April 1962; 5 yd. dump truck'- X4.20 per hr.; 9 yd. dump truck = $7.20 per hr.;
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1 Galion 118 motor grade - X12.00 per hr.; Cat Model 12 grader - $12:00 per hr.;
Adams model 550 motor grader - $12.00 per hr.; Allis Chalmers HD 6 front end loader -
112.00 per hr.; Int. Harvester Model 460 front end loader - x;8.00 per hr.;
Teamsters X3.30* per hr.; operating Engineers - $ 3.85* per hr.; Supervisors -
$4.50* per hr:; -*plus insurance and welfare.
It was moved by Trustee Young and seconded by Trustee Dillon that the bid from Arrow
Road Construction Co. be rejected and that they be notified to re-submit. The motion
was voted upon by acclamation; whereupon the President declared the motion carried-.
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It was moved by Trustee Young and seconded by Trustee Hartshorn that the Clerk be
authorized to re-advertise for bids for snowy removal to be opened at the regular
meeting of October 9;1961. The President directed the Clerk to call the roll on
the motion and upon the roll being called the following Trustees answered "AYE" -
Dillon, Hartshorn; Keith; Smith, Young; Zettek; "NAY" - none Whereupon the
President declared the motion carried.
It was moved by Trustee Hartshorn and seconded by Trustee Smith that the meeting be
adjourned. The motion was voted upon by acclamation; whereupon the President
declared the motion carried.* and the meeting adjourned at 11:40 PM.
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� Approved:
Eleanor G: Turner, Village Clerk
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