HomeMy WebLinkAboutVILLAGE BOARD - 09/11/1961 - VILLAGE BOARD MINUTES OF A REGULAR MEETING OF THE
PRESIDENT AND BOARD OF TRUSTEES OF
THE VILLAGE OF ELK GROVE VILLAGE
HELD ON SEPTEMBER 11, 1961
President James R. Gibson called the meeting to order at 8:12 PIA at the Ira L.
Rupley School in said Village and directed the Village Clerk to call the roll.
Upon the roll being called the following Trustees answered "PRESENT" - Francis
J. Dillon, Robert E. Hartshorn, Eugene V. Keith, Charles P. Smith, James R.
Young, Charles Zettek, Jr. ; "ABSENT" - none.
It was moved by Trustee Dillon and seconded by Trustee Zettek that the minutes
of the regular meeting of September 5, 1961 be approved as submitted and that
the Board dispense with the reading thereof. The motion was voted upon by
acclamation; whereupon the President declared the motion carried.
President Gibson annourc A that the Attorney's absence was due to business reasons.
The Clerk distributed copies of a proposed ordinance relating to committees.
It was moved by Trustee Dillon and seconded by 'Trustee Smith that the Board
waive the first reading rule with respect to the proposed ordinance relating
I to committees. The President directed the Clerk to call the roll on the motion
and upon the roll being called the following Trustees answered "AYE" - Dillon,
Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the President
declared the motion carried.
1 The proposed ordinance relating to committees was read by the Clerk.
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jIt was moved by Trustee Dillon and seconded by Trustee Zettek that the Board adopt
i Ordinance No. 190 entitled "AN ORDINANCE AMENDING AI4D SUPPLFTiENTING SECTION 2.209,
ARTICLE II CHAPTER 2 OF THE MUNICIPAL CODE OF THE VILLAGE OF ELK UhOVE VILLAGE OF
1961 RELATING TO COMMITTEES". The President directed the Clerk to call the roll
on the motion and upon the roll being called the following Trustees answered "AYE"-
Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon the
President declared the motion carried.
President Gibson announced that at each regular meeting a President's Report will
be given, this report to contain actions, thoughts and recommendations of the
President to the Board of Trustees and to the Residents. The following report
i was then given by the President: (1) Reported wide spread violation of Chapter
23 Article II of the Municipal Code which prohibits permitting weeds, grass or
plants to grow to a height exceeding eight inches anywhere in the Village. The
Clerk was directed to request a survey and report from the Health Officer; (2)
reported receipt of a letter from Centex Construction Co. specifying an agreement
for a future dedication of 3.60 acres of public land to compensate for an equal
shortage in Section 1 East; (3) the Building Committee was requested to report
at the next regular meeting as to the date the Elk Grove Water & Sewer Co. will
furnish the water and sewer services to the Fire Station & Municipal Building
in compliance with Ordinances #5 and #i6; (4) reported receipt of a letter from
the Muscular Dystrophy Assoc. regarding a fund drive; (5) reported receipt of an
announcement from Southern Ill. Univ., Carbondale, Ill. describing a 2 day course
in Municipal Budgeting, and expressed the hope that the Finance Chairman will
attend this course; (6) reported receipt of an announcement from Officer Holdmann
I of an Annual Seminar for Juvenile Officers and Social Workers on Sept. 21, 1961
and recommended that at least one Trustee be in attendance at this meeting; (7)
Trustee Dillon was requested to report at the next regular meeting as to when
i Centex Construction Co. will install a sidewalk on the south side of Higgins Rd.;
agreement to install this sidewalk had been reported by Trustee Dillon at the
January 9, 1961 meeting; (8) reported a request for a liquor license for I.G.A.
Foodliner located in the Park & Shop Lane, to which he replied that the lease
did not permit sale of liquor in the I.G.A.; (9) reported receipt of a request
from the Operations Manager, WSIU-TV requesting photographs of Village Officials
and scenes of interest; The Clerk was requested to obtain the photos and send
them to Mr. Uray of V-SIU-TV, Southern Illinois University, Carbondale, Ill.;
(10) reported the dangerous conditions at the intersection of Arlington Heights
Rd. and Devon Ave. and the intersection of Tonne Rd. and Devon Ave., and
referred this problem to the Public Safety Committee with a top priority and
requested a progress report at the next regular meeting; (11) reported that since
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the Board has voted 4 to 2 in favor of a Newsletter, he accepts. the majority opinion
but is in disagreement with the decision and pointed out that money spent for a
Village Newsletter would be better applied to pay a school crossing guard, expressed
apprehension that a letter issued by the Board will become a political instrument,
and stated he did not think it proper for Government to publicise nor justify its
actions through a publication at the expense of the taxpayer. The appointees to
the committee were requested to keep constantly in mind that no political connota-
tion, no self-justification, no rationalization should be presented in a newsletter
prepared at the taxpayers' expense. The following Trustees were then appointed to
publish a Village Newsletter: Trustee Keith, Chairman, Trustees Smith and Zettek,
members.
Engineer Fletcher reported that the contractor had completed the resurfacing of
Wildwood Rd. and that he did a fair job; and reported that a thicker re-surfao
would help to further reduce the height of the curbs and suggested that this be
done in future resurfacing projects.
Engineer Fletcher also reported that he is checking pavements in sections 6 S,
6 N, 7, and 8 E and will report to the Board before the bond period has expired,
and requested Trustees to inform him if they are aware of any sidewalk or pavement
that needs correcting.
Building Inspector, Mr. Frank Scharringhausen reported that during the month of
August a total of 29 permits were issued, estimated cost $154,385.00 and total
fees collected were 4$1,003.80.
It was announced by the President that Mr. Michala had contacted him and reported
that he had been unable to get a quorum to hold a meeting of the Zoni%.Bcard of
Appeals,. and therefore, had no report to present at this time.
Mr. W. Carson, Chairman of the Plan Commission, gave the following report:
"The Plan Commission has received a letter of intent from the petitioner of Section
1 East. /P/ This section, according to plot plan is 53 acres. IPI The revised
plot contains land dedication of 1.7 acres. The petioner's letter stated that
he will dedicate the difference of 3.60 acres in future annexation. /P/ This
meets with Village ordinance x}160 and the Plan Commission recommends annexation
of this property".
Mr. Carson also reported that 2 members of the Plan Commission would like to
attend the conference of the Metropolitan Area Planning Commission at the Pick-
Congress Motel on Sept. 18th, total cost of registration for both members would
be $8000.
President Gibson stated that at the regular meeting of Sept. 5th, approval had
been given for an expenditure of '30. for his and Trustee Dillon's attendance
07.50 each was all that was required) at this conference and that this amount
that was so authorized would be more than sufficient to also cover the cost
of the attendance of Plan Commission members.
Mr. Carson was requested to contact Mr. Thompson A. Dyke of the Metropolitan Area
Planning Commission regarding Village membership in this commission, and to report
to the Board the results of his contact.
It was moved by Trustee Smith and seconded by Trustee Dillon that the Clerk be
directed to send a letter to the Village Attorney directing him to draft the
appropriate ordinance for the annexation of Section 1 E and an ordinance rezoning
this property from R1 to R3. The President directed the Clerk to call the roll
on the motion and upon the roll being called the following Trustees answered
"AYE" - Dillon, hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. Whereupon
the President declared the motion carried.
In the absence of members of the Playground and Recreation Board, Trustee Keith
reported that the approximate cost of senior equipment for Midway Park is �915.00.,
this equipment includes 1 back stop, 2 backboards, volley ball and tether ball
equipment and asphalt base. It was also stated by Trustee Keith that the Play-
ground and Recreation Board has landscaping plans that are near completion for
presentation to the Board.
It was moved by Trustee Keith and seconded by Trustee Smith that the agenda for the
regular meeting of September 18th be changed to include a report from the Playground
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and Recreation Board. The motion was voted upon by acclamation; whereupon the
President declared the motion carried.
Trustee Dillon read a report of the Citizens' Building Committee containing the
recommendation that an ordinance to provide for the erection of fallout shelters
be patterned after that of the City of Chicago with the following exceptions:
(1) the sentence "no such shelter shall be constructed above yard grade" be
deleted and the following sentence be inserted in its place "all shelters shall
be located in such a manner as to prevent any change affecting either the grade
or drainage of any adjoining property or easement"; (2) provision be made so as to
exclude the construction of fallout shelters in that area between the house
and the street such as front yards and side yards where corner lots are involved.
Mr. R. Kantola, a member of the Citizens Building Committee, stated that it was
his understanding that all Chicago fallout shelters have to be below grade
because of the narrcw lots and above grade construction would cause drainage
problems on adjoining property, but that with the wider bts in Elk Grove Village,
above grade construction could be allowed without having such a condition, and
also that above grade construction would solve the water table problem in
the Village.
Trustee Dillon will meet with the standing Building Committee and have a
recommendation on the above report.
The Clerk read a letter from Trustee Zettek to the Supervisor, Northwest
Mosquito Abatement District inquiring as to the number of times their vehicles
have passed through the Village this year and if they are using a new insecti-
cide or method; this request having been prompted by occasional complaints
from residents to the effect that the service provided has not been as
effective as in past years. The Clerk read a reply received by Trustee Zettek
from Air. W. R. Mitchell, Technical Director, which stated that the Village has,
to date, received five complete sprayings, three less sprayings than last
season and the mosquito season is not over; and that they are not using a new
insecticide or method. Mr. Mitchell pointed out in his letter that one of the
main sources of mosquitos is the Forest Preserve area adjacent to the Village
which they are not allowed to spray.
President Gibson requested that Trustee Zettek write to Mr. John J. Duffy,
President of the Board of Commissioners of Cook County, to ascertain what
type of mosquito abatement program they have in operation in the Forest
Preserve area.
The Clerk read a letter from Air. Howard C. Grieves, Acting Director, Bureau
of the Census, stating that they have received the 035.00 check to cover the
cost of preparing the maps, supervisory expenses, tabulation of results, and
other items in connection with the special census, and that they have received
the copies of the Village map. Mr. Theodore F. Olson, Regional Field Director,
Bureau of the Census, Chicago, will contact the Board in the near future to
make arrangements for the census.
The Clerk reported receipt of notice from the State Dept. of Revenue that
I Municipal Tax in the amount of X4,324.71 has been collected for the Village
Ifor the month of June.
The Clerk reported that bids for salt had not been advertised due to absence
of specifications. Engineer Fletcher stated that if Motor Fuel Tax funds
are spent for this purpose, that a resolution to appropriate the money and
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the necessary bid for salt must be approved by the State before advertising
for bids.
The Clerk reported that a copy of Ordinance No. 185, annexing 93.95 acres in
DuPage County has been certified and filed together with a plat of annexation
with the Recorder of Deeds of DuPage County; and that the Levy Ordinance, ##18J
has been filed with the County Clerk of DuPage County.
The Clerk reported that reciprocal copies of Municipal Codes have been received
! from Mt. Prospect and Des Plaines, and that Bensenville, Rolling Meadows and
Arlington Heights have acknowledged receipt of our Code and indicated they
would send us copies of their Code when they have current work on them completed.
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The Clerk requested consideration of purchase of a copying machine to be available
for use of all departments in the Municipal Building. This was referred to the
Purchasing Committee.
The President reported receipt of notice from the Cook County Dept. of public
Health stating that sanitary analyses of samples of water from 60 Woodcrest
contained pollutional bacteria and from 1209 Cypress contained an excessive
growth of bacteria of a non pollutional nature, and the water was not of a
satisfactory quality; and they are forwarding two additional containers for
the submission of check samples from the same two locations. Also received
were notices stating that samples taken from other designated locations within
the Village show that the water was of satisfactory quality on the days the
samples were collected.
President Gibson appointed :°Ir. Howard Kaufman to the Police Training Committee.
The following persons were appointed by the Fresident to serve on the Special
Communications Committee: James Smith, Chairman, James Teslik, James Elliott,
John Crispe. Mr. C. Eining will work with the committee in a consulting capacity.
Trustee Zettek reported that there are 15 to 20 applicants for crossing guards
being interviewed by Chief Clifford; and that he will look into the purchasing
of identifying garb and rainwear for the two guards who will be employed.
It was the decision of the Board that the matter of establishment of a policy for
use of the Municipal Building be on the agenda for the meeting of October 2, 1961.
=ireident Gibson announced that the term of Richard 14cGrenera of the Zoning Board
of Appeals expires on September 17th and reappointed !'•ir. McGrenera to suceed
himself.
It was moved by Trustee Dillon and seconded by Trustee Smith that the Board
I concur in the appointment of Richard McGrenera to the Zoning Board of Appeals.
The motion was voted upon by acclamation; whereupon the President declared the
motion carried.
At this time (9:12 PM) President Gibson declared a recess to enable residents in
attendance to address the Board.
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The President reconvened the meeting at 9:45 PM and directed the Clerk to call
the roll. Upon the roll being called the following Trustees answered "PRESENT"-
Dillon, Hartshorn, Keith, Smith, Young, Zettek; "ABSENT" - none.
During the recess Mr. Mike Goyack had requested permission to use Ridge Avenue
from Victoria Lane to Elk Grove Blvd. and to block Ridge from Victoria to
Birchwood, and to block Elk Grove Blvd. from Victoria to beisterfield Parkway,
both directions on these streets, to have a "Fall Classic" in the form of a Soap
Box Derby oa Sunday afternoon, September 24, 1961, starting at 1 P14.
It was moved by Trustee Zettek and seconded by Trustee Young that the Board
allow Mr. Goyack to conduct a Fall Classic in area described above on September
24, 1961 starting at 1 PM, providing no additional liability is incurred by
the Village. (Trustee Smith stated he will check with Attorney Hofert regarding
the liability. Board members agreed that permission would be withdrawn if
necessary and proper insurance is not obtained by Mr. Goyack.) The motion
was voted upon by acclamation; whereupon the President declared the motion
carried.
It was moved by Trustee Dillon and seconded by Trustee Young that the Board
authorize the payment of $8,559.85 to National Heat & Power Co., w3,570.00 to
Fecht Electric Co.; 49,744.18 to W. F. Fitzsimmons & Co. for work at Municipal
site, payments to be made from the Bond Account. The President directed the
Clerk to call the roll on the motion and upon the roll being called the following
Trustees answered "AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" -
none. Whereupon the President declared the motion carried.
It was moved by Trustee Dillon and seconded by Trustee Zettek that the Board
dispense with the Special Newsletter Committee and pass on the assignment to the
i Public Relations Committee. The President directed the Clerk to call the roll
on the motion and upon the roll being called the following Trustees answered
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"AYE" - Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY"" - none. Whereupon
the President declared the motion carried.
Trustee Hartshorn reported that the Plan Commission has interviewed three planning
consultants and a meeting of the Board and members of the Plan Commission was I
arranged for Sept. 13th to discuss this.
Trustee Hartshorn stated that a meeting would be arranged within the week with j
Mr. Paul 5peer, for discussion of the water acquisition.
Trustee Zettek stated that since the Village Attorney will be at the Board Meeting
of Mt. Prospect on the scheduled date of the public hearing regarding rezoning
for apartment construction, he would suggest (1) request permission from Pit.
Prospect to excuse him that evening, (2) delay the hearing to another date.
This was to be checked with Mr. Hofer t.
The Treasurer presented a report for the month of August showing: Receipts-
?10,702.43; disbursements - ��48,828.21; cash balance 8-31-61 - X27,587.53;
cash balance 8-31-61 bond account - x,:176,076.10; cash balance 8-31-61 Notor
Fuel Tax Fund - 0,875.80; cash balance 8-31-61 Escrow account - b3,439.12.
The Treasurer discussed with the Board members the question of withholding Federal
income tax from all salaries paid by the Village, and suggested that this be done.
He will seek advice on this and report at a future meeting.
Police Chief Clifford gave a report of police activities for the month of August,
1961. (This report will be filed in the Clerk's office).
It was moved by Trustee Young and seconded by Trustee Smith that the Board
authorize payment of 252 hours ((x51.00) to Mr. V. Iwanski, part-time Street
Dept. employee. The President directed the Clerk to call the roll on the
motion and upon the roll being called the following Trustees answered "AYE" -
Dillon, Hartshorn, Keith, Smith, Young, Zettek; "NAY" - none. 1�hereupon the
President declared the motion carried.
I It was moved by Trustee Dillon and seconded by Trustee Hartshorn that the meeting
I be adjourned. The motion was voted upon by acclamation; whereupon the i'resident
declared the motion carried and the meeting adjourned at 10:10?h.
Eleanor G. Turner., Village Clerk
Approved:
James R. Gibson, President
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